1 April 2022
31 March 2023
Suubi Africa (UK)
1129595
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Suubi Africa (UK) N/A 1129595 41 St. Ives Road, Consett DH8 7PZ
Names of the charity trustees who manage the charity 10 11 12 13 14 15 16 17 18 19 20 Diroctor name TnMts• namè
Declarations Signed on b•half of th• charity's Fthl Mneqs) Position (09 Secretsry. Char. *) I9W 90£
REGISTERED CHARITY NUMBER: 1129595
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
SUUBI AFRICA (UK)
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
SUUBI AFRICA (UK)
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Notes to the Financial Statements | 9 | to | 16 |
| Detailed Statement of Financial Activities | 17 |
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Our charity's purpose as set out in the Objects (Clause 3) of our Trust Deed dated 20th April 2009 [updated by Deed of amendment, accepted by Charity Commissioners 20.12.2016] is: -
"To relieve the needs of children their supporting family and other disadvantaged members of the community living in Africa who are in need due to financial hardship or are orphaned or abandoned and by such charitable means as the Trustees may from time-to-time think fit."
The aim of our charity is to help develop a community where the needs of children as described in our objects are satisfied to such an extent that they can, not only look after themselves as they mature, but may help others to improve their circumstances. In addition to caring for children within our home, we also provide food, clothing, medical assistance, organised games etc. for children within the villages of the surrounding area.
Significant activities
Ensuring our work delivers our aim
The Trustees have regular meetings to ensure we are achieving our objectives. These meetings help to ensure we remain focused on our stated purpose, which is effectively to ensure that the children will have an opportunity to lead a full, productive, self-sufficient adult life. A sub-committee has been established to focus on Fund Raising. We are aware that we cannot heal Africa, but even the longest journey begins with one small step.
To improve our effectiveness, we have established a close working relationship with Suubi-Africa (Uganda) a company registered under Ugandan Regulations. Regular communications with Suubi-Africa (Uganda) officers ensures that we are working together to achieve our common aims. Our Trustees visit (at personal expense) Uganda to assess progress and assist with problems that may arise. Representatives of the Ugandan organisation reciprocate by visiting the UK to help raise our profile and awareness of the Trust's work.
Geographical constraints separate ourselves from the needy children, hence our close relationship with Suubi-Africa who are our "eyes, ears and hands" to see and hear the problems, and the means to do something about the circumstances of individual children. This Trust concentrates on fund raising thereby supplying the finance for our African counterpart to meet the practical needs and provide the emotional support and stability necessary. Our "reward" is to see these children develop into healthy, happy young people rather than the most likely outcome of non-intervention.
The Trustees were aware of the Ugandan's Government 1st December 2014, 3-year initiative regarding "The De-institutionalisation of Orphans and Vulnerable Children Project". Accordingly, This Trust, through the Officers of Suubi Africa Uganda, contacted Local Government Officials in the Luwero District where our home is situated to comply.
Public benefit
In attempting to achieve our aim, it is necessary to raise public awareness of the plight of the African children and their needs. These needs consist of dietary requirements, clothing, shelter, medication, education, a sense of belonging and perhaps most importantly, knowing they are loved. In raising such awareness, we offer members of the public in the UK an opportunity to partake in financial and practical ways of helping, so they may have a sense of achievement in helping to raise the lifestyle of those who are less fortunate than they are.
In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
Volunteers
The Trust has no employed U.K. staff but does utilise the help of "Suubi Friends" who periodically offer their services free gratis; their input is greatly appreciated by the Trustees.
Page 1
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
ACHIEVEMENT AND PERFORMANCE
Charitable activities
We have continued to improve the comfort level and facilities in our homes for residents and staff; also increasing facilities available to the local children attending our "Outreach Club".
Our own older children attend Secondary Schools, whilst the younger children attend Suubi Africa's own Primary School.
We have continued to develop our School by: Increasing staff levels, improving the library resources and increasing the number of classrooms. An improved Electrical supply is in the process of being installed to enhance the use of computers, printers and online facilities.
FINANCIAL REVIEW
Financial position
The Trust has again succeeded in obtaining funds without the need to borrow or obtain loans, which would impose liabilities upon the Trust. Sufficient funds have been obtained to provide a steady monthly donation to our Ugandan counterpart and the continuing development of various projects. The bulk of funds received are donated to Uganda with only a small deduction to cover legal compliance costs. There is no intention by Trustees to incur unnecessary costs which would subsequently reduce the funds available to fulfil the Trust's Aims and Objectives.
Due to Covid 19 and the current economic climate fund raising has not always been easy.
However, our regular supporters are loyal and we are confident that we can continue to provide sufficient support to our Ugandan Partner.
Principal funding sources
We operate a sponsorship scheme whereby individuals, businesses and other organisations contribute a monthly sum, either with or without Gift Aid. As in previous years we have concentrated on raising the level of sponsorship, which we will continue to do in the future. We are also in receipt of gifts and donations from annual or periodic projects undertaken by individuals or organisations and churches. There is a small income from the sale of African products. We also organise events thus giving "friends" the opportunity to assist in a practical way. We welcome fund raising events undertaken by others who dedicate their proceeds to us.
We must acknowledge and thank all those organisations and individuals who have generously supported our efforts by the giving of finance, time, and talents. We continue to rely upon the goodwill of the public to further our objective.
During the preparation of these accounts and report we (The Trustees) acknowledge the current economic situation. We are fully aware that some supporters (individuals and commercial entities) may face financial issues which could affect their ability to continue support at the current level. We accept this and consequently have undertaken a review to assess possible impact and means to ensure we can continue our support to Suubi Africa (Uganda) who are subjected to the same situation in their country.
Investment policy and objectives
The majority of the charity's funds are donated in the short term so there are few funds currently available for long-term investment. The policy is kept under review and when sufficient funds have accumulated, investment advice will be sought, and an appropriate decision will be taken at that time.
Page 2
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Reserves policy
The Trustees have examined the charity's requirements for reserves in the light of main risks to the organisation. A policy has been established whereby a minimum of unrestricted funds being held should be equal to or exceeding between 2 - 3 months of normal expected household expenditure. Excluding some administration costs, most of the charity's "expenditure" is by way of donations to others. Third party contractual obligation imposed upon the charity are minimal, therefore if a shortfall of funds should occur donations made may reduce or cease until sufficient income is re-generated.
An assessment of possible problems (in the planning of and at the venue) is taken when preparing an event; possible problems are addressed, as necessary. The Trust holds a current Public Liability Policy to ensure recompense to any injured parties if such unfortunate circumstances should arise.
Here in the UK, we actively make our existence known. In so doing and with various initiatives we have enlarged our base of supporters and regular donators. We have continued to encourage individuals and organisations to undertake projects or fund-raising events in aid of our Trust. We continue to be encouraged by the amount of support received and look forward to further developing our project.
FUTURE PLANS
The charity has been successful in obtaining some corporate support and we plan to attract more public and corporate interest in the UK. For the long term, we are working towards our Ugandan counterpart becoming self-sufficient.
All funds raised are gifted to "Suubi Africa" [a Registered NGO in Uganda]; therefore, Legal Title to Land, Property or Other Assets [tangible or non-tangible] belong to the Ugandan organisation; this trust has no assets other than funds held or receivable.
Having reviewed the progress achieved to date, the Trustees are greatly encouraged to continue their work. The Trustees were delighted that during September/October 2022, Esther a Ugandan Trustee, visited this country to attend our Ball. Her presence enabled many supporters to meet her in person and be updated firsthand on progress in Uganda. This helped raise awareness of the Trust's work and intentions, thus enabling future planning.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
This organisation is a charity formed and governed by a Trust Deed dated 4th May 2008, as amended on 20th April 2009, subsequently being entered on the Charity Commissioner's Register 14th May 2009 [updated by Deed of amendment, accepted by Charity Commissioners 20.12.2016]. The responsibilities and duties of the Trustees are contained within that Trust deed. Should the Trust be dissolved, each Trustee's liability (although joint and severally liable) will be restricted to "net losses" should any exist. Should there be "net assets" following the discharge of all debts, such amount to be either donated per the Trusts objects or donated to another charity of similar objects.
Recruitment and appointment of new trustees
The recruitment and appointment of new Trustees is at the discretion of existing Trustees and specifically in accordance with clause 9, paragraphs (ii) & (v) of the Trust Deed. Trustees appointed for a fixed term, upon expiry of that term, may be re-appointed if willing, in accordance with clause 15. During this year Mrs M. M Bellamy was welcomed as a Trustee.
Organisational structure
The charity is under the direct control of the Trustees, who have delegated between themselves various responsibilities for running the organisation, seeking experienced and/or professional advice as required or appropriate.
Costs incurred by Trustees, deemed as necessary and reasonable expenses incurred during fulfilling their responsibilities (as allowed by clause 27 of the Trust Deed), are shown in Notes to the Financial Statements according to Accounting Convention. However, such costs have no impact on the amount of sponsored or gifted funds received as claims for reimbursement are not submitted to the Trust. The cost being deemed a donation. All Trustees have agreed to self-finance their involvement in the Trust's work, which includes all flights and associated costs relating to Ugandan visits.
Page 3
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Induction and training of new trustees
New Trustees undergo an induction to brief them on:
-
Their legal obligations under charity law.
-
The Charity Commission on public benefit.
-
Inform them of the content of the Trust deed.
-
The committee and decision-making processes.
-
The business plan; and recent financial performance of the charity.
During the induction they meet the other Trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
Key management remuneration
The Trustees consider the board of Trustees as comprising of the key management personnel of the charity in charge of directing, controlling, and operating the charity. All Trustees continue to give their time freely and no trustee remuneration was paid in the year. No remunerated staff are employed by the Trust.
Risk management
The Trustees have conducted a review of the major risks to which this charity is exposed. Such risks fall into two categories: -
- Insufficient funds received to continue achieving our object and aims.
Those meetings, which are held to ensure we remain focused on our stated purpose, also keep our attention on the funding strategy. We are unable to impose a levy on the public and must rely on their generosity and goodwill. Our strategy is to inform and involve thereby creating a "concern" within others that will motivate continuing support.
- Damage Claims made for injury (personal or property) at one of our events. A Public Liability Policy is in place.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1129595
Principal address
41 St Ives Road Consett Durham DH8 7PZ
Trustees
N Steptoe K Johnson R S Powell R Abraham-Hall (resigned 30/11/2023) C Steptoe A Jenkins M Hogan K Hill M E McQuaid D J Low M M Bellamy (appointed 12/10/2022)
Page 4
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
David Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
Solicitors
Swinburne Maddison Venture House Aykley Heads Business Centre DH1 5TS
Bankers
HSBC Bank plc 1 Saddler Street Durham City DH1 3NR
Approved by order of the board of trustees on 11 December 2023 and signed on its behalf by:
N Steptoe - Trustee
Page 5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUUBI AFRICA (UK)
Independent examiner's report to the trustees of Suubi Africa (UK)
I report to the charity trustees on my examination of the accounts of Suubi Africa (UK) (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Holloway FCA DChA
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
Date: .............................................
Page 6
SUUBI AFRICA (UK)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 40,810 Charitable activities 5 Fundraising 69,946 Other trading activities 3 275 Investment income 4 82 Total 111,113 EXPENDITURE ON Raising funds 27,115 Charitable activities 6 Support of children in poverty 64,158 Total 91,273 NET INCOME/(EXPENDITURE) 19,840 RECONCILIATION OF FUNDS Total funds brought forward 6,762 TOTAL FUNDS CARRIED FORWARD 26,602 |
Restricted funds £ 13,453 - - - 13,453 - 31,598 31,598 (18,145) 19,054 909 |
2023 Total funds £ 54,263 69,946 275 82 124,566 27,115 95,756 122,871 1,695 25,816 27,511 |
2022 Total funds £ 49,265 41,004 245 2 |
|---|---|---|---|
| 90,516 | |||
| 12,663 60,552 |
|||
| 73,215 | |||
| 17,301 8,515 |
|||
| 25,816 |
The notes form part of these financial statements
Page 7
SUUBI AFRICA (UK)
BALANCE SHEET 31 MARCH 2023
| Unrestricted Restricted funds funds Notes £ £ CURRENT ASSETS Stocks 10 360 - Debtors 11 15,842 - Cash at bank and in hand 11,554 909 27,756 909 CREDITORS Amounts falling due within one year 12 (1,154) - NET CURRENT ASSETS 26,602 909 TOTAL ASSETS LESS CURRENT LIABILITIES 26,602 909 NET ASSETS 26,602 909 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 Total funds £ 360 15,842 12,463 28,665 (1,154) 27,511 27,511 27,511 26,602 909 27,511 |
2022 Total funds £ 392 6,785 19,897 27,074 (1,258) 25,816 25,816 25,816 6,762 19,054 25,816 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 11 December 2023 and were signed on its behalf by:
N Steptoe - Trustee
The notes form part of these financial statements
Page 8
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Gift aid is recognised as income when the claim is calculated and the amount is probable.
Investment income
Interest is recognised once notification has been received from the bank.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs were allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first in, first out (FIFO).
continued...
Page 9
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES - continued
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustee's discretion in furtherance of the objectives of the charity.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in notes to the financial statements.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to the area or purpose.
Trade debtors
Are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment is established when there is objective evidence that there will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to and insignificant risk of change in value.
Trade creditors
Are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if they do not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
Going concern
The financial statements have been prepared on a going concern basis, which the trustees have assessed being being appropriate.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of the approval of the financial statements.
Estimation uncertainty and judgements
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported.
Management have provided prepayments, accruals and other cut-off adjustments. Whilst management believe that these estimates and judgements are accurate, there is every likelihood that they will not be exact.
continued...
Page 10
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES - continued
These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
2. DONATIONS AND LEGACIES
| 2023 £ Donations 54,263 3. OTHER TRADING ACTIVITIES 2023 £ Sale of goods 275 4. INVESTMENT INCOME 2023 £ Deposit account interest 82 5. INCOME FROM CHARITABLE ACTIVITIES 2023 Activity £ Fundraising Fundraising 69,946 6. CHARITABLE ACTIVITIES COSTS Support Direct costs (see Costs note 7) £ £ Support of children in poverty 93,836 1,920 7. SUPPORT COSTS Governance Management costs £ £ Support of children in poverty 1,020 900 |
2022 £ 49,265 |
|---|---|
| 2022 £ 245 2022 £ 2 2022 £ 41,004 |
|
| Totals £ 95,756 |
|
| Totals £ 1,920 |
The charity allocates costs direct to activities as far as possible, then identifies the remaining costs of its support functions. It then identifies those costs which relate to the governance function. Having identified its governance costs, the remaining support costs together with the governance costs are apportioned between the key charitable activities undertaken in the year. The basis for apportionment and the analysis of support and governance costs is set out as follows:
Direct to governance: License fees, accounting and examination fees. Direct to other support costs: Insurance, bank charges, trustee's expenses and sundries. Direct to charitable activities: All other expenses.
continued...
Page 11
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 34,796 14,469 Charitable activities Fundraising 41,004 - Other trading activities 245 - Investment income 2 - Total 76,047 14,469 EXPENDITURE ON Raising funds 12,663 - Charitable activities Support of children in poverty 53,145 7,407 Total 65,808 7,407 NET INCOME 10,239 7,062 Transfers between funds 500 (500) Net movement in funds 10,739 6,562 RECONCILIATION OF FUNDS Total funds brought forward (3,977) 12,492 TOTAL FUNDS CARRIED FORWARD 6,762 19,054 |
Total funds £ 49,265 41,004 245 2 |
|---|---|
| 90,516 | |
| 12,663 60,552 |
|
| 73,215 | |
| 17,301 - |
|
| 17,301 8,515 |
|
| 25,816 |
continued...
Page 12
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 10. STOCKS Stocks 11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors Prepayments 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 13. MOVEMENT IN FUNDS At 1.4.22 £ Unrestricted funds General fund 2,916 Expansion of Ugandan village community 3,846 6,762 Restricted funds Village child sponsorship 19,040 Land and buildings 14 19,054 TOTAL FUNDS 25,816 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 111,113 Restricted funds Village child sponsorship 13,453 TOTAL FUNDS 124,566 |
2023 2022 £ £ 360 392 2023 2022 £ £ 13,753 4,791 2,089 1,994 15,842 6,785 2023 2022 £ £ 1,154 1,258 Net movement At in funds 31.3.23 £ £ 19,840 22,756 - 3,846 19,840 26,602 (18,145) 895 - 14 (18,145) 909 1,695 27,511 Resources Movement expended in funds £ £ (91,273) 19,840 (31,598) (18,145) (122,871) 1,695 |
|---|---|
continued...
Page 13
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
13. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.21 | in funds | funds | 31.3.22 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | (7,623) | 10,039 | 500 | 2,916 |
| Expansion of Ugandan village community | 3,646 | 200 | - | 3,846 |
| (3,977) | 10,239 | 500 | 6,762 | |
| Restricted funds | ||||
| Village child sponsorship | 11,978 | 7,062 | - | 19,040 |
| Choir | 500 | - | (500) | - |
| Land and buildings | 14 | - | - | 14 |
| 12,492 | 7,062 | (500) | 19,054 | |
| TOTAL FUNDS | 8,515 | 17,301 | - | 25,816 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 75,447 | (65,408) | 10,039 |
| Expansion of Ugandan village community | 600 | (400) | 200 |
| 76,047 | (65,808) | 10,239 | |
| Restricted funds | |||
| Village child sponsorship | 14,469 | (7,407) | 7,062 |
| TOTAL FUNDS | 90,516 | (73,215) | 17,301 |
continued...
Page 14
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.21 | in funds | funds | 31.3.23 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | (7,623) | 29,879 | 500 | 22,756 |
| Expansion of Ugandan village community | 3,646 | 200 | - | 3,846 |
| (3,977) | 30,079 | 500 | 26,602 | |
| Restricted funds | ||||
| Village child sponsorship | 11,978 | (11,083) | - | 895 |
| Choir | 500 | - | (500) | - |
| Land and buildings | 14 | - | - | 14 |
| 12,492 | (11,083) | (500) | 909 | |
| TOTAL FUNDS | 8,515 | 18,996 | - | 27,511 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Expansion of Ugandan village community Restricted funds Village child sponsorship TOTAL FUNDS |
Incoming resources £ 186,560 600 187,160 27,922 215,082 |
Resources Movement expended in funds £ £ (156,681) 29,879 (400) 200 (157,081) 30,079 (39,005) (11,083) (196,086) 18,996 |
Resources Movement expended in funds £ £ (156,681) 29,879 (400) 200 (157,081) 30,079 (39,005) (11,083) (196,086) 18,996 |
|---|---|---|---|
| 30,079 (11,083) |
|||
| 18,996 |
General funds
This fund is not related to any designated activity or purpose and is free from any restrictions.
Expansion of Ugandan village community
These funds have been designated by Trustees, not donors, to assist with further projects being undertaken to expand the Ugandan village community being developed by Suubi Africa.
Village Child Sponsorship
Donors in the UK each setup a monthly Standing Order of a fixed amount, restricted by them, to pay for the education of a village child who is being educated by our Kindergarten.
Land and buildings
A donation was received in order to fund the Ugandan branch of the charity in the building of a second home for abandoned children.
Page 15
continued...
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 16
SUUBI AFRICA (UK)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Sale of goods Investment income Deposit account interest Charitable activities Fundraising Total incoming resources EXPENDITURE Raising donations and legacies Venue costs Other trading activities Purchases Charitable activities Wages Light and heat Telephone Postage and stationery Travel Medical Education Project expenditure Donations Support costs Management Licences Insurance Bank charges Charity aid fees Governance costs Independent Examiners fee Total resources expended Net income |
2023 £ 54,263 275 82 69,946 124,566 26,906 209 9,778 1,890 273 2,541 8,380 1,981 7,562 42,798 18,633 93,836 20 194 806 - 1,020 900 122,871 1,695 |
2022 £ 49,265 245 2 41,004 |
|---|---|---|
| 90,516 12,611 52 9,185 1,581 261 1,632 10,138 1,203 3,856 31,109 - |
||
| 58,965 20 193 386 88 |
||
| 687 900 |
||
| 73,215 | ||
| 17,301 |
This page does not form part of the statutory financial statements
Page 17
REGISTERED CHARITY NUMBER: 1129595
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
SUUBI AFRICA (UK)
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
SUUBI AFRICA (UK)
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Notes to the Financial Statements | 9 | to | 16 |
| Detailed Statement of Financial Activities | 17 |
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Our charity's purpose as set out in the Objects (Clause 3) of our Trust Deed dated 20th April 2009 [updated by Deed of amendment, accepted by Charity Commissioners 20.12.2016] is: -
"To relieve the needs of children their supporting family and other disadvantaged members of the community living in Africa who are in need due to financial hardship or are orphaned or abandoned and by such charitable means as the Trustees may from time-to-time think fit."
The aim of our charity is to help develop a community where the needs of children as described in our objects are satisfied to such an extent that they can, not only look after themselves as they mature, but may help others to improve their circumstances. In addition to caring for children within our home, we also provide food, clothing, medical assistance, organised games etc. for children within the villages of the surrounding area.
Significant activities
Ensuring our work delivers our aim
The Trustees have regular meetings to ensure we are achieving our objectives. These meetings help to ensure we remain focused on our stated purpose, which is effectively to ensure that the children will have an opportunity to lead a full, productive, self-sufficient adult life. A sub-committee has been established to focus on Fund Raising. We are aware that we cannot heal Africa, but even the longest journey begins with one small step.
To improve our effectiveness, we have established a close working relationship with Suubi-Africa (Uganda) a company registered under Ugandan Regulations. Regular communications with Suubi-Africa (Uganda) officers ensures that we are working together to achieve our common aims. Our Trustees visit (at personal expense) Uganda to assess progress and assist with problems that may arise. Representatives of the Ugandan organisation reciprocate by visiting the UK to help raise our profile and awareness of the Trust's work.
Geographical constraints separate ourselves from the needy children, hence our close relationship with Suubi-Africa who are our "eyes, ears and hands" to see and hear the problems, and the means to do something about the circumstances of individual children. This Trust concentrates on fund raising thereby supplying the finance for our African counterpart to meet the practical needs and provide the emotional support and stability necessary. Our "reward" is to see these children develop into healthy, happy young people rather than the most likely outcome of non-intervention.
The Trustees were aware of the Ugandan's Government 1st December 2014, 3-year initiative regarding "The De-institutionalisation of Orphans and Vulnerable Children Project". Accordingly, This Trust, through the Officers of Suubi Africa Uganda, contacted Local Government Officials in the Luwero District where our home is situated to comply.
Public benefit
In attempting to achieve our aim, it is necessary to raise public awareness of the plight of the African children and their needs. These needs consist of dietary requirements, clothing, shelter, medication, education, a sense of belonging and perhaps most importantly, knowing they are loved. In raising such awareness, we offer members of the public in the UK an opportunity to partake in financial and practical ways of helping, so they may have a sense of achievement in helping to raise the lifestyle of those who are less fortunate than they are.
In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
Volunteers
The Trust has no employed U.K. staff but does utilise the help of "Suubi Friends" who periodically offer their services free gratis; their input is greatly appreciated by the Trustees.
Page 1
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
ACHIEVEMENT AND PERFORMANCE
Charitable activities
We have continued to improve the comfort level and facilities in our homes for residents and staff; also increasing facilities available to the local children attending our "Outreach Club".
Our own older children attend Secondary Schools, whilst the younger children attend Suubi Africa's own Primary School.
We have continued to develop our School by: Increasing staff levels, improving the library resources and increasing the number of classrooms. An improved Electrical supply is in the process of being installed to enhance the use of computers, printers and online facilities.
FINANCIAL REVIEW
Financial position
The Trust has again succeeded in obtaining funds without the need to borrow or obtain loans, which would impose liabilities upon the Trust. Sufficient funds have been obtained to provide a steady monthly donation to our Ugandan counterpart and the continuing development of various projects. The bulk of funds received are donated to Uganda with only a small deduction to cover legal compliance costs. There is no intention by Trustees to incur unnecessary costs which would subsequently reduce the funds available to fulfil the Trust's Aims and Objectives.
Due to Covid 19 and the current economic climate fund raising has not always been easy.
However, our regular supporters are loyal and we are confident that we can continue to provide sufficient support to our Ugandan Partner.
Principal funding sources
We operate a sponsorship scheme whereby individuals, businesses and other organisations contribute a monthly sum, either with or without Gift Aid. As in previous years we have concentrated on raising the level of sponsorship, which we will continue to do in the future. We are also in receipt of gifts and donations from annual or periodic projects undertaken by individuals or organisations and churches. There is a small income from the sale of African products. We also organise events thus giving "friends" the opportunity to assist in a practical way. We welcome fund raising events undertaken by others who dedicate their proceeds to us.
We must acknowledge and thank all those organisations and individuals who have generously supported our efforts by the giving of finance, time, and talents. We continue to rely upon the goodwill of the public to further our objective.
During the preparation of these accounts and report we (The Trustees) acknowledge the current economic situation. We are fully aware that some supporters (individuals and commercial entities) may face financial issues which could affect their ability to continue support at the current level. We accept this and consequently have undertaken a review to assess possible impact and means to ensure we can continue our support to Suubi Africa (Uganda) who are subjected to the same situation in their country.
Investment policy and objectives
The majority of the charity's funds are donated in the short term so there are few funds currently available for long-term investment. The policy is kept under review and when sufficient funds have accumulated, investment advice will be sought, and an appropriate decision will be taken at that time.
Page 2
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Reserves policy
The Trustees have examined the charity's requirements for reserves in the light of main risks to the organisation. A policy has been established whereby a minimum of unrestricted funds being held should be equal to or exceeding between 2 - 3 months of normal expected household expenditure. Excluding some administration costs, most of the charity's "expenditure" is by way of donations to others. Third party contractual obligation imposed upon the charity are minimal, therefore if a shortfall of funds should occur donations made may reduce or cease until sufficient income is re-generated.
An assessment of possible problems (in the planning of and at the venue) is taken when preparing an event; possible problems are addressed, as necessary. The Trust holds a current Public Liability Policy to ensure recompense to any injured parties if such unfortunate circumstances should arise.
Here in the UK, we actively make our existence known. In so doing and with various initiatives we have enlarged our base of supporters and regular donators. We have continued to encourage individuals and organisations to undertake projects or fund-raising events in aid of our Trust. We continue to be encouraged by the amount of support received and look forward to further developing our project.
FUTURE PLANS
The charity has been successful in obtaining some corporate support and we plan to attract more public and corporate interest in the UK. For the long term, we are working towards our Ugandan counterpart becoming self-sufficient.
All funds raised are gifted to "Suubi Africa" [a Registered NGO in Uganda]; therefore, Legal Title to Land, Property or Other Assets [tangible or non-tangible] belong to the Ugandan organisation; this trust has no assets other than funds held or receivable.
Having reviewed the progress achieved to date, the Trustees are greatly encouraged to continue their work. The Trustees were delighted that during September/October 2022, Esther a Ugandan Trustee, visited this country to attend our Ball. Her presence enabled many supporters to meet her in person and be updated firsthand on progress in Uganda. This helped raise awareness of the Trust's work and intentions, thus enabling future planning.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
This organisation is a charity formed and governed by a Trust Deed dated 4th May 2008, as amended on 20th April 2009, subsequently being entered on the Charity Commissioner's Register 14th May 2009 [updated by Deed of amendment, accepted by Charity Commissioners 20.12.2016]. The responsibilities and duties of the Trustees are contained within that Trust deed. Should the Trust be dissolved, each Trustee's liability (although joint and severally liable) will be restricted to "net losses" should any exist. Should there be "net assets" following the discharge of all debts, such amount to be either donated per the Trusts objects or donated to another charity of similar objects.
Recruitment and appointment of new trustees
The recruitment and appointment of new Trustees is at the discretion of existing Trustees and specifically in accordance with clause 9, paragraphs (ii) & (v) of the Trust Deed. Trustees appointed for a fixed term, upon expiry of that term, may be re-appointed if willing, in accordance with clause 15. During this year Mrs M. M Bellamy was welcomed as a Trustee.
Organisational structure
The charity is under the direct control of the Trustees, who have delegated between themselves various responsibilities for running the organisation, seeking experienced and/or professional advice as required or appropriate.
Costs incurred by Trustees, deemed as necessary and reasonable expenses incurred during fulfilling their responsibilities (as allowed by clause 27 of the Trust Deed), are shown in Notes to the Financial Statements according to Accounting Convention. However, such costs have no impact on the amount of sponsored or gifted funds received as claims for reimbursement are not submitted to the Trust. The cost being deemed a donation. All Trustees have agreed to self-finance their involvement in the Trust's work, which includes all flights and associated costs relating to Ugandan visits.
Page 3
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Induction and training of new trustees
New Trustees undergo an induction to brief them on:
-
Their legal obligations under charity law.
-
The Charity Commission on public benefit.
-
Inform them of the content of the Trust deed.
-
The committee and decision-making processes.
-
The business plan; and recent financial performance of the charity.
During the induction they meet the other Trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
Key management remuneration
The Trustees consider the board of Trustees as comprising of the key management personnel of the charity in charge of directing, controlling, and operating the charity. All Trustees continue to give their time freely and no trustee remuneration was paid in the year. No remunerated staff are employed by the Trust.
Risk management
The Trustees have conducted a review of the major risks to which this charity is exposed. Such risks fall into two categories: -
- Insufficient funds received to continue achieving our object and aims.
Those meetings, which are held to ensure we remain focused on our stated purpose, also keep our attention on the funding strategy. We are unable to impose a levy on the public and must rely on their generosity and goodwill. Our strategy is to inform and involve thereby creating a "concern" within others that will motivate continuing support.
- Damage Claims made for injury (personal or property) at one of our events. A Public Liability Policy is in place.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1129595
Principal address
41 St Ives Road Consett Durham DH8 7PZ
Trustees
N Steptoe K Johnson R S Powell R Abraham-Hall (resigned 30/11/2023) C Steptoe A Jenkins M Hogan K Hill M E McQuaid D J Low M M Bellamy (appointed 12/10/2022)
Page 4
SUUBI AFRICA (UK)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
David Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
Solicitors
Swinburne Maddison Venture House Aykley Heads Business Centre DH1 5TS
Bankers
HSBC Bank plc 1 Saddler Street Durham City DH1 3NR
Approved by order of the board of trustees on 11 December 2023 and signed on its behalf by:
N Steptoe - Trustee
Page 5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUUBI AFRICA (UK)
Independent examiner's report to the trustees of Suubi Africa (UK)
I report to the charity trustees on my examination of the accounts of Suubi Africa (UK) (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Holloway FCA DChA
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
Date: .............................................
Page 6
SUUBI AFRICA (UK)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 40,810 Charitable activities 5 Fundraising 69,946 Other trading activities 3 275 Investment income 4 82 Total 111,113 EXPENDITURE ON Raising funds 27,115 Charitable activities 6 Support of children in poverty 64,158 Total 91,273 NET INCOME/(EXPENDITURE) 19,840 RECONCILIATION OF FUNDS Total funds brought forward 6,762 TOTAL FUNDS CARRIED FORWARD 26,602 |
Restricted funds £ 13,453 - - - 13,453 - 31,598 31,598 (18,145) 19,054 909 |
2023 Total funds £ 54,263 69,946 275 82 124,566 27,115 95,756 122,871 1,695 25,816 27,511 |
2022 Total funds £ 49,265 41,004 245 2 |
|---|---|---|---|
| 90,516 | |||
| 12,663 60,552 |
|||
| 73,215 | |||
| 17,301 8,515 |
|||
| 25,816 |
The notes form part of these financial statements
Page 7
SUUBI AFRICA (UK)
BALANCE SHEET 31 MARCH 2023
| Unrestricted Restricted funds funds Notes £ £ CURRENT ASSETS Stocks 10 360 - Debtors 11 15,842 - Cash at bank and in hand 11,554 909 27,756 909 CREDITORS Amounts falling due within one year 12 (1,154) - NET CURRENT ASSETS 26,602 909 TOTAL ASSETS LESS CURRENT LIABILITIES 26,602 909 NET ASSETS 26,602 909 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 Total funds £ 360 15,842 12,463 28,665 (1,154) 27,511 27,511 27,511 26,602 909 27,511 |
2022 Total funds £ 392 6,785 19,897 27,074 (1,258) 25,816 25,816 25,816 6,762 19,054 25,816 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 11 December 2023 and were signed on its behalf by:
N Steptoe - Trustee
The notes form part of these financial statements
Page 8
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Gift aid is recognised as income when the claim is calculated and the amount is probable.
Investment income
Interest is recognised once notification has been received from the bank.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs were allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first in, first out (FIFO).
continued...
Page 9
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES - continued
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustee's discretion in furtherance of the objectives of the charity.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in notes to the financial statements.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to the area or purpose.
Trade debtors
Are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment is established when there is objective evidence that there will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to and insignificant risk of change in value.
Trade creditors
Are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if they do not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
Going concern
The financial statements have been prepared on a going concern basis, which the trustees have assessed being being appropriate.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of the approval of the financial statements.
Estimation uncertainty and judgements
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported.
Management have provided prepayments, accruals and other cut-off adjustments. Whilst management believe that these estimates and judgements are accurate, there is every likelihood that they will not be exact.
continued...
Page 10
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES - continued
These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
2. DONATIONS AND LEGACIES
| 2023 £ Donations 54,263 3. OTHER TRADING ACTIVITIES 2023 £ Sale of goods 275 4. INVESTMENT INCOME 2023 £ Deposit account interest 82 5. INCOME FROM CHARITABLE ACTIVITIES 2023 Activity £ Fundraising Fundraising 69,946 6. CHARITABLE ACTIVITIES COSTS Support Direct costs (see Costs note 7) £ £ Support of children in poverty 93,836 1,920 7. SUPPORT COSTS Governance Management costs £ £ Support of children in poverty 1,020 900 |
2022 £ 49,265 |
|---|---|
| 2022 £ 245 2022 £ 2 2022 £ 41,004 |
|
| Totals £ 95,756 |
|
| Totals £ 1,920 |
The charity allocates costs direct to activities as far as possible, then identifies the remaining costs of its support functions. It then identifies those costs which relate to the governance function. Having identified its governance costs, the remaining support costs together with the governance costs are apportioned between the key charitable activities undertaken in the year. The basis for apportionment and the analysis of support and governance costs is set out as follows:
Direct to governance: License fees, accounting and examination fees. Direct to other support costs: Insurance, bank charges, trustee's expenses and sundries. Direct to charitable activities: All other expenses.
continued...
Page 11
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 34,796 14,469 Charitable activities Fundraising 41,004 - Other trading activities 245 - Investment income 2 - Total 76,047 14,469 EXPENDITURE ON Raising funds 12,663 - Charitable activities Support of children in poverty 53,145 7,407 Total 65,808 7,407 NET INCOME 10,239 7,062 Transfers between funds 500 (500) Net movement in funds 10,739 6,562 RECONCILIATION OF FUNDS Total funds brought forward (3,977) 12,492 TOTAL FUNDS CARRIED FORWARD 6,762 19,054 |
Total funds £ 49,265 41,004 245 2 |
|---|---|
| 90,516 | |
| 12,663 60,552 |
|
| 73,215 | |
| 17,301 - |
|
| 17,301 8,515 |
|
| 25,816 |
continued...
Page 12
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 10. STOCKS Stocks 11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors Prepayments 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 13. MOVEMENT IN FUNDS At 1.4.22 £ Unrestricted funds General fund 2,916 Expansion of Ugandan village community 3,846 6,762 Restricted funds Village child sponsorship 19,040 Land and buildings 14 19,054 TOTAL FUNDS 25,816 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 111,113 Restricted funds Village child sponsorship 13,453 TOTAL FUNDS 124,566 |
2023 2022 £ £ 360 392 2023 2022 £ £ 13,753 4,791 2,089 1,994 15,842 6,785 2023 2022 £ £ 1,154 1,258 Net movement At in funds 31.3.23 £ £ 19,840 22,756 - 3,846 19,840 26,602 (18,145) 895 - 14 (18,145) 909 1,695 27,511 Resources Movement expended in funds £ £ (91,273) 19,840 (31,598) (18,145) (122,871) 1,695 |
|---|---|
continued...
Page 13
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
13. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.21 | in funds | funds | 31.3.22 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | (7,623) | 10,039 | 500 | 2,916 |
| Expansion of Ugandan village community | 3,646 | 200 | - | 3,846 |
| (3,977) | 10,239 | 500 | 6,762 | |
| Restricted funds | ||||
| Village child sponsorship | 11,978 | 7,062 | - | 19,040 |
| Choir | 500 | - | (500) | - |
| Land and buildings | 14 | - | - | 14 |
| 12,492 | 7,062 | (500) | 19,054 | |
| TOTAL FUNDS | 8,515 | 17,301 | - | 25,816 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 75,447 | (65,408) | 10,039 |
| Expansion of Ugandan village community | 600 | (400) | 200 |
| 76,047 | (65,808) | 10,239 | |
| Restricted funds | |||
| Village child sponsorship | 14,469 | (7,407) | 7,062 |
| TOTAL FUNDS | 90,516 | (73,215) | 17,301 |
continued...
Page 14
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.21 | in funds | funds | 31.3.23 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | (7,623) | 29,879 | 500 | 22,756 |
| Expansion of Ugandan village community | 3,646 | 200 | - | 3,846 |
| (3,977) | 30,079 | 500 | 26,602 | |
| Restricted funds | ||||
| Village child sponsorship | 11,978 | (11,083) | - | 895 |
| Choir | 500 | - | (500) | - |
| Land and buildings | 14 | - | - | 14 |
| 12,492 | (11,083) | (500) | 909 | |
| TOTAL FUNDS | 8,515 | 18,996 | - | 27,511 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Expansion of Ugandan village community Restricted funds Village child sponsorship TOTAL FUNDS |
Incoming resources £ 186,560 600 187,160 27,922 215,082 |
Resources Movement expended in funds £ £ (156,681) 29,879 (400) 200 (157,081) 30,079 (39,005) (11,083) (196,086) 18,996 |
Resources Movement expended in funds £ £ (156,681) 29,879 (400) 200 (157,081) 30,079 (39,005) (11,083) (196,086) 18,996 |
|---|---|---|---|
| 30,079 (11,083) |
|||
| 18,996 |
General funds
This fund is not related to any designated activity or purpose and is free from any restrictions.
Expansion of Ugandan village community
These funds have been designated by Trustees, not donors, to assist with further projects being undertaken to expand the Ugandan village community being developed by Suubi Africa.
Village Child Sponsorship
Donors in the UK each setup a monthly Standing Order of a fixed amount, restricted by them, to pay for the education of a village child who is being educated by our Kindergarten.
Land and buildings
A donation was received in order to fund the Ugandan branch of the charity in the building of a second home for abandoned children.
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continued...
SUUBI AFRICA (UK)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
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SUUBI AFRICA (UK)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Sale of goods Investment income Deposit account interest Charitable activities Fundraising Total incoming resources EXPENDITURE Raising donations and legacies Venue costs Other trading activities Purchases Charitable activities Wages Light and heat Telephone Postage and stationery Travel Medical Education Project expenditure Donations Support costs Management Licences Insurance Bank charges Charity aid fees Governance costs Independent Examiners fee Total resources expended Net income |
2023 £ 54,263 275 82 69,946 124,566 26,906 209 9,778 1,890 273 2,541 8,380 1,981 7,562 42,798 18,633 93,836 20 194 806 - 1,020 900 122,871 1,695 |
2022 £ 49,265 245 2 41,004 |
|---|---|---|
| 90,516 12,611 52 9,185 1,581 261 1,632 10,138 1,203 3,856 31,109 - |
||
| 58,965 20 193 386 88 |
||
| 687 900 |
||
| 73,215 | ||
| 17,301 |
This page does not form part of the statutory financial statements
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