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2020-12-31-accounts

PRIORY CHURCH OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY
ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR 2020

1. Administrative information

The Priory Church of St Mary and St Cuthbert is situated in the village of Bolton Abbey
and is part of the Diocese of Leeds.  The correspondence address is Church Office,
Bolton Abbey, Skipton, BD23 6AL.

The Parochial Church Council (PCC) is a charity registered with the Charity Commission.
PCC members who have served since the date of the last report, 28 January 2020, until
the date of this report are:

Clergy

Rev N. J. Mercer Rector, Chairman

Churchwardens

Mr M. J. Hey
Mrs S. Barker (from 22.11.20)
Mr C. P. Middleton (to 22.11.20)

Diocesan Synod Representative
Mr A. D. Hartley (deceased 4.9.20)

Deanery Synod Representatives

Mr A. D. Hartley (deceased 4.9.20)
Mrs S. Barker
Mr P. Lambert (non-voting)

Honorary Member

Duke of Devonshire

Patron

Elected Lay Representatives

Mrs E. Adams-Lambert  Environment Officer/Village Hall representative
Mrs S. Barker  Dep Churchwarden (to 22.11.20)
Mrs L. Bartlett  Finance Sec (to 22.11.20)
Mr A. R. Carr   Works
Mrs E. Clayton   Priory Heritage Project
Mr B. J. Cody
Mrs E. Crabtree
Mrs J. Crawford  Disabled Representative and Safeguarding Officer
Mrs R. Fisher   Electoral Roll/Friends
Mrs A. E. Hartley   Ripon Cathedral Ambassador
Mr M. J. R. Heatley   PCC Treasurer
Miss L. E. Heatley   Liquid Worship
Mrs G. Holme
Mr P. Lambert (non-voting)
Mr C. P. Middleton
Mr N. A. Stubbs (to 22.11.20)
Mrs S. Stubbs   PCC Secretary (to 22.11.20)
Mrs K. J. Templeton  PCC Secretary (from 22.11.20)/Guides organiser
Mr G. Yates

2. Structure, Governance and Management

The method of appointment of PCC members is set out in the Church Representation Rules.
All Church attendees are encouraged to register on the Electoral Roll and stand for
election to the PCC.

1.

3. Mission Statement

A community seeking to live well with God, gathered around Jesus Christ in prayer and
fellowship and committed to welcome, worship and witness.

4. Church Attendance

a. There are 120 parishioners on the Church Electoral Roll.  Of these 95% live outside the
Parish

b. During 2020 there was 1 baptism in the Priory Church and 6 couples were married; 3
burials with 1 internment of cremated remains, no memorial services, 3 funerals at a
Crematorium but no confirmations this year.

5. Review of the Year

2020 has been one of the most extraordinary years in the history of Bolton Priory.  A
pandemic was the last thing anyone could have envisaged but, as a result of the virus
COVID-19, the Country went into lockdown on the 23[rd] March 2020.  After the lockdown,
Bolton Priory has only been open for worship periodically during the year and, even then,
subject to severe restrictions.  At the time of writing this report we are currently in
another lockdown period.

The lockdown forced Bolton Priory to completely rethink its worship.  As it was no longer
possible to worship collectively at the Priory, we moved to on-line services instead.
This happened immediately and was made possible through the efforts of Jonathan Dickson
and Paul Middleton who became the “on-line worship team”.  After recording the Service in
the Priory, a recording was then sent to Jonathan Dickson for editing and then to Paul
Middleton who added photographs and words to the hymns before publishing the service on
the Bolton Priory website on Sunday morning.  Services have continued on-line throughout
the year and consist of an 8am service of Holy Communion (where no communion was celebrated
at the Priory) and a 10.30 Morning Service.  This has proved remarkably successful and
attendance figures have been sustained throughout the year.  We regularly have over 100
“worshippers” which means that our on-line congregation is larger than our usual
attendance.

Liquid Worship was also impacted by the pandemic and all services were suspended after the
lockdown in March.  Even when some limited services resumed at the Priory, Liquid Worship
could not be held due to the rules on social distancing.  Nevertheless, Liquid Worship
also continued on-line with the service being recorded on a mobile phone and contributions
received from our Liquid Worship team.  This was edited by Lorna Heatley and published by
Paul Middleton on the first Sunday of the month.  Once again, attendance figures have been
encouraging and we have approximately 30 “worshippers” each Sunday.  The children from
Liquid Worship also took part in our on-line Christingle service on Christmas Eve which
was viewed no less than 112 times.  Finally we had a visit from the Boyle and Petyt School
just before Christmas who came to see the nativity scene in the Tower and then sang carols
outside the Tower in very wintery weather!

Christmas and Easter were also on-line as well as Remembrance Sunday.  We had an on-line
Good Friday service, Easter Day festal Eucharist, Remembrance Sunday, Advent Carol Service,
Nine Lessons and Carols as well as Christmas Day festal Eucharist.

When lockdown restrictions were eased, we were able to hold other services during the
year.  Although dramatically restricted in numbers there were 4 funerals at the Priory, 3
funerals at the crematorium in Skipton and 1 internment of ashes.  We held 6 weddings and
2 baptisms were conducted before lockdown.

As might be imagined, the pandemic has impacted other areas of Church life.  We remain a
committed Eco Church and, before the lockdown, the children from Liquid Worship, together
with some adults, planted some trees on the Bolton Abbey Estate.  It was a cold and rainy
morning but Eco Church made a good start to the year.  Nesting boxes are planned for 2021.
Our carbon footprint was reduced dramatically at the end of the year when a new electric
under-pew heating system was installed using a renewable tariff from SSE (see below).

2.

A new sound system was installed in the Priory at the beginning of the year and, in
December, an under-pew heating system was installed which has since been used in two
services.  The reports have been very favourable and the new heating system should radically
reduce our carbon footprint as well as our electricity bills.  The electricity is sourced
from “renewables” and our dependence upon Liquid Petroleum Gas should be gradually phased
out.  With LED lighting, we are almost a carbon neutral Church which is a fantastic
achievement in such a short space of time.

Despite the pandemic the outreach of the Priory continued.  Donations were made to the
Skipton Food Bank and contributions to Baby Basics continued contributing items needed for
babies born to mothers in financial difficulty.  We hosted the first Northern conference
of the charity “Together for the Common Good” (T4CG) just before lockdown and hosted many
local churches as a result.  It is hoped to repeat this Northern conference once again in
2021/22.  The Museum of the Moon exhibition had to be cancelled and is now likely to take
place in 2022.  Finally, just before Christmas the “2020 club” was initiated in the Parish
which sought to alleviate loneliness.  This has proved to be a success and is, hopefully,
an initiative to continue into the future.

Finally, it has been a difficult year for the Church management and governance.  The Church
Office has been closed for much of the year and the Parish has been run largely from
Margaret Cody’s home and the Rectory combined.  Meanwhile, Tim Raymond (Director of Music)
and Peter Lambert (Verger) were furloughed for much of the year.  We managed to hold PCC
and Finance meetings on Zoom for the first time and the delayed APCM was finally held on
Zoom on 22 November (having been postponed from April).  We welcomed Susan Barker as the
new Church Warden after the retirement of Paul Middleton.  Kate Templeton became the new
Parish Secretary after the retirement of Sandra Stubbs and joined the PCC along with Anne
Crabtree.

It has been an extraordinarily difficult year but I am pleased to report that the Church
has held together remarkably well as a gathered congregation.  Like every other walk of
life, we have suffered some damage, not least to our finances.  However, the roll out of
the vaccine should enable us to return to normal during 2021.  I am confident that we will
be able to repair ourselves and thrive once more.  We have a Gospel to proclaim to this
and future generations at Bolton Priory.

6. Financial Review

Total receipts on ordinary unrestricted funds during the year amounted to £144,507 (2019
- £181,359).  Total expenditure from those funds amounted to £186,380 (2019 - £201,423).
The net result of this was a deficit for the year of £41,873 (2019 - £20,064).  Included
in the expenditure was the payment in full of our Diocesan Share of £103,084 (2019 -
£108,509).  Unfortunately we could only pay our Share in full by drawing £41,873 from our
general reserve account.

7. Reserves Policy

It is the PCC policy to maintain adequate reserves in unrestricted funds to cover any
eventuality for the maintenance of this ancient church.  As a consequence, at the year
end, we held £30,352 in a general reserve account.  This account is held by the Central
Board of Finance but, unfortunately, attracts little interest at this time.

8. The PCC greatly appreciates and thanks all those from the congregation who contribute so much to the work of the Priory Church, its worship and mission: 

3.

On behalf of the PCC

N. J. Mercer 

26 January 2021

                  Rev N. J. Mercer

4.

  PRIORY CHURCH OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY

Registered Charity No 1129541

ANNUAL REPORT

AND

FINANCIAL STATEMENTS

OF THE

PAROCHIAL CHURCH COUNCIL

FOR THE YEAR ENDED 31 DECEMBER 2020

RECTOR:

Revd N. J. Mercer

The Rectory
Bolton Abbey
Skipton
BD23 6AL

BANKERS:
Santander UK plc
Bootle
Merseyside
L30 4GB

INDEPENDENT EXAMINER:
T. A. Barker
Chartered Certified Accountant
Barnhill
Wetherby Road
Collingham
LS22 5AY

PAROCHIAL CHURCH COUNCIL OF THE PRIORY CHURCH OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2020

Note
INCOMING RESOURCES
Incoming resources from
donors
2(a)
Other voluntary incoming
resources
2(b)
Income from ancillary
trading
2(c)
Income from investments 2(d)
TOTAL INCOMING RESOURCES
RESOURCES USED
Grants
3(a)
Activities directly
relating to the work
of the church
3(b)
Church management and
administration
3(c)
TOTAL RESOURCES USED
NET INCOMING/(OUTGOING)
RESOURCES
9
BALANCES BROUGHT FORWARD AT
1 JANUARY
BALANCES CARRIED FORWARD AT
31 DECEMBER		 Unrestric
ted Funds
£123,073
9,664
11,334
436
144,507
4,000
148,040
34,340
186,380
(41,873)
135,691
£ 93,818		 Restricted Total Funds
Funds 2020
2019
£ 750
£123,823
£163,364
36
9,700
23,811
-
11,334
39,715
744
1,180
1,982
1,530
146,037
228,872
-
4,000
4,000
2,347
150,387
167,619
31,170
65,510
36,506
33,517
219,897
208,125
(31,987) (73,860)
20,747
183,852
319,543
298,796
£151,865
£245,683
£319,543		 
5.

PAROCHIAL CHURCH COUNCIL OF THE PRIORY CHURCH OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY

BALANCE SHEET AT 31 DECEMBER 2020


CURRENT ASSETS
Stock of books and postcards
Debtors

Short term deposits
Cash at bank and in hand
LIABILITIES: AMOUNTS FALLING
DUE WITHIN ONE YEAR

NET CURRENT ASSETS
NET ASSETS
FUNDS
Unrestricted

Restricted		 Note
2020
2019
£ 16,487
£ 14,930
6
10,316
6,589
213,482
286,221
8,025
18,495
248,310
326,235
7
(2,627)
(6,692)
245,683
319,543
£245,683
£319,543
5
£ 93,818
£ 99,027
151,865
220,516
£245,683
£319,543		 
Approved by the Parochial Church Council on 25 January 2021 and signed on its behalf
by:

N. J. Mercer M. J. R. Heatley 

                 Revd N. J. Mercer                       Michael J. R. Heatley
                      Rector                               Honorary Treasurer

The notes on pages 7 to 10 form part of these accounts.

6.

PAROCHIAL CHURCH COUNCIL OF THE PRIORY CHURCH OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

The PCC is a public benefit entity within the meaning of FRS102.  The financial
statements have been prepared under the Charities Act 2011 and in accordance with
the Church Accounting Regulations 2006 governing the individual accounts of
PCC’s, and with the Regulations’ “true and fair view” provisions and is prepared
under FRS102(2016) as the applicable accounting standards and the 2016 version of
the Statement of Recommended Practice, Accounting and Reporting by Charities
(SORP(FRS102)).

ASSETS

Consecrated and benefice property

In so far as consecrated and benefice property of any kind is excluded from the
statutory definition of ‘charity’ by Section 10(2)(a) and (c) of the Charities
Act 2011 such assets are not capitalised in the financial statements.

Short term deposits

These are the cash held on deposit with the CCLA.

FUNDS

Unrestricted Funds

These represent the remaining income funds of the PCC that are available for
spending on the general purposes of the PCC, including amounts designated by the
PCC for fixed assets for its own use or for spending on a future project and
which are therefore not included in its ‘free reserves’ as disclosed in the
trustees’ report.

Restricted Funds

These are income funds that must be spent on restricted purposes and details of
the funds held and restrictions provided are shown in the notes to the accounts.

7.

PAROCHIAL CHURCH COUNCIL OF THE PRIORY CHURCH

OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 DECEMBER 2020

2. INCOMING RESOURCES

2(a) Income resources from donors
Planned giving
Gift aided
Income tax recoverable
Not gift aided
Collections at all services
Votive candles
Donations
Grants
Legacies
2(b) Other voluntary incoming resour
Church boxes
Fund raising events
2(c) Income from ancillary trading
Bookstall
Magazine
Fees – see note
2(d) Income from investments
Bank interest
TOTAL INCOMING RESOURCES
Note: Fees
Fees due to the PCC
Weddings
Funerals, cremations etc
Video
As shown above
Heating
Fees passed on to:
Diocese
Organist
Choir
Verger
Total fees received		 Unrestric
ted Funds
£ 64,458
20,242
1,948
4,332
2,198
16,663
12,232
1,000
123,073
ces
9,305
359
9,664
4,777
3,096
3,461
11,334
436
436
£144,507
£ 1,512
1,689
260
3,461
450
3,911
2,391
1,130
130
390
4,041
£ 7,952		 Restricted
Funds
£ -
-
-
-
-
750
-
-
750
36
-
36
-
-
-
-
744
744
£ 1,530		 Total Funds
2020
2019
£ 64,458
£ 69,198
20,242
19,301
1,948
3,856
4,332
13,703
2,198
4,789
17,413
16,517
12,232
-
1,000
36,000
123,823
163,364
9,341
18,246
359
5,565
9,700
23,811
4,777
26,055
3,096
3,272
3,461
10,388
11,334
39,715
1,180
1,982
1,180
1,982
£146,037
£228,872
£ 6,810
2,798
780
10,388
1,739
12,127
6,652
5,380
2,470
1,700
16,202
£ 28,329









£
 
8.

PAROCHIAL CHURCH COUNCIL OF THE PRIORY CHURCH OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 DECEMBER 2020

3. RESOURCES USED

3(a) Grants
Missionary and charitable
giving:
Overseas mission societies
Christian relief agencies
Home mission and Church
societies
Secular charities
3(b) Activities directly relating
to the work of the Church
Ministry: Diocesan share
Clergy expenses
Organists and choir
Verger
Altar and books
Light and heat
Insurance
Repairs and renewals
Fund raising events
Bookstall
Magazine
Boyle Room
Flowers and requisites
3(c) Church management and
Administration
Rectory
Parish administrator
Parish office
Office equipment - running
costs
Printing, stationery,
postage, telephone
Sundries
Heating project
TOTAL RESOURCES USED		 Unrestric
ted Funds
£ -
-
-
4,000
4,000
103,084
189
3,779
1,084
2,174
4,693
4,894
21,182
-
1,679
1,360
3,922
-
148,040
5,951
11,940
8,293
3,839
3,957
360
-
34,340
£186,380		 Restricted Total Funds
Funds 2020
2019
£ -
£ -
£ -
-
-
-
-
-
-
-
4,000
4,000
-
4,000
4,000
-
103,084
108,509
-
189
95
785
4,564
8,150
-
1,084
1,540
-
2,174
3,019
-
4,693
6,385
-
4,894
4,673
-
21,182
9,403
-
-
3,120
-
1,679
11,825
-
1,360
2,310
-
3,922
3,833
1,562
1,562
4,757
2,347
150,387
167,619
-
5,951
7,506
-
11,940
11,700
-
8,293
8,713
-
3,839
2,965
-
3,957
4,182
-
360
1,440
31,170
31,170
-
31,170
65,510
36,506
£ 33,517
£219,897
£208,125		 
9.

PAROCHIAL CHURCH COUNCIL OF THE PRIORY CHURCH

OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 DECEMBER 2020

4. STAFF COSTS

4.STAFF COSTS
Total Funds
2020 2019
Wages and salaries £ 19,620 £ 19,240
Social security costs - -
£ 19,620 £ 19,240 
During the year the PCC employed a parish administrator, an organist and
a verger, one of whom earned over £10,000.

5. ANALYSIS OF NET ASSETS BY FUND

Unrestric
ted Funds
Current assets
£ 96,445
Current liabilities
(2,627)
Fund balance
£ 93,818
6.DEBTORS
Income tax recoverable
Other debtors
7.LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
Creditors for goods and services
Accruals		 Restricted
Funds Total
£151,865
£248,310
-
(2,627)
£151,865
£245,683
£ 3,155
£ 6,264
7,161
325
£ 10,316
£ 6,589
£ 1,883
£ 5,827
744
865
£ 2,627
£ 6,692

8. FUND DETAILS

     The unrestricted funds comprise the main church account and part of the
     restoration account.

     The restricted funds comprise part of the restoration account, the music
     endowment account and the flower account.

9. NET INCOMING/(OUTGOING) RESOURCES

Church account £(46,351) £(20,064)
Restoration account 4,478 5,839
(41,873) (14,225)
Restoration account (30,429) 36,064
Music endowment account (782) (1,237)
Flower account (776) 145
(31,987) 34,972
£(73,860) £ 20,747 
10.

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE PRIORY CHURCH OF ST. MARY AND ST. CUTHBERT, BOLTON ABBEY PAROCHIAL CHURCH COUNCIL

I report on the accounts of the church for the year ended 31 December 2020 which are
set out on pages 5 to 10.

Respective Responsibilities of Trustees and Examiner

The church’s trustees are responsible for the preparation of the accounts.  The
church’s trustees consider that an audit is not required for this year under section
144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is
needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;

To follow the procedures laid down in the General Directions given by the Charity
Commissioners (under section 145(5)(b) of the 2011 Act); and

To state whether particular matters have come to my attention.

Basis of Independent Examiner’s report

My examination was carried out in accordance with the general Directions given by the
Charity Commission.  An examination includes a review of the accounting records kept by
the charity and a comparison of the accounts presented with those records.  It also
includes consideration of any unusual items or disclosures in the accounts, and seeking
explanations from you as trustees concerning any such matters.  The procedures
undertaken do not provide all the evidence that would be required in an audit and
consequently no opinion is given as to whether the accounts present a ‘true and fair
view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

Since the gross income for the year exceeds the amount provided in section 145(3) of
the Act, I confirm that I am qualified to act as Independent Examiner under the
provisions of that section of the Act and that my qualification is as shown below.

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements 

  to keep accounting records in accordance with section 130 of the 2011 Act; and

     to prepare accounts which accord with the accounting records and comply with the
     accounting requirements of the 2011 Act have not been met; or

2. to which, in my op[inion, attention should be drawn in order to enable proper understanding of the accounts to be reached

T. A. Barker

T. A. Barker
Chartered Certified Accountant
Independent Examiner
Barnhill
Wetherby Road
Collingham
LS22 5AY

29 January 2021

11.