Annual Report Y/E 2024 Keeping Abreast Breast Cancer Reconstruction Support Ke@plnE Abrea5tAnnual Report Year EndinB 31 March 2024 Table of Contents: Itern.. l Reference and admlnlstratlve details of the charity, its Trustees and Advisers 2 Chalrfs Statement {for the year ending 31 March 2024) Trustees, Report 3 Our Objectives 4 Strategies for achieving objectives 5 Review of Actlvities 6 Groups & Support 7 Volunteers 8 Campalgnlng 9 Fundraising Activities/lncome Generation 10 Fundraising Outputs 11 Structure, Governance and Management 12 Organisational Structure and Decision-making 13 Financial Review 14 Future Developments Trustees, Responsibilities Statement Independent Examiner's Report Statement of Flnanclal Activities Balance Sheet Page 7-10 io-ii li li li 12 12 12-13 13 14 15 16 17 Notes to the Financial Statements 18-29 KEtplngAbreaStAnhual Report Year Endln{31 March ZOZ4 l. Reference and administrative details of the charity, its Trustees and Advisers Trustees Miss C Scott IResigned 18, April 20231 Mr l Butler (Resigned 5, September 20231 Mrs C Carter Mrs R McArthur Mrs E Queen5borough - Chair Person Miss V Vazquez- Treasurer Emily Egle Tracey Pretty Iloined 14, August 20231 Company Registered Number 06891388- Keeping Abreast Is a registered charitable company limited by guarantee and wa5 set up by a Trust deed Charity Registered Number 1129522 Registered Office 7 The C105e, Norwich, Norfolk, NRI 4DJ Accountants MA Partners LLP, 7 The Close, Norwich, Norfolk, NRI 4DI Bankers The Co-operative Bank, 69 London Street, Norwich, Norfolk, NR2 IHT Solicitors Hansells Sc>licitors and Financial Advisers, 13 The Close, Norwich, Norfolk, NRI 4DS Other Information We have a team of three part-time staff operating from a licenced office in Norwich and we are members of the NCVO INational Council of Voluntary Organisatlonsl. XeeplnB Abreast Annual Report Year EndlnÈ 31 March2024 2. Chairfs Statement (For the year ending 31 March 2024) It is with great honour that I present this report, my first 5in¢e assuming the role of Chair of the Board of Trustees in April 2023. Keeping Abreast remains steadfast in its mission to provide comprehensive information, support, practical help, and advice to those considering breast recon5tiuction. We continue to offer the invaluable opportunity to share experience5 Wlth others who have faced similar deci5ion5. Our commitment extends to enriching the quality of care for individua15 recovering from breast reconstruction, raising awareness of our work acr05S the UK, and encouraging the establishment of new Keeping Abreast IKAI groups nationwide. Over the past 12 months, we have reinforced our dedication to supporting those navigating breast reconstruction surgery. We have also expanded our non-medical Support to families and friends of patients. Our key achievements thi5 year include: Securing significant grant funding through multiple successful applications. Delivering tailored sUPPOrt through various communication channe15, 'personal to every person, Offering both Zoom and in-person wellbeing sessions. H(>sting our online volunteer5, conference, which served to empower and connect those who support others. Continuing to distribute Pink Packs and Comfort and Care bags to h05Pltals across the UK, benefiting breast reconstruction patients. Welcoming a full house of supporters at our Biennial Fundraising Ball and AuctlDn. Growing our informational resources and virtual support through our newly revamped website. With the help of our Support and Volunteer Qfflcer, we have delivered a structured Support package to our groups and VDlunteeis, who are the backbone of Keeping Abrea5t'5 success. We are proud to have e5tabli5hed new groups in additional areas of the UK and diversified our reach through innovative initiatives. This year, we also welcomed Caitlin Quinn as our new Fundraising Officer. Caitlin ha5 brought a wealth of creativity and enthusiasm to her role, driving forward new fundra15ing activities and setting dynamic goals to ensure our continued success. Our community of supporter5 continues to grow, alongside a rising interest in volunteering and fundraising for our cause. Our core mi55ion remains focused on providing support to those facing decisions about breast reconstruction following a breast cancer diagnosis or the discovery of a hereditary breast cancer gene mutation. This mission 15 central to everything we do and 5erve5 as the benchmark for measuring our 5ucce5s. I trust this report clearlv demonstrates the significant impact we have achieved. KeeplngAbrea5tAnnual Report Year Endin¢ al March 2024 As we look ahead, Keeping Abreast can take pride in the support it offers, and we remain committed to further developing our fundraising efforts, support structures, bnd group offering5. We are also focused on strengthening our strategic direction for the future. 0￿r key strength continues to lie in our dedScated staff, volunteers. and everyone involved in the charity's activities. l am deeply grateful to my fellow Trustees for their experience, judgment. and commitment to thÈir roles throughout the past year. Togèther, we are making 3 meaningful difference in the lives of those facing difficult decisions about breast reconstruction. As such, heartfelt recognition must be directed to all individuals associated with the functioning of our Charity. Our loyal and dedicated team of staff, our devoted army of volunteers, our committed founders 2nd patrons and my faithful, fellow trustee5, are all vital pillars to our continued success. Name Emma Queensborough Chair of TrLJStees Date.. 21 ovember 2024 KeepinEAbr4ast AnnualR8pDrt Yi8r Endln631 March 2024 3. Our Objectives Our Objectives Slnce our conceptlon fft havealWa￿ had four maln obJKdve&' . To pthde InfgTmatlOry 5uppor¥ practical help and ad￿ce for those consldfrring brea* recgnstructyon, IncludinBthE opportunltyto share the experiences of others . Toenrich the qua15Lyof careforthose recoverln8from breast Teconstruction. . To ralse awarenessof KeepingAbrea5twthinthe UK. . To encourage and support the eS￿bliShment ofother K4 group5 natiOFy￿de. 4. Strategies for achieving objectives We have continued to assess our strategies for achieving our objective5 and have,. Provided opportunities for patlents to talk to otheTS who have had 5imilaF ÈXPÈTlences or undertaken reconstructive SUTgery within cllnitttl settlngs. at support Onllne support tools .•• group meeting5 (using regi5terEd and tralned volunteers). Also, over the phone from our base In Llttle elton or via OUT trained volunteer Offered domlelll8ry car8 and hoolth & wo11.belDg 3¢1vlcÈs to pail.operatlve Expanded oui support fundraising volunteer network Provided additional sewlces such as bra5 or bra vouchers, domicilllarv care, comfort bags for those at time of Sufgery and hospital iravel expenses Keeplng AbiÈa5tADnual RepDrt YE3rEndln131 March 2024 5. Review of Activities Our specific objectives from last year were to ensure that the charity had stability, longevity and was working productively and as cost-effectively as possible. This included,. Reviewing the Trustee mix to ensure that the Trustee5 have a good mix of skills and experience. Reviewing our fundraising income stream5 considering external factor5. Adapting our work patterns and resource mix to maximise service level. 6. Groups & Support How Keeping Abreast delivers publlc benefits: The charity's main activities and its beneficiaries are outlined below'.- Keeping Abreast helps people who are considering, facing or going through breast reconstruction after a breast cancer diagnosis or the discovery of a hereditary breast cancer gene. The charity also helps those who have gone through breast reconstruction surgery but who still require 5UPPOrt during their recovery. This support is provided in a number of different ways,. in person at face-to-face Support Groups across the UK, and by a team of registered Keeping Abreast Volunteers who support others over the phone, by email, WhatsApp, Zoom etc. The charity is also very active on social media, with posts and stories placed across It many platforms on an almost daily basis. The charity is active on Facebook, Instagram, Twitter and Linkedln. The SuppoTt Groups provide a relaxed, frièndly, welcoming environment for those facing breast reconstruction surgery to meet others who have already been through this experience so that they can receive peer-to-peer support. Besides being able to have conversations and ask questions in person, the Support Groups run 'Show & Tell, sessions, where those attending can see a number of different real~life breast reconstruction surgery re5uIt5 in a safe, controlled space. The Support Groups are also supplemented on occasion by talks and activities, with invited speakers giving presentatior¢s on breast reconstruction-related subjects, and with events such as well-being days. The Support Groups take place at different days and times and in a host of different venues, from village halls to cancer centres. Their common denominator is that they are led by dedicated Keeping Abreast Volunteers who support the breast reconstruction patients as well as their partners, friends and families and offer 'personal support to every person,. During the f inancial year 2023/2024 there were around 60 individual face-to-face Support Groups, with around 900 attendees. Besides the Support Groups and Volunteer5, there is also a great deal of useful peer-to-peer support information on the Keeping Abreast website, www.kee abreast.or .uk. The website is unique in that it contains a series of real-life breast reconstruction accounts and videos, where Keeping Abreast Volunteers show the results of their breast reconstruction operations to camera and tell their own breast reconstruction stories in their own words. The videos are proving very popular, and they are supplemented by patient stories, helpful hints and tlP5 for going into hospital, as well as FAQS. The charity also runs also a closed Facebook group, the Keeping Abreast Online Support Group UK, which currently ha5 nearly 570 members and which was established so that people can have conversations about breast reconstruction, swop stories, receive helpful hints and tips, and ask questions about the different Ktepln8Abreasl Annual RepoftYeèrEndlns 31 March Z024 types of surgery and recovery. The online support group 15 working well, with post5 receiving plenty of comments. In addition, most of the Support Groups run a What5App group for their volunteers and the people they're supporting, so that they can continue to help one another in-between the Support Group dates and let everyone know about upcoming events and activities. To aid well-beingi f ree Keeping Abreast Mindfulness For All sessions continue to be offered on the first Tuesday of the month via Zoom, and these are led by a long-standing KA Leicester Volunteer who is a Mindfulness coach and who has also been through breast reconstruction herself. The number of Registered KA Volunteers remains steady and there are currently 192 Volunteers who help out at support groups as well as at fundraisers, activities and events. We receive positive feedback and testimonials on a regular ba515 from people who have been supported by the charity and who often become volunteers themselves once they've finished their own breast cancer and reconstruction journeys. Testimonials such as the5e:_ "l oppreciate so much thefact that you exist, and I w(Js told about you. Once l om recovered, I would like to volunteer with you. Claire wasfobulous. Thank youfor matching me with her. She was so lovely, we talked for an hour. (Jnd Ifeel we could huve talkedfor longer. There was not u single question I couldn't osk her. She even showed me her reconstructed breasts which w(Js really generous of her. Thank you so much I" "I wonted to thank youforputting me in toijch with Zoe. What a lovely Gnd inspiring womun she is. We had a lovely chat, and she helped to ease u lot of myfe(yrs. She sold I cun contact her any time, which is o reul comfort. l um 50 grateful Ifound out about your charity, it hos really helped mefeel supported and less alone, so o big thank youl" "Ifound your peer-to-peersupport 50 helpful. Sue wusfantastic und was Gble to answer neurly oll my question5 at a time when I w(Js terrifiedl" It is so good to be able to hear other people's stories. The speukers were excellent. Keeping Abreast is brilliant. Thonks." "Being oble to chut to others about their experiences hus been so helpful und given me a little bit more inner strength for the coming months." -1 just want to say that I received such u warm andfriendly welcome ot the last meeting. Was invaluable in terms of getting Anformation from people that had gone through it. "It was a lovely session Tuesday evening after my very busy day. I 'lost' myself during the Loving Kindness meditation - not sleeping, but totally relaxed undfocused on the different ports of the meditation as Nerissu introduced them." To spread the word about the support on offer, the charity provides local hospitals and cancer centres with 'Pink Packs, information packs which are given out to breast reconstruction patients- along with 'KA Comfort and Care Bags, which contain a number of useful items to heSp them both pre- and post-surgery. The Pink Pack5 contain a KA leaflet, notebook and pen, information about the charity's free monthly Mindfulness sessions, and herbal tea and coffee sachets. They also signpost the patients to the charity's website, www.kee in abreast.or .uk a5 well as a host of other useful breast reconstruction-related website5. Keep1￿ Abrea5lAnnu81 ri*port Year Endlng31 March 2024 Meanwhile, the Comfort & Care BaES contain items including a heart-shaped cushion, drain bags, eye mask, fan, slipper socks and a voucher for a new post-surgery bra. During the financial year 202312024 over 1,014 Pink Packs were sent out by KA HQ, alor)g with 107 Comfort & Care Bags, while the individual Support Group5 provided those people they supported with Comfort & Care Bags too. The packs and bag5 are always well received by individual patients and hospitals alike, as these coroments testify'.- "We received lots of packs today- thank you so much - greatfeedbackfrom patient5. 'Thonk you very much indeedfor the gift pack which was so thoughtfully put together presented. I Used the cushion under the seatbelt on the woy backfrom hospital the bugfor the pressure dressing control, wore the socks in bed on thefirst night buck ondfound the sproy very refreshing. "I just wonted to thunk youfor the lovely surprise that arrived thls morrping. It'5 thoughtful and the items t7re useful and bet7utiful." 'Yhank you so muchfor the cure bug- I reolly appreciote it and knowfor afact I will be using everything in KA HQ delivers Pink Pack5 and Comfort & Care Bags to local hospitals and cancer centres as well as to individuals who haven't yet got a Support Group in their area. We continue to see an increasè in individuals who contact the charity direct, having heard about Keeping Abreast online or via social media, or via Dther people who have been supported by the charity. Meanwhile at KA HQ we continue to SUPPOrt our face-to-face Support Groups by providing them with whatever they need, from publicity materials to KA merchandise to training and ideas. Besides attending the Support Groups themselves, Keeping Abreast Volunteers also help out at Cancer Aw2renes5 Days and other related support events. These have included a regular KA attendance at the monthly Coffee, Cake & Natter mornings and 'Tulip' 5e55ions la breast and gynaecological support group) at the James Paget University Hospital in Gorleston; a Wellbeing Day organised by the Royal United H05Pitals Bath NHS Foundation Trust,. and a Facing Cancer Together event in Norwich. The Support Groups also help their local hospitals wherever p055ible, by providing equipment and/or training where they can. For example, the KA Norwich Support Group recently paid for a new nipple- tattooing machine for the Plastic Surgery Department at the Norfolk & Norwich University Hospital as well as for corresponding traininE for one of the 8reast Reconstruction Nurse Specialists. The current locations of KA'S Support Groups are.. Norwich King's Lynn Stalham (Outreach) Wymondham Ioutreachl Gorleston (monthly drop-in sessions) Liverpool Cheltenham 8ri5tol & Bath Herts & Beds Leicester KeepiDtAbre3srAnnual REportYEar Endlng YI Marih 2024 Sheff ield Icurrently inactive, but hoping to re-instate this in due course) We have also been working with the breast reconstruction team at the Salisbury Hospital by providing them with pink packs and KA Comfort & Care Bags, and we are also building our relationship with the breast reconstruction team at the Morriston Hospital in Swansea. KA HQ receives cal15, emails and social media reqLJests for support Several times a week and these requests are dealt with centrally, with the Head Office team f inding a suitable volunteer for the breast reconstruction patient5 who contact them a5 well as letting them know about their local face-to-face support group, if applicable, and signposting them to information on the charity's website and, in some cases, to other charities that can help. During the financial year 202312024 KA HQ handled 163 individual support requests. KA Comfort & Care Bags are often sent out to these individuals from the Head Office too. "I came out of hospltal yesterday ond w(75 greeted by the lovely care bag thot YOU so kindly sent to me. My husband had opened the parcel ond brought the heart cushion into the hospitalfor me to use. l just want to 5(Jy o big thank youfor Gll the wonderful items thut you sent- as I write this email, l am we(3ring the lovely fluffy socks. Thonk you to oll who are involved the churity. 7. Volunteers Volunteers The number of registered Keeping Abreast Volunteers currently sits at 192. most of whom are previous breast reconstruction patients and the remainder either breast reconstruction nur5es/breast care staff or individuals who support the administrative or fundraising elements of the charity. Volunteers are key to the success of Keeping Abreast and without their hard-work, time and commitment, coupled with their own personal knowledge of breast reconstruction procedures, the charity could not operate. We consider ourselves very fortunate to be supported by a Eroup of highly committed and enthusiastic individuals who undertake a variety of roles which include.. Patient Point of Contact IPOCI - able and willing to talk to and offer support to other patients, in person or by phone or via email, What5App, Zoom or other means. 'Show & Tell, Model- willing and comfortable to show the results of their breast reconstruction surgery to others in a controlled, safe environment. Runnlng a Support Group or Event- part of the team of volunteer5 that organises, co-ordinates and facilitates the running of a group- whether an actual or virtual occasion. Supporting Administrative Tasks - helping to ensure the smooth running of the charity by supporting the team with operational and administrative tasks, as required, such as putting together Pink Packs (information packs) and KA Comfort & Care Bags and sending out leaflets and posters etc. Keeping Abreast Events- supporting the charity at various awareness event5 or fundraising activities, usually by manning stand5 or holding collection buckets- at bake sale5, concerts, fun-runs, marathon5, sky dives, 5POn50red swims and cycles and festive fairs etc. For example, KA Volunteers manned Keeping Abreast stand5 in the Jarrold and John Lewis department Stores in Norwich in October 2023 as part of Breast Cancer Awareness Month, and also helped man a Charity Christmas Card Shop in the centre of Norwich, which raised money for the charity. They also helped out at a very successful fundraising jazz & cabaret night in the city. KeeplngAbrea5tAnnUal Report Year Endlng 31 MaiÉh 2024 There was also a successful Keeping Abreast Ball which took place in Norfolk in November 2023 and a Quiz Night in February 2024 where volunteers helped out in all sorts of ways, from helping set up and decorating the tables to manning KA raffles and merchandise stall5. Trustee- part of the team responsible for governing the charity and supporting its direction to achieve its aims and objectives. There are currently six Trustee5, each of whom has a particular skill Set eg. Event organisation or Marketing. All of our volunteers are encouraged to attend training courses to help them with their volunteering and to give them more experience. We have recently produced 3 series of interactive online training modules which we are currently rolling out to KA Volunteers to help them with the support-side of things. In addition, all Keeping Abreast Volunteer5 are equipped with a Volunteer Kit which comes in a pink KA- branded tote bag. and which includes 3 pink KA Volunteer T-shirt, lanyard, and a branded notebook and pen. These items make them feel part of the wider Keeping Abreast volunteer family. What's more, in order to keep breast reconstruction patients and their f riends and familie5 and the charity's volunteers and 5UPPOrters up to date, a regular online newsletter is prLiduced containing information on the charity and its activities across the country. 8. Campaigning October is an important month for the charity,. it is not only Breast Cancer Awareness Month but it al50 sees International Breast Reconstruction Awareness IBRAI Day. We had presence in two Norwich based shop5 to raise awarenes5 in addition to our online campaign. 9. Central Support activities Fundraising: Many fundraising activities were held during 203124. We held our bi-annual Ball which wa5 in memory of 'Danni' a lady supported by Keeping Abreast. This was followed but our annual 'Give back, free to attend Carol Service, our annual winter quiz and Booby Cupcake Month. Fundraising campaigns: Other f undraising: Christmas cards were designed and purchased for sale in the Original Christmas Card Shop. Grant funding: We were awarded grant funding from various grant givers to enable us to continue to provide the charitv services. We thank all those who kindly supported Keeping Abreast during this financial year for specific projects and core costs. Charlty of Year.. We continue to work with corporate SUPPDrters who provide a valuable income stream. 10. Fundraising outputs Fundraising has been able to Support the charity's running costs, support costs and development throughout this year. We have had great support from the local community who have done various fundraisers to support us. KeeplngAbrea5tAnnual Aeportyeai Ending31 March 20Z4 11. Structure, Governance and Management Constituition The charity is registered as a charitible company limited by guarantee (registered number.. 068913881 and is a registered charity (registered number: 11295221. The charity is constituted under a Memorandum of Association dated 29 April 2009 as amended by special resolutions dated 18 May 2010 and 9 May 2012. Method of Appointment or Election of Trustees The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Policies Adopted for The Induction and Training of Trustees New Trustee5 undergo a Trustee induction to brief them on their legal obligation5 under charity and company law, the Charity Commission guidance on public benefit, and to inform them of the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent f inancial performance of the charity. Typically, they will meet with other Trustees and a KA employee to gain a better insight into the role. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their. role. 12. Organisational Structure and Decision-making Policy decisions are made by the Trustees in Trustee Meetings or by email in accordance with the Governing document. Insurance Cover Public and Product Liability cover £5,000,000. Professional Liability £l,QOO,000. 13. Financial Review Going Concern After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate reserves and cash surplus to continue in operational existence for the short to mid-term. The main risk is economic volatilty. The report process in place aSlows this sitaution to be monitored by the Trustees. Financial and Risk Management Objectives and Policies The Trustees met virtually on five occasions and once face-to-face during the year ending 31SI March 2024 to discu55 and review charity bu5ine5s. The Trustees constantly monitor cash balances and future income streams against obligations and fixed costs. Office rent is paid monthly with no automatic renew clause to give us flexibility. There are no other fixed costs Dr on-going commitment5 Other than minor administrative expenses. Smith and Pinching continue to administer our Pension Scheme for our small team and the administrative side is delivered by our Payroll Provider, CBR Business Solutions in Norwich. We perform regular reviews in relation to the hourly rate paid to all our staff members. K&BpinB Abrea&tAhnual Reportyeai Ending ai Mafih 2024 In this time of unknown we have reviewed which event types were more successful both financially and, most importantly, how they have supported our members and Keeping Abreast community. Principal Risks and Uncertainties These still centre on a reduction in fundraising 3nd/or a Ioss of volunteers to run the support groups. Reporting procedures enable the staff and Trustees to constantly monitor this, and fundraising plans and 5trategie5 are being reviewed regularly, to ensure they are generating the desired outcomes. Reserves Policy The Trustees review the balance of their reserves annually as a minimum, and it is their current policy that they will retain at least £89,097 as a minimum balance. This provides sufficient funds to employ three part- time staff and pay other fixed overheads for a full year without any other income being forthcoming. This year again sees a positive in reserves with free reserves of £83,246 as of March 202412023.. £87,239). The level of reserves will be monitored closely moving forward. The review of internal financial rules will allow increased visibility of the cash flow. Principal Funding The principal sources of funding is internal fundraising, grants and public donations and internal funding, mainly from individual fundraising efforts. 14. Future Developments We intend to strengthen existing support groups and create new ones where possible, considering alternative approaches where necessary. We seek to identify additional projects that fulfil our objectives and contribute to the well-being of patientsin a safe environment. The Trustees will continue to meet regularly, at least six times a year, with the option for virtual meetings to accommodate a broader demographic of Trustees. We maintain our monitoring and, where appropriate, modification of our Strategic Plan to ensure alignment with our objectives. We will continue to operate using a hybrid approach, blending the charity's traditional methods with the successful virtual strategies that emerged in response to Covid-19 and the cost of livillg crisi5. In Conclusion: The charity has successfully risen to continuing challenges in terms of development and fundraising. We have been able to introduce new initiatives and ways of working thanks to grant funding. It is our intention to continue to develop new ways of working to enable us to further support those in need of help when undergoing breast reconstruction. Thanks again to the Founders, our army of enthusiastic volunteer5. and to my fellow Trustee5 and our fabulous team of committed staff. Emma eensborouEh Acting Chair of Trustees - Keeping Abreast Date.. 21 November 2024 KeeplnE Abrea5tAnnual Report Ye?r Endln8 31 MaKh 1024 KEEPING ABREAST IA Company Limited by Guarantee) STATEMENT OF TRUSTEES. RESPONSSBILSTIES FOR THE YEAR ENDED 31 MARCH 2024 The Trustees (who are also the dIr￿lOrS of the Ghaiily for the purpos6s of company lawl ar8 responsible for preparing the Truglees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunilod KingdDtn Generally Accepted Accounting Practice). Company law requires the Twslees lo prepare financial slalemenls for each financial year. Under company law, thè Trustees musl not approve the financial slalernenls unless thèy are salislied that they give a true and fair view of the slate ol affairs of the Chaiily and of its incoming resources and application ol resources. including ils income and expendilurv, lor Ilial pgriod. In preparing these financial slalemenls, the Truslees are required lo., select sullable accounting policies and then apply them consistently., observe thè methods and principl@s of the Charities SORP IFRS 1021., make judgments and accounting eslima16s that are reasonable and prudent., slalg wh91har applicable UK Accounting Standards IFRS 1021 have been followèd, subject to any material departurès dlsclosed and explained in Ihg finonci81 slètemenls., prepare the flnanci81 slalemenls on the golng concern basis unless it is inappropriat& lo presume that the Chalily wlll continue in business. The Tmslees are responsible for keeping adequate accounting records that are sufficient lo show and explain the Charills Iransa¢lions and disclose with r6ason8ble accuracy al any lime the financial posilion of the Ch8flty nd enable them lo ensure that the financial slalements ¢omply with the Companies Act 2006. They are also rèsponsible for safeguarding the assets of the Charity and hence for laklng reasonable steps for thè pr&venlion and detection of fraud and other irregularities. Approv9d by ord8r of the members of the board of Trustees and signed on ils béhalf by.. ma agnsborough Dale.. 21 November 2024 Page 14 KEEPING ABREAST {A Company Limited by Guaranteg) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 Independent Examlnèvs Report to the Trust8ès of Keeping Abreast I'the Charity'l I report to the charity Trustees on my examinallon of th8 accounts of the Charity for the year 8nded 31 March 2024. Raspon5ibilities and Basss of Report As the Trustees of the Charity land ils directors for the purposes of company lawl you ar? responsible for the preparation of the accounts in accordance with the requirèments of the Companles Act 20061'lhe 2CK)6 Acl'l. Having satisfied myself that the accounts of Ihe Charity are not required lo be audited under Part 16 of Ihe 2006 Act and are eligible for independent examination, I report in iespecl of my exarmination ol the Charills accounts carried out under seGtion 145 of the Charities Act 2011 I'lhe 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent Examlner's Statement I havg Completed my examination. I confirm that no maltgrs have Come to my attention in connection with the examination giving me cause lo b?lieve'. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 AGI,. or the accounts do nDI accord with those records., or the accounts do not comply with the accounting requlremenls ol se¢lion 396 of the 2006 Act other than any requirement that the a¢counts give a 'lrue and fairf view which 1$ not B matter considered as part of an independent examination., or the accounts have not been prepared in accordance wth the methods and principles of the Statement of Rècommended PractiGg for accounting and rèporting by charilios. I have nD ¢oncems and havè come across no other matters in connecNon with the gxamination to which allenliop should be drawn in this reporl in Drder lo enable a proper underslandlng Df the accounts to be reached. This report is made solely lo the Charlly's Trustees, as a body, in accordance with Part 4 Df the Charitiès {Accuunls and Reports) Règulations 2008. My work has been undèrtaken so Ihal I might slate to the Charills Trustees Ihc>se matters l am required to stale to them in an Indepcndcnt Examinerfs Report and for no other ptjrpose. To the fullest extent permilled by law, I do not accept or assume responsibility lo anyone other than the Charity and the Charity's Trustees as a body, for my work or for this repori. Slgned: Dated.. 22 November 2024 Frank Shipp8m Bsc FCA DChA MA Partners Audit LLP 7 The Clos8 Norwich NR14DJ Page 15 KEEPING ABREAST IA Company Llmited by Guaranteè) STATEMENT OF FINANCIAL ACTIVITIES IINCORPORAnNG INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted funds 2024 Restrictod funds 2024 Total funds 2024 Total funds 2023 Note Income from: Donations and legacies Other trading aGtivi110b 3,961 75,996 23,543 27,504 75,996 4T.01 I 96,09T Total In¢om& 79.957 23,543 103,500 143. 108 Expendlture on: Raislng funds Charllable actfvitles 26,829 S6,973 26,829 B9,182 42.086 94,886 32,209 Total èxpènditure 83,802 32.209 116,011 136,972 Net movemont in funds 13,8451 18.6661 112,5111 6, 136 Reconciliation of fund5: Total funds broughl forward Nel movement in funds 115,969 13,8451 21,467 18,6661 137,436 112.511 731,300 6, 136 Tot81 funds carried forward 13 112,124 12,801 124,925 137,436 The Slalèment of Financial Activities includes all gains and losses recognised in the year. The note5 on payes 18 to 29 form part of these financial slalemenls. Pag& 16 KEEPING ABREAST IA Company Lifllitod by Guarantee) REGISTERED NUMBER- 06891388 BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notè Current assèts Stocks Debtors Cash al bank and In hand 10 444 4,956 123,858 407 11 7,317 132,096 129,258 139,820 Creditors.. amounts falling due within one year 12 {4,3331 (2,384) Net current assets 124.925 137,436 Total net assets 124,925 137.436 Charlty funds Reslriclad funds Unreslricled funds 13 13 12,BOI 112.124 21,467 115,969 Total funds 124.925 137,436 The Charity was 8ntitled lo exempllon from audit under section 477 of thè Companies Act 2006. The members have not required the company lo obtain an audit for the year in quesllon in accordance with sèction 476 of Companies Acl 2006. The Tru8le&s acknowledge their responslbililiès for complying with the requiretnents of Ihe Act with respèct to accounting records and pfèparalion Df financial stalemeTrls. The linan¢ial statements have been prepared in accordance with the provisions applicable lo entities subject lo the small companies regime. Th8 financial statements were approved and authorised for issue by the Trustees and signed on their behalf by.. EMJ ensborough D21e.' 21 November 2024 The notes on pages 18 10 29 form part of these financial stslements. Page17 KEEPING ABREAST IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Gèneral information Keeping Abreast is a privalg company limited by guarantee and incorporatèd in England and Wales. The Charity's ￿gISt￿red office is 7 The Close, Norwich, Norfolk, NR14DJ. Accounting pollcies 2.1 Basis of preparatlon of finan¢lal stataments The financial statements have been prepared in accordance with the Charities SORP IFRS 1021 Accounting and Reporting by Charities-. Slalemenl of Recommended Practice applicable to charities preparing thèir accoun15 in aG¢ordance wth the Flnan¢ial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffedive 1 January 20191, the Financial RepDrting Standard pplitable in the UK and Republic of Ireland IFRS 1021 and tho Companies Act 2006. Keeping Abraast meets the definition of a public bènefit entity under FRS 102. Assets and liabilities are initially recognised al hisloiical cost or transaction value Ljnless olhepNisg blaled in the rÈlÈvant a¢¢ounling policy. 2.2 Incorn& All income is recognised once the Charity has enlillement lo th2 income, il is probable that the income will be receNed and the amount of Income receivable can bè measured reliably. Grants are included in the Statemènt of Financial AElivities on a receivable basis, The balance of income received for specific purposes bul not expended during the periocs is shown in the Televanl funds on the Balance Sheèl. Where income is received in advance of enlitlemont of re￿IPl. its recognition is deferred 8nd inclLJded in creditors as deferred income. Where enlillemenl OCCUfS before incomo is received, the income is accrued. 2.3 Exp8nditure Expenditu￿ is recognised once there is a legal or conslruclive obligation lo Iransler econofflic b-nelil to a third party, il is probable that a transfer of economic b&nefits will be required in settlement and the amDunl of the obligds or services il musl provide. 2.8 Financlal Instruments The Charity c)nly has financial assets and financial liabilities of a kind that qualify as basic financial inslrumenls. Basic finanoial instruments 8re initially recognised at Irans8Ction value and subsequently measured al their selllemenl value. 2.9 Pènsions The Charlty operales a defined contribution pension scheme and the pension ¢harge ￿preSentS the amounts payable by the Charity lo the fund in respect of the year. 2.10 Fund accounting General funds arè unreslricled funds which are available for use at the discrètion of the Truslegs in furtherance ol the general objectives of the Charity and which have not been designated for olhBr purposes. Designated funds comprise unreslricled funds that have been sel aside by the Trustees for particular purposes. The alm and use of è8ch designated fund is sel out in Ihg notes Ic> the financlal slalements. Restricted funds are funds which are lo be used in accordanc8 wilh specific reslriclions imposed by donors or which have been iai58d by the Charity for particular purposes. The cos15 of raising and adminislering such funds are charged against the spècific fund. The aim and use of each reslricled fund is set DUI in the notes ID Ihe financi81 slalemenls. Page 19 KEEPING ABREAST IA Company Limlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Income from donations and legBciès Unrgslrlcted Rèstrlctad funds funds 2024 2024 Total funds 2024 Totsl funds 202S Donations Grants 2,961 1,OOD 2,961 24,543 2.354 44,657 23,543 Total 2024 3,961 23,543 27,504 47,011 Tolal 2023 4,854 42, 757 47,011 Income from other trading a¢tlvities Income from fundraising events Unrèstricted funds 2024 Total funds 2024 Total funds 2023 Fashion show Ball Morchandise Other fundraising income 37,407 19.206 19,206 44 56.790 56.790 58,646 Total 2024 75,998 75,996 96,097 Total 2023 96,097 96,097 Page 20 KEEPING ABREAST {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Expenditure raising funds Costs of ralslng voluntary Income Unrestricted funds 2024 Total funds 2024 Total funds 2023 Merchandise - opening stock Merchandise purchases Other Mer¢h8ndis8- closing stock 407 407 1, 151 389 40,953 (407) 43 26,823 1444} 26,823 14441 Total 2024 26,829 26,B29 42,086 Total 2023 42,086 42.086 Analysis of expenditure by activitie8 AGtivlties und&rtaken dlrectly 2024 Support Gosts 2024 Total funds 2024 Tolal funds 2Q23 Charitable actlvilles 72.919 16,263 89,182 94,886 Total 2023 77.666 1T,220 94,886 Page 21 KEEPING ABREAST IA Company Limited by Guarant881 NOTES TO THE FINANCIAL STATEWIENTS FOR THE YEAR ENDED 31 MARCH 2024 Analysls of expenditur8 by actlvlties {continuedl Analysls of dlrect costs Total funds 2024 Total funds 2023 Staff costs 47,462 25.457 43,872 33,794 Patient support 72,919 T7.666 Analysis of support costs Total funds 2024 Total unds 2023 Rent Professional foes Telephonè, broadband and office Insurance Group 2nd staff expenses 8,280 3.853 2,270 1,478 382 8,280 3,728 2,790 7.435 987 16.263 t 7,220 Indèpendent examIne￿$ remunèration The independent examinerfs retnunerallDn amounts lo an indep8ndenl examiner fée of £2.34012023 - £2,250). staff costs 2024 2023 Wages and salaries Contribution lo defined contribution pension schemes 45.589 1,873 42,249 1.623 47,462 43,872 Pag6 22 KEEPING ABREAST IA Company Llmit8d by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 staff costs Icontinuedl The avemge numbèr of persi)ns employed by the Lharily during the year was as follows. 2024 No. 2023 No. Fundralsing and devèloplnenl Aclminislralion and development ND employee received remunerallon amounting lo more than £60,000 in trither year, Trustees. remuneration and expens&s During the year, no Trustees received any remuneration or other benolils (2023- £NIL). Dltring the year ended 31 March 2024, no Trustee expenses have been inCUr￿d (2023- £NIL). 10. Stock5 2024 2023 Finished goods and goods for resale 444 407 11. Dèbtor5 2024 2023 Due within onè year Other debtors Tax recoverable 4,505 451 7, 146 171 4,956 7.317 Pag6 23 KEEPING ABREAST IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 12. Creditors- Amounts falllng duè within one year 2024 2023 other crèdltors A¢cruals and d8ferred income 134 2,250 4,333 4,333 2.384 Page 24 KEEPING ABREAST IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 13. statement of funds Statemènt of funds - current year Balance at 31 March 2024 Balan¢8 at I April 2023 Income Expendlture Unrestrlcted funds Designaled funds Local group funds Pink Ribbon Foundation 25,730 3,000 13,198 110.050} 13,0001 28,878 28.730 13.198 ¢13,050) 28,878 General funds Ganeral funds 87,239 66,759 170,752} 83,246 Total Unrestricted funds 115,969 79.957 {83,8021 112,124 Restricted funds Pink Ribbon Foundation Art exhibition Other reslricted funds Art for Cure Poslcode Places 5,000 (5,0001 16431 11,9881 112,0361 112,5421 643 1.988 16,555 8,282 12,542 12.801 21,467 23.543 132,2091 12,801 Total of funds 137,436 103,500 1116,0111 124,925 Page 25 KEEPING ABREAST IA Company Limited by Guaranteel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 13. Statement of funds Icontinuedl statement of funds - prior yèar Balance sl 31 March 2023 Salance al 1 April 2022 Transf8rs in/oul Income Expendiluie Unrestrleted funds Designated funds Local group funds Pink Ribbon Foundation 32,174 8.747 3,000 (IT,3T5) 2,184 25, 730 3,000 32,174 11,747 (17,375) 2, 184 28,730 General funds General funds 94,672 89,204 (94,204) (2,433J 87,239 Tolal Unrestrlcted funds 126,846 100,951 (111,579J {249) 115,969 Restrlcted funds Pink Ribbon Found8llon Macmillan Cancer Support Art exhibition CO-OP Yorkshire Building SoGialy Art for Cure Poslcode Places RWHA Charity fund John Lewis 5.800 (5,932) (800) (2,965) (49) (61) (3.073J (8,960) (3,053) (500) 132 740 60 3.608 49 643 57 11,355 21,502 3,000 500 8.282 12,542 53 4,454 42,157 (25,393) 249 21,467 Total of funds 131,30Q 143, 108 (136,972) 137,436 Page 26 KEEPING ABREAST IA Company Limited by Guaranteo) NOTES TO THE FINANCIAL STATENIENTS FOR THE YEAR ENDED 31 MARCH 2024 13. Staternent of funds Icontlnued} Deslgnated funds The funds that relate lo lotral groups are designated to be sp9nl within the respective local group region. The Pink Ribbon Foundation awarded the Charity £3,000 that Is lo be used toward increased salary costs in 2023124. Restrlcted funds In the year ended 31 March 2018, the Charity ffceived a grdnl 01 £740 from Macmlllan Canc9r Support toward our"Women's Wallbeing and Support Weèkend" In th@ year ended 31 March 2020, the Charity received funds from an Art Exhibltion toward support relalsd costs. In the year tsnded 31 March 2021, the Charity recgived., a grant from Norfolk Community Foundatlon tOW8rds support related and &mployee costs during the Covid pandemic., a grant of £2.500 from SDulh Norfolk Council towards officB rent costs during the Covid pandemic. This grant was fully ulilised in the year., a grant from The Nallonal Lollery Community Fund in partnership with tho Department for Digital, Culture, Media and Sport in support ol the charity's "Now More Than Ever" projocl. In response lo the challenges of the Covid_rf9 pandemic, this project aim lo introduce new ways lo offer support into local communities across the UK to enable the charity to reach more vulnerabl8 women in isolated situations,. funding from the co.op for support relalgd costs; funding from Tho Plnk Rlbbon Foundatlon for support, volunteer and employ&0 costs. In the year Bnded 31 March 2022, the Charity recolved funding from the Yorkshire Bullding Socioty foi comfort bags. In the year ended 31 March 2023, the Charity received: a grant from Art for Cure to prDvide a new bespoke volunteer tra1n1r￿ offering lo ensure that our volunleers feel valued and stspported. a grant from Postcode Plac89 to provide assistance with core costs to cover the Offi￿ renl and a proportion of employees. salaries. a grant from the RWHA Charity fund lo respond lo the increasing demand for comfort and care bags and pink paGks to increase our support offering reach. a grant from the John Lewls health fund for support costs. thg Pink Ribbon Foundation provided us with funds to respond lo the increasing demand for comftsrt and care bags and t)ink pack5 10 increase our support offering ￿aCh. In gd(filion, their fundlng has begn used lo fund mindfulness sessions for all our volunteers and people we support. In the year ended 31 March 2024, thè grants frotn Art For Cuff have h81ped us lo continue to offer personalised SUPPDrl for every individual faced with breast reeonslruclion dLJe lo brea£1 cancer by enhancing various support mal8rlals and resources, including our online videos that showcasè rèal-life surgery outcomes. The Pink Rlbbon FDundalion has genÈrously provlded us with 8ssenlial funds that enable us lo meet the growing demand for comfort and care bags, as well as pink packs, expanding the reach of our support services. Page 27 KEEPING ABREAST IA Company Llmited by Guarantee} NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 14. Summary offunds Summary of funds - currÈnt year Balance at 31 March 2024 Balance at q April 2023 Income Expenditure Designated funds General funds Reslricled funds 28,730 87,239 21.467 13,198 66,759 23,543 13,0501 170,7521 132,209} 28,87B 83,246 12,801 137,436 103,500 1116.0111 124,925 Summary offunds- prior yèar BalanGe 31 M8rch 2023 Balance l April 2022 Transfers in/oul Incom6 Expenditur8 Dosignaled funds General funds Re5tricl@d funds 32,174 94.672 4,454 11,747 89,204 42,151 (17,375) (94,204) (25,393) 2,184 (2,433) 249 28,730 87,239 21,467 131.3QO 143, 108 (136,972) 13T,436 15. Analysis of net assèts between funds Analysls of net assets between funds - eurrent period Unrestrictod Restrlct8d funds fund 2024 2024 Total funds 2024 Current assets Creditois due within one year 116,457 (4,3331 12,801 129.258 14.3331 Total 112,124 12,801 124,925 Page 28 KEEPING ABREAST IA Company Limitèd by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1 S. Analysis of net assots between funds Icontinuedl Analysls of net assets between funds - prlor period Unreslriclgd funds 2023 Reslric!&d funds 2023 Total funds 2023 CUr￿n1 assets Creditors due within one year 118,353 (2,384) 21,467 139,820 12,384) Total 115.969 21,467 137,436 16. Ponslon commitments The'charity operates a deflntsd conliibution pension scheme. The assets of the scheme are held separately from those of the Charity in an independently 8dminislered fund. The pension cost charge représents Contributions payable by thè Charity lo Ihe fund and amounted lo £1,873 {2023 - £1,623). Conlribulivns IDtalling £NII 12023 - £1341 were pByable to the fund al the balance sheet dale and are included in creditors. 17. Related party transactions There wère no reialed party IransaGllons during the year. Page 29