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2023-03-31-accounts

Annual Report Y/E 2023 Keeping Abreast Breast Cancer Reconstruction Support KE￿P1￿6AbrBaStAThllual Report YearEndlng31 Mar<h 2023

Table of Contents: Item.. l Reference and administrative details of the charity, its Trustees and Advisers 2 Chairfs Statement forthe year endin 31 March 20221 Trustees, Report 3 Our Objectives 4 Strategies for achieving objectives 5 Review of Activities 6 Group5 & Support 7 Volunteers 8 Campaigning 9 Fundraislng Activitiesllncome Generation 10 Fundraising Outputs 11 Structure, Governance and Management 12 Organisatlonal Structure and Decision-making 13 Financial Review 14 Future Developments Trustees, Responsibilities Statement Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Page io io li li li 12 12 14 15 16 17 18-29 Keeplng Abreast RÈPOYt Year Endlng 31 Mafih 2023

l. Reference and adminlstrative details of the charity, its Trustees and Advisers Trustees Miss C Scott Chalr Person (Resigned 18, April 20231 Mr l Butler Mrs Ccarter Mrs R McArthur Mr5 E Queensborough Miss V Williams-Vazque2- Treasurer Emily Egle (joined 16, November 20221 Company Registered Numbor 06891388- Keeping Abreast is a registered charitable company limited by guarantee and was set up by a Trust deed Charity Registered Number 1129522 Registered Off ice 7 The Close, Norwich, Norfolk, NRI 4DI Accountants MA Partners LLP, 7 The C105e, Norwich, Norfolk, NRI 4DJ Bankers The Co-operative Bank, 69 London Street, Norwich, Norfolk, NR2 IHT Solicitors Hanse115 SolicStors and Financial Advisers, 13 The Close, Norwich, Norfolk, NRI 4DS Other Information We have a team of three part-time staff operating from a licenced office in Norwich and we are rnembers of the NCVO (National Council of Voluntary Organisationsl. KeeplnÈ Abreast Annual RepoitYearEndln8 31 March 2023

  1. Chalrfs Statement (For the year ending 31 March 2023) In the year to 31" March 2023 1 have been fortunate to continue in my role of Chair of the Board of Trustees, this will be Tmy last report in this role as I have after much consideration decided to Stand down from the rose. I do however have pleasure in writing thi5 opening statement for the annual report. Over the last 12 rnonths we have strengthened our commltment to support people who are considering or going through breast reconstruction surgery as well as offering support and r)on-medical advice to their families and friends. Our key achievement5 this last year include, A new portable ultrasound machine funded by the Norwich Support Group has been donated to the NNUH. Flagship event-'More than lust Fashion, shows. Secured grant funding through multiple applications. Delivered face to face support in numerous locations as well as loom wellbeing sessions and wellbeing events at The Green Room Therapy in Norfolk. A new digital camera funded by Liverpool Support Group so patients who have had a consultation with an oncoplastic breast surgeon has access to clinical photography within the outpatient clinics. Via our Support and Volunteer Officer we delivered a structured SLJPPOrt package to our groups and volunteers whom without Keeping Abreast would not deliver the fantastic service it does. We are developing new groups in new areas of the UK and this will continue to be progressed throughout the new year. Our Fundraising Officer.. lenny Bond secured new fundraising activities and developed dynamic objectlves to drive fundraislnE forward over the Next year. In 2022 we held our ever successful 'More than Just Fashion, show over two days. This was hosted at a new venue, with new suppliers and supporters in addition to the continuous support from Production Bureau in Norwich. The first Show since pre-pandemic and this required a lot of dedic3tlon and hard work from all of the team and those involved to deliver a spectacular event. As a result we have secured new supporters of the Charity as well as increase interest in volunteering, fundraising for us and a new Trustee joininE Keeping Abreast. We continue to focus on our core aim of being able to provide support to those facing decisions regarding breast reconstruction following a diaÉnosi5 of breast cancer or the presence of a hereditary breast cancer gene mutation. This mission in supporting and helping individuals with their treatment options lies at the heart of all we do and is the touchstone by which we can measure our success. I hope again as with our last year'5 report this provide5 ample evidence of that success. Keeping Abreast should continue to feel proud of the support it is offering and our plans to continue to develop our fundraising targets, support structures and group offerings as well as strengthening our strategic direttion for the future. For another year I feel a key strength continue to lie with our excellent and dedicated staff, volunteers and all those involved in the charity's functions. l am also very grateful to my colleagues on the Board of Trustees for their experience and judgement and volunteering for the roles and responsibilities of beinÉ a Trustee throughout the last vear. Name Caroline Scott Chair of Trustees Date.. l<eeplngAbreast Annual Repalt¥earEndlng 31 Maich 2023

  2. Our Objectives Our Objectives 51nce our concepilun we havealways had tsur maln obJectlveL' . To pr￿de Infomiatlory 5UPPrt praciltal help and adiAce for Ih05e con5sdoring breast reconsrNction. includlngth* opportunltyto share the experience5 of Dther • To enrich thequaltyofcare for those recoverfng from bi￿# reConstrLK￿On. . To Fal￿ aw¥rene5s ofKeepingAbrea#wthin tho LJK. . To encourakèand 5UPPOrtthe e5tsblishment of other KA groups naiorwide.

  3. Strategies for achieving objectives We have continued to assess ouy strategies for achleving our obSectives and have: Provided opportunities for patients to talk to olhers who hawe had 5imllai expewiences or undeitaken recoThstructive surgeiy wlthin clinttal setting5, at support group meetings luslng registeTed and trained volunteer51. Also, over the phone from our base In Little Melton or vla our tralned volunteers Onllne support tools .-Off•Fgd domlclllary uro and he8lth & wo11.belng ,￿rvIc￿$ to peil.oporallve pAll•nti Expanded our support and lundraising volunteer netwoik Piovided addStlonal servlcES such as bras or bra vouchers. domicilllarv care, comforl bags lor those at time of surgEry and h05pilal travel expense5 Keeplng Abreast Annual Report ¥earEndlng31 Marth 2023

  4. Review of Activities Our specific objective5 from last year were to ensure that the charity had stability, lonÈevity and was working productively alld as cost-effectively as possible. This included,. Reviewing the volunteer process Reviewing the Trustee mix to ensure that the Trustees have a good mix of skills and experience. Reviewing our fundraising income streams considering external factors. Adapting our work patterns to maximise service level.

  5. Groups & Support How l<eeping Abreast's activities deliver public benefits: The charity's main activities and the people it supports are described below:_ Keeping Abreast helps those who are considering, facing or going through breast reconstruction following a breast cancer diagn0515 or the discovery of a hereditary breast cancer gerie. Thi5 is provided by peer-to-peer support at face-to-face Support Groups and by individuals in a host of different ways. There are a number of face-to-face Support Groups around the country, along with a national networ1< of registered Keeping Abreast Volunteers who help others by telling them about their own breast reconstruction experiences. The face-to-face Support Groups provide a forum for conversations, speakers, activities and 'Show & Tell, sessions, where those attending ¢an see real-life breast reconstruction surgery results in a safe, controlled environment. The Support Groups are also supplemented on occasion by Zoom Speaker Sessions which are tall(s cin Zoom on breast reconstruction-related subjects. In addition to the actual Support Groups, Keeping Abreast Volunteers also help those in their area by telephone, erllail, WhatsApp, Zoom and other means. During the recent Covid pandemic, the face-to-face Support Groups were suspended, but these have been back in action again now for many months and are now going from strength-to- strength. Some face-to-face Support Groups have now moved out of their local hospita15, however. and into new venues such as village halls. Besides the Support Groups and Volunteers, there is also a wealth of useful peer-to-peer support information on the Keeping Abreast website, www.kee abreast.or .uk which contains real-life breast reconstruction actounts and videos, Patient Stories, FAQS, helpful hints and tips for Éoing into hospital, details of upcoming activities and so on. A great deal of this tontent has been provided by KA VolLJnteers. There is also a closed Facebook community, the l<eeping Abreast Online Support Group UK, which currently has over 400 members and which was established so that people can have conversations about breast reconstruction, swop stories, receive helpful hints and tips, and asli questions about the different types of surgery and recovery. KA Volunteers across the country continue to help others with their breast reconstruction concerns and in the financial year of 202212023 there were 847 attendees who participated in support activities. In addilion to the remote and face-to-face Support Group meetings and one-to-one support from Volunteers, free 'Mindfulness For All, sessions have been offered throughout the year on the first Tuesday of the month via loom, and these are led bv a long-standing KA Volunteer who has been through breast reconstruction herself. The number of Registered I<A Volunteers continues to grow and there are now over 180 Volunteers who have also been helping out at awarene55 events and fundraisers as well as on support calls. As previously mentioned, the KA website, with its real-life reconstruction videos, Patient stories, audio clips and FAQS, continues to prove very popular, with numerous positive testimonials from breast reconstruction patients as a result. ConseqL5ently. we plan to continue to add to these resources, funds-permitting, in the coming financial year. Keep[￿ Abrea51 Annuwl RepDrt Yeai EndlDg 31 March 2023

-1 have hod some lovelyfeedbuckfrom potients thcyt hove ottended the KA meetings ond stating how helpful ond reassuring theyfound it." "Also, thonk youfor the link to the closed Focebook community group, which I've joined and looks exactly whot I wanted." "I watched the supporting videos on your charity's site and think they are brilliGnt- so much info. "l especi(ylly wonted to thonk the ladies who did Show & Tell. Heoring their stories ondseeing their reconstructed breasts helped me feel confident with my decision to hove a DIEP and their stories mGde mefeel hopèful of a bright future when I wcisfeeling desolote. his is the bestsupport netwtsrk thot I htsve ever metl" ..KA Onlln• Support Communlty wlth over 400 membèrs 180 Registered Volunteers 8 Support & 2 Outreach Groups Quarterly -ppdates from KAHQ 847 attendees at support sessions Over 125 Comfort & Care Bag5 for breast reconstruction patient5 590 Plnk Packs sent to. hosplta15 ,'KA WhatsApp Isupport Gioups e5tab115hed Plus, testimonials and information about real-life reconstruction surgery are posted on Keeping Abreast's many social media platforms on a regular basis. The charity is active on Facebook, Instagram, Twitter and Linkedln, and contributes a number of posts and stories each week. KèÈpJn8 AbreastAnnual Report Year Endln8 31 March 2023

in The aim of the charity's Support Groups- including the KA Online Support Group- is to offer information and support to anyone wanting to know more about breast reconstruction and the various types of surgery in line with the charity's objectives, as follows:_ "Providing informution, support und practical help ond odvicefor those considering breL7St reconstruction, In addition, the charity provides local hospitals and cancer centres with information on the charity's Services via 'Pinl< Packs, information packs which are given out to breast reconstruction patients- together with 'KA Comfort and Care Bags, which contain useful items for those facing breast reconstruction surgery such as a heart-shaped cushion, drain bags, eye mask, slipper socks and a voucher for a new bra. The Pink Packs Contain a Keeping Abreast leaflet, KA-branded notebook and pen, information on the free monthly Mindfulness sessions, herbal tea and coffee sachets and information about the charity's website. www.keepingabreast.ore.uk. During the financial year 202212023 KA HQ delivered 590 Pink Pacl(s along with 126 Comfort & Care Bags to local hospitals and cancer centres as well as to individuals who haven't yet @ot a Support Group in their area such as Ipswich Hospital in Suffolk. We are seeing an ill¢rease in individuals contacting the charity direct. having heard about Keeping Abreast online or via social media, or via other people who the charity has supported. Meanwhile KA HQ continues to help the face-to-face Support Groups with whatever they need, from posters, pull-up banners, business cards and leaflets to KA merchandise such as notebooks, pens, badges and keyrings as well a5 charity Christmas cards. Visits to the Support Groups around the country have also started up again, with in-person vi51ts to the Norwich Support Group and Herts & Beds Group, and conversations via Zoom with other areas where there may be the potential for a Support Group in the future, such as with the Pinderfields Hospital in Wakefield, Yorkshire, and the Morriston Hospital in Swansea. In addition, we have established a good relationship with the james Paget Hospital in Gorleston, Norfolk, where a long-standing KA Volunteer now mans a KA Stand each month at the Cancer Support Coffee Cake & Natter mornings. Meanwhile, the KA Leicester SLJpport Group held a celebration to mark celebrated their 7, Anniversary in March, and Volunteers from the KA Cheltenham Support Group recently hosted a KA stand at the 2 Southwest Oncoplastics Nurses Symp05ium èt the Southmead Hospital in Bristol. A new Breast Care Nurse Specialist has a￿s0 recently taken up her post at the Royal Hallamshire Hospital in Sheffield and so we have been in regular contact with her, as she is keen to resurrect the KA Sheffield Support Group again in the future. Naturally, we have offered to help with the face-to-face KA Sheffield Support Group and hope to make a face-to-face visit to Sheffield during the coming year. Keepln8Abrea5t Report Year Endlng 31 March 2023

This year the Plastics Outpatients Department at the Norfoll( & Norwich Hospital received a portable ultrasound scanner which was funded by the KA Norwich Support Group, while the KA Leicester Support Group funded some specialist hair-removal surgery for a breast cancer patient in their area. MeBnwhile, the KA Liverpool Support Group was involved in making tapestry squares with an artist called Lois 81ackburn to explore people's relationships with their breasts, and the finished tapestry will Bo on public display in due course. They also purchased a digital camera for medical images so patients who have had a consultation with an oncoplastic breast Surgeon has access to clinica photography within the OLJtpatient clinic5. The current locations of KA'S Support Groups are:_ Norwich King's Lynn Stalham (Outreach) Wymondham Ioutreachl Liverpool Cheltenham Hert5 & Beds Leicester Sheffield Icurrently inactive, but planning to re-instate this soon) Bristol (not currently active, a5 the volunteers who ran the group retired, and so we are currently looking at alternatives. In the meantime, Bristol patients continue to be supported by KA Cheltenhaml. We have a150 been working with the breast reconstruction teams at the Salisbury Hospital by providing them with pink packs and KA Comfort & Care Bags. 7. Volunteers Volunteers The number of registered Keeping Abreast Volunteers currently stand5 at over 180, most of whom are previous breast reconstruction patients and the remainder either breast reconstruction nurses/breast care staff or individuals who support the administrative or fundraising elements of the charity. Volunteers are key to the success of Keeping Abreast and. put simply, without their hard-work, time and commitment, coupled with their knowledge of breast reconstrtjction procedures, the charity simply could not operate. We consider ourselves very fortunate to be supported by a group of highly committed and enthusiastic individuals who undertal(e a variety of roles which include= Patient Point of Contact IPOCI- able and wllling to talk to and offer support to other patient5, in person via email, WhatsApp, telephone, Zoom or other means. 'Show & Tell, Model - willing and comfortable to show the result5 of their breast reconstruction surgery to others in a controlled, s3fe environment. Running a Support Group or Event- part of the tearll of volunteers that or@anises, co-ordinates and facilitates the running of a group- whether an actual or virtual occasion. Supporting Administrative Tasks- helping to ensure the smooth running of the Charity by supporting the team with operational and administrative tasks, as required, such as putting together Pink Packs and KA Comfort & Care Bags and sending out leaflets and posters etc. Kèeping Abreast Events- supporting the charlty at various awareness events or fundraisiiig activitie5, usually bv manning stands or holding collection buckets- at bake sales. concerts, marathons, tar boot sales. sponsored Swims and festive fairs. for example. For example, KA Volunteers manned Keeping Abreast stands in the Jarrold and john Lewis stores in Norwich in October 2022 as part of Breast Cancer Awareness Month, and also helped man a Charitv Christma5 Card Shop in the centre of Norwich. which raised money for the charity. Keepi￿ AbrtèstAnnual Report Year Endlng 31 M8rth 2023

There was also a very 5ucces%fLtI Fasl)ion Show- the Keeping Abreast 'More Than lust Fashion, Show which took place at the Norfolk Showground in October 2022, and which had an audience of over 800 people over two nights. Volunteers helped out at this event in all kinds of ways, from putting out chairs and programmes to checking people in and showing them to their seats, and by manning I<A stalls. Trustee- part of the tean) responsible for govertiing the charity and supporting its direction to achieve Its aims and objectives. There are currently seven Trustees. We encourage all our volunteers to attend training courses to ensure they are competent in the roles Sn which thev are volunteering and to give them more experience. This year we have been working on a series of new interactive online training modules which will be rolled out to KA Volunteers this summer and which have been funded by a grant from another local charilv. Funding from this grant has also enabled us to re-visit the KA Volunteer offering and to update the KA Volunteers, Handbook and provide new KA T-shirts, lanyards, notebooks, pens and tote bags. These help with brand awareness at the charit¢s face-to-face Support Groups and also help make the Volunteers feel included and part of a team. lfi addition, in order to keep breast reconstruction patients and their friends and families and the charity's Volunteers and supporters Up-to-date a quarterly online newsletter is produced containing information on the KA Support Groups and activities acr05S the countrv. 8. Campaigning October is an importar)t month for the charity,. it is not only Breast Cancer Awareness Month but it also sees International BRA Day, which highlights Breast Reconstruction Awareness. This year we had a stand in larrold throughout a weekend in the middle of the month raising awareness and funds for l<eepin@ Abreast. This year also bought back in The Little Greene a paint company for the second year who gave a percentage of their sales in October to Keeping Abreast. 9. Fundraising Activities/lncome Generation Fundraislng: This year we held our first ever Booby Cupcake Afternoon Tea event in May. We also bought back the bi-annual 'More Than Just Fashion, Shows in October and we held our annual Carol service in December 2022. Fundraising Campaigns: We purchased a few pSaces in the TCS Virtual marathon and also promoted out our £15,000 fundraiser for the year. Alongside Booby Cupcake month In May. Other fundraising: Christmas cards were deslgned and purchased for sale in the Original Christmas Card Shop, this was run successfully at the St Peter Mancroft church additional designs are now being lool(ed at for futLJre years. Grant funding: We were awarded grant funding from various grant givers to enable us to continue to provide the charity services. We thank all those who l(indly supported l<eeping Abreast during this financial year for specific projects and core costs. Charlty of Year: We continue to work with corporate supporters who provide a valuable income stream. KeeplnB Ab¥&astAnnual Report Ye4r Ending 31 Maich 2013

  1. Fundraising Outputs Fundraising has been able to support the charity's running Costs, support costs and development throughout this year. We hdve also supported our service-users online through zoom Speaker Sessions, patient stories and social event5, We have Ljpdated our printed materials to keep up to dète in these changing times, and sent out many 'Pink Packs, to h05Pltals around the country, some we have relationships with already and some new. Our fLJnds have been spent on a number of Keeping Abreast Comfort & Care Bags which were given out to those who have been through surgery during Covid, which Bdded another layer of complexity to an already stressful time.
  2. Structure, Governance and Management. Constituition The charity is registered as a charitible company limited by guarantee IreElStered number.. 068913881 and is a registered charity (registered number.. 11295221. The charity is constituted under a Memorandum of Asstsclation dated 29 April 2009 as amended by special resolutions dated 18 May 2010 and 9 May 2012. Method of Appointment or Election of Trustees The management of the charlty is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Policies Adopted for The Induction and Training of Trustees New Trustees undergo a Trustee induction to brief them on their legal obligations under charity and company law, the Charity Commission guidance on public benefit, and to inform them of the content of the Memorandum and Article5 of Association, the committee and decision-making processe5, the business plan and recent financial performance of the charity. Typically, they will meet with other Trustees and a KA employee to gain a better insight into the role. Trustee5 are encouraged to attend appropriate external training events where these wlll facilitate the undertaking of their role.

  3. Organisational Structure and Decision-making Policy decisions are made by the Trustees in Trustee Meetings or by email in accordance with the Governing document. Insurance Cover Public and ProdLJCt Liability cover £5.000,000. Professional Liability £1,000,000. KeeplnzAbrea5tAnnual Report Year EndlnB 31 Mpich2013

  4. Financial Review Going Concern After making appropriate enquiries, the Trustees have a reasonable expectation that the cliarity has adequate reserves and cash surplus to continue in operational existence for the short to mid-term. The Covid recovery period IS Still a challenging one for Keeping Abreast alongside other external factors such as cost of living. The report process in place allows this sitaution to be monitored by the Trustees. Financial and Risk Management Objectives and Policies The Trustees met virtually on five occasions and once face-to-face during the year endlng 31, March 2023 to discuss and review charity ljusiness. The Trustees constantly monitor cash balances and future income streams against obligations and fixed costs. Office rent is paid monthly with no automatic renew clause to give us flexibility. There are no other fixed costs or on-going commitments other than minor administrative expenses. Smith and Pinching continije to administer our Perision Scheme for our small team and the administrative side is delivered by our Payroll Provider, CBR Business Solutions in Norwich. We perform regular reviews in relation to the hourly rate paid to all our staff members. In this time of unknown we have reviewed which event type5 were more successful both financially and, most importantly, how they have supported our members and Keeping Abreast ¢ommLJnity. Principal Risks and Uncertainties These centre on a reduction in fundraising andlor a loss of volunteer5 to run the support groups, specifically due to the Covid-19 pandemic and external factors such as the c05t of living crisi5. Reporting procedure5 enable the staff and Trustees to constantly monitor this, and fundraising plans and strategies are being reviewed regularly, to ensure they are generating the desired outcomes. Reserves Policy The Trustee5 review the balance of their reserves annually as a minimum, and it is their current policy that they will retain at least £79,500 as a minimurn balance. This provides sufficient funds to employ three part-time staff and pav other fixed overheads for a fu15 year without any other income being forthcoming. This year again sees a positive in reserves with free reserves of £87,239 as of March 202312022: £94.6721. The level of reserves will be monitored closely movinÉ forward, specifically due to the impact of the Covid-19 pandemic and the cost of living crisis. The review of internal financial rules will allow increased visibillty of the cash flow. Principal Funding The principal sources of fLJnding is internal fundraising, grant5 and public donations and internal funding, mainly from individual fundraising efforts.

  5. Future Developments The Trustees intend to strengtheri existing support Eroups and create new ones where possible, with the potential for virtual groups. We hope to identify additional projects that fulfil our objectives and contribute to the well-being of patients in a safe environment. The Trustees meet six time5 a year minimum for regular Trustee Meetings with these meetings to continue to be offered virtually in the future to allow for a wider demographic of Trustees. We have implemented a Strategic Plan which is constantly monitored and updated in line with our objectives. To work to integrate the traditional approaches of the charity with the successful virtual approaches that arose as a result of Covid-19 and the cost of living cri51S. Keepln8 Abreast Annual Report Year EndlnB 31 Mèrch 2023

In Conclusion This has been another challenging year for the charity in terrn5 of development and fundraising. We have been able to introduce new initiatives and ways of working thanks to grant funding. It 15 our intention to continue to develop new ways of working to enable us to further support those in need of help when underEoing breast reconstruction. Thanks again to the Founders, our army of enthusiastic volunteer5, and to my fellow Trustees and our fabulous team of committed staff. Em Queensborough Acting Chair of Trustees- Keeping Abreast Date.. Kee￿ThA AbreAstAnny81 Report Ye?r Endlng 31 March 2023

KEEPING ABREAST IA Company Limited by Guarantee) STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2023 The Trustees (who are also the dIre￿OrS of the Charity for the purposes of ci>mpany lawl aré rèsponsible fo¥ preparing the Trustees. Report and the financial statements in 8c¢ordanc& with applicable law and United Kingdom Accounting Standards (United Kingdom Gener2lly Accepted Accounting Practice). Company law requires the Trustees lo prepare financial st8tÈmenls for each financial . Under company law, the Trustees musl not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs ol the Charity and ol ils incoming resources and application of resoU￿s, including its income and expenditure, for that period. In preparing these financial slalemenls, the Trustees are required lo.. select suitable ac¢ounling policies and then apply them consislenlly". observe the methods and principles ol the Charities SORP IFRS 1021.. make judgments 8nd accounting eslimales that are reasonable and prudent,, state whether applicable UK Accounting Standards IFRS 1021 have been followed. subject lo any material départures disclosed and explained in the financial slalemenls.. prepare the financi¥l statements on the going Concern basis unless il is inappropriate lo presume Ihal the Ch8rily will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient lo show and explain the Charity's Iransa¢lion$ 2nd disclose wrth reasonable accuracy al any lime the financial position of the Charity and enable them lo ensure Ihat the financial statem&nls comply with the Companies Act 2006. They are also responsible lor safeguarding the assets of the Charty and hence for taking reasonable steps for the prevention and detection of Ir8ud and other irregularities. Approved by order of the members of thè b08rd of Trustees and signed on ils behalf by.. Em Queensborough Dale.. Page 14

KEEPING ABREAST IA Company Limited by Guarantee) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023 Independent Examlner's Report to the Trustees of Keeplng Abr&ast I'the Charity'l I report lo the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023. Responsibilitles and Basis of Report As the Trustees of the Charity land ils directors for the purposes of ¢ompany lawl you are responsible for the prep8r8tion of the accounts in accordan￿ with the requirements of the Companies Act 20061.lhe 2006 Acl'l. Having satisfied myself that the accounts of the Charity are not required lo be audiled under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect ol my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 1'lh6 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission undeT section 14515llbl of the 2011 Act. Indepelldent Examiner's Statement I have completed my examination. I confirm that no matters have come lo my allenlion in Connection with the examination giving me Cause to believe.. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Acl., or the a¢¢ounls do not accord with those records., or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'lrue and fair, view which is not a maller consider¢d as part of an independent examination., or the a¢¢ounts have not been prepared in accordance with the methods and principles of the Slalemenl of Recommended Practice for accounting and reporting by charities. I have no concerns and have come across no other mallers in connection with the examination lo which allention should be drawn IN this report in order lo enable a proper understanding of the accounts lo be roa¢hed. This report is made solely lo the Charity's Trustees, as a body. in accordan￿ ￿nth Part 4 of the Charities {Accounls and Reports) Regulations 2Q08. My work has been undertaken so that I might state lo the Charity's Trustees those mallers l am required lo slate lo them in an Independent Examinerfs Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility lo anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report. Signed". Dated.. 03 October 2023 Frank Shippam BS¢ FCA DChA MA Partners Audit LLP 7 The Close Notwich NR14DJ Page15

KEEPING ABREAST IA Company Limlted hy Guarantèèl STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2023 Unrestricted funds 2023 Restricted funds 2023 Total fund5 2023 Tolal funds 2022 Note Income from: Donations and legacies Other trading activities 4,854 96,097 42,157 47.011 96,097 16,&)3 47,352 Total incomé 100,951 42,157 143.108 63, 855 Expenditure on: Raising funds Charitable activities 42,086 69,493 42,086 94,886 4,544 67,605 25.393 Total expenditura 111,579 25,393 36,972 72, 149 Ngt1oxp&ndllurellln¢om& Transfers between funds 110,6281 12491 16,764 249 6,136 (8,294) 13 Net movement in funds 110,8771 17,013 6,136 (8,294) Rèconciliation of funds.. Total funds brought forward Nel movement in funds 126,846 110,8771 4.454 17.013 131,300 6,136 339,594 (8,294) Total funds carried fO￿ard 115,969 21,467 137,436 131,300 The Slalement of Financial Adivilies includes all gains and losses recognised in the year. The notes on pages 18 10 29 form part of thes& financial $18temenls. Page 16

KEEPING ABREAST IA Company LSmited by Guarantee) REGISTERED NUMBER.. 06891388 BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Note Current a5set5 Stocks Debtors Cash al bank and in hand 407 1. 151 4,837 128, 192 7.317 132.096 139,820 134, 180 Créditors.. 3moLJnts lalling due within one year 12 12,3841 (2.8￿) Net current assets 137,436 131,300 Totsl net assets 137,436 13t,300 Charity funds Reslricled funds Unrestricted funds 13 13 21,467 115,969 4,454 126,846 Total funds 137,436 131,300 The Charity was enlilled to exemption from aud(( under section 477 of the Companies Act 2006. The members have not required the company lo obtain an audit lor the year in question in accordance ￿th section 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for eomplying thfjth the requiTemenls of the Act ￿￿th respect lo 8ccounling records and preparation of financial slalements. The financi81 slalemenls have been prepared in accordance writh the provisions applicable to entities subject to the small companies regime. The financial statements were approved and aulhorised lor issue by the Trustees and signecl on their behalf by.. Emm ueensborough Date.. Th8 notes on pages 18 to 29 form part of these financial statements. Page 17

KEEPING ABREAST IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 General information Keeping Abreast is a private Company limiled by guai'anlee and incorporated in England and Wales, The Charity's registered office 1$ 7 The Close, Nonmch, Norfolk, NR14DJ. Ac¢ountlng pollcles 2.1 Basis of preparation of finan¢lal Statements The financial slalemenls have been prepared in accordance with the Charities SORP IFRS 1021 Accounting and Reporting by Charities.. Slalemenl of Recommended Practice applicable lo chartlies p¥eparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffe¢live 1 January 20191, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. Keeping Abreast meets the definition of a public benefit entity under FRS 102. Assets and liabilities are inilially recognised al historic81 Cost or Irsnsadion value unless othe¢wtse slated in the relev8nl accountin9 policy. 2.2 Golng Concern The Covid-19 pandemic h2$ challenge(J the funclralslng activities of the Charity however, g12nts have helped fill the gap ensuring the Charills reserves have been maintained during the past 12 months. The Chsrily therefore continues lo have a healthy level ol reserves and tight financial controls are in place lo ensure th& financial posilion is regularly monitored by the Development Manager and, ullimalely. the Trustees. As a result, the Trustees have a reasonable expeclalion that the Charity has adequate resources lo continue in operational existence lor the foreseeable future, being a period of al l&asl 12 months from the approval dale ol these financial slalements, and have therefore concluded il appropiiale lo prepare them on the going concern basis. 2.3 Income All income is recognised once Ihe Charity has enlillemenl lo the income, il is probable that the income will be received and the amount of income receivable can be measured reliably. Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for spécilie purposes bul not expended during tho period is shown in the relevant luncls on the Balance Sheet. Where income is re￿IVed in advance of enlillemenl of receipt, its recognition is deferred and included in creditors a5 deferred income. Where enlillemenl occurs before income is re￿ived. the income is accrued. 2.4 Expendlture Expenditure is recognised once there is a legal or conslruclive obligation lo Irallsfer economic benefit lo a third party, il is probable that a transfer of econornic benefits will be required in selllemenl and the amount of the obligation Can be measured reliably. Expenditure on raising funds includes all expenditure incurred by the Charity lo raise funds for ils charitable purposes and includes costs of all fundraising activities events and non-charilable trading. Expenditurè on charitable activities is incurred on directly undertaking the activities which further the Charills objectives, as well as any a850cialed support eosl8. Page 18

KEEPING ABREAST IA Company LimSted by Guarantee NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accouiiting policies Iconlinuedl 2.4 Expendlture Icontinuedl All expen(Jilure is inclusive of irrecoverable VAT. 2.5 Stocks Stocks are valued al the lower of cost and nel realisable value. 2.6 Debtors other debtors are recognised al the selllemerTrl amount. Prepayments are valued al the amount prepaid, 2.7 Cash at bank and in hand Cash al bank and in hand includes cash and short-term highly liquid inveslmenls with a short maturity of three months or less from the dale of acquisition or opening of the deposit or similar accoL¢nl. 2.8 Liabilities and provisions Liabilities are recognised when there is an obligation al the Balance Sheet date as a result of a past event, il is probable that a transfer of economic benafil will be required in selllemenl, and the amount of the selllemenl Can be estimated reliably. Liabilities are recognised at the amount Ihal the Charity anlicipales it Wtll pay lo se1116 the debt or the amount it has received as advanced payments for the goods or services il must provide, 2.9 Financial instruments The Ch8rily only has financial assets and financi81 liabilities of 2 kind that qualify 8s basic financial inslrumenls. Basic financial instruments are initially recognised al Iransaclion value and subsequ$nlly rneasured al their selllemenl value. 2.10 Pensions The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year. Page 19

KEEPING ABREAST IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies Icontinuedl 2.11 Fund accounting General funds are unrestricted funds which are available for use al the discralion of thè Trustees in furtheran￿ of the general objeclives of the Charity and which have not been designated for other purposes. Designated funds comprise unreslricled funds Ihal have been set aside by the Trustees lor parti¢ul8r purposos, The aim and use of each designated fund is sel out in the notes to the financial statements. Reslricled funds are funds which are lo be used in accordance with specific re8lri¢tions imposed by donors or ￿th{Ch have been iaised by the Charity for particltlar purposes. Thè costs of raising and administering such funds are charged against the specific fund, The aim and use of each reslricled fund is sel out ifi the notes lo the financial slatemenls. Income from donatlons and legacies Unrestricted fltnds 2023 Restricted funds 2023 Total funds 2023 Tolal funds 2022 Donations Grants 1,854 3,QOO 500 2,354 44,657 12,569 3,934 41.657 Total 2023 4,854 42,157 47,011 16,503 Tol&l 2022 15,503 16, 503 Page 20

KEEPING ABREAST IA Company Limited by Gua¥ante&l NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Income from other trading actlvilies Income from fundraising events Unrestricted funds 2023 Total funds 2023 Tolal funds 2022 Fashion show Merchandise OlheT fundraising income 37,407 44 58,646 37,407 44 123 47,229 58,646 Total 2023 96.097 96,097 47,352 Total 2022 47,352 47,352 ExpendlturÈ on ralsing funds Costs of ralslng voluntary income Unrestrictèd funds 2023 Total funds 2023 Total funds 2022 erchandise- opening stock Merchandise purchases Other Merchandise- Closing stock 1,151 389 40,953 14071 1,052 389 40,953 {407 4,643 (1, 151) Total 2023 42,086 42,086 4,544 Tol812022 4,544 4,544 Page 21

KEEPING ABREAST IA Company Limited by Guaranteel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Analysis of expenditure by activities Activities undertaken directly 2023 Support costs 2023 Total funds 2023 Tolal funds 2022 Charitable activities 77,666 17,220 94,886 67,605 Total 2022 53, 125 14,480 67.605 Analysis of direct costs Total funds 2023 Tolal funds 2022 Staff costs 43,872 40,014 250 12,861 Conference Patient support 33,794 77.666 53, 725 Analysis of support Costs Total funds 2023 Tolal funds 2022 Group and staff expenses Telephone. broadband ancs office Insurance Rent Professional fees 987 363 1.300 1, 183 8,280 3,354 2,790 1,435 8,280 3.728 17.220 14,480 Page 22

KEEPING ABREAST {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Independent examiner'$ remuneration 2023 2022 Fees payable lo the Ch8rity's independent examiner for the independent examination of the Charity's annual accounts 2,250 1. 764 Staff costs 2023 2022 Wagés and salaries Contribution lo delined contribution ponsion schemes 42,249 1,623 39,506 43,872 40,014 The average number of persons employed by the Charily dur4ng the year was as follows.. 2023 No. 2022 No. Fundraising and development Adminislralion and development No employee received remuneration amounting lo more than £60,000 in either yea¥. Trustees, rèmuneration and expenses During the year. no Trtjslees received any romuner21ion or othèr benefits {2022- £NIL). During the year ènded 31 March 2023, expenses tolalling £NIL were reimbursed or paid dIre￿lY lo Truslees12022- £NIL lo Trustee). 10. Stocks 2023 2022 Finished goods and goods for resale 407 1, 151 Page 23

KEEPING ABREAST (A Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Debtors 2023 2022 Due wlthin one year Other debtors Tax recoverable 7,146 171 4,505 332 7,317 4,837 12. Credltors: Amounts falling due wlthin one year 2023 2022 Trade ¢reditors Other creditors Aecruals and deferred income 1,051 119 1, 710 134 2,250 2,384 2,880 Page 24

KEEPING ABREAST {A Company Limited by Guarantee NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Statemont of funds Statement of funds - current year Balance at 31 March 2023 Balance at 1 April 2022 Transfers inlout Income Expenditure Unrestricted funds Designated funds Local group funds Pink Ribbon Foundation 32,174 8,747 3,000 117.3751 2.184 25,730 3,000 32,174 11,747 117,3751 2,184 28,730 General funds General funds 94.672 89,204 194,204 12,4331 87,239 Total Unrestrlcted funds 126,846 100,951 1111.5791 12491 115,969 Restricted funds Pink Ribbon Foundation Macmillan Can¢er Support Art exhibition Norfolk Community Foundation Grant COVID 19 Now More Than Ever Co-op Pink Ribbon Foundation Yorkshire Building Society Art for Cure Poslcode Places RWHA Charity fund John Lewis 5,800 15,9321 18001 12,9651 132 60 740 3,608 643 49 1491 57 1811 13,0731 18,9601 13,0531 1500 11,355 21,502 3,000 500 8,282 12,542 53 4,454 42.157 125,3931 249 21.487 Total of funds 131.300 143,108 1136,9721 137,436 Page 25

KEEPING ABREAST {A Company Llmited by Guarantee NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 iVIARCH 2023 13. statement of funds Icontlnuedl Statement of funds- prior year Balai?ce al 31 Balai)ce al l April 2021 Transfers ii?/out IncomÉ3 Expendituie 2022 Unrestricted funds Designated funds Local group funds Pink Ribbon Foundation 32,774 32,174 32,174 32,174 General funds General funds 93, 143 62,855 (61,3261 94,672 Total Unrestricted funds 125,317 62.855 161,326) 126.846 Restiicted funds Pink Ribbon Foundation Ma¢millan Cancer Support Art exhibition Norfolk Community Foundation Grant COVID 19 Now More Than Ever Co-op Pink Ribbon Foundation Yorkshire Building Society Art for Cure PoslGode Places RWHA Charity fun John Lewis 740 740 3,608 10, 427 (6,819) 1,279 7,014 369 (1,219J (1,0141 (320) (508) (943) 49 508 1,000 57 14,271 1,000 (10.823) 4,454 Page 28

KEEPING ABREAST IA Company Llmltèd by Guarant8è1 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 13. Statement of funds Icontinuedl Balance al 3? Ma￿h 2022 Balance al l April 2021 Transfers in/oul Income Expendffture Total of funds 139,594 63,855 (72, 149) 1Sq,300 Designated funds The funds Ihat relate lo local groups are designated to be spent wthin the respective local group region. The Pink Ribbon Foundation awarded the Charity £3,000 that is lo be used toward increased salary costs in 2023124. Restricted funds In the year ended 31 March 2018, the Gharily received a grant of £740 from Macmillan Cancer Support toward our"Women's Wellbeing and SLlPPOrt Weekend" In the year ended 31 hAarch 2020, the Cha¥ity received funds from an Art Exhlbition toward support related costs. In the year ended 31 March 2021. the Charity r&ceived'. a gr8nt from Norfolk Community Foundatlon towards support related and &mployee eosls during the Covid pandemic., a grant of £2,50D from South Norfolk CDunciS towards office rent costs during the Covid pandemic, This grant was fully ulilised in the year. a grant from The Nzllon81 Loilery Community Fund in partnership with the Department for Digital. Culture, Media and Sport in support of the charity's 'Now More Than Everf. project. In response to the challenges of the Covid-19 pandemic, this project aim lo intr(KJuce new ways to offer support into local communities across the UK to enable the charity lo reach more vulnerable women in isolated situations.. - funding from the Co-op for support related costs., funding from The Pink Ribbon Foundation for support, volunteer and employee costs. In the year ended 31 March 2022, the Charity received funding from the Yorkshire Building Society for comfort bags. In the year ended 31 March 2023, the Charity received.. a grant fiom Art for Cure lo provide a new bespoke volunteer training offering lo ensure that our volunteers feel valued and supported. a grant from Postcode Places lo provide assistance wlth core costs lo aover the office rent and a proportion of emplDyees' sa18ries. a grant from the RWHA Charity fund lo respond lo the increasing demand for comfort and care bags and pink packs lo increase our support offering reach. a grant from the John Lewis health fund for support wsls. the Plnk Ribbon Foundation provided us with funds lo respond lo the increasing demand for comfort and care bags and pink packs lo increase our support offering reach. In addition, their funding has been used to fund mindlulness sessions for all our volunteers and people we support. Page 27

KEEPING ABREAST IA Company LSmlt¢d by Guarant801 NOTES TO THE FINANCIAL STATENENTS FOR THE YEAR ENDED 31 MARCH 2023 14. Summary of funds Summary offunds- current year Balance at 31 March 2023 Balance at I April 2022 Transfers illlout Income Expgnditur& Designated funds General funds Restricted funds 32,174 94,672 4,454 11,747 89,204 42,157 {17.3751 194,2041 125,3931 2,184 {2,4331 249 28,730 87,239 21.467 131.300 143,108 1136,9721 137,436 Summary offunds- prioryear Ba18nce al 31 March 2022 Balai)ce 1 April 2021 Income Expenditure Designated funds General funds Reslricled funds 32,174 93, 143 14,277 32,174 94, 672 4,454 62,855 1.000 (67,326) {10,823J 139,594 63,855 (72, 149) 131.300 15. Analysis of net assets betwéen funds Analysis of net assets between funds - current year Unrestricted funds 2023 Restricted funds 2023 Total funds 2023 Current assels 118,353 12,3841 21,467 139,820 12,3841 Creditors due within one year Total 115,969 21.467 137,436 Page 28

KEEPING ABREAST {A Company Limited by Guarantee NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 15. Analysls of net assets between funds Icontlnuedl Analysis of net assets between funds - prior year Unreslncled funds 2022 Reslricled funds 2022 Tolal funds 2022 Current assets Creditors due within one year 129, 726 (2,880) 4,454 134, 180 {2,880J Total 126,846 4,454 131,300 16. Pension commitments The Charity operates a defined contribution pension scheme. The assets of the scheme are held separately froTn those of the Charity in an independently administered fund. The pension ¢ost charge represents contributions payable by the Charity lo the fund and amoLJnted to £1,623 12022 - £5081. Conlribulions lolalling £134 12022 - £1191 were payable lo the fund al the balance sheet dale and are included in creditors. 17. Related party transactions There were no related party transactions during the year. Page 29