## Annual Report 2020:
## Parish of St Matthew & St Oswald’s, Rugby West
## Background
## Structures and Governance
## Safeguarding
## Administrative Information
## Objectives
-
-
-
-
equal our revenue spending was a key objective. During 2020 a small surplus was achieved. A
reserves policy has been adopted to ensure that we use our reserves appropriately.
Signed on behalf of the PCC:
Alan Hulme
Incumbent
Pagel3of3
Accounts to 31st December 2020
PCC Accounts
## St Matthew & St Oswald's Church with Overslade Church
## PCC ACCOUNTS
31st December 2020
## Charity Number 1129494
Church Centre, 1a New Street, Rugby, CV22 7BE Tel 01788 330440
Email: theoffice@m2o.org.uk Web:www.m2o.org.uk
Page 1 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
Accounts to 31st December 2020
PCC Accounts
||**Receipts and Payments**|
|---|---|
|Notes
**Receipts**
3
Donations and legacies
Charitable activities
Investments
**Total Receipts**
**Payments**
4
Grants & donations
Diocese & clergy
Properties
Church activities
Administration
Finance & Other PCC costs
**Total**
**Net of receipts/(Payments)**
Transfers between Funds
**Net movement in funds**
Balance brought forward 31/12/2019
Balance carried forward 31/12/2020|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Endowment**
**Funds**
**Total**
**Prior Year**
**Total**
£
£
£
£
£
£
141,011
141,011 117,487
4,872 158 6,090
11,120 15,989
1,379 269
1,648 2,523
**2020**
**2019**|
||147,262 427 6,090
153,778 135,999|
||11,750
11,750 12,550
76,263
76,263 73,542
22,236 6,654 957
29,847 28,326
4,074 158 9,029
13,260 7,789
24,016
24,016 24,109
915
915 2,555|
||139,254 6,812 9,986
156,052 148,871|
|||
||8,008 ( 6,386 ) ( 3,896 )
( 2,273 ) ( 12,872 )|
|||
||8,008 ( 6,386 ) ( 3,896 )
( 2,273 ) ( 12,872 )|
||( 1,160 ) 261,350 13,268
273,457 286,329|
||6,848 254,964 9,372
271,184 273,457|
Page 2 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
PCCAccounts
A¢tst0 3ts1 December 2020
Statement of Assets and Uabllitles
C•shat b•nkand kn hn¢k
HSBC
5A39
3.xll
22,586
CBF
241,618
5.571
248.2BY
Ptttycath
34
Thursday Fellowshl
156
Coffee Break Petty Qsh
Z54.964
9.3n
271.1
CBFSh•res
19.580
19,580
19.$10
19.
ParthshIoWed
12.887
12.887
12.887
TotslAssets eXdlYprrty
277.ln
DatÈ
Lrt
11151
Ix
The attached rthfom part of these accounts:
2020 Accounts RP Final 12Apr2Lxk
Pa8e3of9
Accounts to 31st December 2020
PCC Accounts
## **Notes to the Accounts**
## **Note 1** : Basis of preparation:
The financial statements have been prepared in accordance with Church Accounting Regulations 2006 using the Receipts and Payments basis.
The accounts include the transactions for which the PCC can be held responsible. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.
## **Funds**
**General funds** represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC.
**Designated funds** represent amounts from the General fund set aside for various items e.g. Capital purchases, Building fund etc. Funds designated for a particular purpose are unrestricted and may be reallocated if required by the PCC.
**Restricted funds** are grants and donations made for a specific purpose and may only be expended on those restricted terms.
**Endowment funds** are given for investment, where the income from the investment is to be utilised as specified by the endowment. In some cases the capital invested may also be used. These are detailed under the specific Endowment fund (see note 6).
## **Investment shares, dividends and Interest**
Shares are valued at market value at 31 December. Unrealised gains or losses are accounted for at this revaluation. Any realised gains or losses will be accounted for at the date an investments is sold.
Dividends and interest received are accounted for when paid. This income is allocated to the general fund unless there are restricted conditions placed on the investment income which prevents this, in which case any income is allocated to the appropriate fund(s) in accordance to these restrictions.
## **Consecrated land and buildings and movable church furnishings**
Consecrated and beneficed property is excluded from the accounts by Section 96(2)(a) of the Charities Act 1993. Movable church furnishings which are held by the Vicar and Churchwardens on special trust for the PCC and require a faculty for disposal, are considered inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is written off.
## **Land and buildings**
Fixed assets retained for church use are the church centre at 1A New street, and the Parish Rooms (Dixon Hall and Howard room) in Vicarage road. These have indicative value of £250,000 for the Church Centre and £150,000 for the Parish Rooms. These were revalued in 2019 to reflect market prices. Under Receipt and Payment accounting, no depreciation or change in value is accounted for on these assets.
The Vicarage is owned and maintained by the Diocese of Coventry.
## **Equipment and Stock**
Any equipment or stock bought for the purposes of the church is considered expended on purchase. Stock is not treated as an asset as it is usually given away rather than sold.
## **Connected Charities**
The following charities provide occasional income to the church, usually with restrictions on its use:
Glenn, Martin, Wooding Trust. The aims for the trust are to provide support for the Education of Young People in the parish.
St Matthew's Welfare Trust. The aims of the Trust are to relieve hardship.
Clerical and Lay assistance fund. The aims of the fund are to provide support for the clerical and lay personnel of the parish.
The James Kenning Public Purposes Church Charity Registered Charity 507901. The aims of the trust are to provide charitable assistance for training days, Christian Conferences, Christian holidays and other charitable purposes.
The details of these charities and current contact details can be found on the Charity Commission Website (charitycommission.gov.uk)
## **Note 2**
Risk Management
The PCC recognises the risks that it faces in achieving its objectives. While the PCC has not introduced a formal risk assessment and management process, the major risks are known and have appropriate control and mitigation mechanisms in place. There is an agreed protocol on requests for expenditure, and terms of reference for the finance committee, these are available on request. Insurance policies are held for all buildings and contents as well as the legal risks facing the church.
Page 4 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
Accounts to 31st December 2020
PCC Accounts
|**Note 3: Receipts**
**Donations & Legacies**
Notes
**Voluntary Income**
Covenants & GAC
Tax recoveries
Uncovenanted FWO
Cash Offerings
Contactless Income
Donations to Church
**Total Donations & Legacies**
**Income from charitable and ancillary trading**
**Children & Young People**
Child's Ministry 0-11yr Twinkles & FF
Youth Min-11-18 Tea & Toast
Messy Church
**Community**
Thursday Fellowship
Church Breakfast
Events
Make Lunch
**Discipleship/Small Groups**
Discipleship General
**Outreach**
Evangelism
Coffee break
Pitstop
Night Shelter
**Worship**
Coffee in Church
Christmas Decoration
**Properties**
Church Office Income
Church Hall Donation
Insurance Claims
**Income**
PCC Fees
**Total Charitable Activities**
**Dividends and Interest / Bank charges**
CBF Share dividends
6
CBF Deposit account Interest
**Total All income**|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Endowment**
**Funds**
**Total**
**Prior year**
**Total**
£
£
£
£
£
£
84,225
84,225 70,085
21,894
21,894 18,746
32,225
32,225 22,978
2,021
2,021 5,356
308
308 68
338
338 255
**2020**
**2019**|
|---|---|
||141,011
141,011 117,487|
||67
300
367
250
317
300
616.50
100
67
75
142
900|
||450
675
1,125
1,250|
||205
129
129
759
5,340
5,340
2,974|
||129
5,340
5,469
3,938|
||188
188
233|
||188
188
233|
||50
50
75
75
767
47
47
500
500|
||597
75
672
947|
||14
158
158
298|
||158
158
312|
||76
76
32
2,224
2,224
7,524
602|
||2,300
2,300
8,157|
||1,207
1,207
1,151|
||1,207
1,207
1,151|
|||
||4,872
158
6,090
11,120
15,989|
||280
269
548
533
1,099
1,099
1,990|
||1,379
269
1,648
2,523|
|||
||**147,262**
**427**
**6,090**
**153,778**
**135,999**|
Page 5 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
Accounts to 31st December 2020
PCC Accounts
|**Note 4: Payments**
Notes
**Grants (Charitable giving)**
Christians Against Poverty
CPAS
Harris C. of E School
HOPE 4
Jesus-Haus (Williams S)
Novimost
St Matthews Bloxham School
St Oswald's School
Toybox
Rugby YFC
YWAM-Casa Reom Project
St Peter John (Jerusalem trip)
**Diocese and Clergy**
Parish Share
Diocese & Deanery
Vicars Discretionary
Vicars Telephone
Vicars Car Expenses
Vicars Expenses
Vicarage Upkeep
**Properties**
**Buildings Development fund**
Covid-19 Response
Foyer
Storage
A/V Systems
External
**St Matthew & St Oswald's church building**
SM & SO Church Insurance
SM & SO Church Gas
SM & SO Church Electric
SM & SO Church Water Rates
SM & SO Church Repairs
SM & SO Church Servicing
SM & SO General
**Dixon Hall & Howard rooms**
Church Hall Insurance
Church Hall Electric
Church Hall Repairs
Church Hall Gas
Church Hall Cleaning
Church Hall Servicing
**Church Centre:**
Church Centre Insurance
Church Centre Electric
Church Centre Gas
Church Centre Repair
Church Centre Water
Church Centre Garden
Church Centre Servicing
Church Centre Misc. Expenses
Overslade Hiring Halls
Cleaning Materials
Cleaners Wages
7|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Endowment**
**Funds**
**Total**
**Prior year**
**Total**
£
£
£
£
£
£
850
850
900
600
600
600
250
250
300
850
850
900
750
750
750
125
250
250
300
250
250
300
1,225
1,225
900
850
850
900
5,875
5,875
6,275
300
**2020**
**2019**|
|---|---|
||11,750
11,750
12,550|
||72,250
72,250
72,190
240
240
180
1,200
1,200
450
1,017
1,017
357
292
292
40
1,196
1,196
278
69
69
48|
||76,263
76,263
73,542|
||1,487
1,487
1,388
1,388
1,102
1,102
225
957
1,182
2,452
2,452
2,361
2,361
2,477
1,875
1,875
1,887
2,523
2,523
1,392
51
51
42
499
499
497
435
435
4,793
168
168
64
1,334
1,334
1,396
2,457
2,457
2,181
119
119
466
1,320
1,320
2,607
420
420
295
1,490
1,490
1,556
515
515
287
729
729
780
30
30
28
388
388
378
45
45
721
395
395
217
188
188
2
707
707
1,803
328
328
736
3,861
3,861
3,722|
||22,236
6,654
957
29,847
28,327|
Continued on next page:
Page 6 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
Accounts to 31st December 2020
PCC Accounts
|**Note 4 Continued : Payments**
Notes
**Children & Young People**
Child's Ministry 0-11yr Twinkles & FF
5555 - Youth Min-11-18 Tea & Toast
Schools Work
Messy Church (Under 16)
Make Lunch
Events
Thursday Fellowship
Church Breakfast
Community General
Confirmation/Baptism/Offices Banns
Discipleship General
Prayer
Evangelism
Coffee break Expenditure
Social action project
Pitstop
Night Shelter
General Services Upk
Communion Wine & Wafers
All Age Services Expe
Visiting Speakers
Organ Maintenance & Tuning
Technical
Service Books
Christmas Decoration
Worship Group Expens
Coffee in Church Exp
Flowers in Church Ex
Overslade Sunday Services
**Administration**
Misc/General Admin E
Financial Help
Office Records/Internet
Photocopier & Copier
Office Telephone
Office Postage
Upkeep of Office Equip
Office Training
Office Administrator Salary
7
Church Publicity
Finance Administrator Salary
7
**Finance & Other PCC Costs**
Payroll Administration
Contactless Costs
Bank charges
FWO Stationery
PCC Costs
**Total All payments**
**Outreach**
**Worship**
**Church Activities Total**
**Community**
**Discipleship**|**Unrestricted**
**Funds**
£|**Designated**
**Funds**
£|**2020**
**2019**
**Restricted**
**Funds**
**Endowment**
**Funds**
**Total**
**Total**
£
£
£
£
120
345
38
72
120
780
127
127
521|
|---|---|---|---|
||225
72
780|||
|||||
||1,077||247
1,324
559|
||||8,068
8,068
3,127
277
517
75|
||||8,068
8,068
3,996|
||125
338
13||125
151
338
182
13
6|
||475||475
339|
||238
38||238
22
216
254
522
51
290
23
19|
||51|||
||23|||
||350||216
566
854|
||1,349
112
170||1,349
803
112
85
68
170
491
248
477
105
20
17
288
194
87
74
82
75
250
250|
||230|||
||20|||
||130|158||
||87
74|||
|||||
||2,171|158|498
2,827
1,921|
|||||
||4,074|158|9,029
13,260
7,669|
||614||614
679
40
583
751
1,461
1,132
935
908
333
30
1,195
1,604
12
75
10,537
10,281
370
754
7,936
7,895|
||40|||
||583
1,461|||
||935|||
||333
1,195
12
10,537
370
7,936|||
||24,016||24,016
24,109|
||301
224
250
140||301
450
224
544
250
311
140
1,250|
||915||915
2,555|
|||||
||**139,254**|**6,812**|**9,986**
**156,052**
**148,751**|
Page 7 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
Accounts to 31st December 2020
PCC Accounts
## **Note 6: Investment funds**
The PCC holds three share investment funds in the CBF Church of England Investment Fund:
St. Matthews Rugby Fund comprises 132 shares, income is to be used for church expenses.
New Bilton Special Fund comprises 468 shares, income is for the maintenance of St. Oswald’s Church.
St. Matthew’s and St. Oswald’s fund 355.71 shares, income is to be applied for general purposes with power to apply capital towards the enlargement of the Church if required for increasing seating accommodation and the repair and maintenance of a Memorial Calvary.
|**Dividends received:**|**2020**|**2019**||
|---|---|---|---|
|St Matthews Rugby fund|76|74|income used in general funds for general church expenses|
|New Bilton Special Fund|269|261|Income applied to CBF Saving account, property fund|
|St Matthew & St Oswald fund|204|198|income used in general funds for general church expenses|
|**Total**|**548**|533||
|**Share Value:**|**2020**|**2019**||
|St Matthews Rugby|2,704|2,530||
|New Bilton Special Fund|9,588|8,971||
|St Matthews & St Oswald|7,288|6,819||
|**Total**|**19,580**|18,320||
||1,260|Unrealised gain in share value||
|**Note 7 : Wages**||||
||**2020**|**2019**||
||22,334|21,897||
During the year the PCC employed three people part time: an Office Administrator, an Accounts Clerk and a Cleaner.
Page 8 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
Accounts to 31st December 2020
PCC Accounts
## **Note 5: Analysis of assets by fund**
|**Current Assets:**
Notes
**General Restricted Fund**
Edible Gardening Project
Make Lunch
Coffee break
Messy Church
Children's Ministry 0-11yrs
Youth Ministry 11-18 yrs
Church breakfast
**Total**
**Glenn, Martin, Wooding Trust income**
Coffee break
Messy Church
Kids Club Under 16
Children's Ministry 0-11yrs
Youth Ministry 11-18 yrs
**Total**
**Technical Fund**
**Overslade Fund**
**Mission Fund**
**Youth Pastor Fund**
**Total of all restricted funds**
**Youth Pastor Fund**
**General Designated Fund**
**Building Fund**
**Outstanding Parish Share**
**General Unrestricted Fund**
**Total Current funds**
**Endowment Funds**
6
Total F|**Type ***
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
D
D
D
D
D|**Fund balances**
**brought forward**
**Income**
**Expenditure**
**Transfers**
**Gains and losses**
**Fund balances**
**carried forward**
**Movement in year**
£
£
£
£
£
£
£
2,000
2,000
4,048
6,340
8,068 )
(
2,320 ( 1,728 )
95
75
170 )
(
( 95 )
129
129 )
(
( 129 )
12
12 )
(
( 12 )
48
48|
|---|---|---|
|||6,332 6,415 ( 8,379 )
4,368 ( 1,964 )|
|||620
46 )
(
574 ( 46 )
350
204
127 )
(
427 77
85
85
720
300
108 )
(
912 192
880
300
1,180 300|
|||2,655 804 ( 281 )
3,178 523|
|||1,205
( 1,205 )
( 1,205 )
1,974
( 250 )
1,724 ( 250 )
1,000
( 1,000 )
( 1,000 )
102
102|
|||13,268 7,219 ( 11,114 )
9,372 ( 3,896 )|
|||2,898
2,898
258,452 269 ( 6,654 )
252,066 ( 6,386 )
( 12,887 )
( 12,887 )|
|||248,463 269 ( 6,654 )
242,077 ( 6,386 )|
||||
||G|( 1,160 ) 147,262 ( 139,254 )
6,848 8,008|
||||
|||260,571 154,749 ( 157,023 )
258,297 ( 2,273 )|
||||
||E|18,320
1,260 19,580 1,260|
||unds|18,320
1,260 19,580 1,260|
||||
|||**278,891 154,749 ( 157,023 )**
**1,260 277,877 ( 1,014 )**
|
* Key: E - Endowment funds; R -Restricted income funds,
D - Unrestricted Designated funds, G - Unrestricted General Funds.
## **Funds Summary:**
|Unrestricted - General
Des - Gens
Youthp S
Res - Mission S
Res - O/slade
Res - Gmw S
Res - Technical
Res - Genr
Des Building fund
Parish Share owed
CBF Shares
6
**Total Funds**
check balance with A&L sheet|**Gen**
**Des**
**Res**
**End**
**Total**
6,848
6,848
2,898
102
3,000
1,724
1,724
3,178
3,178
4,368
4,368
252,066
252,066
12,887 )
(
12,887 )
(
19,580
19,580|
|---|---|
||**6,848**
**242,077**
**9,372**
**19,580**
**277,877**|
||6,848
242,077
9,372
19,580
277,877|
Page 9 of 9
2020 Accounts RP Final 12Apr21.xlsx
Registered charity No. 1129494
Inde
endent examiner's re
ort on the accounts
Report to the PCC and
membeys of
On accounts for the year 31. December 2020
ended
St Matthew & St Oswald's Church and Over51ade Church
CharDty no 1129494
Set out on pages
Respective
responsibilities of
trustees and examiner
The PCC are responsibte for the preparation of the accounts in 8ccordan
with the Charities Act 2011 fthe ACV).
The PCC consider that an audit is not required for this year under section
144 of the Act and that an independent examination is needed.
It is my responsibilty to:
examine the accounts under section 145 of the Chanties Ac*,
to follow the applicable Directions gtven by the Charity Commission
(under section 145(5){b) of the Act, and
to state vthether particular matters have come to my attention
My examination was carried out in accordance with general Directions given
by the Chartty Commission. An examination indudes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
rtems or disdosures in the ac£ounts. and seeking explanations from the
trustees GOnming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audtt, and
consequently no opinion is given as to vthether the accounts present a Yrue
and fai¢ view and the report is limited to those matter5 set out in the
statement below.
In connection wilh my examination. no material matters have come to my
attention which gtves me cause to believe that in. any material respect:
the accountiThJ records were not kept in accordan section 130
of the Charities Act; or
the accounts did not accord with the accounting records", or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fairf view vthich is not a matter
considered as part of an independent examination.
have no conM$ and have come across no other matters in connertion
h the examination to which attention should dravffl in this report in
rder
le a proper understanding of the accounts to be reached.
Basis of independent
examinevs ststement
Independent
examiner's statsment
Signed:
Name:
hil Hemsley
None
Relevant professional
qualification(s) or body
Address:
179 Bilton Road
Rugby
Warwtckshire
Inde
endent examiner's re
ort on the accounts
Report to the PCC and
membeys of
On accounts for the year 31. December 2020
ended
St Matthew & St Oswald's Church and Over51ade Church
CharDty no 1129494
Set out on pages
Respective
responsibilities of
trustees and examiner
The PCC are responsibte for the preparation of the accounts in 8ccordan
with the Charities Act 2011 fthe ACV).
The PCC consider that an audit is not required for this year under section
144 of the Act and that an independent examination is needed.
It is my responsibilty to:
examine the accounts under section 145 of the Chanties Ac*,
to follow the applicable Directions gtven by the Charity Commission
(under section 145(5){b) of the Act, and
to state vthether particular matters have come to my attention
My examination was carried out in accordance with general Directions given
by the Chartty Commission. An examination indudes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
rtems or disdosures in the ac£ounts. and seeking explanations from the
trustees GOnming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audtt, and
consequently no opinion is given as to vthether the accounts present a Yrue
and fai¢ view and the report is limited to those matter5 set out in the
statement below.
In connection wilh my examination. no material matters have come to my
attention which gtves me cause to believe that in. any material respect:
the accountiThJ records were not kept in accordan section 130
of the Charities Act; or
the accounts did not accord with the accounting records", or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fairf view vthich is not a matter
considered as part of an independent examination.
have no conM$ and have come across no other matters in connertion
h the examination to which attention should dravffl in this report in
rder
le a proper understanding of the accounts to be reached.
Basis of independent
examinevs ststement
Independent
examiner's statsment
Signed:
Name:
hil Hemsley
None
Relevant professional
qualification(s) or body
Address:
179 Bilton Road
Rugby
Warwtckshire