Company registration number: 06699016 Charity registration number: 1129463
## Harlow Hilltop Pre School Limited
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 August 2021
## **Harlow Hilltop Pre School Limited**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 13|
## **Harlow Hilltop Pre School Limited**
## **Reference and Administrative Details**
## **Trustees**
MD Criddle (appointed 23 June 2017) J Davies (resigned 7 April 2021) S Gregory (appointed 18 June 2018) C Overin (resigned 7 April 2021) H Outhwaite (resigned 14 September 2020) H Rant (appointed 1 August 2021) A Vaas (appointed 1 August 2021)
## **Principal Office**
Harrogate Cricket Club St. George's Road Harrogate North Yorkshire HG2 9BP The charity is incorporated in England and Wales.
## **Company Registration Number**
6699016
## **Charity Registration Number**
1129463
Page 1
## **Harlow Hilltop Pre School Limited**
## **Trustees' Report**
## **Report of the trustees (incorporating the directors’ report) for the year ended 31st August 2021**
The trustees present their report and the financial statements for the year ended 31st August 2021. The trustees, who are also the directors of Harlow Hilltop Pre-School Limited for the purposes of company law and who served during the year and up to the date set out on page 1.
## **Structure, governance and management**
The Company is a registered charity and a company limited by guarantee (incorporated). The charity is governed by its Memorandum and Articles of Association and Trustees are appointed in accordance with these.
## Harlow Hilltop Pre-school Limited trades under the name ‘Little Crickets Pre School’.
The Pre-school operates under the management of a Board of Directors with the day to day operation of the company managed by the Pre-school Manager.
The Pre-School currently employs 14 members of staff and an administrator. We also have 4 members of staff on zero hour contracts.
It provides care for up to 36 two-four year old children in morning sessions and up to 36 children in the afternoon session.
The Pre-school had increased levels of take up of child places throughout the year.
The annual general meeting is held in the Autumn Term and committee meetings are held every half term.
## **Objectives and Activities**
The charity’s objective is to enhance the development and education of children primarily under the statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
- Offering appropriate play, education and care facilities, and family learning and extended hours groups, together
- 1 with the right opportunities for all the children whatever their race, culture, religion, means or ability
- Encouraging the study of the needs of such children and their families and promoting public interest in and
- 2 recognition of such needs in their local areas;
## **Achievements and performances**
The Charity took over the activities of the Harlow Hilltop Pre-school on 1[st] September 2009
Page 2
## **Harlow Hilltop Pre School Limited**
## **Trustees' Report**
## **Fundraising**
During the course of the year we had various fundraising activities and events which include:-
|Two Ridings|£5,000.00|
|---|---|
|Sponsored mini mile|£1,000.00|
|Bags2 school|£444.00|
|Summer fete|£417.00|
|Donations|£197.00|
|Baked bean challenge|£167.00|
|Duck race|£148.00|
|Canvas sales|£144.00|
|Summer raffles|£130.00|
|Easter activity packs|£118.00|
|Leavers photos|£112.00|
|Stories with santa|£100.00|
|Photo donations|£85.00|
|Uniform and bags|£77.00|
|Easter trail|£68.00|
|Car boot sale|£61.00|
|Books and toys sold|£57.00|
|Easter raffle|£50.00|
|Advent squares|£48.00|
|Scarecrow trail|£47.00|
|Xmas raffle|£39.00|
|Bedtime stories|£24.00|
|Easy fundraising|£15.00|
|Lucky squares|£14.00|
|Guess the name of the bear|£12.00|
|Sale of items|£10.00|
|Dial a cake|£5.00|
|**Total**|**£8,589.00**|
This year was challenging for fundraising activity due to the continued restrictions imposed by the Covid 19 pandemic from March 2020 onwards. However, thanks to the efforts and support from staff, parents and volunteers and our involvement in the Two Ridings grant scheme we still managed to raise a higher amount than the previous 4 years. We rely on this fundraising support to enable us to purchase new educational aids to maintain provision of a high-quality service for our children.
## **Public Benefit**
The trustees have had due regard to the guidance issued by the Charity Commission on Public benefit.
## **Achievements**
- Managing the Covid 19 pandemic and supporting the community by remaining open for key workers and
- 1 vulnerable children throughout. Also reopening more broadly from June 2021 with detailed procedures within government guidelines to minimise any risk to children, parents and staff members.
- Delivering a fourth year of strong surpluses, driven by continued high numbers of children/sessions booked,
- 2 enabling continued reinvestment back into the Pre-School.
- £3500 reinvested back into the Pre-school behind 2 new laptops for the Manager and Administrator, continued
- 3 improvements to and resources for the upstairs room and more signage to drive awareness of the pre-school plus a new dishwasher and continuous staff training.
- 4 Replacement of key trustee members.
Page 3
## **Harlow Hilltop Pre School Limited**
## **Trustees' Report**
## **Financial review**
## _Reserves_
- 1 Held in line with the Charity Commissions guidelines
- 2 Surpluses over this level are invested into the setting to maximise the objectives as set out above
## _Funding_
The charity’s funding is received from three main sources:
- 1 From fund raising activities held throughout the academic year
- From the payment of session fees by the Local Authority (for three to four year olds for the universal 15 hour
- 2 provision and extended 30 hour entitlement).
- 3 From parents
## _Future considerations_
We will continue to follow government guidelines with respect to the on-going Covid pandemic. This will likely make fundraising during 21/22 challenging, so we will continue to look for new and different ways to fundraise.
We will continue to look for ways to advertise and promote Little Crickets to ensure demand/bookings increase throughout the academic year 21/22.
We will finalise the new lease with the cricket club which ends in January 2022.
We will endeavour to recruit new committee members/trustees from November 2021 due to old members of the committee stepping down.
We will strive to achieve outstanding in our next Ofsted inspection, which is expected in the next few years. We will maintain our high standards and achievements.
## **Statements of trustees’ responsibilities**
The trustees (who are also directors of Harlow Hilltop Pre School Limited for the purposes of company law) are responsible for preparing the Trustees’ Annual report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for that period. In preparing these financial statement, the trustees are required to:
- Select suitable accounting policies and the apply them consistently
- Observe the methods and principles of the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
Page 4
## **Harlow Hilltop Pre School Limited**
## **Trustees' Report**
The trustees are responsible for keeping proper records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking steps for the prevention and detection of fraud and other irregularities.
## **Small company provision**
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006
Approved by the board of Trustees at its meeting on 23rd September 2021 and signed on its behalf by:
.........................................
Simon Gregory Trustee
Page 5
## **Harlow Hilltop Pre School Limited**
## **Statement of Financial Activities for the Year Ended 31 August 2021**
## **(Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
Donations and legacies
3
Other trading activities
4
Total Income
Other expenditure
5
Total Expenditure
Net income
Net movement in funds
Total funds brought forward
Total funds carried forward
13
**Note**
Donations and legacies
3
Other trading activities
4
Total Income
Other expenditure
5
Total Expenditure
Net expenditure
Net movement in funds
Total funds brought forward
Total funds carried forward
13
**Income and Endowments from:**
**Expenditure on:**
**Reconciliation of funds**
**Expenditure on:**
**Reconciliation of funds**
**Income and Endowments from:**|**Other funds**
**Total**
**2021**
**£**
**£**
8,589 8,589
149,461 149,461|
|---|---|
||158,050 158,050|
||(134,773) (134,773)|
||(134,773) (134,773)|
||23,277 23,277|
||23,277 23,277
96,913
96,913|
||120,190
120,190|
||**Other funds**
**Total**
**2020**
**£**
**£**
4,183
4,183
118,779
118,779|
||122,962
122,962|
||(99,675)
(99,675)|
||(99,675)
(99,675)|
||23,287
23,287|
||23,287
23,287
73,626
73,626|
||96,913
96,913|
All of the charity's activities derive from continuing operations during the above two periods.
The funds breakdown for 2021 is shown in note 13.
Page 6
## **Harlow Hilltop Pre School Limited**
## **(Registration number: 06699016) Balance Sheet as at 31 August 2021**
||||**2021**
**2020**|
|---|---|---|---|
||**Note**||**£**
**£**|
|**Fixed assets**||||
|Tangible assets||8|8,083 8,521|
|**Current assets**||||
|Debtors||9|223 564|
|Cash at bank and in hand|||144,125 125,280|
||||144,348 125,844|
|**Creditors: Amounts falling due within one year**||10|(3,762) (8,973)|
|||||
|**Net current**assets|||140,586 116,871|
|**Total assets less current liabilities**|||148,669 125,392|
|**Creditors: Amounts falling due after more than one year**||11|- -|
|**Net**assets|||148,669 125,392|
|**Funds of the charity:**||||
|**Other funds**|||148,669 125,392|
|**Total funds**||13|148,669 125,392|
For the financial year ending 31 August 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
## Directors' responsibilities:
The members have not required the charity to obtain an audit of its accounts for the year in question • in accordance with section 476; and
The directors acknowledge their responsibilities for complying with the requirements of the Act with • respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements on pages 6 to 13 were approved by the trustees, and authorised for issue on 23rd September 2021 and signed on their behalf by:
.........................................
Simon Gregory
Trustee
Page 7
## **Harlow Hilltop Pre School Limited**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **1 Charity status**
The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Basis of preparation**
Harlow Hilltop Pre School Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Exemption from preparing a cash flow statement**
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
## **Income and endowments**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## _**Donations and legacies**_
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Page 8
## **Harlow Hilltop Pre School Limited**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## _**Deferred income**_
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
The donor specifies that the grant or donation must only be used in future accounting periods; or
-
The donor has imposed conditions which must be met before the charity has unconditional entitlement.
-
## _**Expenditure**_
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Support costs**_
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## _**Taxation**_
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## _**Tangible fixed assets**_
Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Land and buildings 20% straight line Fixtures and fittings 25% reducing balance
Page 9
## **Harlow Hilltop Pre School Limited**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **Pensions and other post retirement obligations**
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
## **3 Income from donations and legacies**
|**3**
**Income from donations and legacies**||
|---|---|
|Donations and legacies;
Donations from individuals|**Other funds**
**Total**
**Total**
**£**
**2021**
**2020**
**£**
**£**
8,589 8,589 4,183|
||8,589 8,589 4,183|
Page 10
## **Harlow Hilltop Pre School Limited**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **4 Income from other trading activities**
|Trading income;
Other trading income
Other income from other trading activities
Grant income
**5**
Staff costs
Wages and salaries
Pension costs
Other staff costs
Depreciation, amortisation and other similar costs
Allocated support costs
**Note**
**Other expenditure**|**Other funds**
**Total**
**Total**
**£**
**2021**
**2020**
**£**
**£**
149,021 149,021 114,490
22 22 4,289
418 418
-|
|---|---|
||149,461 149,461 118,779|
||**Other funds**
**Total**
**Total**
**£**
**2021**
**2020**
**£**
**£**
91,412 91,412 68,828
751 751 623
1,186 1,186 256
2,806 2,806 1,251
38,618 38,618 28,717|
||134,773 134,773 99,675|
## **6 Staff costs**
The aggregate payroll costs were as follows:
|**Staff costs during the year were:**
Wages and salaries
Pension costs
Other staff costs|**2021**
**2020**
**£**
**£**
91,412 68,828
751 623
1,186 256|
|---|---|
||93,349 69,707|
The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:
|expressed as full time equivalents was as follows:|||||
|---|---|---|---|---|
||**2021**||**2020**||
||**No**||**No**||
|Employees||12||9|
No employee received emoluments of more than £60,000 during the year.
Page 11
## **Harlow Hilltop Pre School Limited**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **7 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **8 Tangible fixed assets**
|**Cost**
At 1 September 2020
Additions
At 31 August 2021
**Depreciation**
At 1 September 2020
Charge for the year
At 31 August 2021
**Net book value**
At 31 August 2021
At 31 August 2020|**Land and**
**buildings**
**Plant and**
**machinery**
**Office**
**Equipment**
**Furniture and**
**equipment**
**Total**
**£**
**£**
**£**
**£**
**£**
52,009
4,196
-
7,822 64,027
-
-
1,008
1,361
2,369|
|---|---|
||52,009
4,196
1,008
9,183
66,396|
||52,009
1,836
-
1,661 55,506
-
590
336
1,881
2,807|
||52,009
2,426
336
3,542
58,313|
||-
1,770
672
5,641
8,083|
||-
2,360
-
6,161
8,521|
|**9**
**Debtors**
Prepayments
Other debtors
**10**
Trade creditors
Other creditors
Accruals
Deferred income
Net wages
Other taxes and social security
**11**
Deferred income
**Creditors: amounts falling due after one year**
**Creditors: amounts falling due within one year**|**2021**
**2020**
**£**
**£**
223 564
- -|
|---|---|
||223 564|
||**2021**
**2020**
**£**
**£**
- -
-
-
2,572 7,930
- -
- -
1,190 1,043|
||3,762 8,973|
||**2021**
**2020**
**£**
**£**
- -|
Page 12
## **Harlow Hilltop Pre School Limited**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **12 Pension and other schemes**
## **Defined contribution pension scheme**
The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £751 (2020 - £623).
## **13 Funds**
|**Other funds**
**14**
Tangible fixed assets
Current assets
Current liabilities
Creditors over 1 year
Total net assets
**15**
Cash at bank and in hand
Net debt
**Analysis of net funds**
**Analysis of net assets between funds**
**Other funds**|**Balance at 1**
**September**
**2020**
**Incoming**
**resources**
**Resources**
**expended**
**Balance at 31**
**August 2021**
**£**
**£**
**£**
**£**
125,392 158,050(134,773) 148,669|**Balance at 1**
**September**
**2020**
**Incoming**
**resources**
**Resources**
**expended**
**Balance at 31**
**August 2021**
**£**
**£**
**£**
**£**
125,392 158,050(134,773) 148,669|
|---|---|---|
||**Balance at 1**
**September**
**2019**
**Incoming**
**resources**
**Resources**
**expended**
**Balance at 31**
**August 2020**
**£**
**£**
**£**
**£**
102,105 122,962(99,675) 125,392||
|||**Unrestricted**
**funds**
**2021**
**2020**
**General**
**Total funds**
**£**
**£**
8,083 8,083
8,521
144,348 144,348
125,844
(3,762) (3,762)
(8,973)
-
-
-|
|||148,669 148,669 125,392|
|||**At 1**
**September**
**2020**
**Cash flow**
**At 31 August**
**2021**
**£**
**£**
**£**
125,281 18,845 144,126|
|||125,281 18,845 144,126|
Page 13
**Issuer** CCF Accountancy Ltd **Document generated** Fri, 12th Nov 2021 13:14:42 UTC **Document fingerprint** c69ee06774d2d29474ab62c5221b8e8f
## **Parties involved with this document**
## **Document processed**
## **Party + Fingerprint**
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Mr. Simon Paul Gregory - Signer (ca6e4612265a0523f8af62746195d535) Admin Reception - Copied In (09e83567f900bd8a5d8ea8af0e91df15)
## **Audit history log**
## **Date**
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