2021-12-31-accounts - The Royal Air Force Football Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period 1[st] January 2021 to 31[st] December 2021

The Royal Air Force [Name of sport] Association

Charity registration number: [Required if CIO or Limited Company]

Principal Address: Room 43, Kermode Hall, RAF Halton, Aylesbury, HP22 5PG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Air Cdre Pratley	Chair	6 Jul 21 (name change)	AOC 22 Group
Gp Capt Jones	CEO	6 Jul 21 (name change)	AGM
Gp Capt Bettington	Dep Chair		AGM
Wg Cdr Smith	Dir Strategy		AGM
Wg Cdr Portlock	Dir HR		AGM
Wg Cdr Hancock	Dir ED&I		AGM
Wg Cdr Hope	FA Councillor	12 Nov 21	AGM
Sqn LdrOchuodho	Dir Finance		AGM

Executive committee if different from above

	Committee member name	Office (if any)
1	Gp Capt Jones	CEO
2	Wg Cdr Hetherington	Dir Rep teams
3	Wg Cdr Sheldon	RAF FA COS
4	Wg Cdr Weir	Hd Sponsorship
5	Sqn Ldr Hodgkinson	Hd Referees
6	Sqn Ldr Hyndman	COS Rep Teams
7	Sqn Ldr Parker	Hd Comms
8	Sqn Ldr Steed	Hd ED&I
9	Flt Lt Gosling	Hd Finance
10	WO Hancocks	Vets Team Rep
11	FS Francis	Hd Discipline
12	Mr Williams	County Sec
12	Mr Wheeler	FDM

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document (SORP Para 1.17)

Trustees’ Annual Report for the period 1[st] January 2021 to 31[st] December 2021

The objects for which the Charity is established (the “Objects”) are to promote the effectiveness of Her Majesty’s Armed Forces by increasing physical fitness, fostering the esprit de corps and raising morale of members of the Royal Air Force and other services in an inclusive and safe environment, through the promotion of participation and furthering its proper administration whilst enabling the provision of facilities for RAF Football.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts (SORP Para 1.17 & 1.19)

To encourage and manage football in the Royal Air Force by promoting and managing competitions and matches; to recruit, train and develop referees and coaches. This aids fitness and personal development which assists with primary military duties.

The Associations Strategic objectives are:

Re-generate, evolve and expand participation at all levels, providing opportunities for all.
A platform for excellence to enable everyone to fulfil their potential.
A safe and inclusive environment and culture.
A trusted, effective and efficient organisation optimised for the future.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit (SORP Para 1.18)

The trustees have been mindful of the guidance issued by the Charities on public benefit.

Additional information (optional)

Policy on grant making (SORP Para 1.38)

The RAF FA broadly finances its own activities from grants received from the FA and from the RAF CF. The Association also bids for funds, specifically from the CF on behalf of the Veterans and Icarus Representative Teams as they are elements of the association that attract some subscription payments from the team members. The RAF FA also offers a £1000 grant annually to support the Veterans team.

Policy on social investment including program related investment (SORP Para 1.38)

The Association is not currently undertaking any activities towards social investment.

Contribution made by volunteers (SORP Para 1.38)

It is acknowledged that sport in the RAF is delivered through the aegis of the Sports Associations and the willing, enthusiastic volunteers who undertake roles on the Executive Committees and in the associations. The delivery of RAF competition would not be possible without officials, all of whom are volunteers. The contribution in these roles is highly valued and much appreciated and recognised as a duty activity in Service policy documents.

Trustees’ Annual Report for the period 1[st] January 2021 to 31[st] December 2021

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. (SORP Para 1.20)

Participation . The Association has been extremely successful at restarting grass-roots activity in a COVID secure manner, specifically resetting league matches to pre-pandemic levels. Additionally, the RAF Cup and RAF Festival of Football (two of the largest competitions in the RAF sporting calendar) were both successfully delivered in 2021.

Excellence . Despite the cancellation of the inter-services competition in 2021, success has continued in other areas. Of note, we were delighted with Cpl Lauren Impey’s appointment as the reserve official for the FA Women’s Cup Final between Arsenal and Chelsea at Wembley stadium.

Inclusivity . Having been awarded the Preliminary level for the Equality Standard in Sport in 2020, the Association has now made significant gains towards meeting the intermediate standard, putting the RAF FA at the forefront of FA Associations.

Governance . The Association started to implement a governance reform programme, which will see it conform to the FA Operating model by summer 2022, and potentially a benchmark for service sports governance.

Additional information (optional)

Achievements against objectives set (SORP Para 1.41)

Performance of fundraising activities against objectives set (SORP Para 1.41)

No fund-raising activities undertaken.

Investment performance against objectives (SORP Para 1.41)

No investments relating to FY 2021 and prior.

Other

Trustees’ Annual Report for the period 1[st] January 2021 to 31[st] December 2021

Structure, Governance and Management

Type of governing document (SORP Para 1.25) Constitution (Memorandum and Articles of Association) How is the charity constituted? (SORP Para 1.25) Limited Company Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees (SORP Para 1.25) Chairman appointed by The Air Officer Commanding Number 22 (Training) Group. Other Executive Committee members appointed through a recruitment policy (inc advertisement of post and an interview process) and ratified by vote by the Board of Trustees.

Additional information (optional) Policies and procedures adopted for the induction and training of trustees (SORP Para 1.51) All Board members complete an FA Board Skills audit and conduct mandatory online FA training. Further onboarding processes are in development. The charity’s organisational structure and any wider network with which the charity works (SORP Para 1.51) The Charity has an Executive committee that oversees the day to day operation of the Association, which is accountable to a Board of trustees which provides strategic direction. There are 3 employees who are all civilian and not trustees, renumeration is reviewed annually. There are no subsidiaries. The Association has a strong link with the National governing body (The FA), and largely followings its direction and guidance for the delivery of RAF Football, where such an approach remains compatible with RAF policy and objectives. The RAF FA also has a strong network with its sponsors.

Relationship with any related parties (SORP Para 1.51)

The Association works closely with 2 charitable organisations, The RAF Benevolent Fund and the RAF Association to deliver mutual objectives and benefits.

Trustees’ Annual Report for the period 1[st] January 2021 to 31[st] December 2021

Other

For the period of this return were there any serious incidents that the charity failed to report to the Charity Commission? (e.g. theft, safeguarding issues, serious injury / death)

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

J N SMITH Signature Jonathan Newrick Smith Full Name Director Strategy Position 21 Feb 22 Date

Trustees’ Annual Report for the period 1[st] January 2021 to 31[st] December 2021

The Royal Air Force Football Association

Financial Review

Review of the charity’s financial position at the end of the period (SORP Para 1.21)

Throughout 2021, the pandemic and the associated challenges continued to have an impact on the operations of the RAF FA: The FA reduced funding to County FAs by 14% in 2020, a reduction that remained in place and will be extant for a further 2 years. This reduction has inevitably had an impact on the RAF FA financing its activities. Key sponsors have also had to reduce funding to the RAF FA considering their own financial challenges resulting from the pandemic. Most notably, the RAF Benevolent Fund halved their sponsorship, from £8,000 to £4,000.

The overall reduction in funding has however been balanced by reduced activity. The Rep Teams and grassroots players have been unable to maintain the number of matches that would ordinarily be played per season due to the pandemic. There has therefore been a commensurate drop in expenditure, enabling the RAF FA to continue to remain on a sustainable financial footing. FY 2022 is likely to give a better indication of the real impact of reduced funding to the RAFFA due to COVID-19.

The association continues to maintain a healthy financial position but will continue to monitor the effect that the reduced funding will have in the short to medium term.

Statement explaining the policy for holding reserves stating why they are held (SORP Para 1.22)

The RAFFA holds reserves to cater for any liabilities that the association incurs because of the organisation ceasing to operate. The RAFFA will invest some of its reserve holdings in 2022, to generate an additional, passive line of income. This will provide some level of resilience as the FA and sponsorship shortfalls remain in place.

Creditors to include in the case of the RAFFA no longer running as a going concern, and which require the holding of reserves are: the RAFCF, sponsors, employee wages, Amount of reserves held (SORP Para 1.22) TBC

Reasons for holding zero reserves (SORP Para 1.22) N/A

Details of fund materially in deficit (SORP Para 1.24) N/A

Explanation of any uncertainties about the charity continuing as a going concern (SORP Para 1.23) N/A

Trustees’ Annual Report for the period 1[st] January 2020 to 31[st] December 2020

Additional information (optional)

The charity’s principal sources of funds (including any fundraising) (SORP Para 1.47)

The RAFFA’s principal sources of funds come in the form of grants and sponsorship. The largest grant is received from the FA, followed by a grant from the RAFCF. The RAF CF grant changes every year, subject to bids from the association. The RAFFA undertakes considerable effort to attract additional funding to support the development of RAF football and enable activities that are out of scope for FA and RAFCF funding in line with their respective policies. This is primarily in the form of sponsorship for the various Representative Teams.

The RAFFA’s core activities of developing football in the RAF, through the courses that it facilitates and the playing of football it coordinates, generates additional income for the RAFFA. However, the FA have changed the delivery method of these courses. The level of income is most likely to be significantly reduced as the FA adopts virtual delivery of courses.

Investment policy and objectives including any social investment policy adopted (SORP Para 1.46)

An investment policy will be generated and ratified by the Board in 2022. This is the first year in which the RAF FA is looking to invest some funds to generate a passive line of income.

A description of the principal risks facing the charity (SORP Para 1.46) • The continued impact of COVID-19 on the RAF FA’s sources of funding, resulting in a reduction in available funding to support the various teams and development initiatives within the RAF FA.
• Uncertainties relating to COVID-19 on returning to football at all levels within the RAF football pyramid, reducing football operations, reducing participation immediately and in the longer term.

Other

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature	J N Ochuodho
Full Name	JOAN N OCHUODHO
Position	Director Finance
Date	31 Jan 22

LEGALANDA	DMINISTRATIVEIN FORMATIO	N
CHARITYNUMBER.	1129450
COMPANYREGISTRATIONNUMBER	06641135
START OFFINANCIALYEAR	1stJanuary2021
END OFFIFIANCIALYEAR	31stDecember 2021
DIRECTORSDURING THEYEAR AND SINCETHEYEAREND	Richard DavidPratley Neil AndrewJones	(Chair) (CEO)
	Gordon JamesBettington
	Martin Blagojevic (resigned5/7/21) Johnl-letherington {resigned25/ U21} Jonathan Newrick5milh
	Louise Hancock
	Rachel Portlock(appointed6/7/21) Joan Nyakan Ochuodho(appointed26/OUZI) NeilHope(appointedl2/LLI2l)
DIRECTORSELECTION	TheChairisappointedbytheAOC22	(Training) Group; the
	remaining trusteeldirectors areelectedatAGM.
CORPORATESECRETARY	Wilsons(Company Secretaries)Limited
REGISTEREDADDRESS	AlexandraHouse
	Stlohn'sStreet
	Salisbury
	Wiltshire
	SP1 2SB
GOVERNIHGDOCUMENT	Memorandum andArticles of Association. Incorporated8thjuly
	2008 as amendedbyspecialresolution6thMarch2009'
BANKERS	Royal BankofScotland
	Holt's MilitaryBanking
	20CFolvler Avenue
	Fowler BusinessPark
	Farnborough
	Hampshire
	GU14 7]P
INDEPEND=I*TEXAMINERS	LMTEMPEST
	IndependentExarninersLtd
	Unit2, TheBroadbridgeBusiness Centre
	DellingLane
	Bosham
	Chichester
	PO18 8NF

	llotes	Unrestricted Funds E€	Restrtcted Funds	TOTI[L 2A2t E"	TOTAL 2024 E
INCOME
IncomefromGrants& Sponsorship	3	76,671	109,554	136,175	139,019
IncomefromCharitable Activitjes		]-a,2z4		L0,224	141558
incc:'nelronrother Trading Activities	3				52
TOTAL INCOME
EXPENSES
Expenditureon Charitable Activities	4	28,447	108,534	128,975	143,180
GovernanceCosts	4	376	1,020	1,395	1,547
TOTALEXPENSES
NETINCOMING/(OUTGOIN€)		16,028		16,028	8,942
FundsBrought Forsard		100,585	7L,167	r?.L,752	1i2,810

ASAT	31STDECEMBER2	31STDECEMBER2	021
	LJnrestricted Funds Notelt{f		Restricted Funds	31-Dec-2131-Dec-20 Total Total
Fixed Assets
Tangibieassets	1
CurrentAssets
Debtors Cashatbankandinhand	7 5	1,2,493 130,357	. 2l,167	3.2,493 151,524	13,468 111,387
Total CurrentAssets
Creditsrs:amountsfallingduewithin oneyear	I	26,237		)F,'t?'1	3,095
NET ASSETS
FUNDS OFTHE CHARITY
UnreslricteriFunds		1-16,613		115.613	100,585
R.estricted Funds	6		21,167	2L,L67	2L,L67
TOTALFUNDS

31stDecember2A21: €0(2 3.INCOME	020:€4389)	020:€4389)
	UnrestrictedRestricted		TOTAL	TOTAL
	Funds	Funds	2021	2O2O
	ef,f€
Grants Sponsorship CharitableAclivlties	- 26,621 7A,224	107,509 2,045 '_	107,509 28,656 \A,224	115,019 24,000 tO,t;:
BankInterest

4.EXPENDITURE
		UnrestrictedRestricted Funds Funds EE		TOTAL 2A2L EE	TOTAL 2020
Expenditure on ChadtableActivities Bank Charges FDOCourse Outings GeneralActivityCosts SalaryCosts Kit andEquipmentCosts l,liscellaneous	E	1,056 L,574 3,997 3,492 4,548 363	2,500 90,082 2,58L	1,056 7,574 6,497 93,574 7,129 363	7,472 3,692 77,233 92,819 11,200 562.
New Member Engagement OperationalCosts RAFFAHQ Costs		- 821 3,7-36	2,L66 9,150 2,045	2,156 9,981 5,787	10,419 8,648
RefereeCosts SponsorshipCosts TicketSales		:'*		- 854 -	1,563 48 (1,260)
Tours
TrainingCamps					z,i++
GovernanceCosts IndependentExamination			tr,020	t,oza	1,L4D
companySecretarial		376	-	376	367

5CASHATBANK ANDINHAND
.	unrestrictedRestrictedToTAL Fund Fund31-Dec-21	TOTAL 31-Dec-2O
	Er5ff
CurrentBank Account	130,357 21,167 75t,524	L71,387

FORTHE 6.RESTRICTED FUNDS	YEAR ENDED31	STDEC	EMBER2021
			CURRENT YEAR
	Balance				Balance
	01-Jan-21 ET	Income	ExpenditureTransfers EE		31-Dec-21 E
BillBrownMemorialFund CentralFunds	1,000 12,529	L4,927	14,927	{:,555}	1,000 9,534
FACommunityShield Project FASafeguarding	135 7,503	2,500	z,ioo	:,sss	135 10,498
Coolwater-car	-	2,045	2,O45
FA-salaries	.	90,092	90,082
					L67

		PREVIOUSYEAR	PREVIOUSYEAR	PREVIOUSYEAR
	Balance				Balance
	01-lan-20 f.E.f	IncomeErpenditure		Transfers sI	3tr-Dec-2O
BillBrownMemorialFund	1,000			-	1,000
CentralFunds	L2,5?9	t5,925	t5,925	-	L2,529
FACommunityShield Project FASafeguarding Coolwater-car	135 6,L25 -	6,000 3,499	4,622 3,499	"	1?E LJJ
FA-salaries	-	85,334	85,334
FA-admin	-	1,000	1,000
SportEngland	-	3,76L	3,26L
	,9,lBg	flS,aLg	fl3,6

7.DEBTORSAITIDPREPAYMENTS
	Unrestricted Fund Efs€	RestrictedTotal Total Fund31-Dec-2131-Dec-2O
Debtors Prepayments AccruedIncome	2,67L oqol Lir	2167113,460 9,59L 231

	Unrestricted Fund r[€	R.eslrictedTatal Fund31-Dec-21	R.eslrictedTatal Fund31-Dec-21	Tatai 3l-Dec-20 {
Crediiors	23,644	-	73,644	\IJJJ
Accrual-IndependentExamination	1,140	-	1,140	1,i'44
Accrual-Company Secretarial
Accruais-Other	1,453	-	L,453
DeierredIncome

9.STAFFCOSTSAT{B NIJMBERS
	TOTAL	TOTAL
	2A2L	2020
	E	s.
Gross Wages and Salaries	83,797	84,797
Employer'sl!ationalInsuranceCssts	?q11	4,085
Pensi0n	5,866	qc?6

31-Dec-21	31-Dec-ZO
TOTAL	TOTAL
i	3