## **TRUSTEES’ REPORT 2021/22** The trustees present their report and financial statements for the year ended 31 August 2022. ## **1. OBJECTIVES AND ACTIVITIES** In 1968 the congregation of Parchmore Road Methodist Church began to explore the interrelated development of community and church, committing Parchmore Road Methodist Church to working _with_ as well as _for_ people in a non-directive approach, enacting the calling of the Methodist Church to be a good neighbour to people in need and to challenge injustice. Projects are delivered wherever possible in partnership with local people and other agencies and voluntary groups. In taking this approach, the Managing Trustees have due regard for the Charity Commission’s guidance on public benefit when exercising any powers or duties to which the guidance is relevant. ## (1) **Key Aim** To work with the community to enhance the quality of life of the people in Thornton Heath and the surrounding area, regardless of race, colour, nationality, ethnic or national origins, culture, gender, age, religious belief, disabilities, sexual orientation and marital status. ## (2) **Objectives** To work with others to: - offer support and care to enable the development of groups and individuals - enable individuals to develop their own sense of wholeness and wellbeing - assist individuals, enabling them to maintain dignity and independence • offer advocacy - offer the high quality and accessible services required of third sector voluntary organisations - challenge inequalities and reduce social exclusion - encourage and develop a sense of community - offer a resource of buildings and people to the local community - offer opportunities for volunteering - disseminate information from statutory and voluntary networks to local people ## **2. ACHIEVEMENTS AND PERFORMANCE** This has been a year in which Parchmore Road Methodist Church and Community Centre (PMCCC) has sought to rebuild following the impact of the Covid pandemic. PMCCC’s finances were significantly affected by the closure of the premises due to public health guidance relating to Covid. This impact was exacerbated by Croydon Council experiencing significant financial challenges following the issue of a Section 114 notice. Sadly, these financial constraints led to the closure of Parchmore Food Stop and the Parchmore Lunch Club. Croydon Council’s outreach work through the Gateway services also ceased. Regrettably, PMCCC needed to make the roles of three members of staff redundant; these redundancies took effect from 24 September 2021. PMCCC now employs one person, the cleaner. Members of Parchmore Road Methodist Church have been deeply saddened by the need to cease the many forms of community engagement which have formed the foundation of its life for so many years. The Church Council has supported community groups which have returned to use the premises regularly and sought new lettings, both for one-off and regular bookings. The use of PMCCC as community space for local community groups helps to maintain its role at the heart of the local community. The Covid pandemic had a significant impact on PMCCC’s finances. The resumption of lettings has helped to stabilise the finances. However, the number of volunteers from within the church to help facilitate lettings has decreased and necessitated discussion about how letting are managed in the longer term. Freewill offerings from members of Parchmore Road Methodist Church has increased during this year and made a valuable contribution in improving the financial situation. It was also possible to claim Gift Aid back on many donations to the church for several years. PMCCC looks to the next year with optimism as we seek to build on the work of this year in consolidating our role in the local community. The Church Council is committed to exploring the future role of PMCCC within the local community and adapting to the new context, especially in light of the impact of the Covid pandemic and the cost of living crisis. ## **3. FINANCIAL REVIEW** The total income of £109,976 and expenditure of £91,736 gives an operational surplus for the charity for the year of £18,240. The cost of the maintenance and management of the property was principally covered by contributions from the activities using the building and rent from the flat at 55 Parchmore Road. The managing trustees are grateful for all the grants and donations given to Parchmore Road Methodist Church which have enabled the work of PMCCC to continue, despite the challenges we are facing. ## (1) **Reserves Policy** It is the policy of Parchmore Road Methodist Church to maintain a balance of unrestricted funds (if possible) which equates to three to six months’ expenditure. The Managing Trustees consider that reserves at that level will ensure that, in the event of a significant drop in funding, the charity’s current activities can continue whilst ways in which additional funds may be raised are considered. With professional guidance, grant applications are being submitted to new and more diverse sources of public and private sector funding to support both the delivery of community services and management and development of the property. ## (2) **Risks** The Managing Trustees have assessed the major risks to which Parchmore Road Methodist Church is exposed and are satisfied that systems are in place to mitigate exposure to these risks. ## **4. STRUCTURE, GOVERNANCE AND MANAGEMENT** - (1) Parchmore Road Methodist Church is a registered charity (number 1129382). Parchmore Road Methodist Church is part of the Croydon Circuit of the Methodist Church in Britain. Parchmore Road Methodist Church is subject to _The Constitutional Practice and Discipline of the Methodist Church_ which is published annually by the Methodist Church and sets out the legal and formal framework within which it carries out its life and mission. Parchmore Road Methodist Church holds an annual General Church Meeting according to the requirements of _The Constitutional Practice and Discipline of the Methodist Church_ . - (2) According to the requirements of _The Constitutional Practice and Discipline of the Methodist Church_ , Parchmore Road Methodist Church is required to appoint Managing Trustees, known as the Church Council. The Church Council of Parchmore Road Methodist Church meets quarterly at least, and additionally as the need arises. - (3) Parchmore Road Methodist Church is an unincorporated association which undertakes church and community activities as Parchmore Methodist Church and Community Centre. This is sometimes shortened to ‘The Parchmore Centre’ for purposes of brevity. - (4) The Church Council is authorised to appoint committees which will have authority in their own areas of responsibility to initiate action, to advise the Church Council and to report to it, being subject to its authority and oversight. The Managing Trustees of Parchmore Road Methodist Church remain ultimately responsible in law for the oversight and management of Parchmore Methodist Church and Community Centre. - (5) The varied and changing nature of both the work of Parchmore Road Methodist Church and its social and economic context requires well-resourced, effective management of changing financial and human resources, and the provision of specialist advice to the Managing Trustees and staff of Parchmore Road Methodist Church. This support and advice is provided by the Parchmore Community Centre Management Committee and the Parchmore Employment Management Committee. ## (6) **Training** The Managing Trustees of Parchmore Road Methodist Church review the training offered to new and existing members of the Church Council and other officeholders and volunteers. They continue to identify new training resources and opportunities. ## **5. ADMINISTRATIVE INFORMATION** The trustees who served during the period were: Mr Hope Chitauro Miss Maria Dilys Amuah Mrs Doris Appiah Ewusi Mr George Brew Mr Joseph Danquah (resigned 31 January 2022) Mrs Dunstana Davies Mrs Gloria Delopp Mrs Linnett Desporte Miss Gaynor Fraser (Safeguarding Officer) Mr Daniel Nartey Mrs Gertrude Nartey Ms Lucy Njomo Mrs Collis Rochester-Peart Miss Lovelilly Odei-Bosompem Mr Davies Okyere Revd Dr Stephen Day (Superintendent Minister of the Croydon Circuit of the Methodist Church in Britain) Mr Mike McCallum (On behalf of the Croydon Circuit of the Methodist Church in Britain) _This Trustees’ Report was approved by the Church Council on Tuesday 3 October 2023._ CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Parchmore Methodist Church FOR THE YEAR ENDED 31 August 2022 Croydon Clrcult Circuit no. 36141 Registered Charity . Charity Registration number 1129382 If not a registered chanty Her Majesty's Revenue and Customs Gift Aid number (The HMRC number is equivalent to a registered charity number in tems of eviden￿ of charitable ststus and may be used to give to donors or grant funders V•ryshing to see eviden￿ of the organisation's charitable status. Methodist charities in England and Wales that are not registered charities are excepted from registration under Ststutory Instrument 2014 No.242) Minister. Revd. Dr. Stephen Day Church Stewards. Monica Addai Doris Appiah-Ewusi Maria Dilys-Amuah Linda Kwesie Emma Laryea Davies Oky¢re Collis Rochester-Peart Treasurer.. Alan Frederick Mills Par¢hmore Accounts 2021-22 1of5 Accoui¥fs FOR THE YEAR ENDED 31 AUGUST 2022 Parchmore Methodist Church Tolal• SECTION A Fund• FuThl a1 RECEIPTS Offerin s and Tax recovereoj Bank atKI CFB interest 48,368 23,004 a3 27 Lettin 36,031 25,549 109,976 36,031 25,549 109,976 27,987 98,280 149271 a5 Other receipts TOTAL RECEPTS 1•7 SECTION B b1 PAYMENTS Circurt Assessment or Share 30,013 15.345 30,013 1&345 16,753 30,016 43,661 50,698 L(Kal e Re irs and Maintenance Uts'lities (Insurances, water charges, he*ng & Itghling) Cleaner- sala 16.753 b5 16.327 16,327 11,625 1,674 91,736 20,861 11.625 1,674 91,736 b7 Accountancy fees 1 bank char TOTAL PAYMENTS 8,926 154.162 b8 (b9 SECTION C NET RECEIPTS I PAYMENTS FOR THE YEAR c1 18,240 18240 4,891 Total funds brcwht foAvard from last year 1.485.932 35,933 1.$21&35 c6 1.526,726 ¢3 Sub totsl c1+c2 1,504,142 35,933 1,540,075 1.521,83S Transfers and ad'ustments ¢7 TOTAL FUNDS AT END OF YEAR (c3+c4) 1,$04.142 35.933 1.540.075 {c81 1.521￿35 {c61 SECTION D {these anwurrts are not to be includod in totsl ￿￿1P￿1p4 d1 Balance brou ht foThMrd from last d2 Offeri d3 offering￿GiftS . passed to extemal organtsalions BALANCE STLL TO BE PAID {d1+d2-d31 2of5 Parthmore Methodist Church sECTIc￿ E Ip¥rERNAL el t3 ¢7 c8 on*&Oonsfunds •11 ¢12 2. taL•l* calutThnl 1WJ76 147 l¢n IA21,835 1.840,070 Icel elo 8Y CHURCH 109,97S 1.m.835 1.540,076 TofAL tOtslslor*8rd SE¢TfoN F os Cash ￿ hBnd Central Finan¢è aoard e12 TOTAL CASXFITrIDSHELD BYCHUIICH SECTI￿ G 31 August 2022 Land & LoAn 3015 Name of Church . Parchmore meth￿ CIMrch No...35141 Declarations and Scrutiny l ¢onfirm that these Rtteipt ar)d Paymwrt bB8ed acC(￿nts for the year to 31 Awst 2022 have been prepared from the records of the ChurL* arKI Ihat they Indu￿ am hjnds under the control of the Church trustees. Signature of treasurer..................... .... *liLLS Name and &Jdress oftreasurgr.................................... .. ............................................. o¢7 ÉAf PTegentallon to the Church tru8te8s I confim7 that the annual report and accounts for the year ermled 31 August 2022 will b8 presented to the meeting of the Church trustees held on ..3..Q.kJRfjé < 2¢z3 Signature of lh8 Chair of tho meetmg ......... Name of tho Chair of the nw9ting . . AY... .............. Date 03/j•220. 13 Independent Examinetrs Report to the Trustees of the Parchmore Mothodlst Church Charity IlumtKT . 1129382 R•sponsibili110s and basis of roport Church for the year erkled 31 2022 set (xrt M pa9es 2 to 3. As th& Cl)urch's tnthes. you are responsible for th¢ preparatNJn of a¢G£MJnts in acca)r￿ wilh the reqU￿￿n￿7ts of the Charities Ad 2011 (the Act,). l Teport in respect of my examinabon of Ihe Chulch's accou￿ co￿￿￿d out undèr section 145 of the Act and, in carrying out my examinatton. I have fo11ry4Rd all the a￿1Cth thre(#1￿￿ gr￿n by the Chanty Commission urKler 6eclion 145(5}(b} of the Act. 4ofS Name of Church - Parchrn￿ Methodist Church No. 35141 Independent Examin•Vs Ststsmont I have completed my examination. I confinm that no material matters have come to my attention in connection with the examination which give ￿ cause to believe that in. any material respect: the accc>unting records ¥￿Te not kept in accordance vrith section 130 of the Act. or the accounts do not accord with the accounting records. I have no concarns and have come acro&s no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I tRve obtained indepeTthnt Tfftrificakn of au investrnents with the Trustees for Methodist Church Purposes or held in other trusts. bank balarKES and funds at the Central Finance Board of the MethLxJist Churth which are indivKlually in exces5 of £10,000 (ten tr￿Usand pounds) at the balance sheet date. signatu￿ of independent examiner Name of independent examiner- Mr. Adrian Beckett. Relevant professional qualificalion of 1ndep￿thnt examiner .................. . . Name of finn (where appropriate) Address 24 Stanhope Avenue. Brom￿. Kent Post Code BR2 7JR Date -23 5of5