Barnet
BARNET UNIVERSITY OF THE THIRD AGE
Registered Charity No. 1129309
ANNUAL REPORT
For the year ended 30 November 2023
Constitution
Barnet University of the Third Age was established by constitution recommended by the Third Age Trust and was formally adopted on 5th March 2009.
It was registered as a Charity on 24th April 2009.
Trustees during the year to 30th November 2023:
Rosemary Mayes (Co-Chair) Joanna Tambouridou (Co-Chair) Sarah Beaumont (Treasurer) James Jenkins (Secretary) Paul Phillips (Membership) Johanne Carstairs (Groups) John Bent Averill Lovatt Brian Lipman Kathryn Barber Trevor Orr Jenny Murley
Bankers:
HSBC Plc
Independent Examiner
Mrs M P Dye, FCA
Page 1
Registered Charity No. 1129309
BARNET UNIVERSITY OF THE THIRD AGE
Annual Report (continued) For the year ended 30 November 2023
Objectives
To advance the education of the public and in particular those not in fulltime employment in Barnet and its surrounding locality. The provision of facilities for leisure time and recreational activities with the object of improving the conditions of life for the above persons in the interests of their social welfare.
Finance
The discounted rates applied during the covid era ceased and subscriptions were re-instated at a level designed to cover our running costs. The financial statements that follow show a surplus on general funds of £5,616 ( 2022 deficit was £9,649 ) and a surplus on members activities of £2,738 ( 2022 surplus was £4,361). Reserves are adequate to meet current requirements and anticipated cost increases.
Report for the year
Our membership numbered 1,788 at 30th November 2023 ( 1,736 at 30th November 2022 ). Our objective is to offer activities on a shared participation basis over an expanding broad spectrum of educational and recreational groups, including crafts, physical activities, discussion forums and social events. Our activities are constantly evolving in order to satisfy member demands. Our monthly meetings with guest speakers continue to attract substantial attendances.
Future
We will encourage all groups and hope to increase educational activities, such as workshops, as well as hosting social events. Membership is growing and it would be appreciated if more individuals could volunteer to give assistance in some way for the general benefit of our highly successful Barnet u3a.
Signed on behalf of the Trustees
Rosemary Mayes Sarah Beaumont FCA Co Chair Treasurer 29 February 2024 29 February 2024
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BARNET UNIVERSITY OF THE THIRD AGE ON ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2023
I report on the accounts of the Charity for the year ended 30th November 2023 which are set out on pages 4 to 6.
Respective Responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts and report. The Charity's Trustees consider that an audit is not required for this year {under section 144(2) of the Charities Act 2011 (the 2011 Act)}, and that an independent examination is needed. The Charity is preparing accrued accounts and I am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants in England and Wales.
It is my responsibility to:
-
i Examine the accounts under section 145 of the Charities Act 2011.
-
ii To follow the procedures laid down in general directions given by the Charities Commissioners under section 145(5)(b) of the 2011 Act.
iii To state whether particular matters have come to my attention
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanation from the Trustees concerning any such matters. The procedures undertaken do not provide all evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view". The report is limited to those matters set out in the statement below.
Independent Examiner's Statement
-
1 I have completed my examination and confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
-
i the accounting records were not kept in accordance with section 130 of the 2011 Act; or
ii the accounts did not accord with the accounting records; or
-
iii the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reporting) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
-
2 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs M P Dye, FCA Independent Examiner
10 Salisbury Road Barnet Hertfordshire EN5 4JP
Date: 29 February 2024
Page 3
BARNET UNIVERSITY OF THE THIRD AGE
Income and Expenditure Account for the year ended 30 November 2023
| General Activity Fund Funds Total Income 17,171 17,171 Members' subscriptions 2,681 2,681 Gift Aid 26 26 Interest 698 698 Other income 63,609 63,609 Contributions from Member activities 20,576 63,609 84,185 Total Income Expenditure 6,080 6,080 Membership fees (to Third Age Trust) 2,187 2,187 Monthly meetings 2,840 2,840 Co-ordinators' expenses contributions 410 410 Other co-ordinators' and committee costs 98 98 Study days and Seminars 547 547 Video conferencing 4,498 4,498 National magazine 7,136 7,136 Newsletter 559 559 Printing, stationery and telephone 823 823 Postage 1,239 1,239 Other costs including PO Box and other Licences 151 151 Sundry equipment and IT costs 1,584 1,584 Membership system costs Note 2 666 666 Bank charges 140 140 Credit card fees 1,267 1,267 Depreciation of equipment Note 3 59,248 59,248 Expenditure on Member activities 30,225 59,248 89,473 Total Expenditure (9,649) 4,361 (5,288) Net Surplus (Deficit) for year 25,496 2,666 28,162 Funds brought forward 182 (182) 0 Transfers between funds 16,029 6,845 22,874 Funds carried forward 2022 |
General Activity Fund Funds Total 33,323 33,323 5,276 5,276 382 382 205 205 62,697 62,697 2023 |
|---|---|
| 39,186 62,697 101,883 |
|
| 6,480 6,480 2,077 2,077 3,060 3,060 1,950 1,950 1,044 1,044 397 397 5,228 5,228 7,877 7,877 268 268 212 212 1,694 1,694 88 88 1,625 1,625 571 571 157 157 842 842 59,959 59,959 |
|
| 33,570 59,959 93,529 |
|
| 5,616 2,738 8,354 16,029 6,845 22,874 (98) 98 0 |
|
| 21,547 9,681 31,228 |
Page 4
BARNET UNIVERSITY OF THE THIRD AGE
Balance Sheet at 30 November 2023
| £ Fixed Assets Note 3 7,487 Cost 7,040 Less: accumulated depreciation 447 Current Assets 49,178 Bank Accounts 625 Deposits and Payments in advance 49,803 50,250 Less: Current Liabilities 21,489 Members subscriptions in advance 490 Expense creditors 5,397 Creditors re Members activities 27,376 22,874 NET ASSETS Funds 16,029 General Fund 6,845 Activity funds Note 4 22,874 TOTAL FUNDS 2022 |
8,877 7,424 59,060 625 20,932 440 8,538 2023 |
£ 1,453 59,685 |
|---|---|---|
| 61,138 29,910 |
||
| 31,228 | ||
| 21,547 9,681 |
||
| 31,228 |
Rosemary Mayes Co Chair Date: 29 February 2024
Sarah Beaumont Treasurer Date: 29 February 2024
Page 5
BARNET UNIVERSITY OF THE THIRD AGE Notes to the accounts for the year ended 30 November 2023
1 Policy on Funds
Surplus funds may arise in the course of normal activities and the committee believes these should be applied for the benefit of all current membership, subject to maintaining appropriate reserves.
2 Membership System
During 2019, Barnet U3A introduced the "Beacon" membership system. This is licensed and supported by the Third Age Trust. Previously the membership records were held on a Microsoft database, which was labour intensive and reliant on a small team of volunteers.
| 3 Tangible Fixed Assets 3 Part Notice Boards Projector and Stand Laptop Lenovo Laptop Dell Inspiron 15 Projector Epson EBLI 61 Screen and Case for Projector Projector Screen and Stand Acer Laptop and Equipment Video Camera and memory cards Croquet Equipment Sound Equipment |
Opening Additions Total Accumulated Net Book Cost in 2023 Cost Depreciation Value 209 209 209 0 822 822 822 0 455 455 455 0 480 480 480 0 2,786 2,786 2,786 0 757 757 757 0 521 521 521 0 731 731 731 0 268 268 201 67 368 368 92 276 1,480 1,480 370 1,110 |
|---|---|
| 7,029 1,848 8,877 7,424 1,453 |
Notes:
Equipment costing less than £200 is not capitalised.
Substantial items in use, being depreciated on a straight line basis over four years, are shown above.
4 Activity Funds
These funds represent amounts available to cover anticipated expenditure on group activities. The intention is for each group to break even. Where expenditure is less than the income generated, surpluses may arise. Such surpluses are considered available for the general benefit of all our u3a members.
Page 6