Friends of Beaumont Park Ltd
Charity number 1129268
A company limited by guarantee number 06834350
Annual Report and Financial Statements
for the year ended 30 September 2021
Friends of Beaumont Park Ltd
Annual Report and Financial Statements for the year ended 30 September 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 12 |
Prepared by West Yorkshire Community Accounting Service
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Friends of Beaumont Park Ltd
Trustees' report for the year ended 30 September 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Name Position Patricia Battye Vice-chair Anthony Moyle Nevil Hall Christopher Connally Robert Dalby Timothy Wilkes Treasurer Julie Dempster Chair David Rudd John Stevenson Company secretary Timothy Wilkes Charity number 1129268 Company number 06834350 Registered and principal address Bankers The Depot Yorkshire Bank Beaumont Park 40 New Street Beaumont Park Road Huddersfield Huddersfield HD1 2BT HD4 7AY
Resigned 16 February 2021 Deceased 28 July 2021
Registered in England and Wales Registered in England and Wales
Independent examiner
E J Beverley FCCA
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 3 March 2009. It is governed by a memorandum and articles of association as amended on 27 March 2009 and new Articles were adopted by Special Resolution on 15 March 2017 and amended on 12 February 2018. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members by an ordinary resolution.
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Friends of Beaumont Park Ltd
Trustees' report (continued) for the year ended 30 September 2021
Objectives and activities
The charity's objects
To promote the benefit of the residents without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; in particular, but not exclusively by the preservation, promotion, support, assistance and improvement of Beaumont Park.
To promote such other purposes as are charitable according to the laws of England and Wales for the benefit of the public as may from time to time be determined.
The charity's main activities
As a ‘Friends’ group connected to a public park we work closely with Kirklees council to help maintain and improve the facilities for all users across all age groups that use the park. The 'Friends’ have a visitor centre which is well used as a community venue hosting many local groups as well as serving as a café. The café is operated and run entirely by volunteers to help raise funds for FOBP.
We work closely with local schools and other charities to help develop and raise awareness of the park and its history. We also provide educational facilities for people to learn about environmental issues, health and wellbeing, leisure pursuits and ‘play’ for people across all age ranges.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular advancement of arts, culture, heritage or science and advancement of environmental protection and improvement.
Achievements and performance
Friends of Beaumont Park have had a quiet year with the Covid Pandemic affecting all operations from the use of the Visitor Centre by groups through to major organised events. Restrictions since September 2020 saw a return to the opening of the Visitor Centre on a generally weekly system on a take-away basis only. This has proved to be very popular. As soon as restrictions would allow, we opened for our first ticketed event for some time – an Afternoon Tea. We held our Yorkshire Gala Day on 1 August and this was our first major event for a long time. Our arrangements were further complicated by the requirement to be Covid friendly.
We continue to update our website and post on 3 social media platforms – Facebook, Twitter and Instagram.
FOBP have continued to maintain the Visitor Centre. There has been general ongoing maintenance including the provision of park entrance signs to all entrances including a QR code which allows people to access trail information etc. rather than take a paper leaflet. A trustee managed, after a long-protracted process, to convince the company who produced one of the pond pumps to replace it under guarantee and the cascade and fountain are now operational again. The Nature Story Trail sculptures have added to our maintenance schedule.
Beaumont Park won the 2021/2022 Green Flag Award yet again with the highest number of points in any Kirklees Park. We are grateful to John Mason, Kirklees gardener and his team who have worked without volunteer help due to the pandemic.
There have been a number of weddings in the Bandstand.
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Friends of Beaumont Park Ltd
Trustees' report (continued) for the year ended 30 September 2021
Achievements and performance (continued)
The work on the Play project has gone from strength to strength. There are 3 areas of focused work:
We have further developed the Love Exploring App available on mobiles. Families are very much enjoying using the app.
The replacement Playground project, which is joint initiative between FOBP and Kirklees Council, started at the end of June for an intended 6 week project. There have been several delays, out of FOBP control, and we hope to open at least part of the project soon.
The opening of the Nature Story Trail was delayed because of the Pandemic. It was opened without ceremony in October and families continue to visit. We have worked on an associated book and hope to see the printed copy very soon.
Financial review
The net expenditure for the year was £65,256, including net expenditure of £37,111 on unrestricted funds and net expenditure of £28,145 on restricted funds, after transfers.
The Friends’ income is mainly from events in the park and to some extent from hiring out the Visitor Centre. In the year under consideration and the previous year, this was curtailed by COVID-19 restrictions, which effectively closed down income streams for the last few months of the 2019-2020 financial year and the first few months of the 2020-2021 financial year. Even so, the accounts still show surpluses in both years before taking out expenditure on projects in the park. This year £74.7k was contributed to the play project.
We also still have about two years’ worth of income in unrestricted and designated funds – this balance is mainly held in the current account with Yorkshire Bank.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £50,037. Of this amount £16,524 relates to funds designated by the trustees (note 5) leaving £33,513.
The trustees aim to provide enough reserves to cover 3-6 months worth of normal annual expenditure from our activities, and this is reviewed annually once the accounts have been signed.
At present the reserves exceed this level and the trustees plan to utilise these reserves when the right projects can be found.
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Friends of Beaumont Park Ltd
Trustees' report (continued) for the year ended 30 September 2021
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 18/03/2022
Timothy John Wilkes (Trustee)
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Friends of Beaumont Park Ltd
Independent examiner's report to the trustees of Friends of Beaumont Park Ltd
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 September 2021, which are set out on pages 7 to 12.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
05/04/2022
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Friends of Beaumont Park Ltd
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 30 September 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 810 Sales 336 Membership 20 Visitor centre hire 200 Refreshment income 24,495 Event income 2,718 Group income 2,765 Fundraising 33 Other income 8 Total income 31,385 Expenditure on: Refreshment sale costs 4,481 Insurance 1,827 Repairs and maintenance 328 Cleaning - Office costs 335 Telephone and internet 598 Printing 675 Advertising and PR 551 Equipment 278 Independent examination 630 Depreciation 4,889 Miscellaneous expenses 451 Events 931 Trailer expenses 38 Kirklees Council for the Play Project 50,000 Park works 3,364 Utilities 889 Educational including Forest School - Group expenses 1,250 Fundraising - Classroom project - Goods for resale 426 Total expenditure 71,941 Net income / (expenditure) (40,556) Transfers between funds 3,445 Net movement in funds (37,111) Fund balances brought forward 93,487 Fund balances carried forward (3) 56,376 |
2021 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - 24,700 - - - - - - - 24,700 (24,700) (3,445) (28,145) 29,511 1,366 |
2021 Total funds £ 810 336 20 200 24,495 2,718 2,765 33 8 31,385 4,481 1,827 328 - 335 598 675 551 278 630 4,889 451 931 38 74,700 3,364 889 - 1,250 - - 426 96,641 (65,256) - (65,256) 122,998 57,742 |
2020 Total funds £ 25,450 236 40 415 20,938 2,410 4,326 770 - 54,585 4,774 1,860 328 1,210 209 590 1,292 384 404 630 5,245 509 607 - - 19,988 1,484 858 1,470 420 95 - 42,357 12,228 - 12,228 110,770 122,998 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Friends of Beaumont Park Ltd
Balance sheet
| as at 30 September 2021 2021 Unrestricted £ Fixed assets Tangible assets (4) 6,339 Total fixed assets 6,339 Current assets Prepayments 810 Stock 523 Cash at bank 49,519 Total current assets 50,852 Current liabilities: amounts falling due within one year Accruals 680 Deferred income 135 Total current liabilities 815 Net current assets 50,037 Net assets 56,376 Funds Unrestricted funds Unrestricted funds 39,852 Designated funds (5) 16,524 Total unrestricted funds 56,376 Restricted funds - Total funds 56,376 |
2021 Restricted £ - - - - 1,366 1,366 - - - 1,366 1,366 - - - 1,366 1,366 |
2021 Total £ 6,339 6,339 810 523 50,885 52,218 680 135 815 51,403 57,742 39,852 16,524 56,376 1,366 57,742 |
2020 Total £ 5,641 5,641 853 445 116,759 118,057 700 - 700 117,357 122,998 76,963 16,524 93,487 29,511 122,998 |
|---|---|---|---|
For the year ending 30 September 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 18/03/2022
Timothy John Wilkes (Trustee)
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Friends of Beaumont Park Ltd
Notes to the accounts
for the year ended 30 September 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Donated goods for resale are valued at the amount actually realised upon their sale.
Donated assets, facilities or services are valued at their estimated value to the charity. This is the price that the charity estimates it would pay in the open market for equivalent items; or services and facilities of equivalent utility to the charity.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Visitor centre equipment: over 5 years Wedding Facilities: over 3 years Park Equipment: over 10 years Storage Container: over 5 years
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Friends of Beaumont Park Ltd
Notes to the accounts continued for the year ended 30 September 2021
1 Accounting policies (continued)
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
| 2 Grants and donations Freemasons Donations 3 Restricted funds Community Development Fdn Kirklees Council Comm P'ship Freemasons |
Balance b/f £ 1,366 3,445 24,700 29,511 |
2021 Unrestricted funds £ - 810 810 Incoming £ - - - - |
2021 Restricted funds £ - - - Outgoing £ - - 24,700 24,700 |
2021 Total funds £ - 810 810 Transfers £ - (3,445) - (3,445) |
2020 Total funds £ 24,700 750 25,450 Balance c/f £ 1,366 - - 1,366 |
|---|---|---|---|---|---|
Fund name
Community Development Fdn Kirklees Council Comm P'ship
Freemasons
Purpose of restriction
Towards a drinking fountain.
Towards a classroom building to provide additional meeting facilities. This balance has been released to unrestricted as the project is completed. Towards the play project to install equipment for the disabled.
| Tangible assets Cost At 1 October 2020 Additions At 30 September 2021 Depreciation At 1 October 2020 Charge for year At 30 September 2021 Net book value At 30 September 2021 At 30 September 2020 |
22,132 - 22,132 18,618 3,514 22,132 - 3,514 Storage container & refreshment trailer |
1,384 5,586 6,970 690 696 1,386 5,584 694 Park equipment |
£ 2,490 - 2,490 2,490 - 2,490 - - Wedding facilities |
£ 7,828 - 7,828 6,395 678 7,073 755 1,433 Visitor Centre equipment |
Total £ 33,834 5,586 39,420 28,193 4,888 33,081 6,339 0 5,641 |
|---|---|---|---|---|---|
4 Tangible assets
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Friends of Beaumont Park Ltd
Notes to the accounts continued
for the year ended 30 September 2021
| 5 Designated Funds Restoration fund Archive fund Cascade fund Fund name Restoration fund Archive fund Cascade fund |
Balance b/f Incoming Outgoing Transfer £ £ £ £ 15,277 - - - 97 - - - 1,150 - - - 16,524 - - - Purpose of restriction Towards restoration of the park facilities. Towards building an archive of the history of Beaumont Park. Towards restoration of the 'Cascade' area of the park. |
Balance c/f £ 15,277 97 1,150 16,524 |
|---|---|---|
6 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
No trustee received any remuneration or benefit in this capacity during this or the previous year.
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Friends of Beaumont Park Ltd
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 September 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 810 750 Sales 336 236 Membership 20 40 Visitor centre hire 200 415 Refreshment income 24,495 20,938 Event income 2,718 2,410 Group income 2,765 4,326 Fundraising 33 770 Other income 8 - Total income 31,385 29,885 Expenditure Refreshment sale costs 4,481 4,774 Insurance 1,827 1,860 Repairs and maintenance 328 328 Cleaning - 1,210 Office costs 335 209 Telephone and internet 598 590 Printing 675 1,292 Advertising and PR 551 384 Equipment 278 404 Independent examination 630 630 Depreciation 4,889 5,245 Miscellaneous expenses 451 509 Events 931 607 Trailer expenses 38 - Kirklees Council for the Play Project 50,000 - Park works 3,364 19,988 Utilities 889 1,484 Educational including Forest School - 858 Group expenses 1,250 1,470 Fundraising - 420 Classroom project - - Goods for resale 426 - Total expenditure 71,941 42,262 Net income / (expenditure) (40,556) (12,377) Transfers between funds 3,445 - Net movement in funds (37,111) (12,377) Fund balances brought forward 93,487 105,864 Fund balances carried forward 56,376 93,487 |
2021 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - 24,700 - - - - - - - 24,700 (24,700) (3,445) (28,145) 29,511 1,366 |
2020 Restricted funds £ 24,700 - - - - - - - 24,700 - - - - - - - - - - - - - - - - - - - - 95 - 95 24,605 24,605 4,906 29,511 |
2021 Total funds £ 810 336 20 200 24,495 2,718 2,765 33 8 31,385 4,481 1,827 328 - 335 598 675 551 278 630 4,889 451 931 38 74,700 3,364 889 - 1,250 - - 426 96,641 (65,256) - (65,256) 122,998 57,742 |
2020 Total funds £ 25,450 236 40 415 20,938 2,410 4,326 770 - 54,585 4,774 1,860 328 1,210 209 590 1,292 384 404 630 5,245 509 607 - - 19,988 1,484 858 1,470 420 95 - 42,357 12,228 - 12,228 110,770 122,998 |
|---|---|---|---|---|
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