HOLY TRINITY CHURCH, PRESTWOOD
STATUTORY ACCOUNTS
FOR THE YEAR ENDED 31st December 2021
Page
2 HON TREASURER'S REPORT 3-8 RECEIPTS & PAYMENTS (All Funds) 9 STATEMENT OF ASSETS & LIABILITIES 10-11 NOTES TO THE FINANCIAL STATEMENTS 12 INDEPENDENT EXAMINER'S REPORT
for the year ended
HOLY TRINITY CHURCH, PRESTWOOD
TREASURER'S REPORT
31st December 2021
MISSION GIVING / CHARITABLE COLLECTIONS
Since 2010 the policy regarding Charitable collections has been focused on specific cause appeals. In 2021 the Lent Appeal again supported African Village Support.
This charity aims to help local people in rural villages in Eastern Uganda to improve the quality of their lives. Holy Trinity sent the charity £4285.
The receipts and payments relating to this are included in Other Income and Other Expenses.
The gross Parish Share in 2021 was £62000. Of this, £50000 represents our share of a stipendiary minister including housing, pension etc. The remaining £12,000 supported parishes in other parts of the diocese that cannot meet their costs of ministry. In 2021, this element of mutual support was 8% of our total income.
In December 2021 we held our usual 3 Christingle Services, but with numbers restricted by the pandemic. We still succeeded in raising £500 for The Childrens Society. This money has been forwarded to the charity in January 2022 and does not appear in the accounts. We are holding £231.55 on behalf of Prestwood-on-Sea. Both of these are listed in the Statement of Assets & Liabilities within Creditors, as Agency collections, since the money is not ours. We are only holding the money as an agent.
GENERAL FUND AND OTHER FUNDS
In 2021 £3,000 has been transferred from the General Fund to the Peters Close Fund to pay for costs charged directly to that fund.
The Ashes Garden Memorial Wall was installed in 2021 at a total cost of £21000. There is a balance of £3164 remaining to meet future costs.This has now been transferred to the Repair Fund and the Ashes Fund has been closed.
A summary Statement of Financial Activity is as follows
| General Fund Legacy Fund Repair Fund Peters Close Fund Social Funds & Fees Fund Ashes Fund * Less income/expenditure between funds TOTALS |
Income Expenditure Surfeit/deficit Transfers Surfeit/deficit of income over after transfers expenditure |
|---|---|
| 135056 130609 4448 -3000 1448 4402 6766 -2364 0 -2364 0 394 -394 3164 2770 0 3171 -3171 3000 -171 11229 11332 -103 0 -103 7693 15660 -7967 -3164 -11131 -5568 -5568 |
|
| 152812 162363 -9551 0 -9551 |
* This adjustment arises because of transactions between the Social Funds, Fees Fund and the General Fund which would otherwise have the effect of overstating total income and expenditure by £5568.
Details of the individual funds are shown on pages 3-8.
There may be minor discrepancies in the totals if the pence are not being shown.
FINANCIAL ADMINISTRATION
I wish to thank Caroline Eastman for helping to count money received and Anna Young for managing
the fees account. I would like to thank the Finance Committee for all their support and guidance.
Gill Bicknell Hon. Treasurer
Page 2
Holy Trinity Prestwood - 1129233 Receipts and payments Selected period: 01 January 2021 to 31 December 2021
| From | 01 January 2021 | 01 January 2020 | |
|---|---|---|---|
| Note | To | 31 December 2021 | 31 December 2020 |
| General - General fund (Unrestricted) Fund Incoming resources and Resources used | |||
| Receipts | |||
| Incoming resources from generated funds | |||
| Voluntary income (recurring) | |||
| Standing Orders | 57,801 | 58,408 | |
| FWO Envelopes | 1,695 | 1,268 | |
| Parish Giving Scheme | 3,402 | 2,509 | |
| Standing Order (NGA) | 6,807 | 6,582 | |
| FWO Envelopes (NGA) | 514 | 496 | |
| Income Tax Recovered | 16,443 | 16,642 | |
| Total Voluntary income (recurring) | 86,662 | 85,906 | |
| Voluntary income (non-recurring) | |||
| Gift Aided Cash Collection | 2,016 | 1,192 | |
| Cash Collection | 3,783 | 2,303 | |
| Donations | 4,297 | 2,977 | |
| Goodbox donations | 1,377 | — | |
| Grants | 3,000 | — | |
| Total Voluntary income (non-recurring) | 14,472 | 6,472 | |
| Activities for generating funds | |||
| Fundraising Events | 1,923 | 1,548 | |
| Burial Fees (Statutory) | 306 | 305 | |
| Funeral Fees (Statutory) | 910 | 453 | |
| Other ie. Memorials & Internments Fees | 1,622 | 1,361 | |
| Weddings Fees (Statutory) | 399 | 185 | |
| Occ offices non-stat income | 1,481 | 875 | |
| Baptism donations | 400 | 85 | |
| Pre-school Rent | — | 2,911 | |
| Church bookings | 3,549 | 2,128 | |
| Cottage bookings | 2,177 | 1,191 | |
| Hall bookings | 6,787 | 5,512 | |
| Marquee bookings | 772 | 238 | |
| Trinity Herald | — | 80 | |
| Recharge from Bucks CC (annexe) | — | 1,989 | |
| Pre-School Recharge (cottage) | — | 457 | |
| Other Income | 6,078 | 558 | |
| 200 Club Subscriptions | 2,970 | 3,240 | |
| Total Activities for generating funds | 29,375 | 23,116 | |
| Investment income | |||
| Bank Interest | 127 | 212 | |
| Total Investment income | 127 | 212 | |
| Incoming resources from charitable activities | |||
| "Making Lunch" project | 977 | 369 | |
| Total Incoming resources from charitable activities | 977 | 369 | |
| Other incoming resources | |||
| Great Hampden Recharges | 3,444 | 4,115 | |
| Total Other incoming resources | 3,444 | 4,115 | |
| Total receipts | 135,056 | 120,190 |
There may be minor discrepancies in the totals if the pence are not being shown
Page 3
| From To Note |
01 January 2021 01 January 2020 31 December 2021 31 December 2020 |
|---|---|
| Fundraising Office Administrator's Salary Marketing Manager's salary Family Support Worker's salary Organist - Sunday morning & festivals Musical Development Additional Musicans Musical Resources Music - Occasional offices Caretaker's salary Clergy Costs Rector's Expenses Associate Priest's Expenses Marketing Manager's expenses Family Support Worker's expenses Photocopier Lease Internet & phone Equipment - Hall Equipment - Cottage Equipment - Church & Ch. yard Communion Supplies Other Church Supplies Flowers Printing & Stationery Family Support Resources Education Resources Bank Charges Other Expenses 200 Club winnings Total Cost of generating funds Premises Overheads Grounds Maintenance Buildings Maintenance - Hall Buildings Maintenance - Cottage Buildings Maintenance - Church Buildings - cleaning Buildings Insurance Utilities - Hall Utilities - Cottage "Making Lunch" project Total Charitable activities Diocesan Share Total Governance costs Payments Cost of generating funds Charitable activities Total Premises Overheads Utilities - Church Governance costs Total payments |
86 30 8,875 10,664 6,490 4,465 13,033 12,240 1,610 690 633 1,369 209 46 579 867 605 190 690 210 492 744 590 858 834 1,206 — 466 529 — 1,872 1,872 783 759 — 47 — 14 135 249 389 337 196 448 490 130 978 777 1,452 1,419 32 7 91 67 6,341 2,183 994 1,088 49,008 43,439 1,626 1,136 1,581 2,261 815 1,537 2,279 978 2,799 1,140 3,970 4,422 2,149 2,752 1,019 883 977 369 977 369 61,380 61,380 61,380 61,380 19,244 17,685 3,006 2,576 130,609 122,874 |
There may be minor discrepancies in the totals if the pence are not being shown
Page 4
| From | 01 January 2021 | 01 January 2020 | |
|---|---|---|---|
| Note | To | 31 December 2021 | 31 December 2020 |
| Excess of Incoming resources over Resources used | 4,448 | (2,684) | |
| Brought forward balance | 6,813 | 12,497 | |
| Transfer to Peters Close Fund | (3,000) | (3,000) | |
| Total carried forward balance | 8,261 | 6,813 | |
| air - Church Premises Repair Fund (Designated) | Fund Incoming resources and Resources used | ||
| Receipts | |||
| Incoming resources from generated funds | |||
| Activities for generating funds | |||
| Other Income | — | 7,100 | |
| Total Activities for generating funds | — | 7,100 | |
| Total receipts | — | 7,100 | |
| Payments | |||
| Cost of generating funds | |||
| Premises Overheads | |||
| Grounds Maintenance | — | 640 | |
| Buildings Maintenance - Hall | 394 | 830 | |
| Buildings Maintenance - Cottage | — | 2,814 | |
| Total Premises Overheads | 394 | 4,284 | |
| Total payments | 394 | 4,284 | |
| Excess of Incoming resources over Resources used | (394) | 2,816 | |
| Brought forward balance | 32,349 | 29,533 | |
| Transfer from Ashes Fund | 3,164 | — | |
| Total carried forward balance | 35,119 | 32,349 | |
| erscl - Peters Close Fund (Designated) Fund Incoming resources and Resources used | |||
| Payments | |||
| Cost of generating funds | |||
| Premises Overheads | |||
| Peters Close Costs | 3,171 | 3,209 | |
| Total Premises Overheads | 3,171 | 3,209 | |
| Total payments | 3,171 | 3,209 | |
| Excess of Incoming resources over Resources used | (3,171) | (3,209) | |
| Brought forward balance | 12,947 | 13,156 | |
| Transfer from General Fund | 3,000 | 3,000 | |
| Total carried forward balance | 12,776 | 12,947 |
Repair - Church Premises Repair Fund (Designated) Fund Incoming resources and Resources used
Peterscl - Peters Close Fund (Designated) Fund Incoming resources and Resources used
There may be minor discrepancies in the totals if the pence are not being shown
Page 5
From 01 January 2021 01 January 2020 To 31 December 2021 31 December 2020
Note
Ashes - Ashes Garden Fund (Designated) Fund Incoming resources and Resources used
| Voluntary income (non-recurring) Donations Receipts Transfer to Repair Fund Excess of Incoming resources over Resources used Incoming resources from generated funds Voluntary income (recurring) Income Tax Recovered Total Voluntary income (recurring) Stonemason's charges Total Cost of generating funds Total Voluntary income (non-recurring) Total receipts Payments Total payments Brought forward balance Total carried forward balance |
525 1,663 |
|---|---|
| 525 1,663 7,168 11,558 |
|
| 7,168 11,558 |
|
| 7,693 13,220 15,660 5,280 |
|
| 15,660 5,280 |
|
| 15,660 5,280 |
|
| 11,130 3,190 (7,967) 7,940 (3,164) — |
|
| — 11,130 |
Legacy - Legacy Fund (Designated) Fund Incoming resources and Resources used
| egacy Fund (Designated) Fund Incoming resources and Resources used | |
|---|---|
| Incoming resources from generated funds Voluntary income (recurring) Receipts Total Voluntary income (non-recurring) Investment income Total payments Excess of Incoming resources over Resources used Brought forward balance Income Tax Recovered Voluntary income (non-recurring) Donations Bequests Total Voluntary income (recurring) Bank Interest Total receipts Payments Total Investment income Grounds Maintenance Total Cost of generating funds Equipment - Church & Ch. yard Total carried forward balance |
— 2,513 |
| — 9,880 3,933 — — 2,513 |
|
| 3,933 9,880 469 1,183 |
|
| 469 1,183 |
|
| 989 5,638 4,402 13,575 5,777 — |
|
| 6,766 5,638 |
|
| 6,766 5,638 |
|
| (2,364) 7,937 110,045 102,108 |
|
| 110,045 107,682 |
There may be minor discrepancies in the totals if the pence are not being shown
Page 6
From 01 January 2021 01 January 2020 To 31 December 2021 31 December 2020
Note
Search - SEARCH Fund (Designated) Fund Incoming resources and Resources used
| Activities for generating funds Funds from Hospitality Excess of Incoming resources over Resources used Brought forward balance Receipts Incoming resources from generated funds Payments Cost of generating funds Cost of generating voluntary income Total Activities for generating funds Total receipts Hospitality Total Cost of generating voluntary income Total payments Total carried forward balance |
— 320 |
|---|---|
| — 320 |
|
| — 320 47 398 |
|
| 47 398 |
|
| 47 398 |
|
| (47) (78) 222 300 |
|
| 222 175 |
Coffee - Coffee Fund (Designated) Fund Incoming resources and Resources used
| Total Cost of generating funds Total Charitable activities Cost of generating voluntary income Hospitality Total Cost of generating voluntary income Charitable activities Contribution to PCC fundraising Total carried forward balance Activities for generating funds Coffee Receipts Incoming resources from generated funds Total Activities for generating funds Payments Cost of generating funds Other Expenses Total receipts Total payments Brought forward balance Excess of Incoming resources over Resources used |
175 85 |
|---|---|
| 175 85 |
|
| 85 100 — 175 |
|
| 100 — 100 — |
|
| 100 — 60 — |
|
| 60 — |
|
| 260 — |
|
| 285 200 (85) 85 |
|
| 200 285 |
There may be minor discrepancies in the totals if the pence are not being shown
Page 7
| From | 01 January 2021 | 01 January 2020 | |
|---|---|---|---|
| Note | To | 31 December 2021 | 31 December 2020 |
Fees - Fees Fund (Designated) Fund Incoming resources and Resources used
| Receipts | ||
|---|---|---|
| Other incoming resources | ||
| PCC element of Fees income | 6,210 | 3,693 |
| Minister element of Fee income | 3,469 | 3,711 |
| Verger element of Fee income | 740 | 400 |
| Musician element of Fees income | 635 | 190 |
| Total Other incoming resources | 11,054 | 7,994 |
| Total receipts | 11,054 | 7,994 |
| Payments | ||
| Other resources used | ||
| PCC element of Fees expense | 5,508 | 5,883 |
| Minister element of Fees expense | 4,132 | 3,893 |
| Verger element of Fees expense | 760 | 280 |
| Musician element of Fees expense | 625 | 190 |
| Total Other resources used | 11,025 | 10,246 |
| Total payments | 11,025 | 10,246 |
| Excess of Incoming resources over Resources used | 29 | (2,252) |
| Brought forward balance | 2,853 | 5,105 |
| Total carried forward balance | 2,882 | 2,853 |
| Property Fund (Designated) Fund Incoming resources and Resources used | ||
| Brought forward balance | 31,536 | 31,536 |
| Total carried forward balance | 31,536 | 31,536 |
Property - Property Fund (Designated) Fund Incoming resources and Resources used
There may be minor discrepancies in the totals if the pence are not being shown
Page 8
Holy Trinity Prestwood PCC
Statement of Assets and liabilities Period: 01 January 2021 to 31 December 2021 compared to 2020
| From: To: |
01 January 2021 01 January 2020 31 December 2021 31 December 2020 |
|---|---|
| CASH FUNDS TSB current account TSB deposit account TSB second current account TSB second deposit account Barclays Bank 200 club account Barclays Bank church current account CBF deposit fund Petty cash Investments:- Skipton Shawbrook SEARCH account Coffee account Fees Barclays Bank account DEBTORS Deposits pending CURRENT ASSETS CREDITORS Suppliers & expenses Agency collections . CURRENT NET ASSETS OTHER ASSETS Freehold properties at cost TOTAL NET ASSETS . FUNDS General Fund Page 3-5 Repair Fund Page 5 Peters Close Fund Page 5 Ashes Fund Page 6 Legacy Fund Page 6 SEARCH Page 7 Coffee Fund Page 7 Fees Fund Page 8 FIXED ASSETS Property Fund Page 8 TOTAL FUNDS AGENCY COLLECTIONS The Children's Society Prestwood on Sea |
1769 2157 2384 7320 2124 0 356 5360 1482 2673 830 722 0 500 7 1 72947 72911 83463 83030 175 222 200 285 2882 2853 168619 178034 180 168799 178034 973 1158 732 232 1705 1390 167094 176644 31536 31536 198630 208180 8261 6813 35119 32349 12776 12947 0 11130 107682 110045 175 222 200 285 2882 2853 167095 176644 31536 31536 198631 208180 500 232 232 732 232 |
There may be minor discrepancies in the totals if the pence are not being shown
Page 9
HOLY TRINITY CHURCH, PRESTWOOD
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31st December 2021
ACCOUNTING POLICIES
The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 1997 together with the applicable accounting standards and the Charities SORP.
Funds
General Funds represent the funds of the PCC that are not subject to any restriction regarding their use and are available for application on the general purpose of the PCC. Funds designated for a specific purpose by the PCC are still classified as unrestricted under Charity Commission guidelines.
Incoming resources
- Voluntary giving & Capital sources
Planned giving is recognised only when received.
Income tax recoverable on Gift Aid donations is recognised only when the claim has been agreed by the Inspector of Taxes. Collections are recognised when received by or on behalf of the PCC.
-
Other ordinary income Magazine advertising revenue is allocated to the issue in which the advertisement appears.
-
Grants and legacies to the PCC are accounted for when the money is received.
-
- Income from investments
Interest and dividends are accounted for when received.
Resources used
- Grants Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Fixed Assets
- Consecrated land & buildings & movable church furnishings Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993.
No value is placed on movable church furnishings held by the churchwardens on special trust to the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property.
All expenditure incurred during the year on consecrated or beneficed buildings and movable church furnishings, whether maintenance or improvement, is written off as expenditure and separately disclosed. - Other fixtures, fittings and office equipment Equipment used within the church premises is written off in the year of purchase. - Investments Investments are valued at market value at 31 December.
Equipment used within the church premises is written off in the year of purchase.
Current Assets
Short term deposits include cash held either with the CBF Church of England Funds or at the bank.
Page10
HOLY TRINITY CHURCH, PRESTWOOD
NOTES TO THE FINANCIAL STATEMENTS
| NOTES TO THE FINANCIAL STATEMENTS for the year ended SETS USED BY THE PCC Freehold land and buildings BOOK VALUE Church Hall and adjoining land. Cottage: 131st December 2021 28 Peters Close HISTORICAL COST at 1 Jan 96 and 31 Dec 21 |
31 December 2021 £ 500 1,000 30,036 |
| 31,536 |
FIXED ASSETS USED BY THE PCC
No market value of the Church Hall or Cottage is given because these specialised church buildings are not expected to be sold in the foreseeable future.
The current market value of 28 Peters Close is estimated to be in excess of £440,000.
FUND DETAILS
UNRESTRICTED and RESTRICTED FUNDS
These funds are summarised on Pages 3-8
ENDOWMENT FUNDS
The Endowment Funds comprised:
| No. of Year units Churchyard maintenance (A) Permanent endowments M A Bankes Price 1946 44 Hildreth Benefactions 1949 24 (B) Endowment H P Hooper 1923 112 Church Flowers Endowment Miss Rance Fund 1967 35 Dividends paid Churchyard maintenance Flowers |
COIF Investment Fund Market value Market value 31/12/2021 31/12/2020 £ 790 431 2,013 629 0 3,863 47 93 9 18 |
|---|---|
These Endowment Funds were set up in the distant past as individual investments with CCLA but had never been included in the Accounts.
To regularise the accounts these investments have been realised and the proceeds credited to the Legacy Fund.
Page11
Independent Examiner’s report to the PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY PRESTWOOD (“PCC”)
I report on the attached accounts of the PCC for the year ended 31st December 2021, which are set out on pages 1 to 11.
Respective responsibilities of trustees and examiner
As charity trustees, the members of the PCC are responsible for the preparation of the accounts. The members of the PCC consider that an audit is not required.
It is my responsibility to:-
-
Examine the accounts under section 145 of the 2011 Act;
-
Follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
State whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the PCC and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Lyn Williams Chartered Accountant Ringwood Kiln Road Prestwood, Bucks HP16 9DH
Page12