**Registered Charity Number: 1129215**
**THE CHALE HORTICULTURAL SOCIETY RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED**
**31 DECEMBER 2023**
**The Chale Horticultural Society Receipts and Payments Account for the year ended 31 December 2023**
|**CONTENTS**|**PAGE**|
|---|---|
|Trustees’ Annual Report|1 - 2|
|Independent Examiner’s Report|3|
|Receipts and Payments Account|4|
|Statement of Assets and Liabilities|5|
|Notes to the Accounts|6|
**The Chale Horticultural Society Year ended 31 December 2023**
## **REPORT OF THE TRUSTEES**
## **REFERENCE AND ADMINISTRATION DETAILS**
The Chale Horticultural Society charity registration number is 1129215. The principal address of the charity is:-
2 New Cottages Chale Green Ventnor Isle of Wight PO38 2JL
Names of the trustees who manage the charity during the year were:
J Hardy A Woodford J Fothergill Mrs C Eldridge C Eldridge A Irving A Lock (Treasurer)
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity, an association, is governed by its revised constitution adopted 16 February 2009. Trustees are appointed to serve on the management committee by the members at the Annual General Meeting.
## **OBJECTIVES**
The charitable objectives of the charity are set out in the constitution and are:
1. The promotion and improvement of horticulture for the benefit of the inhabitants of Chale, Isle of Wight, by the holding of annual shows, competitions, meetings and lectures.
2. The provision of such grants and donations for individuals or such charitable associations, bodies and organisations as the trustees in their absolute discretion shall think fit.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit. This has been taken into account during the year.
## **Activities and achievements**
During the year the Charity organised the 2023 Chale Summer Show through the Charity’s wholly owned trading entity – Chale Show Ltd.
The show was promoted and organized as a fundraising event, staffed entirely by volunteers. The show suffered this year from extreme weather conditions resulting in Saturday being completely wiped out by a storm. This was the first time in living memory that any day of the show had to be cancelled. This inevitably affected the profitability of the show.
The decision was taken by the trustees to continue to donate to local charities from reserves, as for many of the charities this in the only financial support they receive. Horticultural Society reserves were sufficient to fund this, albeit in smaller than usual annual donations. Details of the donations can be seen in the attached accounts.
During the year new members have been sought as many of the existing members are now elderly and wish to hand over their activities. It is planned that new members will now re-start the seed purchasing and take over the arduous work of getting all the trophies engraved and distributed. The society has re-engaged with the local schools project and the show was well supported with school entries. The society has reached out to Niton Horticultural Society with a view to putting on joint autumn shows and events because the venue in Chale has now been lost.
During the period the Trustees approved the payment of £10,000 (2022 - £3,000) grants to local charities and good causes from reserves to assist them with their ongoing works.
1
**The Chale Horticultural Society Year ended 31 December 2023**
## **REPORT OF THE TRUSTEES (continued…)**
The trustees have reviewed the risks the charity faces and have taken the necessary steps to mitigate these to an acceptable level.
## **Financial Review**
The charity has considered the reserves that it deems necessary to continue and believe that sufficient reserves to meet one year’s operating costs, plus set up costs for the following year’s Summer Show to be adequate.
## **Declaration**
The Receipts and Payments accounts and statement of assets and liabilities were approved by the Trustees and signed on their behalf by:
……………………………………… Mr A Lock, Treasurer
……………………………………… Mr A Woodford, Trustee
………19 December 2024.………. Dated
2
**The Chale Horticultural Society Year ended 31 December 2023**
## **Independent Examiner's Report to the Trustees of The Chale Horticultural Society**
I report to the charity trustees on my examination of the accounts of The Chale Horticultural Society for the year ended 31 December 2023 which are set out on pages 4 to 6.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the company as required by section 130 of the Charities Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R MacDonald FCCA For and on behalf of **Moore (South) LLP** 9 St Johns Place Newport Isle of Wight PO30 1LH
Dated: 19 December 2024
3
**The Chale Horticultural Society Year ended 31 December 2023**
## **RECEIPTS AND PAYMENTS ACCOUNT**
|**Year ended**
**31 December**
**2023**
**£**
**£**
**RECEIPTS**
Donation of profits - Chale Show Limited
(note 1)
28,368
Working capital loan to Chale Show Limited
15,380
Movement on loan from wholly owned trading company
600
Interest (bank) 629
Interest on intercompany loan
-
**TOTAL RECEIPTS**
44,977
=====
**PAYMENTS**
Charitable Activities
Grants paid out (note 2)
10,000
Trophy and engraving
465
RHS fees
45
Travel expenses
173
Advertising
196
Bank charges -
Working capital loan from Chale Show Limited 15,380
**Total Charitable Activites**
26,259
**Governance costs**
Accountancy fees – accounts and structure set up
1,170
Admin costs
-
1,170
**TOTAL PAYMENTS**
27,429
=====
**NET SURPLUS (DEFICIT) OF INCOME OVER EXPENSES**
17,548
Cash Funds at 31 December 2022
72,265
Cash Funds at 31 December 2023
89,813
=====|**Year ended**
**31 December**
**2023**
**£**
**£**
**RECEIPTS**
Donation of profits - Chale Show Limited
(note 1)
28,368
Working capital loan to Chale Show Limited
15,380
Movement on loan from wholly owned trading company
600
Interest (bank) 629
Interest on intercompany loan
-
**TOTAL RECEIPTS**
44,977
=====
**PAYMENTS**
Charitable Activities
Grants paid out (note 2)
10,000
Trophy and engraving
465
RHS fees
45
Travel expenses
173
Advertising
196
Bank charges -
Working capital loan from Chale Show Limited 15,380
**Total Charitable Activites**
26,259
**Governance costs**
Accountancy fees – accounts and structure set up
1,170
Admin costs
-
1,170
**TOTAL PAYMENTS**
27,429
=====
**NET SURPLUS (DEFICIT) OF INCOME OVER EXPENSES**
17,548
Cash Funds at 31 December 2022
72,265
Cash Funds at 31 December 2023
89,813
=====|**Year ended**
**31 December**
**2023**
**£**
**£**
**RECEIPTS**
Donation of profits - Chale Show Limited
(note 1)
28,368
Working capital loan to Chale Show Limited
15,380
Movement on loan from wholly owned trading company
600
Interest (bank) 629
Interest on intercompany loan
-
**TOTAL RECEIPTS**
44,977
=====
**PAYMENTS**
Charitable Activities
Grants paid out (note 2)
10,000
Trophy and engraving
465
RHS fees
45
Travel expenses
173
Advertising
196
Bank charges -
Working capital loan from Chale Show Limited 15,380
**Total Charitable Activites**
26,259
**Governance costs**
Accountancy fees – accounts and structure set up
1,170
Admin costs
-
1,170
**TOTAL PAYMENTS**
27,429
=====
**NET SURPLUS (DEFICIT) OF INCOME OVER EXPENSES**
17,548
Cash Funds at 31 December 2022
72,265
Cash Funds at 31 December 2023
89,813
=====|**Year ended**
**31 December**
**2022**
**£**
**£**
-
18,000
978
113
658
19,749
=====
3,000
-
35
-
-
36
18,000
21,071
978
- 978
22,049
=====
(2,300)
74,565
72,265
=====|
|---|---|---|---|
|||1,170|978
-|
|||27,429
=====
17,548
72,265
89,813
=====||
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## **The Chale Horticultural Society Year ended 31 December 2023 STATEMENT OF ASSETS AND LIABILITIES**
||**Unrestricted**|**Unrestricted**|
|---|---|---|
||**Funds**|**Funds**|
||**31/12/2023**|**31/12/2022**|
||**£**|**£**|
|**CASH FUNDS**|||
|Current account|37,127|20,209|
|Capital deposit account|52,686|52,056|
|Cash|-|-|
||89,813|72,265|
|**INVESTMENTS**|||
|Shares in Chale Show Limited|5|5|
|**OTHER MONETARY ASSETS**|||
|Loan due from Chale Show Limited|16,766|17,366|
|Total assets|106,584|89,636|
||======|=====|
Approved on 19 December 2024, and signed on behalf of all the Trustees:
…………………………………………………………….. Mr A Lock
……………………………………………………………... Mr A Woodford
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**The Chale Horticultural Society Year ended 31 December 2023 NOTES TO THE ACCOUNTS**
## **1. CHALE SUMMER SHOW**
The Chale Summer Show is run by the wholly run subsidiary Chale Show Limited, which was incorporated as a registered company (no. 06624462). The profits are gifted to this charity. As a result of the COVID-19 pandemic, no show was held in 2020, or 2021, but was re-started in 2022. The results of the Chale Show Limited are set out below for the year ended 31 December 2023.
## **Chale Show Limited**
|Total Show income from gate receipts, donations
Other covid funding
Show entertainment
Marquees and structures
Other show costs
Rent of showground and parking
Show printing costs
Accountancy (including under accrual)
Interest payable to parent charity
Sundry expenses
Total expenses
(Deficit) / Surplus
Donations to parent charity
Result for the year
|**2023**
**2022**
**£**
**£**
61,741
130,507
-
750
61,741
131,257
=====
======
8,714
22,081
41,820
51,374
12,239
13,647
1,000
3,680
4,375
3,893
2,352
1,116
-
658
811
129
71,311
96,578
=====
=====
(9,570)
34,679
(28,368)
-
(37,938)
34,679
======
=====|
|---|---|
## **2. DONATIONS**
|**DONATIONS**|||
|---|---|---|
||**Year ended**|**Year ended**|
||**31 December**|**31 December**|
||**2023**|**2022**|
||**£**|**£**|
|St Andrews Parish Church Council, Chale|1,000|1,000|
|Chale Recreation Ground|1,500|-|
|Wight Diamonds|-|250|
|Medina Marching Band|500|250|
|Vectis Corps of Drums|500|-|
|IW Preservation Bells/SPIWCB|1,000|-|
|Chale Churchyard Committee|750|500|
|ATC 1024 Squadron Cadets|500|-|
|St Catherines School|1,000|-|
|Niton Football Club|1,000|-|
|Niton Nippers|1,000|-|
|St Lawrence Church|250|-|
|Mountbatten Hospice|1,000|500|
|Edwards library|-|500|
||10,000|3,000|
||=====|====|
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