**Registered number: 05088552 Charity number: 1129199**
# **NEW INTERNATIONAL ENCOUNTER**
**(A company limited by guarantee)**
## **UNAUDITED**
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2021**
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **CONTENTS**
|**Trustees' Report**|Page|
|---|---|
||1 16|
|**Reference and administrative details of the charity, its Trustees and advisers**|17|
|**Independent examiner's report**|18 - 19|
|**Statement of financial activities**|20|
|**Balance sheet**|21 - 22|
|**Statement of cash flows**|23|
|**Notes to the financial statements**|24 - 43|
**New International Encounter Trustee’s Report for the year ended 31 March 2021**
The Trustees present their annual report together with the financial statements of the charity for the year 1 April 2020 to 31 March 2021. The annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (second edition of the Charities SORP October 2019).
Since the charity qualifies as small under section 382 of the Companies Act 2006, the strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
## **Objectives and activities**
## **Charitable Objective**
The objects of the charity are to advance education for the public benefit by the promotion of the arts, in particular but not exclusively the art of drama.
## **Our Vision**
Playful stories that connect us all.
## **Our aims**
We achieve our charitable objectives and vision through:
- a) creating excellent new, devised performances and projects that speak directly and dynamically to a wide audience - especially to young people and their families.
- b) sharing our artistic skills and understanding with young people through creative learning, heritage and place-making projects.
- c) being a beacon for Young People’s work, sharing our learning, achievements, and expertise across the creative industries.
- d) bringing together theatre artists from different backgrounds, countries and training who want to explore the possibilities and conflicts of working in a blend of languages, styles and cultural understanding.
New International Encounter (NIE) is one of the UK’s leading theatre companies producing work for and with young people. We deliver high quality creative projects across the UK with an international outlook, working in a way that allows people of all abilities to access our work as audience, participants, collaborators, and creative artists.
NIE’s programme of local, national, and international projects reflects, responds to and celebrates the diversity of contemporary England with a global backdrop.
In planning the activities for the year, the Trustees have given due consideration to guidance published by the Charity Commission relating to public benefit.
1
**What we achieved and created**
2020-21 has been a challenging year which included cancelling work, managing a stop-start programme and quickly learning new skills in a new reality. NIE’s theatre making is necessary, powerful, and important to the lives of children and young people.
Amidst a global pandemic, in very difficult conditions we have remained focused on our charitable objectives and delivered high quality projects for children, young people and families in live and digital formats. We maintained similar engagement numbers to the prior year with our digital reach significantly increased. We have stayed in touch with and supported our key audience and participants locally, nationally and internationally.
We were also acutely aware of the precarious position of freelancers in the creative sector during the pandemic. We rely on the freelance infrastructure and during this year, concerted efforts were made to deliver projects serving our audiences and providing employment. We offered paid work to our vital freelance workforce, and new opportunities to develop their creative and leadership skills.
Thanks to the talent, commitment and flexibility from the staff, board team and freelance artists, we have survived and adapted by refocusing our work for online creation and hyperlocal, streamlining everything we do to manage risk and securing additional funding.
## In 2020-21 we:
## **Live - local**
- developed local partnerships in Cambridgeshire delivering high quality creative work in places of need through creative care packages and _The Snow Queen_ parcels.
- developed an online platform to support the activity packs for _Tales from the Edge of Town._
- created a new shortened live version of _Hamlet_ for a Primary Schools audience, including some digital capture.
- creatively engaged places of need in Cambridge through the sharing of _The Snow Queen_ film and activity parcels with 298 young people and families via Local Food Hubs, Red Balloon, Romsey Mill, Centre 33.
- ran online workshops with Primary Schools working with 90 children [2019-20 comparison: 96].
- engaged with 5 local cultural partners including My Cambridge as well as, Cambridge City Council, Cambridgeshire County Council, and 11 Primary schools. [2019-20 comparison: 7].
## **Digital – national and international**
- collaborated with existing partners to produce new work for a digital platform – creating a new 45-minute film of _The Snow Queen_ as an online Christmas offer reaching a local and national audience.
- presented our co-created show _I Will Be Everything_ and took part in panel discussions to an international audience through the online world congress Assitej Tokyo.
- launched the online platform for our Creative Europe project _I Will Be Everything_ sharing the stories from young people from our venue and festivals partners in Norway, Denmark, Germany, Poland, Spain and Austria.
- shared an archive show _Around the World in 80 Days._
- developed with 8 artists, 4 new bitesize digital commissions for young audiences.
- worked with 35 freelance artists, creative teams and specialists [2019-20 comparison: 30].
- reached 9,660 digitally in viewing performances [2019-20 comparison: 156] and 70 in live performance [2019-20 comparison: 17,254]
- worked with 6 UK partners including national arts venues - Tobacco Factory Theatres (Bristol), Oxford House (London), Festival Bridge (East of England) and Higher Education Institutions (London and Cambridge) [2019-20 comparison: 18].
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“Totally brilliant show! Very clever with fabulous humour - for all ages (Our family ranges from 7-47. A gloriously upbeat escapist adventure in these times of dark clouds. Thank you“
Audience member on The Snow Queen
“Filmed as an online production, the audience, looking down a camera, are welcomed into the Cambridge Junction as if they’ve fallen down a rabbit hole.”
★★★★ – The Stage on The Snow Queen
Filming for _The Snow Queen_ in Cambridgeshire A 45-minute film version shared to family and school audiences in December 2020
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## **- Making a difference Delivering Public Benefit**
We plan our activities to ensure that we maximise the opportunities for the public to engage. In 2020-21 this included:
## **Encouraging access through education**
- NIE worked closely with Local Educational Partnerships which aim to bring opportunities to experience and participate to young people. Locally this has resulted in work in deprived areas of Cambridge and Cambridgeshire. NIE is on the board of the My Cambridge cultural education partnership, which develops projects so more young people in schools participate in the arts, particularly targeting harder to reach areas of arts access in the City.
- We use Arts Award accreditations to enable young people to document their progression and to sign-post young people to careers in the profession. We supported 8 young people to achieve their Arts Awards through _SpyNet._
## **Access to performances by pricing**
- NIE aims to ensure that price is not a barrier to attendance. For 2020-21 our online digital show _The Snow Queen_ was offered on a pay-what-you can basis alongside free tickets being offered to targeted local groups. Other digital creative content was shared free of charge. The digital ticket enabled a whole family or group to enjoy the show. Average ticket price was £11.83 though a wide variance across prices paid.
## **Access to performances regardless of disability**
- NIE developed, captioned and British sign language interpreted versions of our digital show _The Snow Queen._ This is an example of NIE’s commitment to reducing the barriers to arts and cultural activity, whilst at the same time ensuring the widest engagement across communities.
## **Access to performances and projects for those who may be disadvantaged by geography or socio-economic circumstance**
- _Tales from The Edge of Town_ operated in deprived wards of the city with communities who may have socio-economic barriers to quality artistic activity. This work responds to need and in 2020 needed to be delivered digitally due to Covid-19.
- As part of NIE’s local audience development, we offered free ticket links to _The Snow Queen_ and activity parcels to local schools, community groups and food hubs in conjunction with Cambridge Junction.
_Shakespeare in a Suitcase: Hamlet_ Accessible bitesize Shakespeare for Primary Schools – live show and digital resources
4
## **Review against our key performance indicators**
To support our strategy, and as detailed in our business plan, NIE worked towards the following key objectives for delivery in 2020-21 using the same objectives as year prior, but within the context of working conditions during the Covid-19 pandemic.
||**Objective**|**Achieved?**|**Result**|
|---|---|---|---|
||Produce high quality work and
strive at all times for excellence and
innovation|Yes|Positive feedback from audiences, industry funders
and media.
Innovation in developing high quality digital content.|
||Extend Artist networks to address
race, class/socio economic and
gender|Pending **|Project grant application planned for 2021-22 for
widening network|
||Two Projects with international
partners touring to four countries|Pending **|Working with partners in Ireland and Norway, now
planned for 2021-22
_Grand Soft Day_– with Branar Theatre and The Ark,
Dublin
_What the F**k is Going On?_– with Braga Teater and
NIE Norway|
||Increase the reach of the
organisation
(2% compared to baseline)
pre pandemic objective|No
Yes
No|Live -99% decrease in live audience 70* [17,000* in
2019-20]_due to pandemic_
Online 5 % increase (Twitter/ Facebook)/ 42%
increase Instagram [5% in 2019-20]
Participants - 6% decrease in participants: 90 young
people involved in creative learning projects online [96
live in 2019-20]|
||Create additional online content|Yes|Digital creative content:
4 new digital commissions
1 new family show – The Snow Queen
3 x digital storytelling platforms for_I Will Be_
_Everything_/_Hamlet_and_Tales from the Edge of Town_
Trailers/ Vox pop, regular programme of ‘Tell Us More
Tuesday’You Tube videos sharing project insights|
||Create three new productions with
young people (co-created)
and
one family show|Pending*****
Yes|_Tales from the Edge of Town*_had workshops
developing the stories but the live performance has
had to be postponed due to Coronavirus.
_The Snow Queen_|
||Support at least 15 Arts Awards,
and
at least one school with Arts Mark|Partial
Yes|8 Arts Awards through_Data Curators_
Worked with Cherry Hinton Primary School,
Cambridge.|
||Work in two areas of low arts
engagement on projects with young
people|Yes|In Cambridge wards on the edge of town (Trumpington
and Cherry Hinton) & Cambridgeshire (Ramsey/
March).|
||Work with two Local Cultural
Education Partnerships in an ongoing
sustained relationship|Yes|Working with My Cambridge and Alconbury|
||Achieve 55% of turnover from Non-
Arts Council funding across the
period|Yes|34% Arts Council England (including core grant and
emergency response fund)/ 66% Non-Arts Council
England funding.|
*Numbers rounded up. **Delayed due to Covid-19. Remainder activity carried forward into 2021-22
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**Key achievements against New International Encounter’s aims**
- **a) Creating excellent new, devised performances and projects that speak directly and dynamically to a wide audience - especially to young people and their families.**
## **Snow Queen - online**
We co-produced with Cambridge Junction and Tobacco Factory Theatres to ensure that the annual Christmas show provided a seasonal cultural experience for Cambridge and Cambridgeshire audiences, even if in a different format We explored digital monetisation with a pay-what-you can offer for audiences.
We wanted to maintain some of the 'liveness' from a theatre-going experience. Alongside the show, we created sensory activity packs which were sent to schools and family audiences. The packs included a map and items from the show (such as a shard from the ogre's mirror/ smells from the sauna/ feathers from the pillow fight), song lyrics to sing along with the action and creative activity sheets. The activity box could be used to interact with the show as the film was watched and played with afterwards.
Alongside the packs sent out, we also developed online You Tube tutorial videos for making some items seen in the show such as reindeer horns and a compass. The activity pack was also available as a free downloadable pdf.
We filmed on location in beautiful ancient woodland with a cast of 9, plus a production team of 5. The songs were then enhanced through recording sessions and became multi-layered tracks to make the most of an audio online experience.
- Online film available from Dec 2020 - February 2021 playing to a total audience of 5,000 (mixed family groups at home, schools, and youth groups).
- Presented in 13 schools and local youth centres/ community networks including Red Balloon and Centre 33.
- BSL Sign interpreted recording and captioned film.
- Packages sent to audiences to enjoy a sensory/interactive experience.
- Free downloadable activity pack and online videos for craft activities.
- “As Christmas plans are scuppered by a real Snow Queen with protein spikes, this warmhearted production is just the online ticket to warm up the frostiest of hearts.” The Cambridge Critique
- “My 3-year old loved it, following along with the map and the other bits in the activity box. We'll definitely be watching it again & again over Christmas! “ - Audience member
6
## **I Will Be Everything - online**
The successful performance and exhibition tour was shortened due to Coronavirus in March. NIE responded swiftly in reimagining digital activity for the project and in Spring 2020, the stories from the show were re-created and presented on a bespoke storytelling website for the project. This provides another legacy for the work, and a chance for young people to see their ideas presented.
“Promoting children's natural play and narrative forms in the way NIE does…is a recognition of children's ways of relating to and reflecting on the world." - Periskop (Norwegian press)
- **b) Sharing our artistic skills and understanding with young people through creative learning, heritage and place-making projects**
## **Tales from the Edge of Town - hybrid**
NIE continues to work with young people who have a higher-than-average level of deprivation and historically limited opportunities for arts engagement. We develop this work providing cultural opportunity to parts of Cambridgeshire that do not have access for geographic or socio-economic reasons.
Due to the Coronavirus pandemic in March 2020, this project was not fully realised as schools closed. The work was carried forward into 2020-21, adapting to extend reach via online platforms and through creative activity packs that include those without online access. Due to subsequent lockdowns in autumn 2020 and Jan - March 2021, the project culminated in July 2021.
This local project is delivered in partnership with schools in Cherry Hinton and Abbey wards in Cambridge. _Tales from the Edge of Town_ is funded through a Cambridge City Council Community grant, Awards for All, and the Marshall Community First Fund, managed by the Cambridgeshire Community Foundation.
## **Shakespeare in a Suitcase: Hamlet - hybrid**
We finished developing this flexible show that supports literacy in schools during this year. It is suitable for touring to schools, libraries and for rural touring. To go alongside the live show, we also created a digital companion piece which can be used by teachers as a resource for their classroom.
“Hamlet provided a wonderful opportunity for our students to be immersed in live theatre at school. The production was incredible. Our Year 6 children were transfixed throughout the performance, enjoying the acting, live music and singing.”
Ella Jones – Deputy Headteacher, Gayhurst Primary school.
## **Data Curators - live**
The Heritage Lottery funded project _Data Curators,_ working with Ramsey Million and the Norris Museum, culminated in an audio and live performance tour across libraries in 2019-20. The final element of the project with arts award accreditation was completed in 2020-21.
- **c) Being a beacon for Young People’s work, sharing our learning, achievements, and expertise across the creative industries**
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## **Digital commissions**
Artists developed digital skills and created new digital content during the year through 4 commissions. They responded to our vision ‘playful stories that connect us all’ with short pieces aimed for ages 6-11. The commissions are available on NIE’s website and are promoted through digital channels. We will continue to find new platforms to share this work.
## **Training and talent development**
We made plans during the year for how we could support leadership and training in the sector. These have developed into actions in 2021-22 through a board bursary, Assistant creative roles, and an expanded live training offer.
The board bursary is a paid year opportunity to support an ethnically diverse artist or producer to take on a leadership role and be co-opted onto the board. This has the added benefit of a creative voice is on the board.
We shared ideas and insights from within the creative process with our online audience through social media including pictures and updates, short audio and video interviews, A new development was in creative activity content for young people to make at home, to complement _The Snow Queen_ film _._ This is via NIE’s You Tube channel and through the website nie-theatre.com. This has increased the reach and the impact of our work.
- **d) Bringing together theatre artists from different backgrounds, countries and training who want to explore the possibilities and conflicts of working in a blend of languages, styles and cultural understanding**
All our work represents this aim to bring together and celebrate difference in our projects locally, nationally and internationally.
## **Anti-Racism**
NIE is committed to anti-racism and to reflecting the diversity of our audience in the stories and artists that we put on stage. We have a board sub-group who are leading on the creative case for diversity. This includes a commitment to anti-racism through a pledge and associated actions. We will continue supporting the work and development of artists from ethnic and culturally diverse backgrounds by:
- Launching a talent development training programme working with Higher Education Institute’s focusing on emerging young artists from diverse backgrounds.
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- Extending our freelance base/ have broader casting opportunities to employ from a wider pool.
- Continuing to diversify our board and staff team.
## **Equity, Diversity, Inclusion and Belonging**
NIE co-creates projects with hundreds of young people, many from excluded / protected category groups. We centre and value their voices and ideas, building confidence and a sense of identity. Our funding enables us to work in areas with less cultural engagement.
We create with children and families who have barriers to accessing arts and culture activity in Cambridge - the UK’s most unequal city.
Key protected characteristics that we work with are:
- **Socio economic**
We will target young people who are socially and economically disadvantaged (primarily identified by free school meals).
- **Race** All our shows and projects consider the balance of representing the diversity of audience in our casting choices.
9
**Financial Review**
2020-21 would have been the final year of a 4-year funding agreement with Arts Council England and the progression of our artistic plans expanding our international and local offers.
The coronavirus pandemic created a significant impact on our programme. In particular, the planned Spring 2020 USA tour was a significant investment for the company, which could not be delivered. We ensured all possible costs were recouped, and a decision was made that freelance contracts for artists were honoured.
As well as losses due to cancelled and postponed work, the short term costs of making and sharing work in a Covid-safe way and re-purposing for digital distribution were much higher. This included costs for testing, bubble working, increased costs of travel and accommodation.
NIE continues to have strong and financially supportive relationship with 3 key partners - Arts Council England, Cambridge Junction and Tobacco Factory Theatres, Bristol who have been instrumental in their ongoing support to develop work during this difficult operating period.
Arts Council England’s ongoing relationship with NIE provides a level of stability for the company. They have assisted with additional funding initiatives in response to the pandemic, including the Emergency Response Fund (August 2020) and in administering the Department for Culture, Media and Sports’ (DCMS) Culture Recovery Funding (October 2020). The regular contact time with the Arts Council England team offers support and aids company development.
NIE enjoys the support and expertise of Cambridge Junction’s team and benefits from a subsidised office rent, and rehearsal space. The office rent was mainly waivered during this financial year to help support the company. The venue was also key to the development of _The Snow Queen_ with financial and enormous practical support and expertise throughout the development, rehearsal, and delivery process.
Tobacco Factory Theatres is a key partner in the creation and sharing of new work. We have benefitted from the exposure to audiences and artists in Bristol and the South-West of England. The Associate Director was part of the creative team in the making of _The Snow Queen_ and the completed film was also distributed across the South-West area.
## **Principal Funding**
NIE receives regular funding from Arts Council England at £156,144 per year (29% of total income). Due to the Coronavirus pandemic, there will now be an additional rollover year of funding until March 2023.
We were successful in Arts Council England’s strategic Emergency Response Fund (£28,081).
## **Other income**
We have made use of the Government’s Coronavirus Job retention scheme with a total claim of £58,041. Furlough for staff has been balanced against time needed to develop and deliver activity.
We were also able to make a successful claim to Cambridge City Council for a £2,500 Discretionary Business Grant.
NIE has successfully claimed Theatre Tax relief on projects. An estimated £10,000 of Theatre Tax relief will be claimed for 2020-21 on our projects.
## **Fundraising**
NIE continues to work hard in diversifying its income and consolidating its programme to achieve greater resilience. This was especially true in this year. Alongside, Arts Council England’s emergency response fund, we were also successful in our application to DCMS’ Culture Recovery Funding programme. (£52,468).
10
The Friends Scheme received support totalling £1,236 [69% increase on 2019-20].
We are also grateful to receive some generous individual donations totaling £16,200 across the year. We claimed gift aid of £4,434 from our donations and Friends Scheme.
## **Earned income**
Performance fee income was through honorarium support for the cancelled _Snow Queen_ USA touring. Co-commissioning support was as expected, significantly reduced at £31,465 compared to previous years [£103,500: 2019-20 comparison). The co-commission support was for the making of _The Snow Queen._
## **Investment Policy**
From April 2015 a proportion of the unrestricted reserves has been invested in a fixed rate bond on a 95-day notice period. The bond has an improved return on investment and provides additional security for longer term funds. During this financial year with so much uncertainty, most of the bond funds remained in an instant access account. At 0.10% interest, there is a total investment of £1,144.19 in the bond on 31 March 2021. The cash flow is reviewed quarterly to ensure all operational costs are met and we expect to return more investment into the bond at the start of 2021-22.
## **Direct charitable expenditure**
Project expenditure included the making of digital film _The Snow Queen, I Will Be Everything, Tales from the Edge of Town, SpyNet, Shakespeare in a Suitcase_ and _digital commissions._
## **Year end**
We finished the year with total funds to carry forward of £181,788. This includes restricted funds of £13,208 and leaves a total of £168,580 in unrestricted funds. These are to be used to support future projects and NIE activities, vital at a time of uncertainty.
The Trustees have reviewed the financial position of the Trust, including the potential impact of Covid-19, and have a reasonable expectation that the Trust has adequate resources to continue in operational existence for the future. Accordingly, the financial statements continue to be prepared on the going concern basis. More information is included in note 1.2 to the financial statements.
## **Principal risks and uncertainties**
The company is dependent on project funding to support its activities but has active controls in place to manage the risks associated with a shortfall in funding, and closely monitors development. Financial systems are reviewed annually, and the board is kept informed of the financial position of the company through quarterly management reports and actively managed through the Finance and Risk Sub Committee (FRSC). Principally at the start of 2020-21, we had monthly board meetings to respond to the changing circumstances.
## **Managing risk**
NIE has a live risk management document and matrix which is reviewed at every board meeting. The FRSC was created in December 2019 and provides a further level of scrutiny and review for the organisation.
The coronavirus pandemic was a key risk in 2020-21, both with future programming and project uncertainty, and the stability of the wider theatre ecology. NIE responded by controlling costs and adapting budgets, working on scenario planning, making the most of funding and grant opportunities where possible and seeking to find other ways to share and create work with our audiences.
We have made full use of the Government’s Job Retention scheme to support the core staff costs, without detriment to the management of the organisation.
11
## **Reserves Policy**
The Trustees review the company's reserves policy in detail on an annual basis. In doing so, they seek to make a realistic assessment of the company's requirements in the light of planned future activities and expenditures, likely income levels and the major operational risks outlined in the risk register. They then balance this against the need to take into account the importance of ensuring the delivery of the maximum value from an organisation in receipt of public funding.
We expect future production costs to be higher as we adapt to new ways of working. Our current reserves policy is:
## **Unrestricted reserves**
Currently the total unrestricted reserves held are £168,580. £95,000 been designated for particular purposes as detailed below.
£9,059 are tangible fixed assets (per the Balance Sheet) The board have approved unrestricted reserves equivalent to **three** months of operating costs at £62,205.
## **Designated Reserves**
The board takes the decision to designate these funds for the specific purpose of supporting the future development of the organisation in line with the current strategy. The Trustees consider it prudent to maintain reserves under 4 headings.
## **Covid-19 Response for live work presented to an audience - reserve up to £30,000**
This is a pot which can be used against risks in remounting work, delays in projects or unexpected changes arising due to the ongoing pandemic. _Based on estimated costs for up to 3 weeks of cancelled shows_
## **Talent and development - reserve up to £10,000**
To enable un-budgeted further development of the programme dependent on demand during the financial year and to support our creative case for diversity.
## **Education – reserve up to £30,000**
To enable an education project to be realised beyond NIE contributed costs if other funding bids are unsuccessful, or partners are unable to support financially.
## **Production – reserve up to £25,000**
To underwrite new production where future exploitation is unknown, and for increased costs in delivering (ie technical needs/ additional support).
Further designated funds will be created, as appropriate.
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**Future Developments**
Arts Council England has postponed their next National Portfolio investment process. This means as part of the current National Portfolio, our funding will rollover for a further year, to 31 March 2023. This offers some welcome certainty in core funding for longer-term planning across this difficult period.
We have successfully navigated a range of challenges during 2020-21, however many of these will remain in 2021-22, largely around the pandemic, but also the full emerging impact of leaving the European Union. These factors have had a significant impact upon venues and return of audiences. In turn, this had affected our ability to plan. We are committed to putting ourselves in the best possible position to make the most of financial and programme opportunities that will come up as the sector begins to recover. We will also endeavour to create as many employment and development opportunities for artists to support this vital workforce.
To remain resilient, we will use the skills of the core staff and board team to identify new opportunities and ensure that we deliver our core programme with maximum impact for the sector and our audiences.
- Our focus will be largely local and national. Our core plan for the year is to:
- rehearse and develop versatile shows that are tour ready and available for different spaces _(new Shakespeare in Suitcase/ Grand Soft Day)._
- have a hybrid model of shows available for live and online versions ( _Hamlet_ / _The Snow Queen_ ).
- develop resources online in conjunction with schools ( _Moving IT on_ ).
- co-create with young people in Cambridge ( _Tales from the Edge of Town_ ).
- build on the digital commission success with a new round of opportunities for artists.
- `o` extend our talent development programme offering new leadership opportunities and targeted training for under-represented communities ( _What just happened?)._
Plans as they currently stand for 2021-22 (and subject to change) are:
## Local
## **Live - Tales from the Edge of Town**
Delivering our co-creation project in local primary schools. This project picks up some of the outstanding activity from our previous year’s work and will help young people respond the experience of lock down. We are aware children and families will have been affected by the pandemic in different ways and inequalities may have been increased. The project will focus on creative responses and aim for small live outdoor gatherings to take place in July 2021.
## **Live - Shakespeare in a Suitcase: Hamlet**
We will deliver a live 45-minute version of _Hamlet_ to provide exciting content for Primary schools, taking advantage of the space created by the cancellation of SATS exams in July 2021 with further touring as part of Black History Month in October 2021.
The show has also been selected as part of ‘The Library Presents’ autumn programme and will be presented in local Cambridgeshire libraries also in October 2021.
## **Digital - My Cambridge**
NIE is on the steering group for this partnership and are developing new projects with My Cambridge, targeting the harder to reach areas of the City. This includes leading on a social mobility event with young people in October 2021.
## **Digital - Moving IT on**
A project led by Festival Bridge working digitally and connected to local Cambridge schools. We aim to build on our successful ‘Advising Henry VIII’ project which trialled an innovative use of Google Stories.
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National
## **Live - The Snow Queen**
We will resume work on larger scale live family projects for Christmas / year-round programming across national and eventually, international touring. _The Snow Queen_ will be a co-production with Cambridge Junction and Tobacco Factory Theatres. The show will premiere in Cambridge in December 2021- January 2022 with a performance run in Bristol planned for 2022-23.
## **Talent Development**
We will continue our talent development work with a focus on the Creative Case for Diversity through:
## **Digital – commissions**
A new commission focused on talent development and entry points to the creative industries.
## **Live – board bursary/ Assistant Director and Assistant Producer**
Developing leadership skills in the sector through 3 opportunities
## **What Just Happened?**
Targeted training for under-represented communities in a 2 week paid training course in Cambridge working with 26 artists, in partnership with Anglia Ruskin University and local primary schools.
## International
We are investing in future touring work as the sector recovers and preparing for our next artistic steps with research and development with partners in Ireland and Norway. Both shows will have UK touring in 2023-24:
## **Live - Grand Soft Day**
Our early years co-production with Irish-based theatre company Branar is a show with 2 actors and 2 musicians about the weather. Suitable for ages 3 -6, we will have 2 weeks of R&D in Autumn 2021. The show will open at The Ark as part of the Dublin Theatre Festival in Oct 2022
The project has levered additional substantial funding support from Arts Council of Ireland and is commissioned by The Ark in Dublin, Ireland’s leading venue for making and sharing work for young audiences.
## **Live -** _**What the F**k is going on?** ._
A new show about young people and the internet, exploring the world of teenagers and the impact of social media. A co-production with Braga Theater and NIE Norway. The show will premiere in Norway in 2022-23.
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**Structure, Governance and Management**
New International Encounter (NIE) is a Company limited by guarantee and incorporated on the 30[th] March 2004. It is governed by its Memorandum and Articles of Association, amended by a special resolution on the 30[th] January 2009.
NIE is a charity registered with the Charity Commission since 17 April 2009.
## _Decision making_
The board of Trustees, which currently has 6 members, administers the Charity. The Chief Executive/ Artistic Director and Executive Producer have delegated authority for operational matters including finance, employment and general management. The Chief Executive/ Artistic Director proposes the company’s creative direction which is reflected in the overall strategy for the organisation.
Alongside the board meetings, our sub-committees are:
- Finance and Risk
- Personnel
- Diversity and Inclusion
Tasks groups are created as needed and include:
- Strategy
- Fundraising
- Nominations for board recruitment
Delivery and operational decisions for individual projects are managed by the staff team, whilst strategic decisions on annual and longer-term planning, capital and fundraising strategy are decided at board level.
## _Pay and remuneration_
There is a personnel sub-committee where pay levels are reviewed alongside benefits packages. NIE is keen to recruit, develop and retain a skilled staff team, making new posts as accessible as possible. NIE offers an attractive work package which includes pension, flexible working and sabbatical time. Salary bands are benchmarked against industry levels. (note 8). Appraisals to review performance take place once a year.
## _Selection and appointment of Trustees_
NIE regularly undertake a skills audit with the board, identifying any skills gaps. New Trustees are selected through an open recruitment process and appointed by existing trustees.
New Trustees are fully briefed on their obligations under charity and company law through induction training with the organisation. This includes briefing on the structure, finance, operational and strategic activities of the company.
We successfully recruited 4 new board members during winter 2020 who officially joined the board in May 2021. As of 31 March 2021, NIE had 6 trustees and 1 independent committee member with specific financial expertise. The board has retained the input of a board member who has taken a sabbatical from the board during this period.
## _Professional training_
New International Encounter offers additional professional training opportunities for its Trustees. In the past, this has included fundraising training through Achates Philanthropy.
## _Staff professional development_
Training needs are identified through NIE’s annual appraisals and can include formal training courses, mentorship or attendance at festivals and conferences. In 2020-21 this included staff attending online training with a producing course delivered by Wise Children, and the Arts Marketing Association Small Scale Development programme.
15
## _Personnel_
During this challenging period, the staff and their wellbeing needed further support as we pivoted to working flexibility, with some uncertainty on what level of programme was possible and how to address the needs of our audiences and wider freelance sector.
A creative team of freelancers are recruited for individual projects, with contracts based on the Independent Theatre Council’s conditions of employment.
## _Norway Charity_
New International Encounter co-operates with registered charity Stifelsten Theater (Brønnøysund Register Centre (BRC) in Norway no. 991979727). We share a website and meet regularly to discuss longer term planning on artistic shows. No funds are sent to the Norway Charity. All delivery of activities as detailed in the annual account is undertaken through New International Encounter.
## **Statement of Trustees’ Responsibilities For the year ended 31 March 2021**
The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees’ report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
• select suitable accounting policies and then apply them consistently;
• observe the methods and principles of the Charities SORP (FRS 102);
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on its behalf by:
**Sara Garnham Chair**
Date: 1 November 2021
16
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021**
|**Trustees**|Sara Garnham|
|---|---|
||Wendy Irvin-Braben (resigned 21 May 2021)|
||Babette Madelene Lind|
||Helen Tovey|
||Hannah Jayne Green (resigned 31 March 2021)|
||Sarbjit Rana|
||Dr Victoria Young (appointed 21 May 2021)|
||Rowena Russell (appointed 21 May 2021)|
||Jillian Grinda (appointed 21 May 2021)|
||Deborah Hayman-Nkhoma (appointed 21 May 2021)|
|**Company registered**
**number**
05088552
**Charity registered**
**number**
1129199
**Registered office**
The Junction
Clifton Way
Cambridge
Cambridgeshire
CB1 7GX
**Company secretary**
Catherine Moore
**Chief executive officer**
Alex Byrne
**Independent Examiner**
M Hewett ACA DChA
Peters Elworthy & Moore
Chartered Accountants
Salisbury House
Station Road
Cambridge
CB1 2LA
**Bankers**
Barclays Bank
28 Chesterton Road
Cambridge
CB4 3AZ||
Page 17
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NEW INTERNATIONAL ENCOUNTER ('the charity')**
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 March 2021.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the Trustees of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Page 18
## **NEW INTERNATIONAL ENCOUNTER (A company limited by guarantee)**
## **INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021**
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.
Signed:
Dated: 16 November 2021
M Hewett
**M HEWETT ACA DChA PETERS ELWORTHY & MOORE** Chartered Accountants Salisbury House Station Road Cambridge CB1 2LA
Page 19
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021**
|**Note**
**INCOME FROM:**
Donations and grants
2
Charitable activities
3
Investments
4
Other income
5
**TOTAL INCOME**
**EXPENDITURE ON:**
Charitable activities
6
**TOTAL EXPENDITURE**
**NET INCOME / (EXPENDITURE)**
**BEFORE TRANSFERS**
Transfers between funds
13
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS**
Total funds brought forward
Net movement in funds
**TOTAL FUNDS CARRIED FORWARD**|**Unrestricted**
**funds**
**2021**
**£**
**266,127**
**40,865**
**313**
**89,533**
**396,838**
**370,243**
**370,243**
**26,595**
**2,316**
**28,911**
**139,669**
**28,911**
**168,580**|**Restricted**
**funds**
**2021**
**£**
**145,407**
**-**
**-**
**-**
**145,407**
**150,969**
**150,969**
**(5,562)**
**(2,316)**
**(7,878)**
**21,086**
**(7,878)**
**13,208**|**Total**
**funds**
**2021**
**£**
**411,534**
**40,865**
**313**
**89,533**
**542,245**
**521,212**
**521,212**
**21,033**
**-**
**21,033**
**160,755**
**21,033**
**181,788**|Total
funds
2020
£
519,749
116,412
1,385
23,455
661,001
674,265
674,265
(13,264)
-
(13,264)
174,019
(13,264)
160,755|
|---|---|---|---|---|
The notes on pages 24 to 43 form part of these financial statements.
Page 20
## **NEW INTERNATIONAL ENCOUNTER (A company limited by guarantee) REGISTERED NUMBER: 05088552**
## **BALANCE SHEET AS AT 31 MARCH 2021**
|**Note**
**FIXED ASSETS**
Tangible assets
9
**CURRENT ASSETS**
Debtors
10
Investments
11
Cash at bank and in hand
Creditors: amounts falling due within one
year
12
**NET CURRENT ASSETS**
**NET ASSETS**
**CHARITY FUNDS**
Restricted funds
13
Unrestricted funds
13
**TOTAL FUNDS**|**62,158**
**1,144**
**128,844**
**192,146**
**(19,417)**|**2021**
**£**
**9,059**
**9,059**
**172,729**
**181,788**
**13,208**
**168,580**
**181,788**|85,137
77,869
42,413
205,419
(52,973)|2020
£
8,309|
|---|---|---|---|---|
|||||8,309
152,446|
||||||
|||||160,755|
|||||21,086
139,669|
||||||
|||||160,755|
Page 21
# **NEW INTERNATIONAL ENCOUNTER**
# **(A company limited by guarantee) REGISTERED NUMBER: 05088552**
# **BALANCE SHEET (CONTINUED) AS AT 31 MARCH 2021**
The charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................
## **Sara Garnham**
Chair
Date: 1 November 2021
The notes on pages 24 to 43 form part of these financial statements.
Page 22
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021**
|**Note**
**CASH FLOWS FROM OPERATING ACTIVITIES**
Net cash used in operating activities
15
**CASH FLOWS FROM INVESTING ACTIVITIES**
Dividends, interests and rents from investments
Purchase of tangible fixed assets
**NET CASH USED IN INVESTING ACTIVITIES**
**CHANGE IN CASH AND CASH EQUIVALENTS IN THE YEAR**
Cash and cash equivalents at the beginning of the year
**CASH AND CASH EQUIVALENTS AT THE END OF THE YEAR**
16
The notes on pages 24 to 43 form part of these financial statements|**2021**
**£**
**90,267**
**313**
**(4,149)**
**(3,836)**
**86,431**
**42,413**
**128,844**|2020
£
(12,881)
1,385
(2,766)
**(1,381)**
**(14,262)**
56,675
42,413|
|---|---|---|
Page 23
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES**
## **1.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition of the Charities SORP October 2019 effective 1 January 2019).
New International Encounter meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
There were no significant estimates or judgements made by management in preparing these financial statements.
## **1.2 GOING CONCERN**
The Trustees have reviewed the financial position of the charity, including the impact of COVID-19 and have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Accordingly, the financial statements continue to be prepared on the going concern basis
## **1.3 COMPANY STATUS**
The charity is a company limited by guarantee. The members of the company are the trustees named on the reference and administrative details page of these financial statements. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
## **1.4 FUND ACCOUNTING**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Page 24
## **NEW INTERNATIONAL ENCOUNTER**
**(A company limited by guarantee)**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES (CONTINUED)**
## **1.5 INCOME**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donated services or facilities are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the charity of the item is probable and that economic benefit can be measured reliably.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
Grants are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a grant is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
The grant receivable from The Arts Council England is unrestricted and has been recognised in the accounts on an annual basis. Although a grant had been awarded for multiple periods, the full grant is not recognised in the accounts on commencement because it is implicit in the grant award agreement that time-related conditions apply and therefore the funding should be received and costs incurred on an annual basis.
Income received for charitable activities (performance fees, box office fees and workshop fees) is recognised in the period to which it relates. Income received in advance is carried forward as deferred income on the balance sheet. Any amounts owing to the charity for performances which have occurred during the accounting period are included as debtors.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
## **1.6 EXPENDITURE**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
Page 25
## **NEW INTERNATIONAL ENCOUNTER**
**(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES (CONTINUED)**
## **1.6 EXPENDITURE (CONTINUED)**
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.
## **1.7 GOVERNMENT GRANTS**
Government grants relating to tangible fixed assets are treated as deferred income and released to the statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the statement of financial activities as the related expenditure is incurred.
## **1.8 TANGIBLE FIXED ASSETS AND DEPRECIATION**
Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following basis:
- Fixtures and fittings 3 to 5 years straight line
## **1.9 DEBTORS**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **1.10 CURRENT ASSET INVESTMENTS**
Current asset investments represent cash held on deposit with a maturity date of less than one year which is being held for investment purposes rather than to meet short term cash commitments as they fall due.
## **1.11 CASH AT BANK AND IN HAND**
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 26
## **NEW INTERNATIONAL ENCOUNTER (A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES (CONTINUED)**
## **1.12 LIABILITIES AND PROVISIONS**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
## **1.13 FINANCIAL INSTRUMENTS**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **1.14 PENSIONS**
The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year.
## **2. INCOME FROM DONATIONS AND GRANTS**
|**Unrestricted**
**funds**
**2021**
**£**
Donations
29,434
Grants
236,693
266,127
TOTAL 2020
186,209|**Restricted**
**funds**
**2021**
**£**
2,436
142,971
145,407
333,540|**Total**
**funds**
**2021**
**£**
**31,870**
**379,664**
**411,534**
519,749|Total
funds
2020
£
33,615
486,134|
|---|---|---|---|
||||519,749|
|||||
Page 27
**(A company limited by guarantee)**
## **NEW INTERNATIONAL ENCOUNTER**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **DONATIONS**
Donations comprise the following:
|**Unrestricted**
**funds**
**2021**
**£**
Donations over £5,000
15,000
In-kind donations (see below)
10,000
Friends Scheme
-
Board Bursary
-
Donations under £5,000 (including bucket
collections)
-
Gift aid
4,434
29,434
TOTAL 2020
32,886|**Restricted**
**funds**
**2021**
**£**
-
-
1,236
1,200
-
-
2,436
729|**Total**
**funds**
**2021**
**£**
**15,000**
**10,000**
**1,236**
**1,200**
**-**
**4,434**
**31,870**
33,615|Total
funds
2020
£
22,000
2,862
729
-
2,317
5,707|
|---|---|---|---|
||||33,615|
|||||
The 2021 donation shown above includes rental discount, and other free of charge rehearsal and meeting room space provided by Cambridge Junction £10,000.
Page 28
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **GRANTS**
|**Unrestricted**
**funds**
**2021**
**£**
IWBE (EU) Grant
-
Arts Council England - Revenue Grant
156,144
Department for Digital, Culture, Media and
Sport (DCMS) - Culture Recovery Fund 1
52,468
Arts Council England - Emergency Response
Fund
28,081
Arts Council England - Catalyst Grant
-
National Heritage Lottery Fund - Data
Curators
-
Cambridge City Council (c/f from 2019/20
funding) - Tales from the Edge of Town
-
National Lottery Community Fund - Awards for
All - Tales from the Edge of Town
-
Marshall Community First Fund managed by
the Cambridgeshire Community Foundation
Storytelling project - Tales from the Edge of
Town
-
Norfolk and Norwich Festival Trust - Moving IT
On
-
Ramsey Million Partnership
-
236,693
TOTAL 2020
153,323|**Restricted**
**funds**
**2021**
**£**
129,657
-
-
-
-
1,542
1,000
3,272
3,000
4,500
-
142,971
332,811|**Total**
**funds**
**2021**
**£**
**129,657**
**156,144**
**52,468**
**28,081**
**-**
**1,542**
**1,000**
**3,272**
**3,000**
**4,500**
**-**
**379,664**
486,134|Total
funds
2020
£
294,641
153,323
-
-
2,317
24,570
1,000
6,283
-
-
4,000|
|---|---|---|---|
||||486,134|
|||||
Page 29
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **3. INCOME FROM CHARITABLE ACTIVITIES**
|**Unrestricted**
**funds**
**2021**
**£**
Performance fees
8,536
Workshop fees
736
Co-Production income
31,465
Box Office income
128
**TOTAL 2021**
40,865
TOTAL 2020
116,412|**Total**
**funds**
**2021**
**£**
**8,536**
**736**
**31,465**
**128**
**40,865**
116,412|Total
funds
2020
£
8,695
4,217
103,500
-|
|---|---|---|
|||116,412|
||||
In 2020 all income from charitable activities was unrestricted.
## **4. INVESTMENT INCOME**
|**Unrestricted**
**funds**
**2021**
**£**
Bank interest
38
Deposit account interest
275
313
TOTAL 2020
1,385|**Total**
**funds**
**2021**
**£**
**38**
**275**
**313**
1,385|Total
funds
2020
£
142
1,243|
|---|---|---|
|||1,385|
||||
In 2020 all investment income was unrestricted.
Page 30
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **5. OTHER INCOME**
|Coronavirus Job Retention Scheme
Cambridge City Council - Discretionary Business Grant
Theatre Tax Relief
TOTAL 2020|**Unrestricted**
**funds**
**2021**
**£**
58,041
2,500
28,992
89,533
23,455|**Total**
**funds**
**2021**
**£**
**58,041**
**2,500**
**28,992**
**89,533**
23,455|Total
funds
2020
£
-
-
23,455|
|---|---|---|---|
||||23,455|
|||||
Income from the Coronavirus Job Retention Scheme was received for furloughed workers. This was spent on staff wages and salaries.
The grant of £2,500 from Cambridge City Council was a discretionary business grant. It was given without restrictions on use.
Theatre tax relief for 2021 represents an estimate of £10,000 for 2020/21 and £18,992 for 2019/20. Theatre tax relief for 2020 represents £5,921 for 2018/19 and £17,534 for 2019/19.
## **6. ANALYSIS OF EXPENDITURE BY ACTIVITIES**
|Promotion of the arts
TOTAL 2020|**Direct**
**costs**
**2021**
**£**
202,900
206,483|**Grant**
**funding of**
**activities**
**2021**
**£**
113,350
247,563|**Support**
**costs**
**2021**
**£**
204,962
220,219|**Total**
**funds**
**2021**
**£**
**521,212**
674,265|Total
funds
2020
£
674,265|
|---|---|---|---|---|---|
|||||||
Of the above expenditure, £150,969 (2020: £349,363) was met directly from restricted funds, with £2,316 (2020: £nil) met via a transfer. The remaining balance of £370,243 (2020: £324,902) was met directly from unrestricted funds.
Page 31
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **6. ANALYSIS OF EXPENDITURE BY ACTIVITIES (CONTINUED)**
## **ANALYSIS OF DIRECT COSTS**
|Production costs
Artists fees
Marketing
Accommodation
Travel
Subsistence
Transport and freight
Project costs
TOTAL 2020|**Promotion**
**of the Arts**
**2021**
**£**
96,150
67,816
11,341
10,480
10,511
4,585
393
1,624
202,900
206,483|**Total**
**funds**
**2021**
**£**
**96,150**
**67,816**
**11,341**
**10,480**
**10,511**
**4,585**
**393**
**1,624**
**202,900**
206,483|Total
funds
2020
£
86,508
58,997
11,320
11,948
10,361
8,691
2,559
16,099|
|---|---|---|---|
||||206,483|
|||||
Page 32
**(A company limited by guarantee)**
## **NEW INTERNATIONAL ENCOUNTER**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **6. ANALYSIS OF EXPENDITURE BY ACTIVITIES (CONTINUED)**
## **ANALYSIS OF SUPPORT COSTS**
|Staff costs
Depreciation
Office rent and storage
Travel and subsistence
Insurance
Legal and professional fees (governance)
Telephone and internet
Subscriptions and sundry expenses
Office costs
Training and advocacy
Accountancy fees (governance)
Pension admin charges
Independent Examiner's fees - examination (governance)
Board costs
Independent Examiner's fees - taxation (governance)
Foreign exchange
TOTAL 2020|**Promotion**
**of the Arts**
**2021**
**£**
176,549
3,398
5,269
297
1,788
2,057
1,029
1,774
2,434
476
4,247
432
4,195
195
1,230
(408)
204,962
220,219|**Total**
**funds**
**2021**
**£**
**176,549**
**3,398**
**5,269**
**297**
**1,788**
**2,057**
**1,029**
**1,774**
**2,434**
**476**
**4,247**
**432**
**4,195**
**195**
**1,230**
**(408)**
**204,962**
220,219|Total
funds
2020
£
178,082
4,037
6,649
651
1,719
719
46
2,102
1,528
6,800
4,232
432
2,730
89
1,770
8,633|
|---|---|---|---|
||||220,219|
|||||
Included in Office rent and storage is rent of £3,000 (2020: £931) that was in-kind.
Page 33
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **7. ANALYSIS OF GRANTS**
|I Will Be Everything
TOTAL 2020|**Grants to**
**Institutions**
**2021**
**£**
113,350
247,563|**Total**
**funds**
**2021**
**£**
**113,350**
247,563|Total
funds
2020
£
247,563|
|---|---|---|---|
|||||
The distribution of grants shown above relates to the EU "I Will Be Everything" (IWBE) grant and payments were made to project partners in 2020/21 as follows:
|2021
Teatr Figur KrakowFundacja Dzialanrworczych
£19,588
Odsherred Teater
£28,552
Arrakala, Kooperativa Elkartea Txikia
£28,516
Nordland Teater AS
£25,062
Mummpitz, Theater Fur Kinder Und Jugendliche EV -
Verein Theater Schule Theater Am Ortweinplatz
£11,632
£113,350
|2020
£77,479
£74,506
£32,862
£23,580
£22,518
£16,618
£247,563|
|---|---|
## **8. STAFF COSTS, KEY MANAGEMENT PERSONNEL AND TRUSTEE'S EXPENSES**
|Wages and salaries
Social security costs (net of employment allowance of £4,000)
Other pension costs|**2021**
**£**
**160,806**
**11,094**
**4,649**
**176,549**|2020
£
161,293
12,316
4,473|
|---|---|---|
||||
|||178,082|
Movement in the opening and closing holiday pay accrual has contributed to the apparent decrease in wages and salaries.
The average number of persons employed by the charity during the year was as follows:
||**2021**|2020|
|---|---|---|
||**No.**|No.|
|Charitable activities|**6**|6|
Page 34
## **NEW INTERNATIONAL ENCOUNTER**
**(A company limited by guarantee)**
# **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **8. STAFF COSTS, KEY MANAGEMENT PERSONNEL AND TRUSTEE'S EXPENSES (CONTINUED)**
The average headcount expressed as full-time equivalents was 2021: 4 (2020: 4).
No employee received remuneration amounting to more than £60,000 in either year.
The charity considers its key management personnel to be the Trustees, the Chief Executive, Mr A Byrne and the Executive Producer, Ms C Moore.
During the year, the key management personnel received total remuneration including Employer's national insurance contributions and pension contributions of £96,366 (2020: £98,180).
The Trustees all give their time and expertise without any form of remuneration or other benefit in kind (2020: £NIL).
During the year, no Trustees received reimbursement of expenses (2020 - no Trustees) and there were no expenses paid directly on behalf of Trustees to a third party.
Page 35
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **9. TANGIBLE FIXED ASSETS**
|**COST OR VALUATION**
At 1 April 2020
Additions
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for the year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020
**DEBTORS**
**DUE WITHIN ONE YEAR**
Trade debtors
Other debtors
Prepayments and accrued income
Tax recoverable (theatre tax credit relief)
Government grants receivable|**2021**
**£**
**6,684**
**4,964**
**9,574**
**34,913**
**6,023**
**62,158**|**Fixtures and**
**fittings**
**£**
**18,148**
**4,149**|
|---|---|---|
|||**22,297**|
|||**9,839**
**3,399**|
|||**13,238**|
||||
|||**9,059**|
|||8,309|
|||2020
£
4,494
8,439
32,749
39,455
-
85,137|
**10. DEBTORS**
Page 36
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **11. CURRENT ASSET INVESTMENTS**
||**2021**|2020|
|---|---|---|
||**£**|£|
|Deposit account|**1,144**|77,869|
## **12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income
**DEFERRED INCOME:**
Deferred income at 1 April 2020
Resources deferred during the year
Amounts released from previous periods
**DEFERRED INCOME AT 31 MARCH 2021**|**2021**
**£**
**4,553**
**6,924**
**2,094**
**5,846**
**19,417**
**2021**
**£**
**12,106**
**-**
**(12,106)**
**-**|2020
£
29,066
3,255
1,256
19,396|
|---|---|---|
||||
|||52,973|
|||2020
£
4,000
12,106
(4,000)|
||||
|||12,106|
The deferred income in 2020 comprised the following:
Awards for All (grant) £3,272 Cambridge City Council (grant) £1,000 Snow White (performance income) £7,834 £12,106
Page 37
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **13. STATEMENT OF FUNDS**
|**STATEMENT OF FUNDS**|||||
|---|---|---|---|---|
|**STATEMENT OF FUNDS - CURRENT YEAR**
**Balance at 1**
**April 2020**
**£**
**UNRESTRICTED FUNDS**
**DESIGNATED FUNDS**
Covid-19 Response for live
work presented to an
audience
**-**
Talent and development
reserve
**-**
Education reserve
**18,192**
Production reserve
**20,000**
Research & Development
reserve
**5,000**
**43,192**
**GENERAL FUNDS**
General Funds - all funds
**96,477**
**TOTAL UNRESTRICTED**
**FUNDS**
**139,669**
**RESTRICTED FUNDS**
EU Project Grant (IWBE)
**21,086**
Tales from the Edge of Town
**-**
Data Curators / Spynet
**-**
Moving IT On
**-**
Board Bursary
**-**
**21,086**
**TOTAL OF FUNDS**
**160,755**|**Income**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**396,838**
**396,838**
**129,657**
**8,508**
**1,542**
**4,500**
**1,200**
**145,407**
**542,245**|**Expenditure**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**(370,243)**
**(370,243)**
**(148,881)**
**(546)**
**(1,542)**
**-**
**-**
**(150,969)**
**(521,212)**|**Transfers**
**in/out**
**£**
**30,000**
**10,000**
**11,808**
**5,000**
**(5,000)**
**51,808**
**(49,492)**
**2,316**
**(1,862)**
**(454)**
**-**
**-**
**-**
**(2,316)**
**-**|**Balance at**
**31 March**
**2021**
**£**
**30,000**
**10,000**
**30,000**
**25,000**
**-**|
|**UNRESTRICTED FUNDS**
**DESIGNATED FUNDS**
Covid-19 Response for live
work presented to an
audience
Talent and development
reserve
Education reserve
Production reserve
Research & Development
reserve
**GENERAL FUNDS**
General Funds - all funds
**TOTAL UNRESTRICTED**
**FUNDS**
**RESTRICTED FUNDS**
EU Project Grant (IWBE)
Tales from the Edge of Town
Data Curators / Spynet
Moving IT On
Board Bursary
**TOTAL OF FUNDS**|||||
|||||**95,000**|
|||||**73,580**|
|||||**168,580**|
|||||**-**
**7,508**
**-**
**4,500**
**1,200**|
|||||**13,208**|
|||||**181,788**|
Page 38
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **13. STATEMENT OF FUNDS (CONTINUED)**
## **Designated Funds**
Covid-19 Response for live work presented to an audience - This is a pot which can be used against risks in remounting work, delays in projects or unexpected changes arising due to the ongoing pandemic. _Based on estimated costs for up to 2 weeks of cancelled shows._
Talent and development - To enable un-budgeted further development of the programme dependent on demand during the financial year and to support our creative case for diversity.
Education reserve - To enable an education project to be realised beyond NIE contributed costs if other funding bids are unsuccessful, or partners are unable to support financially.
Production reserve - To underwrite new production where future exploitation is unknown, and for increased costs in delivering (i.e. technical needs/additional support).
Research & Development reserve - To enable un-budgeted research and development to take place when required at any time during the financial year. The Trustees have decided that there is no requirement for this fund currently and the balance has been transferred to other unrestricted funds.
## **Restricted Funds**
EU Project Grant (IWBE EU) - 3 year project co-funded by the Creative Europe programme of the European Union work. The project works with 7 partners from across Europe supporting artist skills training, audience development and culminating in a touring performance and exhibition created through workshops with young people in the 7 countries. Activity (project meetings/training and co-creation workshops) took place across the year and included meetings in Krakow, Graz and Cambridge.
Arts Council Catalyst Grant - Organisational development grant from Arts Council England to support training and improve fundraising efforts across a period of 18 months.
Tales from the Edge of Town - Grants from Cambridge City Council (total grant offer £2,000 from 201920), the National Lottery Community Fund - Awards for all (total grant offer £9,555 from 2019-20) and the Cambridge Community Foundation (total grant offer £3,000) towards a project working with primary school age children for a storytelling project with children and young people in the local area culminating in a performance.
Data Curators/Spynet - This project will produce a show made with young people from Alconbury, Sawtry and Ramsey to be performed in a non arts space.
Moving IT On - This is a project in partnership with two primary schools and will explore the particular benefits that digital/online practice (interactive) brings to a co-creation process.
Board bursary - This fund has been set up with a donation specifically to cover Board development costs in 2021/2022.
Transfers against unrestricted funds in 2020 and 2021 have been utilised to reflect the core costs associated with the time and expertise of NIE staff not directly attributed via expenditure. These transfers represent NIE's contribution towards these restricted projects. In addition the 2020 transfer also includes foreign exchange differences borne by unrestricted funds.
Page 39
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **13. STATEMENT OF FUNDS (CONTINUED) STATEMENT OF FUNDS - PRIOR YEAR**
|**UNRESTRICTED FUNDS**
**DESIGNATED FUNDS**
Education reserve
Production reserve
Research & Development
reserve
**GENERAL FUNDS**
General Funds - all funds
**TOTAL UNRESTRICTED**
**FUNDS**
**RESTRICTED FUNDS**
EU Project Grant (IWBE)
Arts Council England - Catalyst
Grant
Tales from the Edge of Town
Data Curators / Spynet
**TOTAL OF FUNDS**|Balance at
1 April 2019
£
18,192
20,000
5,000
43,192
126,726
169,918
-
4,101
-
-
4,101
174,019|Income
£
-
-
-
-
327,461
327,461
294,641
2,317
8,012
28,570
333,540
661,001|Expenditure
£
-
-
-
-
(324,902)
(324,902)
(294,586)
(6,418)
(10,355)
(38,004)
(349,363)
(674,265)|Transfers
in/out
£
-
-
-
-
(32,808)
(32,808)
21,031
-
2,343
9,434
32,808
-|Balance at
31 March
2020
£
18,192
20,000
5,000|
|---|---|---|---|---|---|
||||||43,192|
||||||96,477|
||||||139,669|
||||||21,086
-
-
-|
||||||21,086|
||||||160,755|
Page 40
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **14. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR**
|**Unrestricted**
**funds**
**2021**
**£**
Tangible fixed assets
9,059
Current assets
178,938
Creditors due within one year
(19,417)
**TOTAL**
168,580|**Restricted**
**funds**
**2021**
**£**
-
13,208
-
13,208|**Total**
**funds**
**2021**
**£**
**9,059**
**192,146**
**(19,417)**
**181,788**|
|---|---|---|
## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR**
|Tangible fixed assets
Current assets
Creditors due within one year
**TOTAL**|Unrestricted
funds
2020
£
8,309
180,061
(48,701)
139,669|Restricted
funds
2020
£
-
25,358
(4,272)
21,086|Total
funds
2020
£
8,309
205,419
(52,973)
160,755|
|---|---|---|---|
Page 41
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING 15. ACTIVITIES**
|Net income/expenditure for the year (as per Statement of Financial
Activities)
**ADJUSTMENTS FOR:**
Depreciation charges
Dividends, interests and rents from investments
Decrease/(increase) in debtors
Increase/(decrease) in creditors
Decrease/(increase) in current asset investment
**NET CASH PROVIDED BY/(USED IN) OPERATING ACTIVITIES**
**16.**
**ANALYSIS OF CASH AND CASH EQUIVALENTS**
Cash in hand
**TOTAL CASH AND CASH EQUIVALENTS**
**17.**
**ANALYSIS OF CHANGES IN NET DEBT**
**At 1 April**
**2020**
**£**
Cash at bank and in hand
**42,413**
Pension creditor
**(1,256)**
Current asset investments
**77,869**
**119,026**|**2021**
**£**
**21,033**
**3,399**
**(313)**
**22,979**
**(33,556)**
**76,725**
**90,267**
**2021**
**£**
**128,844**
**128,844**
**Cash flows**
**£**
**86,431**
**(838)**
**(76,725)**
**8,868**|2020
£
(13,264)
4,037
(1,385)
(12,293)
21,268
(11,244)
(12,881)
2020
£
42,413
42,413
**At 31 March**
**2021**
**£**
**128,844**
**(2,094)**
**1,144**
**127,894**|
|---|---|---|
Page 42
## **NEW INTERNATIONAL ENCOUNTER**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **18. PENSION COMMITMENTS**
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents employer contributions payable by the charity to the fund and amounted to £4,649 (2020: £4,473). Total contributions totalling £2,094 (2020: £1,256) were payable to the fund at the balance sheet date and are included in creditors.
## **19. OPERATING LEASE COMMITMENTS**
The charity has a rolling monthly lease arrangement for the rental of office space and therefore has no formal commitment at 31 March 2021. Rent is payable at a rate of £175.63 per month.
## **20. RELATED PARTY TRANSACTIONS**
Unrestricted donations include £15,615 from three Trustees or their immediate family (2020: two Trustees or their immediate family £22,600). All donations were given free of any external conditions. There were no other related party transactions during the current or previous years.
Page 43