2020-12-31-accounts

Parish Church of St Mary the Virgin, Great Dunmow, Essex

ANNUAL REPORT For the year 2020 - 2021

Purpose

St Mary’s Parochial Church Council (PCC) is responsible for co-operating with the incumbent in promoting with the ecclesiastical parish, the whole mission of the Church – pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the church halls know as St Mary’s Rooms (SMR) and St Mary’s Centre (SMC).

St Mary’s Mission Statement is “To know Christ better and to make Christ better known”.

Membership of the PCC

Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.

During the year, the following have served as members of the PCC:

Priest in Charge	In vacancy
Assistant Curate	Revd Lea Williams
Churchwarden	Michael Ryley	(PCC Vice Chair)
	Catherine Salmon
PCC Secretary	Jenny Dalton	White
PCC Treasurer	Nigel Dodd	(co-opted)
Deanery Synod Representatives_(all_		elected for a term	of 3 years)
	Maureen Best
	Jenny Dalton	White
	Malcolm Dulwich
Elected Members (all elected for a		term of 1 year)
	Michael Best		Elaine Peck
	Ann Deakins		Jenny Salisbury
	Bruce Drew		Edward Salmon
	Bryan Haines		Helen Wright
	Colin Parker
Elected at APCM in	October 2020
	Gerald Crowley		Linda Todd
	Norma Danes

Committees of the PCC

The PCC operates through a number of committees which meet between full meetings of the PCC:

Standing Committee	The only committee required by law. It has the power to
	transact the business of the PCC between meetings subject to
	any directions given by PCC
Finance Committee	Oversees the Church finances, budgeting and purchases and
	co-ordinates stewardship and other appeals
Fabric Committee	Deals with repairs and maintenance of the Church, car park
	and Church halls (SMR & SMC)
Churchyard Committee &	Riverbank
	Maintenance of the existing churchyard and Riverbank
	project
Publicity Committee	Oversees monthly production of Outlook and the structure
	and maintenance of the website
PCC Representatives	PCC and ordinary church members were appointed to the
	following positions:
	Parish Safeguarding Officer and BDS: Jenny Salisbury and
	Sarah Jeffrey
	Electoral Roll Officer: Jenny Dalton White
	Trustee to St Mary’s Church Nursery: Wendy Bowler
	Churches Together in Dunmow representative:
	Jenny Salisbury
Ministers of Communion:	Mike Best, Norma Danes, Tom Deakins, Mary Jensen, Liz
	Kerry, Elaine Peck, Marian Tuttlebee

Church Membership

There were 131 names on the Church Electoral Roll at the APCM in 2020. The corresponding figure for the previous year was 128 names on the Electoral Roll.

Ministry Team

Clergy Revd Lea Williams (Curate) Revd Canon Rosemary Drew (Bishop’s Permission to Officiate) Revd Elsie Bouffler (Curate) Lay ministers Gerald Crowley (Reader - Bishop’s Permission to Officiate) Pam Warren (Pastoral Assistant) Jo Wood (Ordinand)

Objectives and performance over the year

The PCC met 5 times during the year, mainly by zoom during the Covid 19 pandemic.

During the year PCC considered amongst other things the following items:

• Regular ongoing reviews of worship and activities during the year

• Discussion of final financial results for 2019 and charitable giving allowances plus reviewing on a regular basis the 2020 Budget.

• Much time has been given to the process of appointing a new vicar. PCC has overseen the preparation of the new parish plan, advertising the post, reviewing responses, appointing representatives, organising an interview day and considering and planning for future ministry.

• Overseeing the work of the Chair Fund and welcoming the arrival of the new chairs.

• Liaising with the Churchwardens in assessing and implementing Covid 19 guidance which led to the closure of the church for part of the year.

• Supporting those in authorised and licensed ministries, including: Revd Elsie Bouffler as ordained minister; Pam Warren as lay assistant for the distribution of communion to the sick and housebound; Jo Wood training for ordination; Jenny Salisbury training for LLM.

• Overseeing and discussing the service pattern for St Mary’s and planning for Christmas and Easter services.

• Discussing PCC governance and future training.

• Support for our Foundation Governors at Dunmow St Mary’s Primary School

• Receipt of accounts, financial reports, budget and stewardship reports

PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have regard to House of Bishops’ guidance on safeguarding children and vulnerable adults).

The PCC has been closely involved with and has supported the work of Connect 120 and several from our church have worked as volunteers for the project.

The PCC supported continued spiritual education through involvement with Churches Together in Dunmow, Home Groups, Lent and Advent Groups, Children’s Church and Messy Church.

The PCC maintained its close association with organisations in town including Churches Together in Dunmow and has overseen the work of the Creative Group in establishing and maintaining links with Dunmow and the wider community. PCC members also actively participate in Deanery Synod.

The PCC has maintained its support for a number of external charitable organisations, both through donations at Christmas Services and from general funds.

St Mary the Virgin Great Dunmow End of Year Financial Statements Year ending December 31st 2020

Finances 2020 - Executive Summary 2020 turned out to be a busy year. The re-ordering project came to fruition, we moved some £150,000 from our cash reserves into the church of England Investment Fund, and of course we faced the many challenges thrown up by coronavirus. Thanks to the generosity and hard work of many church members and others, we finished an incredibly difficult year with an almost exact balan￿ of income and expenditure. On behalf of the PCC a huge thank you to all those who helped. How coronavirus affected the finances Coronavirus adversely affected income in many ways via.. Collections in church The cantellation of fund-raisin8 events. in particular Coffee, Cake and Chatter and the Countess of Warwick Show The suspension of a 'physital' Outlook and the subsequent loss of advertisin8 revenue Pause in bookings for St Mary's Room and St Marfs Centre Postponement of weddings and the changed arrangements for funerals. Taken together all of these threatened a fall in income of some £5.OCQ per rnonth. The PCC took action during April and May to mitigate some of the impacl via sensible c05t reduttions and a letter to church members outlining the challenges we faced and appealing for their continued support, particularly in the face of the drop in collections. We were also helped from lune onwards by the reductlon in our parish share of some £2.(m￿ pei month (this is the normal reduction for a vacancy and is triggered 12 months after the old incumbent leaves). In August, with our cash in hand at the bank still reducing. and with the added costs of replacing the flooring in the south aisle, the PCC agreed to withhold £4.8￿ of Sha￿ spread over four months Iseptember to December). By the autumn, thin85 picked up somewhat- Church services Te5umed lalbeit with restricted attendance and temporarily as it turned outl Outlook resumed and advertisin8 income recovered in spectacular style We agreed a way forward with St Marvs Nursery to re-open St Mary's Room and generate some rental income, whilst supporting them and their children and parents Fund-raising got up and runnin& helped enorniously by the concerts organised in the church car parks. Finally, as it became clear that we would end the year in a much healthier position than we envisaged at the half-way point. the PCC agreed to make good the £4,800 in parish share that had earlier been withheld.

The PCC agreed the following Charity donations- 0 3 Christmas charitie5 o Food Bank o Tear Fund o CHESS o Faith in Action o World Vision Christian Aid o Children's Society o CMS £400 £4(Kl £800 £300 £300 £2LN)O.

Commentary on the Flnanclal Ststements Over the full year, we are showin8 a surplus of £20. This is qulte remarkable in a year when we have faced many challenges. As well as paying the balance on the re-ordering project Ichoirs, which we knew about and was fully funded), we had the unexpected challellges of coronavirus and the major repair work to the flDor in the north aisle. Income ha5 fallen by some £12.6CQ from 2019, but this headline hides a lot of what has happened. o Income from our halls, Outlook and PCC fees fell by about £ 12,750. o The timing of chair fund income was ieflected in a drop of £8.840 Ithis was fullv expertedl. o Income from collections and other activity from services fell by c. £6,500 including the tax we couldn't recover. o Regular giving from our congregation remained about the same (Standing orders, weekly envelopes), with about a third of those using weekly envelopes moving to standing orders. And we had one unexpectedly large bill. 0 £12,870 for the floor in the north aisle and all the associated work. 5t Mary's has rallied. o We have received large donation5 of close to £13,0(MJ, many in response to our letter in May last year. to help to keep us going when we had the prospect of a large deficit and with big bills to pay for the floor. o Fund ralsing has raised more than in 2019, a year when we had the benefit of a Countess of Warwick Show and 12 months of coffee. Cake ènd Chatter. Thank you to the many who sUPPOrted this. o The Outlook team have done a great lob recovering from the 3-month suspension, keeping advertisers on board in difficult times and the renewals rolled in in the 2 half. We found a way to accommodate the nursery in SMR. o The musical team have been hugely supportive, waivin8 fees whilst church services have been restricted. Keeping a sensible eye on costs when thing5 h￿e been difficult e.g. managing heating costs. Volunteers doing nearly all the churchyard maintenance in 2020. We received a legacy of £5.OLN). We received an additional £2,C￿0 in investment income as a result of re-balancing our cash assets Ifollowing a dÈci5ion at the January PCCI. At the beginnin8 of February 2020 we moved some £150.OCN) of cash assets into the Church of England Fund. We benefited las we expected tol from a reduction in our parish share contributions of c. £2,000 per month from May 2020 onwards.

Parish Church of St Mary the Wirgin, Great Dunmow Statetrnt of Financlal Aclivltles For the perlod from 01 January 2020 to 31 Oecember 2020 Tctsl Prly) ¥rfJlewes )fi78 1&10 25.685 11.m 12.701 38.401 15,B02 10.808 In¥tttrner¥ts 145 f42.646 155N¥ RaisiwL)ts 8ndI￿re0n th4niat4o&x41 cknor6w￿l1ur￿ 1,149 138. 11,307 151fv21 11a.817 14.631 12.642 2Y2n 129.148 12.gJ8 114ITJ 142h16 RJ,12n 162B 1480.4381 fAn5th889 on In￿￿ONI•ll¢* e&ns on re￿lU81(￿. 055ets. tr•ty8￿ 14Th) 1135 3A43 20,2 3143 2OAJB 21.815 20A43 37N 114457 41511 424 ,117 30S129 415.018 Approved on 14" April 2021 by.. Michael R Catherine Salmon Churchwarden Churchwarden 111 Atyl" 3)21 g.(fjJnl 1 Ll 1

Parfsh Church of St Aknythe Wwyin, lknt Dunnmy is of inco￿ and expendknre Selected perlod: 01 Januwy 2020 to 31 Decertw J)20 Total G•noral Doslgnat•d R•$trlct•d Endts￿￿t Thls ￿ar Last Oonatloni and l•ga¢l• 01(#M.Aonr￿1C5Wv bySTOGftAd 01￿.98￿Sh GWVJ (FI O101.F1anr￿d byerY 0101B-HnkenlcwGts 0102.TgxrBtw 240 37J 3.ul 3,420 6,492 8D49 15￿? 14.715 14,775 0102CF.TBxre(xAWBrt￿(￿IknrJ 02￿.LegaLle5 0251.Slandinyth rKAGft 3.487 0391C. Re￿A￿serI1[￿l￿h 1,3r2 0394C. $eA4r#wh D3gs.Va&sy(kn i￿k￿c￿￿￿ 0￿. ￿r￿ryI￿X)thr￿ s 2a11 212 177 102 102 12hg) 12,e6J 1,570 D491CF. ChrKffjd s￿￿￿h￿par￿1lkffi"￿ Dgn4¢lon• and l•qacl• Totals ion 1.810 92,418 90.038 Incom• from charltsbl• 4thhl•• L5101. kl811 rwts SF 0402. H811 rents S• 0403. P#ri5hlknaaa (404. FCC 0404cY.ch￿r 2.2FAJ 12.4gl 8.512 12.4 9.fJ)2 27 18.201 12.2T/ 74 27 In¢om• from ch•rllabl• •ctlvltl•• Total• 25.598 2S,685 38,401 Oth•r tradlng 4ctlvlll•• 750 0203. FurpJ ￿5[[￿jE￿n￿ 3.531 3,318 JA)7 3.X17 OWJl.Ea5Ytu￿rFIs 12c11-￿rth hire 27 Other tradlng actlvltl•¥ Totsl• 6,160 3.607 2,000 11,773 15,802 Investrnents 0301- knwesi 03O1CY.Chwrthp￿ irtBmt 5,014 37 112WI XQ17..32 an) 1 L12

Total G•n•fal Deslgnated Rostrl¢ted Endowrnent ThFs ￿ar Last svar 69 Investrrnnts Totals 2.529 9.837 335 12.701 10.808 and endowmènts (>and totals 122￿92 15.609 4,145 142,646 155,049 Exp¢nditure on: Islng lunrt• .FLYKI ￿SIr￿J￿￿ 1,149 lslnq lund Toto18 1,149 ExP•ndI￿re on chorltabl• •thltl•• 11M.Ch8fiithgAI￿j 1.046 72.068 2J87 2¢￿1.￿￿ arxJthanBry 61 2.742 61,382 2.742 2￿14.TrrM￿J lorgM X17 1.763 2LKJ3.th1(tr8nS Qvth 138 13 3.7 4A54 221 247 1.831 1.621 710 4217 10,845 4,tr23 4,012 2￿7. 1,104 5M7 S.687 10.SNfi 2011-SNC 3.972 2Mn 3.972 2.877 12.870 1.492 1i870 )I6-Qgstsith￿r4s￿wrt 5.878 324 414 107 729 2018.lJurth b￿L¥ 4Tr)).(urth offi Exp•ndltur• on charltabla actlvltl•• Tot•l• 113.$40 1,277 14.631 129.448 138.966 lJth•r •xp•ndltur• 11642 12.e42 1009) 371 146 Oth•r ex￿ndIt￿r Ttstsl$ 336 12.642 12,998 11.307 Expondiwrn &and Iota 113￿76 1397 27.273 142,446 151.422 112 AFffl"I XQ17..32 2 d2

Parfsh Churti ofst Pknry the W¥gin. Great DunnN)w Baknce Sheel deialled 3111212020 3111212019 Flxod assats )1".C Kcts 01 0.01 37,491.76 15,624A3 3X)n) 15fft9A5 14,194.14 62,742m 75.97tIAII 62,943A4 157,53&YJ 82,742.1 fA,924.40 60,829A2 9112.￿￿ &)knFth"cknJO)1J ¥aY).' L￿T￿rnI ￿lF Total Flx•d 412.643.95 242,099.82 Current a•￿ts 12,Q44.73 6,512.14 6,85223 1,137.75 223AM 42,C613 41,S78.11 5.101 19.9)4.99 32,gJ2fi5 S91 84554 7.96129 1.1391KJ 3.739A3 4,241111 JM. Fthc. L1￿¢￿￿110702B5IB 9103.. 81is 9104.. Fth¢ccIArtreLk915YJJID 91C6." lknrnl LkY t￿Il07T4 91ceA R68oTh•(K¥773485 9110. 8￿*￿X%XrI 7.112.79 3.gJ9.76 1.ICn.C6 9.078.99 3.CN.76 305n7 9112.. 9113". Bdlnrws 6.137AI 4310A2 4.510A2 18%) Totsl Currnnt aM•¢• 49.333.64 190,975.25 Ll•bllltl•s 17,161.70 8b75.52 17.161.70 8,819.S2 I12A4￿12)￿ 7..33 Py 1 d2

NBI knt surplus (deficit 445,017.89 424,559.55 R•s•r¥•s 3J).19 426fi21.01 (zrffjt.481 20258.15 3,627.56 399.116h1 21.81528 Total R•￿1¥•$ 445.017.89 424.$59.55 Ropresented ty Funds 38,87524 26423 93,WS8 46.423.44 29,285ffi 238,2&5A8 P£skn"E 114.457n9 42.SPIJA4 4W17Jg 42￿￿55 112 Arm"1 XY217'.33 2 d2

Notes to the Financial Statements for the yeaf endlng 31" December 2020 These finantial statements have been prepared on an accruals basis in accordanee with current Church Accounting Regulations and in accordance with the current Statement of Recommended Practice Accounting and Reporting by Charities ISORP 20151. l. Funds Accountin Unrestrlcted funds- general funds which can be used 4or PCC ordinary puiposes. Deslgnated funds- monies set aside by the PCC for specific future projects or purposes. Restrlrted fund5- al income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or legacy.. bl donation5 or grants received for a specific objective or inviled by the PCC for a Specific object. The funds may only be expended on that specific object for which they were given. Endowment fut)ds- funds the capital of which must be maintained; only income arising from the investment of the endowment may be used.. either as festricted or unrestricted funds depending upon the purposes sèt out in the original endowment. The endowment funds shown In the balance sheet used to include the Dunmow Estate which is not under the control of the PCC. The income from them all is paid to the Fabric and Churchyard fund accounts. Following an agreement with our independent examiner and the Chelmsford DBF we have removed the Dunmow Estate from the accounts. The Dunmow Estate has its own charity number and is filed separately with the Charity Commissioners. 2. Paid rRe During the year, the PCC used a self-employed Director of Muslc and a Musical Assistant and a cleaner, all self-employed. Due to personal Circumstances and coronavirus, the self-employed churchyard gardener was not able to complete any hours in 2020. Instead, the work was performed by volunteers. The musical team waived their fees from quarter 2 2020 onwards Isome were re-couped via the 8overnmenVs coronavirus relief scheme for the self-employed we believe) when music in church was elther disallowed or very restricted). The arrangement with the cleaner was temporarily changed from September 2020. Hours were reduced from 6 hours per week to 2 hours while St Marfs Nursery took responsibility for the cleaning of St Marfs room. This arrangement supported the nursery iri hal'ing sole use of SMR and provided them with the control that was necessary under coronavirus guidelines. The church administrator is employed by the PCC and has opted to enrol with the Church Workers Pension Fund (see note 4 for more detail) administered by the Church of England. No employer National Insurance contributions are due as the administrator salary falls below the threshold for qualification. All rates of renumeration are renewed annually and were increased by the change in CPI from November 2018 to November 2019 and are maintained at least the minimum living waRe.

The total paid out for all these se￿ice5 in 2018 was £12.601 including both pension contributions and payroll costs due to the 010￿$e for the administrator. 3. Assets Fixed As5ets-Tan8ible fixed asset5 comprise the 2 halls owned, maintained and used by the PCC. Original cost for St Marvs Room was £330 and the building cost of St Mar*s Centre in 1991 was £62,742. Investments are stated at market value on the balance sheet date and valuations of shares are at December 31, 2020. Grant5 and donations are accounted for when paid over or when awarded where the award creates a binding obligation on the PCC. 4, Church Worker5 Pensi CWPF The PCC of St Mary the Virgin Great Dunmow partlcipates in the Pension Builder Scheme section of CWPF for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the schemes separately from those of the Employer and the other participating employers. The Church Workers Pension Fund has a section known as the Defined Benefits Scheme, a deferred annuity section known as Pension Builder Classic and a cash balance section known as Pension Builder 2014. The Pension Builder Scheme of the Church Workers Pension Fund is made up of two sertions, Pension Builder Classic and Pension 8uilder 2014, both of which are classed as defined benefit schemes. Pension 8uilder 2014 Is a cash balance scheme that provides a lump sum that member5 Use to provide benefits at retirement. Pension contributions are recorded in an account for each member. This account may have bonuses added by the Board before retirement. The bonuses depend on investment experience and other factors. There is no requirement for the Board grant any bonuses. The account, plus any bonuses declared, is payable from members, Normal Pension Age. There is no sub-division of assets between employer5 in each section of the Pension Builder Scheme. The scheme is a multi-employer scheme as described in Section 28 of FRS 102 as it is not possible to attribute the Pension Builder Scheme's assets and liabilities to specific employers. This means that contributions are accounted for as if the Scheme were è defined contribution scheme. The pensions costs charged to the SOFA in 2020 amount to £714.31. For the Pension Builder 2014 sertion, the valuation revealed a surplus of £1.8m on the ongoing assumptions used. There is no requirement for deficit payments at the current time. The legal structLtrè of the scheme is such that if another employer fails, The PCC of St Mary the Virgin Great Dunmow could become responsible for paying a Share of that employerfs pension

Independent exmiDer's report to tbe PCC of St M4ry'& Great Dunmow I report on the accounts of the PCC for the year ended 31 December 2020. which are set out on the attached pages. Respeetiv¢ responsibilities of the PCC and the exgminer The charity's truste¢s consider that an audit is not required for this Year under section 14412) of the Charities Act 2011 (the 2011 Act) und that an Independent examination is needed. Ii is my resp)nsibility to Examine the accounts under section 145 of the 2011 Act. Follow procedures laid down in the general directions given by the Charity Commissioners srttion 145(5Xb) of the 2011 Acl; and Slate whether particular matters hav¢ conie lo my attention. Basis of IndependeDt Examinen StatemeoL My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includL"s a review of ihe accouniingy records kept by the Charity and a comFwison of the accounts presented with those records. It also includes ¢onsid¢rdtion of any unusual items or disclosures in Ihe a¢¢ounts. and seeking explanations from ihe management committee concerning any such matters. The prwedures undertaken do not provide all the evtdence that would be required in a full audit. and consequently I do not express an opinion on the accounts. Independent exxmin¢r'$ 3ll¢tycnt In connection with my examination. no matter has come to my atlention: (i) which gives me reiwnable ￿U$¢ to believe that in any material rcspecl ihe quirem¢nis to keep accounting records in accordance with s.130 of the 2011 Acl; or to prepare accounls, which accord with these accounting records have not been met; or {2) to which. in my opiniorL allention should be drawn in order to enable a proper understandin8 of e accounts to ￿ reached. Ray Joy. I Putter Court Braintree 01376812929 Rayjoy I C&btopenworld.com

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Ind¢pendeDt examiner'y report to the PCC of St Mry'& Great Dunmow I report on the accounts of the PCC for the year ended 31 Decemkr 2020, which ar¢ sel out on the attached pages. Resp¢etive responsibilities ofthe PCC and the exminer The charity's Irustees consider thai an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an Inde￿IdeTht examination is needed. It is my responsibility to Examine the accounts under section 145 of the 2011 Act: Follow procedures laid down in the general directions given by the Charity Commissioners section 14515)(b) of the 2011 Act: and State whether particular matt¢rs have come io my atlenlion. Basis of Independent Examiners Ststement. My examination was carried out in accordance with the General Directions given by the Charily Commission. An examinalion includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It a150 includes consideration of any unusual ilems or disclosures in the accounls. and ekingy explanations from the managyemenl Lommittee concerningi any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an opinion on the accounts. IDdepeDden¢ examiDer's statement In connection with my examination, no matter has come to my attention: (i) which gives me reasonable cause lo believe that in any material respect the requirements lo keep accountingi records in accordance with s.130 of the 2011 Act: or to prepare accounts, which accord with these accounting records have noi been met; or (2) to which, in my opinion. attention should be drawn in order to enable a proper undeTStandin8 of e accounts to be reached. Date Ray Joy. I Putter Court Braintree 01376812929 [e-mail]