**Shilbottle Community Hall Ltd** _(A company limited by guarantee)_ Annual Report Report and Financial Statements For the Year Ended 31 December 2020 _Charity number 1129088 Company number 06817532_ ## **Shilbottle Community Hall Ltd** _(A company limited by guarantee)_ ## **Financial Statements For the Year Ended 31 December 2020** ## **Contents** Legal and Administrative Information Annual Report of the Management Committee 2020 Financial Report and Accounts 2 ## **Shilbottle Community Hall Ltd Report of the Management Committee for the year ended 31 December 2020** The Management Committee presents its directors’ report and audited financial statements for the year ended 31 December 2020 ## **Reference and Administrative Information** **Charity Name:** Shilbottle Community Hall Ltd **Charity registration number:** _1129088_ **Company registration number:** _06817532_ ## **Registered Office and operational address** : Shilbottle Community Hall Grange Road Shilbottle Alnwick Northumberland NE66 2XH ## **Management Committee** Mr G Edmunds Chair Rev. D Cant Vice Chair Mrs G Bray Treasurer Mr A Mackay Mrs D Mackay Mrs M Knox (resigned 1-9-20) Mrs J Verity (resigned 1-9-20) Mrs S Fenwick (resigned 1-9-20) Mr R Nolan (resigned 3-2-20) ## **Member Groups** North East Area Welfare Committee of the Coal Industry Social Welfare Organisation, Shilbottle Bowls Club, Shilbottle Football Club, Shilbottle Over 60's Club, Shilbottle Women's Institute, Gateway Church Northumberland, Parish Church of St. James, Shilbotel, Recreational Art Group, Shilbottle Parent and Toddler Group, Senior Youth Group, Junior Youth Group, the Clooties Group, the Monday Club, Amicale Hery Shilbottle Association, Over 50s Keep Fit Class ## **Company Secretary** Mrs G Bray ## **Auditors** - Lucid Accountants and Business Advisors Ltd Lee Moor Business Park Alnwick **Bankers** - Lloyds Bank, Bondgate Within, Alnwick 3 ## **Structure, Governance and Management** ## **Governing Document** The organisation is a charitable company limited by guarantee, incorporated on 12th February 2009 and registered as a charity on 8th April 2009. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. ## **Recruitment and Appointment of Management Committee** The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. There shall be a minimum of three and a maximum of twelve people on the Management Committee elected by and from the membership at the Annual General Meeting of the Company, but with a maximum of one representative from each member organisation. The Management Committee may at any time fill casual vacancies on the Management Committee by co-option. Co-opted persons may but need not to be members of the Company, provided that at no time shall the number of persons co-opted under this article number more than one-third of the Management Committee. All members of the Management Committee give their time voluntarily and received no benefits from the charity. ## **Organisational Structure** Shilbottle Community Hall Ltd has a Management Committee of up to 12 members who meet monthly and are responsible for the strategic direction and policy of the charity as well as the day to day running of the Hall. At December 31[st] 2020 the Committee has five members from a variety of User Groups with a variety of skills. 4 ## **Responsibilities of the Management Committee** Company law requires the Management Committee to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is not appropriate to assume that the company will continue on that basis. The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Members of the Management Committee** Members of the Management Committee, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 3. In accordance with company law, as the company’s directors, we certify that: - so far as we are aware, there is no relevant audit information of which the company’s auditors are unaware; and - as the directors of the company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant audit information and to establish that the charity’s auditors are aware of that information. ## **Our Aims and Objectives** ## **Purposes and Aims** Our charity's purposes as set out in the objects contained in the company's Memorandum of Association are to: • for the benefit of the inhabitants of Shilbottle, in the County of Northumberland and surrounding areas "the area of benefit" without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants; • to establish or secure the establishment of a community hall and to maintain and manage the same either alone or in partnership with others in furtherance of these objects. 5 ## **Ensuring our work delivers our aims** Each year we review our objects and activities to ensure that what we are doing meets the objects of the charity. In reviewing the year, it helps us focus on what we need to do in the coming year in order to further our aims, encourage other groups to use the Hall and consider what fundraising events we need to run. The User Groups also have opportunities to feedback their thoughts and suggestions through quarterly meetings with members of the Management Committee. ## **The focus of our work** Our main objectives for the year were to continue to encourage further groups to use the Hall, seeking to make the Hall as widely available to local residents as possible and to consider a variety of fundraising events to bring in extra revenue. We also focused on continuing to iron out the building problems we have encountered, ensuring the building is safe for all users and in great condition for the coming years. Due to the COVID pandemic, our focus switched to survival! ## **How our activities deliver public benefit** ## **Who used and benefited from Shilbottle Community Hall?** A wide range of groups of people have used the Hall during the first quarter of 2020, involving a wide age range, men and women, people with disabilities and different ethnic backgrounds providing a range of opportunities for learning, social interaction, and recreation and leisure pursuits and thus enhancing the lives of those taking part. The groups, many of which are members of Shilbottle Community Hall Ltd, were: Over 50s Keep Fit, Carpet Bowls Club, Recreational Art Group, Mini’s Youth Club (4-8’s) Squid Squad (Junior Youth Group) (9-13s), Senior Youth Group (13-19s), Badminton Group, Shilbottle Parent and Toddler Group, Gateway Church Northumberland, Shilbottle W.I., Over 60s, St. James Church, AMICALE, the Clooties Group, Yoga Workshops, Shilbottle and Hampeth Mutual Aid, the craft group, Gateway into Life, WEA Crochet course, a children’s party, a fundraising event for the local hospice, the Local History Group and The Training Cabin. Bookings dramatically decreased in March 2020 due to the COVID crisis. From May, Shilbottle and Hampeth Mutual Aid ran the community shop from the Hall, providing food for those in need in the village and giving the opportunity for others to get food during the pandemic without having to travel out of the village. We did also manage a couple of months out of lockdown from September to November where the Keep Fit group, Yoga classes, an Art class, the badminton group, the Training Cabin, and a Bingo session could take place. We are grateful for the support of these groups. 6 The Youth provision in the village stopped due to the pandemic. We also lost the Youth Development Worker through resignation. Our second youth worker went on maternity leave. It is hoped she will return later in 2021 to reinstate the youth work. We did manage to have a visit from Father Christmas for the children of the village just before Christmas. Grant funding enabled us to give a gift to each child who came along a present. ## **What fundraising events have we run?** Due to the pandemic, our fundraising opportunities have been small. Over 2020 we managed to hold 3 quiz evenings, three bingo sessions, 2 coffee mornings and a concert given by “Cloudberries”. This obviously meant that our takings from fundraising events was much lower than budgeted for. All these events are run by volunteers and supported by a range of people whether involved at the Hall or not. ## **What grant funding have we secured and for what?** We have secured several grants through the year to enhance the activities of the charity and to ensure our survival through the pandemic. We were granted money: - to finance our part-time Youth Workers for the village - to help fund the Shilbottle and Hampeth Mutual Aid shop - from the government to enable the Hall to keep going during the pandemic ## **How have we maintained and managed the facilities?** Despite the pandemic, Shilbottle Community Hall required ongoing maintenance during 2020. A thorough maintenance and fire risk assessment was carried out in the summer. Health and safety signs were updated, along with COVID signage and hand sanitiser stations. The paving was re-laid around the outside of the building to ensure no trip hazards and bike racks were installed in the transformed bin compound. Various areas of the building were repainted or had paintwork touched up including the Grange Room and the foyer and entrance area. We have got on top of the weeds around the building and in the turbine compound again, and continue to maintain the Wind Turbine and continue to hope this will help reduce our utility bills. A small amount of vandalism occurred during the year, but this was rectified immediately, and we obtained the support of the police who agreed to drop in on the building when passing and hence, maintain a presence. Our ongoing responsibilities include the maintenance of the emergency lights, alarm and fire equipment, the gas boiler, the ground source heat pumps, the Lightning Protection system for the building, PAT testing, gutter clearance, and the upkeep of the fabric of the building. We also had the five-year fixed electrics test carried out. 7 ## **Contribution of Volunteers** Shilbottle Community Hall is managed, maintained, and run by a strong team of volunteers. The Management Committee oversees all the bookings and activities at the Hall, are the main key holders and organise and help run the majority of the fundraising activities. It is supported by a large number of volunteers who help run events and put on fundraising activities of their own and a number of them are also key holders helping with the opening and closing of the building through the week. We are indebted to all of these people and recognise we could not function and fundraise without them. ## **Carrying out our Plans in the Future** We continue to listen to the user groups to inform the development of the facilities and will look to canvas the community re the provision in the future. The pandemic has obviously had an effect on the building usage. We are looking at how we can encourage more of the community to use the building once lockdown ends. The Shilbottle and Hampeth Mutual Aid Shop has attracted people into the building who have rarely, if ever, used the building in the past, and we hope to build on this to ensure the usage of our facilities increases as we come out of lockdown. COVID restrictions are at the forefront of our plans to ensure the building is COVID secure going forward, giving the public confidence that it is safe to use the facilities. We aim to restart our fundraising events as soon as practically possible to ensure we are financially secure going forward. In 2021, we are handing over the oversight of the Youth and Children’s’ work to a new charity, Shilbottle Children’s and Young People’s Project (SCYPP), so that they can promote the work across the village in a more proactive way. All youth grants still held by Shilbottle Community Hall will be passed to them to fulfil the reason for the grants. Also going forward, we are looking to strengthen the Management Committee both in skills and numbers to enable us to take the Hall forward with a more diverse group of trustees. ## **Financial review** ## **Overview** Shilbottle Community Hall was well supported over the last year, for the time it was able to be open. We were able to obtain grants from the government schemes, without which we would have struggled financially. Going forward we need the continuation of support and hard work of our user groups, so we can be confident that the hall will continue to be a resource for the whole community and have the financial capability to provide more events and opportunities for the community to come along to. Revenue wise, we made a slight loss in 2020, the overall accounts showing we have, as a company, without taking the grants into consideration, made a revenue loss of £1,067. As 8 a company overall, we made a small profit of £3245 due to receiving the COVID support grants from the government via Northumberland County Council. ## **Principal Funding Sources** Shilbottle Community Hall's income is usually mainly from the room hire fees paid by the User Groups and bookings from parties and outside groups, plus the fundraising events we run, but in 2020, our main income came from the government COVID support grants. The 200 Club also continued to bring in some extra funding alongside our annual fundraising events. ## **Reserves Policy** The Management Committee has examined the charity’s requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds held by the charity should be at least three months of the expenditure, but with the uncertainty of regular group income and changes in fuel bills, we are aiming to have six months reserves. Budgeted expenditure for 2021 is £21,659 and therefore the target for three months reserves is £5415 in the general funds. The target for six months reserves is £10830. The reserves are needed to meet the day to day expenditure requirements of the charity and the Management Committee are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. At the end of 2020, the general funds had £12,716 in them, giving us six months buffer going into 2021. The strategy is to continue to build reserves through normal revenue surpluses, to enable us to consider future plans for the Hall and build reserves for any building maintenance that may arise. ## **Auditors** Lucid Accountants and Business Advisors Ltd were re-appointed as the charitable company’s auditors during the year and have expressed their willingness to continue in that capacity. This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small entities. Approved by the Management Committee on August 5[th] 2021 and signed on its behalf by Mr Gethyn Edmunds (Chair) 9 ||Shilbottle Community Hall Ltd.
CompanyregNo.6817532|Shilbottle Community Hall Ltd.
CompanyregNo.6817532|Shilbottle Community Hall Ltd.
CompanyregNo.6817532|Charity No
(if any)|1129088|**CC17a**| |---|---|---|---|---|---|---| ||Annualaccountsforthe period|||||| ||Period start date|01-Jan-20|**To**|Period end
date|31-Dec-20|| |||||||| |**Section A**|**Statement of financial activities**|||||| |**Recommended**
**categories by activity**
**Details of own**
**analysis**
Note
**Incoming resources (Note 3)**
**Incoming resources from**
**generated funds**
Voluntary income
S01
Activities for generating funds
S02
Investment income
S03
**Incoming resources from**
**charitable activities**
S04
**Other incoming resources**
S05
S06
**Resources expended (Notes 4-8)**
**Costs of Generating Funds**
Costs of generating voluntary
income
S07
Fundraising trading costs
S08
Investment management costs
S09
**Charitable activities**
S10
**Governance costs**
S11
**Other resources expended**
S12
S13
S14
S15
S16
S17
S18
S19
S20
S21
**_Total funds carried forward_**
**Total funds brought forward**
**_Net movement in funds_**
**_Net incoming/(outgoing) resources before_**
**_transfers_**
Gains and losses on investment assets
Gains and losses on revaluation of fixed assets
for the charity’s own use
**Other recognised** **gains/(losses)**
**_Net incoming/(outgoing) resources before_**
**_other recognised gains/(losses)_**
**Gross transfers between funds**
**_Total resources expended_**
**_Total incoming resources_**||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05||||| |||||-|-|| |||234|-|-|234|302| |||4,691|-|-|4,691|12,963| ||||-|-|-|-| |||4,126||-|4,126|26,297| |||12,969|5,041|-|18,010|-| |||22,020|5,041|-|27,061|39,562| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||21,316|-|-|21,316|19,134| |||263|-|-|263|256| |||1,508|729|-|2,237|27,376| |||-|-|-|-|-| |||-|-|-|-|-| |||23,087|729|-|23,816|46,766| |||(1,067)|4,312|0|3,245|(7,204)| |||0|0|0|0|0| |||(1,067)|4,312|0|3,245|(7,204)| |||||||| |||0|0|0|0|0| |||0|0|0|0|0| |||(1,067)|4,312|0|3,245|(7,204)| |||(6,414)|(144,765)|0|(151,179)|(143,975)| |||(7,481)|(140,453)|0|(147,934)|(151,179)| CC17a (Excel) 29/10/2021 1 ## **Section B Balance sheet** |**Fixed assets**
**Tangible assets (Note 9)**
**Investments (Note 10)**
**_Total fixed assets_**
**Current assets**
**Stock and work in progress**
**Debtors (Note 11)**
**(Short term) investments**
**Cash at bank and in hand**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year (Note 12)**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year (Note 12)**
**Provisions for liabilities and charges**
**_Net assets_**
**Funds of the Charity**
**Unrestricted funds**
**Restricted income funds (Note 13)**
**Endowment funds(Note 13)**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Note
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20|**Unrestricted**
**funds**
**£**
F01|
**Restricted**
**income**
**funds**
**£**
F02|**Endowment**
**funds**
**£**
F03|**Total this**
**year**
**Total last**
**year**
**£**
**£**
F04
F05|**Total this**
**year**
**Total last**
**year**
**£**
**£**
F04
F05| |---|---|---|---|---|---|---| |||1,020,000|-|-|1,020,000|1,022,000| |||-|-|-|-|-| |||-|-|-|-|-| |||1,020,000|-|-|1,020,000|1,022,000| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||36,040|-|-|36,040|28,662| |||36,040|-|-|36,040|28,662| |||||||| |||5,150|-|-|5,150|2,947| |||||||| |||30,890|-|-|30,890|25,715| |||||||| |||1,050,890|-|**-**|1,050,890|1,047,715| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||||||| |||1,050,890|-|-|1,050,890|1,047,715| |||||||| |||22,969|||22,969|4,608| |||-|||-|-| ||||13,071||13,071|23,242| |||||-|-|-| |||||||| |||22,969|13,071|-|36,040|27,850| |||||||| |||Signature||Date of
approval
Print Name||| |||||Gillian Bray||29-Oct-21| |||||||| CC17a (Excel) 29/10/2021 2 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: - Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with* Accounting Standards; or ✓ Financial Reporting Standards for Smaller Enterprises (FRSSE); - and with the Charities Act. - [** except for the following]. _**Give details in this box if a different standard has been followed.**_ - -Tick as appropriate: - if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”; - if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick - “Financial Reporting Standards for Smaller Enterprises (FRSSE)”. ** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes. ## **1.2 Change in basis of accounting** There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. _**Give details in this box of any material changes that have been made.**_ ## **1.3 Changes to previous accounts** No changes have been made to accounts for previous years. _**Give details in this box of any material changes that have been made.**_ CC17a (Excel) 29/10/2021 3 **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** _**This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.**_ **INCOMING RESOURCES** |**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:| |---|---| |**resources**|• the charity becomes entitled to the resources;| ||• the trustees are virtually certain they will receive the resources; and| ||• the monetary value can be measured with sufficient reliability.| |**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income)| |**related expenditure**|the incoming resources and related expenditure are reported gross in the SoFA.| |**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional| ||entitlement to the resources.| |**Tax reclaims on donations**|Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to| |**and gifts**|which they relate.| |**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.| |**performance related grants**|| |**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the
amount actually realised.| ||Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or| ||distributed by the charity.| ||Gifts in kind for use by the charity are included in the SoFA as incoming resources when| ||receivable.| |**Donated services and**|These are only included in incoming resources (with an equivalent amount in resources| |**facilities**|expended) where the benefit to the charity is reasonably quantifiable, measurable and| ||material_._The value placed on these resources is the estimated value to the charity of the| ||service or facility received.| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.| |**Investment income**|This is included in the accounts when receivable.| |**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from| ||revaluing investments to market value at the end of the year.| **EXPENDITURE AND LIABILITIES Liability recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. **Governance costs** Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. **Grants with performance** Where the charity gives a grant with conditions for its payment being a specific level of service **conditions** or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. **Grants payable without** These are only recognised in the accounts when a commitment has been made and there are **performance conditions** no conditions to be met relating to the grant which remain in the control of the charity. **Support Costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## **ASSETS** **Tangible fixed assets for use** These are capitalised if they can be used for more than one year, and cost at least £500. **by charity** They are valued at cost or a reasonable value on receipt. **Investments** Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. **Stocks and work in progress** These are valued at the lower of cost or market value. **POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE** CC17a (Excel) 29/10/2021 4 ## **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of incoming resources - UN-RESTRICTED** _**Incoming resources may be further analysed if this would help the reader of the accounts.**_ |**Investment income**
**Activities for generating**
**funds**
**Incoming resources from**
**charitable activities**
**Voluntary income**|**This year**
**Last year**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**
**Analysis**| |---|---|---|---| ||Donations|234|302| |||-|-| ||**Total**|234|302| ||||| ||Use of Facilities|4,691|12,963| ||Welfare Draw||| ||**Total**|4,691|12,963| ||||| ||Bank interest||| ||**Total**
|-|-| ||||| ||Fund Raising|1,472|6,189| ||
Youth Work|-|2,287| ||200 Club|1,667|1,573| ||Highlights|-|1,925| ||FIT|987|-| ||New Grants||| ||Other|-|1,597| ||**Total**||| |||4,126|13,571| ||||| ||Covid-19 Grant Income|12,969|-| ||**Total**
**Grand Totals**||| |||12,969|-| |||**22,020**
**26,836**|| **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of incoming resources - RESTRICTED** ## _**Incoming resources may be further analysed if this would help the reader of the accounts.**_ |**Investment income**
**Activities for generating funds**
**Incoming resources from**
**charitable activities**
**Voluntary income**|**This year**
**Last year**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**
**Analysis**| |---|---|---|---| ||Donations||| |||-|-| ||**Total**|-|-| ||||| ||Use of Facilities|-|| ||Welfare Draw|-|| ||**Total**|-|-| ||||| ||Bank interest|-|| ||**Total**
|-|-| ||||| ||||| ||The Key||1,057| ||
UK Youth|3,744|| ||Awards for All (Chandi)||3,120| ||
Community Foundation-High Sherriff||-| ||
Community Foundation-Beamish||912| ||
St James Gift|297|| ||NCT Youth Worker||16,800| ||SHMA|1,000|| ||**Total**
**Grand Totals**|5,041|21,889| |||**5,041**
**21,889**|| CC17a (Excel) 29/10/2021 6 ## **Section C Notes to the accounts (cont)** ## **Note 4 Analysis of resources expended - UN-RESTRICTED Resources expended may be further analysed if this would help the reader of the accounts.** |**Charitable activities**
**Governance costs**
**Investment**
**management costs**
**Costs of generating**
**voluntary income**
**Fundraising trading**
**costs**|**Analysis**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**| |---|---|---|---| |||-|-| |||-|-| ||**Total**|-|-| ||||| ||Salaries||| ||Advertising, Printing & Stationery|24|108| ||
Insurance|1,883|1,890| ||Cleaning/Waste Disposal|1,692|2,239| ||Equipment Expensed
fittings
|65|590| ||

Rates|247|807| ||Depreciation|2,000|2,000| ||Music/TV Licence|805|988| ||Fundraising|859|1,690| ||Maintenance|6,972|513| ||Electricity/Gas|5,925|4,707| ||Telephone & fax
|845|758| ||
Subscriptions||275| ||Other Legal &professional||| ||Miscellaneous||126| ||**Total**|21,316|16,691| ||||| ||Bank Charges|71|64| ||Accountants Fee
|192|192| |||-|-| ||**Total**|263|256| ||||| ||Youth Services||2,217| ||Art Workshops||| ||200 Club
|1,200|1,200| ||What's on|308|746| ||Highlights||1,336| ||Lendrum Loop
||361| ||||| ||||| ||**Total**|1,508|5,860| ||||| |||-|-| |||-|-| ||**Total**|-|-| ||**Grand Totals**|**23,087**
**22,807**|| CC17a (Excel) 29/10/2021 7 **Section C Notes to the accounts (cont)** ## **Note 4 Analysis of resources expended - RESTRICTED Resources expended may be further analysed if this would help the reader of the accounts.** |**Fundraising trading**
**costs**
**Investment**
**Management Costs**
**Charitable activities**
**Governance costs**
**Costs of generating**
**voluntary income**|**This year**
**Last year**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**
**Analysis**| |---|---|---|---|---| ||||-|-| ||||-|-| ||||-|-| ||**Total**||-|-| |||||| |||||| ||The Build|||| ||Contingent liability re building works|||| |||||| ||**Total**||-|-| |||||| |||||-| |||||-| ||||-|-| ||**Total**||-|-| |||||| ||Community Fund (Lloyds)|||300| ||
Lendrum Loop||586|| ||
Community Foundation|||-| ||Youth Grant Exp
|||6,421| ||
The Key Fund||43|207| ||
High Sherriff|||| ||
SHMa||100|| ||YW: Barbour Foundation|||141| ||NCCYS-PSB|||210| ||NCT|||| ||NCT 2019-20|||16,680| |||||| ||||-|-| ||**Total**||729|23,959| |||||| |||||| |||||| |||||| ||||-|-| ||||-|-| ||**Total**||-|-| ||**Grand Totals**||**729**
**23,959**|| ## **Section C Notes to the accounts (cont)** ## **Note 5 Support Costs** ## _**Please complete this note if the charity has analysed its expenses using activity categories and has support costs.**_ |**_support costs._**||||| |---|---|---|---|---| |**Support cost type**|**Fundraising activity**
**£**|**Charitable Activity**
**£**|**Governance Activity**
**£**|**Total Cost**
**£**| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| |**Total**|-|-|-|-| ## **Note 6 Details of certain items of expenditure** ## **6.1 Trustee expenses** _**Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid, please enter ‘None’ in the appropriate box(es).**_ |**Number of trustees** **who were paid expenses**
**Nature of the expenses**
**Total amount paid**|**This year**|**Last year**| |---|---|---| |||| |||| ||**£**|**£**| ## **6.2 Fees for examination or audit of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es).**_ |**_appropriate box(es)._**||| |---|---|---| |**Other fees (for example: advice, consultancy, accountancy**
**services) paid to the independent examiner or auditor**
**Independent examiner’s or auditors' fees for reporting on the**
**accounts**|**This year**
**£**|**Last year**
**£**| ||198|192| |||| CC17a (Excel) 29/10/2021 9 ## **Section C Notes to the accounts (cont)** ## **Note 7 Paid employees** _**Please complete this note if the charity has any employees.**_ ## **7.1 Staff Costs** |**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Total **
**Gross wages, salaries and benefits in kind**
**The parts of the charity in which the**
**employees work**
**7.2 Average number of full-time equivalent employees in the year**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**|**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Total **
**Gross wages, salaries and benefits in kind**
**The parts of the charity in which the**
**employees work**
**7.2 Average number of full-time equivalent employees in the year**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**|**This year**
**£**|**Last year**
**£**| |---|---|---|---| ||||| |||-|-| |||-|-| |||-|-| ||||| ||**nt employees in the year**|**This year**
**Number**|**Last year**
**Number**| ||**Fundraising**|-|-| ||**Charitable Activities**|-|-| ||**Governance**|-|-| ||**Other**|-|-| ||**Total **|-|-| ## **7.3 Defined contribution pension scheme** _**Please complete if a defined contribution pension scheme is operated.**_ **Brief details of the scheme** **The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end** ||**This year**|**Last year**| |---|---|---| ||**£**|**£**| |||| |||| |||| CC17a (Excel) 29/10/2021 10 ## **Section C Notes to the accounts (cont)** ## **Note 8 Grantmaking** _**Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.**_ ## **8.1 Total value of grants** |**8.1 Total value of grants**|**8.1 Total value of grants**||| |---|---|---|---| |**Purpose for which grants made**||**Grants to**
**institutions**
**Total amount £**|**Grants to**
**individuals**
**Total amount £**| |||-|-| |||-|-| |||-|-| |||-|-| |||-|-| |||-|-| |**_Total_**||**-**|**-**| |**£**
**_If the charity’s accounts are prepared on the “activity basis” please give details of any support cost_**
**_associated with grantmaking. Please enter “Nil” if the charity does not identify and/or allocate support_**
**_costs._**
**Support costs of grantmaking**
**8.1 Grantmaking costs**
**_If the charity has made grants to particular institutions that are material in the context of its grantmaking_**
**_please give details of the institution supported, purpose of the grant and total paid to each institution_**
**_listed. Sufficient information should be given to provide a reasonable understanding of the range of_**
**_institutions supported._**
**8.3 Grants made to institutions**|||| |**Names of institutions**|**Purpose**||**Total amount of**
**grants paid £**| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| |**_Total grants to institutions_**|||**-**| CC17a (Excel) 29/10/2021 11 **Section C Notes to the accounts (cont)** ## **Note 9 Tangible fixed assets** _**Please complete this note if the charity has any tangible fixed assets**_ ## **9.1 Cost or valuation** |Balance brought
forward
Additions
Revaluations
Disposals
Transfers *
Balance carried
forward|**Freehold land**
**& buildings**
**£**|**Other land &**
**buildings**
**£**|**Plant,**
**machinery**
**and motor**
**vehicles**
**£**|**Fixtures,**
**fittings and**
**equipment**
**£**|**Payments on**
**account and**
**assets under**
**construction**
**£**|**Total**
**£**| |---|---|---|---|---|---|---| ||1,020,000|-|-|20,000|-|1,040,000| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||1,020,000|-|-|20,000|-|1,040,000| ## **9.2 Accumulated depreciation and impairment provisions** |****Basis**
**** Rate**
Balance brought
forward
Depreciation charge
for year
Impairment provisions
Revaluations
Disposals
Transfers*
Balance carried
forward
Brought forward
Carried forward
**9.3 Net book value**|SL or RB|SL or RB|SL or RB|SL or RB|SL or RB|SL or RB| |---|---|---|---|---|---|---| ||0|||10%||| ||-|-|-|18,000|-|18,000| ||-|-|-|2,000|-|2,000| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|20,000|-|20,000| |||||||| ||1,020,000|-|-|2,000|-|1,022,000| ||1,020,000|-|-|-|-|1,020,000| ## **9.4 Revaluation** ## _**If any fixed assets have been revalued please give details of the valuer and method of valuation**_ _* The "transfers" row is for movements between fixed asset categories._ _** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction._ CC17a (Excel) 29/10/2021 12 ## **Section C Notes to the accounts (cont)** ## **Note 10 Investment assets** ## _**Please complete this note if the charity has any investment assets.**_ ## **10.1 Fixed assets investments** |**Add/(deduct):**net gain/(loss) on revaluation
Carrying (market) value at beginning of year
Carrying (market) value at end of year
**Add:**additions to investments at cost
**Less:**disposals at carrying value|**£**| |---|---| ||-| ||-| ||-| ||-| ||-| ## _**Please provide below:**_ **10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03.** ## **10.3 A breakdown of the income from investments agreeing with SOFA row S03.** |**Investments in subsidiary or connected undertakings and companies**
**Analysis of investments**
**Other investments**
**Total**
**Investment properties**
**Securities not listed on a recognised Stock Exchange**
**Cash held as part of the investment portfolio**
**Investments listed on a recognised stock exchange or held in common**
**investment funds, open ended investment companies, unit trusts or other**
**collective investment schemes**|**10.2**
**Market value at**
**year end**
**£**|**10.3**
**Income from**
**investments for**
**the year**
**£**| |---|---|---| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ## **10.4 Material investment holdings** **If any single investment is material in terms of its value (for example represents more than 5 per cent of the value of the charity’s total investments) please provide details.** ## **Investment held** **Market Value** CC17a (Excel) 29/10/2021 13 ## **Section C Notes to the accounts (cont)** ## **Note 11 Debtors and prepayments** ## _**Please complete this note if the charity has any debtors or prepayments.**_ |**Analysis of debtors**
**Trade debtors**
**Amounts due from subsidiary and associated**
**undertakings**
**Other debtors**
**Prepayments and accrued income**
**Total**
|
**Amounts falling due**
**within oneyear**|
**Amounts falling due**
**within oneyear**|**Amounts falling due after**
**more than oneyear**|**Amounts falling due after**
**more than oneyear**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ## **Note 12 Creditors and accruals** _**Please complete this note if the charity has any creditors or accruals.**_ **12.1 Analysis of creditors** |
**Loans and overdrafts**
**Trade creditors**
**Amounts due to subsidiary and associated**
**undertakings**
**Other creditors**
**Accruals and deferred income**
**Total**|**Amounts falling due**
**within oneyear**|**Amounts falling due**
**within oneyear**|**Amounts falling due after**
**more than oneyear**|**Amounts falling due after**
**more than oneyear**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||-|-|-|-| ||-|-||-| ||-|-|-|-| ||-|-|-|-| ||5,150|2,947|-|-| ||5,150|2,947|-|-| ## **12.2 Security over assets** _**If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.**_ CC17a (Excel) 29/10/2021 14 ## **Section C Notes to the accounts (cont)** ## **Note 13 Endowment and restricted income funds** ## _**Please complete this section if the charity has any endowment or restricted income funds.**_ ## **13.1 Funds held** **Please give a brief description of any of the following type of funds held by the charity:** - **permanent endowment funds (PE);** - **expendable endowment funds (EE); and** - **restricted income funds, including special trusts, of the charity (R).** |**Fund**|**Name**|**Type PE, EE**
**or R**|**Purpose and Restrictions**| |---|---|---|---| ## **13.2 Movements of major funds** ## _**Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.**_ |**Fund names**|**Fund**
**balances**
**brought**
**forward**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---|---| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| |**Total Funds**|-|-|-|-|-|-| ## **13.3 Transfers between funds** _**Please give details of any transfers between funds.**_ **From Fund (Name) To Fund (Name) Reason Amount** CC17a (Excel) 29/10/2021 15 ## **Section C Notes to the accounts (cont)** ## **Note 14 Transactions with related parties** _**If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None” in the relevant boxes.**_ ## **14.1 Remuneration and benefits** _**Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.**_ |**Name of trustee or connected party**|**Legal authority (eg order,**
**governing document)**|**Amounts paid or benefit value**|**Amounts paid or benefit value**| |---|---|---|---| |||**This year**
**£**|**Last year**
**£**| ||||| ||||| ||||| ## **14.2 Loans** _**Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.**_ |**Due to trustees and**
**related parties**
**Due from trustees**
**and related parties**|**Name of trustee or**
**connected party**|**Legal authority**|**Amount owing**|**Amount owing**| |---|---|---|---|---| ||||**This year**
**£**|**Last year**
**£**| |||||| |||||| ## **14.3 Other transaction(s) with trustees or related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a trustee or related party has a material interest.**_ |**Name of the trustee**
**or relatedparty**|**Relationship to**
**charity**|**Description of the**
**transaction(s)**|**This year**
**£**|**Last year**
**£**| |---|---|---|---|---| |||||| |||||| |||||| CC17a (Excel) 29/10/2021 16 **Section C Notes to the accounts (cont)** ## **Note 15 Additional Disclosures** **The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.** CC17a (Excel) 29/10/2021 17 cHAR￿y C&MAVSSK)N Inde￿ndent examlneVs report on the accounts 31 )ec*•yKI &2• Charlty no {11 •nyl ty fftTnrf)frK1￿Y*endtrJ3l iJ/Z•lo b••l• (rf rnwl I rep(xt in respad of my •ygmiWion of th• Tn￿1 8￿nts ¢arrnd o Jor Mdoon 145 of the 2011 Acl aTrY in c•rrywwJ out my examination. I hm foMry*vJ •ll the apFlic•ble tlr•ction8 gr•Yn by th• Ch•rKy Commimion urthr aec1K￿ 14q5)(b) cl I￿ A IrKI•pond•nt IT￿ ch¥lty's gross exc•od6d £250.000 and l am quallfied to •x•mln•¢• •tat•m•nt uThJertake the exam1nalK￿ by b•wwJ a qualifi￿1 IT￿b¥ of lir￿1 Mm• ol ¥pptK4bkn Il*•J body]]. Delete [ I 8p(4K8b￿. (Mne to my attontKm in cannKthn with the WAnNn•t￿￿ {cthw tham th rf the Charttl•s Atx" c the accourts dbj not c¢Jmpty th8 •pplicabS0 TW￿r￿nts xKts aTrJ Repryts) Rogul•boro thon any wulr•m•rt ¥Ath •xamlnatlon lo ¥knkh att•)tion ohwld b• dr￿￿ rwt in onl¥ to •n*)l• a woper wthrstarvjiry ac¢wnts to b• r•￿. 819n•d: 2? N•n•: qu•lll¢thrf•l or both/ ACAA IER Oct 2018 (Y any): Si.'ctioii B Oisclosijrc Onty complete rf the examiner needs to hyhlKJrrt material matter3 of concern guiJanc• fcrf oxaminws). Gl¥• h•Y• brlof detallB ol any It•m• that th• •x•mln•r lo dl•cl(*•. IER Oct 2018