Parish of Bideford
Annual Report for 2021
Administrative Information
St Mary’s church is situated in Church Walk Bideford. It is part of the Diocese of Exeter within the Church of England. The correspondence address is St Mary’s House, 9 Church Walk, Bideford Devon.
PCC members who have served from 1[st] January 2021 until the date this report was approved are:
Team Rector Rev’d Claire Rose-Casemore Elected Members Ellie Doe – Hon Treasurer T eam Vicar Rev’d Marisa Cockfield Lorna Dorrinton – Pastoral Care Richard James Richard Holwill Other Ministers Rev’d Robin Pirrie Pam Howlett Rev’d Kevin Beer Pattie Morris Rev’d Alan Glover Maggie Murray Rev’d Chris Hutchins Nadine Pearce Chris Beechey (from Oct 2021) Sue Sparkes Churchwardens Ben Duhig John Emms (from Oct 2021) Ro Day (from April 2021) Michael Elliot (from Sept 2021) Sue Sparkes (to April 2021) David Bertie Deanery Synod Reps Steve Roberts Ro Day Lorna Dorrinton In attendance Debbie Crawford (Parish Administrator, Secretary)
Structure, Governance and Management
The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is registered with the Charity Commission under reference 1129064. Members of the PCC are either ex-officio, elected by the Annual Parochial Church Meeting, or co-opted in accordance with the Church Representation rules.
The PCC operates through a number of committees, which meet between full meetings of the PCC:
Standing committee This is the only committee required by law. It has the power to transact the business of the PCC between its meetings, subject to any directions given by the Council. Mission Committee Oversees relations with external mission and relief agencies and recommends allocations of grants to the PCC. Pastoral Care Takes responsibility for the organisation of pastoral care within the Parish. Committee
Objectives and Activities
Bideford Parochial Church Council has the responsibility of cooperating with the incumbent in promoting the ecclesiastical parish, the whole mission of the church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the parish church of St Mary’s and St Mary’s House.
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Church Attendance
There are 158 parishioners on the Electoral Roll, which was fully revised in 2021. Due to the exceptional circumstances again this year, the church has remained open but when open and with Covid regulations in force the average attendance for Sunday morning services was a little depleted initially with a regular attendance of some 50-60 members.
REVIEW OF THE YEAR
The PCC met 6 times during the year using Zoom online meetings, with an average of 80% attendance. We held our APCM online in April again using Zoom with 46 church members attending.
Our Rector, Claire, with the help of Robin, Marisa, Alan, Kevin and Chris, have coped well to maintain parish life. We continued to offer online services for some months after the church had opened. With the help of our churchwardens, and pastoral care volunteers St Mary’s has provided online resources, weekly telephone contact, a weekly newsletter, live services as well as social contact with most church members and our church office has remained open. Our Friday diner, for the homeless and vulnerable provided take away food packs and a welcome meet and chat service before the Diner could open regularly for sit down food. The Open the Book programme which covers most of the town’s Primary schools could not continue until the schools opened again. Bekah Tanton, our part-time Children Youth and Family team leader, continued Music Makers and Messy Church online, and then provided a smaller group version inside St Mary’s Church as soon as was allowed.
St Mary’s, always looking ahead to the future commenced a New 11.15 service “Encounter” in September. With a modern approach it is aimed at the young people and families in the community. The uptake has been most encouraging. To facilitate the new service our traditional communion service has moved to an earlier time of 9.30am.
Looking at MAP, our Mission Action Plan, which sets out our priorities for a 5-year period and gives focus to our work, continues each year reporting to the PCC. The general outcome, even in these difficult times, is encouraging.
Our Appeal “Equipping St Mary’s for the 21[st] Century” saw the completion of the disabled access which has improved the visual aspect of the church entrance and is much appreciated by all who use it.
Our Home and Overseas Mission committee met twice in the year on Zoom, and completed the distribution of 2021 funds.
The PCC wishes to thank all who have helped with the extra commitment of adhering to control measures, cleaning the church and ensuring the safety of church members throughout the Covid-19 pandemic. Our Volunteers numbering some 38 have also contributed greatly to the overall well-being of St Mary’s and we thank them wholeheartedly.
FINANCIAL REVIEW
With the revised regulations for activities and services at St Marys and whilst still adhering to a careful approach with all Covid-19 regulations, financially St Mary’s suffered during this year but with increased regular donations, a wonderful appeal from The Rev Claire we rallied and raised over £26,000 in one off donations, we are so very grateful to the parishioners who continued to give their generous support financially. The new online donate button on our website was not so successful this year however, the Parish Giving Scheme has grown significantly throughout this year with 12 new members joining. The
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difficulty with the collection of cash, cheques and envelopes continues and all members were urged to use the contactless unit when in church, and either set up a standing order or join the Parish Giving scheme.
Total receipts on ordinary unrestricted funds for the year were £180,807 and are detailed in the financial statements. £137,135 was spent to provide Christian Ministry from St Mary’s church, including the contribution to the common fund (which largely provides the stipends and housing for the clergy). The net result is an increase in income over expenditure of £43,672.
Although our usual annual fundraising activities have been very curtailed again this year, members of the PCC did make significant efforts for personal fundraising and managed to raise over £2,900, plus the added donations from Rev Claire’s appeal of some £26,000, a crowdfunding appeal to repair the church clock raised some £12,438 and with the added income from the Listed Places of Worship (DCMS) government grants of some £4,588 we have managed to come through this year well and have increased our reserves.
Going Concern
The pandemic has impacted the income for St Mary’s for 2021. However, the PCC has reviewed budgets and forecasts for income and expenditure for 2022 along with available reserves and is reassured about the financial stability of the parish.
RESERVES POLICY
It is the PCC policy to utilise restricted funds wherever possible and to maintain unrestricted funds of at least £25,000. The balance at the end of this year is well within this figure.
Restricted funds have decreased to £19,228 and the current balance on the 21[st] Century Fund now stands at £11,039.
SAFEGUARDING POLICY
The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have regard to the House of Bishop’s guidance on Safeguarding children and vulnerable adults).
Approved by the PCC on 14 March 2022 and signed on its behalf by:
Claire Rose-Casemore (Chair)
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BIDEFORD PAROCHIAL CHURCH COUNCIL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| Note INCOMING RESOURCES Voluntary income 2(a) Activities for generating funds 2(b) Income from investments 2(c) Church activities 2(d) Total Incoming Resources RESOURCES EXPENDED Church activities 3(a) Cost of generating voluntary income 3(b) Governance costs 3(c) Total Resources Used NET INCOMING/(OUTGOING) RESOURCES BALANCES BROUGHT FORWARD AT 1 JANUARY |
Unrestricted Restricted Endowment Funds Funds Funds £ £ £ |
TOTAL FUNDS | TOTAL FUNDS |
|---|---|---|---|
| 2021 £ |
2020 £ |
||
| 169,154 15,520 - 760 - - 10,893 - |
184,674 760 - 10,893 |
159,557 785 135 4,952 |
|
| 180,807 15,520 - |
196,327 | 165,429 | |
| 136,745 22,010 - 390 - - |
158,755 390 - |
200,896 390 - |
|
| 137,135 22,010 - |
159,145 | 201,286 | |
| 43,672 (6,490) - 93,441 25,718 - |
37,182 119,159 |
(35,857) 155,016 |
|
| BALANCES CARRIED FORWARD AT 31 DECEMBER | 137,113 19,228 - |
156,341 | 119,159 |
BALANCE SHEET AT 31 DECEMBER 2021
| BALANCE SHEET AT 31 DECEMBER 2021 | ||
|---|---|---|
| Note TANGIBLE FIXED ASSETS 6 CURRENT ASSETS Debtors 7 Short Term Deposits 8 Cash at Bank and in Hand Total Current Assets LIABILITIES : AMOUNTS FALLING DUE WITHIN ONE YEAR NET CURRENT ASSETS NET ASSETS FUNDS Unrestricted Restricted 9 TOTAL FUNDS |
2021 £ |
2020 £ |
| 70,000 | 70,000 | |
| 13,969 8,550 66,047 |
7,683 8,550 37,027 |
|
| 88,566 (2,225) |
53,260 (4,101) |
|
| 86,341 | 49,159 | |
| 156,341 | 119,159 | |
| 137,113 19,228 |
93,441 25,718 - |
|
| 156,341 | 119,159 |
Approved by the Parochial Church Council on 14 March 2022 and signed on its behalf by - Claire Rose-Casemore (Chairman) Eleanor Doe (Treasurer)
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BIDEFORD PAROCHIAL CHURCH COUNCIL
NOTES TO THE ACCOUNTS
1 ACCOUNTING POLICIES
Basis of preparation
The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations’ “true and fair view” provisions, together with FRS102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP(FRS102)).
The financial statements have been prepared under the historical cost convention.
Incoming Resources
| Recognition of income | These are included in the Statement of Financial Activities (SOFA) when: |
|---|---|
| 1. the PCC becomes legally entitled to the use of the resources; | |
| 2. and inflow of economic benefit is probable; and | |
| 3. the monetary value can be measured with sufficient reliability | |
| Fundraising costs | Funds raised from events and trading activities (e.g. a fete, a garden party or sales of books |
| and magazines) are reported gross in the SOFA – i.e., before any related costs that may have | |
| been deducted from the gross proceeds | |
| Grants and donations | |
| Grants and donations are included in the SOFA when any pre-conditions preventing their use by | |
| the PCC have been met. For collections and planned giving this is when the funds are received. | |
| Gift Aid Tax claims, etc., | Gift Aid and other tax claims are included in the SOFA at the same time as the cash donations to |
| on cash donations | which they relate. |
| Volunteer help | The value of any voluntary help received is not included in the accounts but is described in the |
| trustees’ annual report. | |
| Rental income | Rental income from lettings is recognised when the rental is due. |
| Investment income | This is included in the accounts when receivable. |
| Expenditure and Liabilities | |
| Liability recognition | Liabilities are recognised as soon as there is a legal or constructive obligation and settlement |
| is probable and quantifiable. | |
| Grants payable without | These are recognised in the accounts when a commitment has been made externally and |
| performance conditions | there are no pre-conditions still to be met for entitlement to the grant which remain within the |
| control of the PCC. | |
| Assets | |
| Consecrated and | In so far as consecrated and benefice property of any kind is excluded from the statutory |
| benefice property | definition of “charity” by Section 10(2) (a) and (c) of the Charities Act 2011 such assets are |
| not capitalised in the financial statements | |
| Moveable church | As insufficient cost information is available these items are not capitalised, but are included in the |
| furnishings | Church’s inventory. |
| Tangible fixed assets | These are capitalised if they can be used for more than one year, and cost at least £1,000. |
| for use by charity | They are valued at cost. Depreciation is calculated to write off the capitalized cost of fixed |
| assets less their currently anticipated residual fair value over their estimated useful lives as | |
| follows: | |
| • Land & Buildings Nil * | |
| • Audiovisual System 5 years | |
| * No depreciation is provided on buildings as the currently estimated residual value of the | |
| properties is not less than their carrying value and the remaining useful life of these assets | |
| currently exceeds 50 years, so that any depreciation charges would be immaterial. | |
| Short term deposits | These include cash held on deposit either with the CBF Church of England Funds or at the |
| bank. |
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BIDEFORD PAROCHIAL CHURCH COUNCIL
NOTES TO THE ACCOUNTS
| 2 INCOMING RESOURCES 2(a) Voluntary income Planned Giving Gift Aid donations yellow envelopes Income Tax Recoverable Other planned giving Collections (open plate) at all services Grants Donations, appeals etc Legacies 2(b) Activities for generating funds Printing services 2(c) Income from Investments Interest 2(d) Income from church activities Fees for weddings and funerals Concerts, NSpecial services Lettings etc |
Unrestricted Restricted Endowment Funds Funds Funds £ £ £ |
TOTAL FUNDS | TOTAL FUNDS |
|---|---|---|---|
| 2021 £ |
2020 £ |
||
| 86,791 - 23,551 4,588 - 13,561 - 4,887 - 8,005 - 39,364 2,927 - 1,000 - |
86,791 28,139 13,561 4,887 8,005 42,291 1,000 |
91,300 23,819 6,612 7,212 8,500 22,114 - |
|
| 169,154 15,520 - |
184,674 | 159,557 | |
| 760 - |
760 | 785 | |
| 760 - |
760 | 785 | |
| - | - | 135 | |
| 6,584 - 4,274 - 35 - |
6,584 4,274 35 |
3,814 370 768 |
|
| 10,893 - - |
10,893 | 4,952 | |
| TOTAL INCOMING RESOURCES | 180,807 £ 15,520 - |
196,327 | 165,429 |
| 3 RESOURCES EXPENDED 3(a) Church Activities Missionary and Charitable Giving Church Overseas Missionary Societies Relief and Development Agencies Home Missions and other Church Societies Secular Charities Ministry - Common Fund Ministerial Expenses - Team Rector Stipendiary Curate Children's Workers Other Church Running Expenses Church Maintenance Upkeep of Services Organist's and Choirmaster's Fees St. Mary's House Running Expenses Telephone and Office exp Major Repairs & Improvements - St. Mary's Church Administration - Salaries Printing & Stationery etc 3(b) Cost of generating voluntary income Printing Costs 3(c) Governance costs |
Unrestricted Restricted Endowment Funds Funds Funds £ £ £ |
TOTAL FUNDS | |
| 2021 £ |
2020 £ |
||
| 2,400 - - 600 - 2,500 448 - 600 - |
- 2,400 600 2,948 600 |
4,750 3,500 6,933 2,000 |
|
| 6,100 448 - 78,000 - 1,354 - 174 - 1,480 - - 13,190 - 14,015 - 2,219 16 - 2,408 - 2,981 - 2,191 - 20,067 13,634 - 479 - |
6,548 78,000 1,354 174 1,480 - 13,190 14,015 2,235 2,408 2,981 2,191 20,067 13,634 479 |
17,183 78,000 611 55 6,225 250 16,663 5,706 2,251 775 3,817 1,057 53,049 13,674 1,580 |
|
| 136,745 22,010 - |
158,755 | 200,896 | |
| 390 - - |
390 | 390 | |
| 390 - - |
390 | 390 | |
| - - - |
- | - | |
| TOTAL RESOURCES USED | 137,135 22,010 - |
159,145 | 201,286 |
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BIDEFORD PAROCHIAL CHURCH COUNCIL
NOTES TO THE ACCOUNTS
4 STAFF COSTS
During the year 2021 the PCC directly employed an Administrator
Total staff costs are analysed as follows.
| Gross Salaries Employer's National Insurance & Pension Contributions Total |
2021 £ |
2020 £ |
|---|---|---|
| 12,944 968 |
18,887 656 |
|
| 13,912 | 19,543 |
Reimbursement of ministerial expenses is shown in Note 3 above. No other payments or expenses were paid to any other PCC member, persons closely connected to them or related parties.
5 RELATED PARTY TRANSACTIONS
During 2021 the PCC received approximately £17,499 in donations from trustees (PCC members) and their close relatives. The donors did not attach any conditions to their gifts which required the charity (PCC) to significantly alter the nature of its existing activities.
| 6 FIXED ASSETS FOR USE BY THE PCC Cost At 1 January and 31 December 2021 Depreciation At 1 January 2021 Charge for period At 31 December 2021 Net Book Value At 31 December 2021 Freehold buildings comprise St. Mary's House, 9 Church Walk, Bideford. |
6 FIXED ASSETS FOR USE BY THE PCC Cost At 1 January and 31 December 2021 Depreciation At 1 January 2021 Charge for period At 31 December 2021 Net Book Value At 31 December 2021 Freehold buildings comprise St. Mary's House, 9 Church Walk, Bideford. |
Freehold Buildings £ |
Audiovisual System £ |
Total £ |
|---|---|---|---|---|
| 70,000 | 22,955 | 92,955 | ||
| - - |
22,955 | 22,955 - |
||
| - | 22,955 | 22,955 | ||
| 70,000 | - | 70,000 | ||
| 70,000 | 70,000 | |||
| 7 DEBTORS Income Tax Recoverable Sundry Debtors Total |
2021 £ |
2020 £ |
||
| 8,532 5,437 |
3,730 3,953 |
|||
| 13,969 | 7,683 | |||
| 8 SHORT TERM DEPOSITS CBF Church of England Funds Bank Deposit Account Total |
2021 £ |
2020 £ |
||
| - 8,550 |
- 8,550 |
|||
| 8,550 | 8,550 | |||
| 9 ANALYSIS OF RESTRICTED FUNDS These funds are used in accordance with their designations. St Mary's General Fabric Equipping St. Mary's for the 21st Century St. Mary's Diner & UCAN Youth Work Diocesan Contactless unit Vestry Special Collections and concerts Clock Fund Balance |
Balance 1.1.2021 £ |
Incoming Resources £ |
Resources Used £ |
Balance 31.12.2021 £ |
| 11,915 569 3,176 15 - 659 9,384 |
6,866 50 5,550 3,054 |
848 £ 876 261 1,363 15 5,550 659 12,438 |
6,018 11,039 358 1,813 - - - - |
|
| 25,718 | 15,520 | 22,010 | 19,228 |
| 10 ANALYSIS OF NET ASSETS BY FUND Fixed Assets Current Assets Current Liabilities Fund Balance |
Unrestricted Restricted Endowment Funds Funds Funds £ £ £ |
Total £ |
|---|---|---|
| 70,000 - - 137,113 19,228 - (2,225) - - |
70,000 156,341 (2,225) |
|
| 204,888 19,228 - |
224,116 |
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INDEPENDEiYf EXAMINER'S REPORT TO BtDEFORD PCC I report on the accounts for the year cnding 31 December 2021 Nwhich a set out on pages 3 Respective responsibilities of the PCC and the IndepeDdent Examiner Thc m¢mbers of the PCC consider that no audit is required for this year under section 144(2} of the Charities Act 201 l and that only an independ¢nt examination is required. It is my responsibility lo: Examine the accounts under 145 of the 2011 Act Follow the pn)cedures laid down in the General Directions given by the Charity Commissioners under section 145 (5) 0)) olthe 2011 Act and State whether peculiar matters have come to my attcntion. Basiy of Independent Examiners Statement My examination was carried out in accordance with the General Dircctions given by the ChaTity Commission. An examination includes a review of the accounting records kept by the PCC and a comparison of the accounts presented with thos¢ records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanalions from thc PCC Concerning any such malters. The proccdurcs undertaken do not providc all the evidence that would be required in a full audil, and consequently I do not express an audit opinion on thc accounts. Indep¢ndent Examiner's Statement In connection with my ¢xamination, no mattffls have come to my altention: which give me re&80nable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act or pr¢par¢ accounis which accord with these accounting records have not been met 2. to which. in my opinion should be drawn in order to enable a Proper und¢rstanding of th accounts to be reached. NuJ7W. Martin Fishleigh FCA Mount Cottage, Mount PleasanL Westleigh Dated March 2022