2023-08-31-accounts - Clapham Pottery Limited

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CLAPHAM POTTERY Annual General Meeting 2023 - Minutes

Date & Time :

Friday, 13 October 2023 – 7pm - 9pm

Attendees: Trustees Lydia Latham (Chair), Kat Major (Treasurer), Tarka Cowlam (minutes), Rosemary Wilkinson, Ben Dickey, Tom Crane, Aideen Manson, Naomi Phillips, Michele Reilly, Aideen Manson and Michael Tucker,

Workers: Naine Woodrow (Co-ordinator), Rachel Carpenter (Admin Assistant/tutor), Rosa Botolozzo (Workshop Manager/tutor), Sara Barnes (Bookkeeper);

Tutors: Suleyman Saba, Sarah Williams, Verity Blakeman, Sarah Williamson, Liba Senior, Xanthe Maggs

Agenda

1 Welcome and apologies
2 Approval of minutes of previous meeting and matters arising
3 Chair’s report 2022/23
4 Treasurer’s report 2022/23
5 Workers’ reports: Co-ordinator's, Senior Tutors'
6 Nomination and election of officers and committee members
7 Health & Safety report
8 Any other business

1. Welcome and apologies

Lydia opened the meeting, welcoming all members. No Apologies. All present introduced themselves.

2. Minutes of the last meeting and matters arising

Last year’s minutes had been circulated prior to the meeting. Matters arising:

Accounts for 2022 finalised & sent to Company’s House. 2023 Accounts in progress. Members agreed to allow the finance committee to proceed with the accounts.
Following discussions, The Chair has looked at the way the Charity is governed & members are elected to the board. A new committee will be elected to discuss the governing documents.
The Risk register is still in progress.
The voting process to elect members will also be reviewed and is in progress.

The chair motioned to approve the Minutes of the last Meeting - approved unanimously by a show of hands.

3. Chair’s report (Lydia) - previously circulated. In summary:

Lydia thanked all for their hard work, support and commitment. The Risk Register was explained to the meeting, There is a commitment to review it on a regular basis. The Chair will convene a Board meeting in November to do this. One of the issues raised was compliance/governance. After a wide search a legal firm, with knowledge of Charity law, whose fees are not too high, has been identified. To keep costs low, a working group will be set up. Update to be given at the November meeting.

Action - Chair to convene Board meeting in November

4. Treasurer’s report 2021/2022 (Kat)

As the new treasurer, Kat introduced herself & explained how the accounts were in good shape, thanks to Matthew’s attention and how she would be doing things, slightly differently. Kat presented some figures; average income from an adult students is £492/yr and from a child is £275/yr. CP gave 923 hours of free tuition to disadvantaged and vulnerable groups. There was a discussion on fund raising ideas; donating pots for sale, approaching the student body for support again and ways to maximise the use of the building. Also about costs, such as an energy audit on the building.

Approval of the final 22/23 accounts will again be done by the finance committee. The overview is that CP is in a stable position. However, there could be a small deficit which needs to be considered.

Action: Finance Committee to finalise 2023 Accounts and look at alternative means to generate income.

5. Workers’ reports

Co-ordinator’s Report by Naine - previously circulated. In summary:

Covid still not over - need to be aware.
£2 pound for pound clay charge is being reviewed against clay costs.
Utilitiy contracts were successfully reviewed by Rachel but electricity costs had doubled
Art Therapy Group going well.
The mothers and daughters was run by Lauren and Sarah Copard - who have both left
All Adult classes are full. Sunday workshops are always full. Both classes are still quite cheap for participants compared to other local classes.
Heathbrook relationship for after-school classes still going strong.
Spire: Homeless charity - was well loved.
Duke of Edinburgh - done by Sarah, still hard work but good for the kids.
On-line booking system is being introduced
Acknowledged the Tutors: couldn’t do it without you - thank you

Children’s Classes by Sarah

Students came back enthusiastically.
Children’s parties are going well.
Progression system from hand building to glazing to throwing had been devised for the different age groups.
Some students stay on and mentor other students, lovely to see them blossom and lead other children. Some have gone onto study art at university
A number of children volunteer to help set up and pack up.

Tuesday and Wednesday adult evening classes by Suley

Clay register is making it easier.
Attendance good except for the summer term, were attendance drops off. Also challenging with the heat and pots drying out.
Suggested a new system to rehydrate pots.

Action: A tutor’s meeting will be set up to review this. As well as incidents of students' work going missing.

Wednesday day and Thursday adult evening classes by Rosa and Art therapy classes with Verity

Monday classes remain consistent - but Wed/Thurs a lot more changes therefore students are more needy.
Good to have change, as it changes the atmosphere.
Variety commented on how the students appreciated the good relationship, she and Rosa had.
Throwing Sunday: great - but need to review costs and perhaps charge extra for actually firing the pots or make it a practice session only with no facility to take home pots.
Extending the pottery sale of uncollected/unwanted pots was discussed

Family Workshops, Seniors and Families with children with special needs classes by Rachel

With the Seniors, all over 80, one of whom is blind, it’s challenging but great. Lauren has a special connection with Iris who is now 91. She is collected by Colin and returns on the train.
Children’s classes on Tuesday - all good.
Thursday teens/Sat kids/Thursday evening/Family workshop - all full and busy.
End of summer term, special needs with siblings - this tailed off but will come back in the future - not this term.

Art Therapy class by Verity

Continue to work with asylum seekers. Last year worked very well. They loved it. Great atmosphere. Very supportive. Came out of their shells by the end of the year, they made wonderful progress. They value what the classes provide.
Feedback from students has been positive. Their week goes by slowly, but in the group, time flies. They love working with clay.
The students are mainly refugees or have been trafficked, so suffer from high levels of trauma and associated issues. Their knowledge of English varies.
Women’s age range 20-60, from a wide variety of countries.
Very good relationship with clay - More often than not, they create something with food in mind.
The women appreciate the group and one woman, although of little means, and in difficulty, came at the end of term with a delicious feast (H&S aside), it was a great gesture of thanks and appreciation and a wonderful moment.

Raku Day - Michael reminded the meeting that the Raku event was held in September and very much enjoyed. The hard, arduous work of the tutors and assistants is greatly acknowledged.

Action: Naine to organise a workers' meeting (see above)

6. Nomination and election of officers and committee members

Note that this mechanism is subject to the legal/governance review - The following were elected unopposed:

Trustees: nominated by Naine, seconded by Tarka

Lydia Latham (Chair), Kat Major (Treasurer), Tarka Cowlam (minutes), Rosemary Wilkinson, Ben Dickey, Tom Crane, Aideen Manson, Naomi Phillips, Michele Reilly, Aideen Manson and Michael Turner,

Finance Committee Members

Kat Major, Naine Woodrow, Lydia Latham, Rosemary Williamson, Michele Reilly Nominated by Naine, seconded by Tarka.

7. Health & Safety Report

The H&S handout given to students had been updated. Tom: The H&S report needs updating, this is in progress.

8. Any other business

Ben - offered to make a film of the pottery; Naine suggested this would be too complicated.
Ben: Need to remind students of H&S - required in the Risk Assessment at the beginning of term - should include reminders such as: clean things thoroughly and the reason for it: particularly in summer term (such as wearing flip-flops), safety is a personal responsibility for you and those around you.
It was suggested that Naine does a meet and greet session with all classes to brief them on charitable activities and fund raising.

Meeting closed.

REGISTERED COMPANY NUMBEL. 05T79595 IEnsland and Wale8) Report of the Tn and Unaudlted Flrwielal Statements for the Year Ended 318tAugust 2023 aapham Potlery Llmited 8 Blandfield Road LA)ndon SW128BG

Clapham Pottery Limited, Contents of the Financial Statements for the yw ended 318t Au Pase Report of the Tru8tee8 Independent Examin&$ Report 3 to 4 Statement of Flnancial Activltle8 Balance Sheet 6 to 7 Note8 to the Flnandal Statements 8 to 15 Detalled Statement of FInancI Activiti 16to 18

Clapham Pottery Limited!

i Report of the Trustees ! for the year ended 31st Augus� 2023 I

The trustees who are also directors of the charity for the/purposes_ of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st August 2023. The trustees have adopted the provisio�s of Accounting and Reporting by Charities: Statement of Recommended Practice appliqable to charities preparing their accounts in accordance with the Financial Reporting St$dard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

• I STRUCTURE, GOVERNANCE AND MANAGEMENT . Governing document I: '. The charity is controlled by its governing document, a jdeed of trust, and constitutes a limited company, limited by guarantee, as defined by the <::ompanies Act 2006. I

REFERENCE AND ADMINISTRATIVE DETAILS 1 • 1 Registered Company number 05779595 (England and Wales)

Registered Charity number 1129048

Registered office 4a, Rectory Grove, Clapham, London SW40DZ

Trustees

T F Cowlam APA Manson LJ Mills M Reilly R J Wilkinson L Latham TCrame BG Dickey N Phillips Ms K Van den Brande (appointed 1.2.23) M Tucker (appointed 1.2.23)

Company Secretary

N Phillips

Pagel

aapham Pottery Limited Report of the Trustees,. for the year ended 31st August 2018 REFERENCE AND ADMINISTRATtVE DEfAIIS Independent Examiner The Decimal Place 8 Blandfield Road London SW12 8BG Approved by order of the board of t on ... . behaV by: and Sied on its L Latham. Trustee Page 2

Independent Examiner's Report to the Trttstee6 of Clapham Pottery Limited Independent examinerfs report to the tru8tee8 of Clapham Pottery Limited ('the Company,) I report to the drity trustees on my eXamitiOn of the accounts OE the Company for the year ended 31st August 2023. Responsibilities and basis of report As the charity'8 trustees of the Company (and also it& directors for the purposes 0£ company law) you are responsible for the Preparation 0£ the acrounts in accordan with the requiIemts of the Companies Art 2[[ ('the 26 Act). Having satssfied myself that the accounts 0£ the CompaThy are not required to be audited under Part 16 of the 26 Act and are eligAble for independent examinatio I report in respect of my examination of your charitys accounts as tarried out under Sedion 145 of the Charities Aci 2011 ('the 2011 Act?. In carrying out my examination I have followed the Directions siven by the Charlty Commission under &ction 145(5) (b) of the 2011 ACL Pase 3

Independent Examinee8 Report to the Trn8tee8 of aapham Pottery Limit Independent examin&s statement I have completed my examinatioTh I confirni that no matters have come to my attention in CODneetion with the examination giving rne cause to L]lève. accounting records were not kept in respttt of thJ Company as required by Section 386 of the 2LX)6 ACL. or the accounts do not accord with those records; or the accounts do not comply with the aoUntIng requirements of &rtion 396 0£ the 2Crf)6 Act other than any requirenwit that the accounts siv¢ a true and fair view which is not a matter considered as part of an independent examination. or the aceounts have not been prepared in aLTordance with the methods and prAnciples of the Statement of Recommended Prnctice for accounting and reporting by charities (applicable to charities preparin8 their accounts ' accordance with the Finanaal Reporting Standard applicable in the UK and Repu lic of Ireland IFRS 102)). I have no concerns and have Corne a0$$ no other matters in connection with the examination to whith attention should be thawn in thi8 leport in order to enable a PToper understandins of the accounts to be Teached. The Declmal Pla 8 Blandfield Road London SW12 8BG J..f...bU..atsL3 Page 4

for the year ended 31st August 21Y23 Funds INCOMING RFSOURCES Fund&" 30.1x4) 218 31 1 31 lneomlng re4ource# from eharltable ALrtlvllle&' Fotw cour8e8 ICU.6É6 81,468 1874 IIL144 111,144 114 RBSOURCES KKPENDED Colts of 8eneratin8 fund Operatin8 CL {exdudin8 dewedation) Staff COAts and materll• 17A29 67A52 20A03 17829 3333 70,785 13, 58,182 17.912 105284 3A52 3333 108h17 3A52 Depre¢latlon Tittl re8ource8 expended IL.736 3333 111(69 93J36 NET INCOMING RESOURCES (3333) 21,024 RECONCILL4TION OF FUNDS Total funds brought forv44rd 28&169 2667 314836 29312 FORWARD £157/ Q3J34 £413,911 £314,836 The notes on pages 8 to 15 form part o& these accounts Page 5

Balance Sheet 31st August %123 2023 Unrestricted Restricted" Total Total hmd funds funds FIXED ASSErs Ta-ngible assets 141554 I4154 145,006 CURRwf Assyrs Cash at bank and in hand 181,944 23J34 .' 205278 199204 CREDITORS Amounts falling due within one year 9 I32,1> 131921) {29,374) NET CURREwf ASSETS 149,OL3 ,25 ,. 17W7 169,830 TOTAL ASSEfs LESS CURRENr LIABILITIES 290577 ,23J34 . 313,911 314,836 NEf ASss 290577 J34 313.911 314,836 FUNDS Unrestricted funds Restricted fuJid8 10 290577 24234 288,169 26,667 TOTAL FUNDS 313,911 314,836 The charitable company is entitled to exemption from audit under Section 4T7 0£ the Companies Act for the year ended 31st August 2. The members have not required the company to obtain ali audit of its finaniial statements for the year ended 31st August 2023 in accordance with Section 476 of the Companies Act Page 6 continued.-

aapham Pottery Limxted Balance Sheet- continued 31st August 2013 The tTUStees acknowledge their responsibillties for (a) ensuring that the charitable company keeps accounb-ns reerjrds that comply with Sections 386 and 387 of the Companies Act 2(kn and, (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at end of eath year artd of its surplus or deficit for each fmancial year in accordance with the requir.ements of Sectkons 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financi statements, so far as applicable to the charitable company. These financial statements have been pwared in a rdan with the provisions applicable to charitable companies suEiect to the sma]I companies ree. The fina on... ststements were approved by the Board of Trust and authoTi6ed for i&8ue ttv......2u. u..).. and were sId on its behalf by.. L Latham. TnL8tee The notes forn part of these statements Page 7

Clapham Pottery Limxtéd Notes to the Flnan¢lal Statements for the year ended 318t Au8L8t 2023 STATUS The company was granted charitable status on 7t& April 2. As the company was not a charity in the previous year comparative figluEs have not been show ACCOUNnNG POLICIES Basis of preparing the financial 8tatements The financial statements of the charitable compary. which is a public benefit entity under FRS 102, have ten pwared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Stateknt of Recommended Practice applicable to charities preparin8 theii accounts In accordare with the Financial Reporting Standard applicable in the UK and Republie of Ireland (FRS 102) (effective January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Irel¥nd' and the Companies Act 2006. The financi statenients have been prepared undel the hi8toriol cost convention. Income All income is recolsea in the Ststement of Fa Activities once the charity has entitlement to the funds, it is probable that the knme will be received and the amount can be measured reliably. Expendxture Liabi]itie$ are re¢0u8ed as expenditUTe a8 800n ds there is a legal or constructive obligation cOnnIttin8 the dwity to that expendittte, it is probable that a transfer of economic berfIts will be requird in Settlement ' d the amount of the obligation can be measured reliably. Expenditure is accounte for on an aecrual8 basi8 and ha8 been dassifAed under headin83 that agsresate all cost related to the cate80ry. Where costs cannot be directly attributed to particular headings they. have been allocated to activities on a basis consistent wAth the use of resources. Tanglble flxed assets Depreciation is provided at the following annual rates in order to write off each a&t over its estimated useful life. Freehold propety 2% on cost Plant and mathinery 25% on cost Fixture$ and fittings - 25% on Cost Taxation The charity is exempt from corporation on its charitsble activitie8. Fund accounting Unrestricted funds can be used in aLr0rdar widi the charitable objectives at the discretion of the ttees. Page 8 continued...

Notes to the Financial Statementk- contlnued foz the year ended 31st August 2Lf23 ACCOUNTING POLICIES. continued Fund accollntlng There are no restricted funds held at any tinie during the year . Further explanation of the nature and purpose of each fund is included in the notes to the financ1 statements. Deposit account interest 31 218 RAISING FUNDS Raisln8 donation8 and legades 2023 2022 Support costs 17A29 13,990 NET INCOMVIEXPENDITURE) Net income/ (expendituTr) is stated after ch&r8ing/(crediting): 2022 Depreciation- owned assets 3,452 3,452 Page 9 continued...

Clapham Pottery Limited Notes to the Financial Statements - coniinued ffft the year ended 31st Ausust 2013 were no trustees, remuneration or oth& for the year ended 31st August 2023 nor for the year ended 31st Aug&t 2021 Trn8tees' expen8e8 There were no trustees, expenses paid for the year ended 31st August 2023 nor for the year ended 31st August 2022. COMPARATIVES FOR THE STATEMENT OF FINANaAL AcrivrnES Unrestricted Restricted fund knd Total funds INCOME AND ENDOWMENfs FROM Donation8 and legacies 30,000 Charitable actlvitles Pottery courses . 81,468 81,468 Investment income Other income 218 1874 218 1874 Total 30,(m 114560 EXPENDrruRE ON Raising funds ,68m9 72,172 Charitable activitie8 Fottery courses Support costs management 3A52 3A52 17,912 bo,203 3J33 93536 NET coMF/(EXPENDE) ,(5.6L3) 26,667 21,IY24 RECONCILIATION OF FUNDS Totsl funds brought forward 293812 Page 10 continued...

aapham Pottery Limit&d Notes to the Financial Statements- contiMued for the yÈar ended 31st August 2017 COMPARATIVES FOR THE STATEM OF FINANCIAL AITIEs . continued nrestricted Restricted Totsl fund fund funds FORWARD 288,169 26h67 31£&36 TANGIBLE FIXED ASSErs Freehold kant and propety niachinery fitting8 Totals COST At 1st Septetnber 2022 and 318t August 2023 ITr623 '17,706 191,929 DEPRECIATION At 1st September 2022 Charge for year 27*19 3A52 .17,705 I99 46,923 3,452 At 31st Ausu8t 2023 31,on 17,705 1599 50,375 NET BOOKVALUE At 31st Au8USt 2023 141552 141,554 At 31$t Ausust 2022 145 145.006 Page 11 continued...

aapham Pottery Limited Notes to the Financial Statements- ¢ontinued for the year ended 318t August 2023 CREDrroRS: AMOUNfs FALUNG DuEWTTH ONE YEAR 2023 2022 Trade creditors Accruals and deferred income 631 312 541 28,833 32,921 29J74 10. MOVEMENf IN FUNDS Net '.niovement At in funds 31.8.23 Atl.9.22 Unre8tr1cted fund8 General fund 2b8,169 2,577 Restrlcted fund8 Buildln8 fund 26ffi7 (3?) 23,334 TOTAL FUNDS 314,836 (925) 313,911 Net movement in funds, included in the above are ay follows: Incomin8 Resources Movement re¥ources . expended in funds Unrestrithd funds General hmd lil.144 (I(,736) Re8tr1¢ted funds Building fimd (3233) (3233) TOTAL FUNDS lill.144 11069) (925) Page 12 continue(L..

aapham Pottery Limited Note8 to the Financial StatemenÉs- continued for the year ended $18t August 2013 10. MOVEMEwf IN FUNDS . continued Comparatives for movement in funds Net movement At . in funds 31.8.22 'At 1.9.21 Unrestrirted funds General fund 9312 (5,643) 288,169 Restrlrted funds Buildin8 fund 26,667 26,667 TOTAL FUNDS 293,812 21,024 314836 Comparative net movement in funds induded in the above are as follows: Incoming Resour Movement resour expended in funds Unre8tr1cted £und8 Ceneral fimd (90,203) (5,643) Re$tricted fund Building £und (3233) 26,667 TOTAL FUNDS 1145&) (93536) 21,024 Page 13 continued...

Clapham Pottery Limite Notes to the Financial Statements Continued for the year ended 318t August 2023 10. MOVEMENT IN FUNDS- continued A cunent year 12 months and prior year 12 months combined position is as follows: Net ..inovement At in fund8 31.8.23 At 1.9.21 Unrestrlcted fumd8 General fund 293812 (3235) 290,577 Re8trirted fund8 Buildin8 fund 234 23,334 TOTAL FUNDS 29312 313,911 A current year 12 months and prAor year 12 months combined net movement in funds, included in the above are as follows: ¥oming Resour9 Movement resources . expended in funds Unre8tricted fund8 General fund 195,704 098,939) (3,) Restricted funds Building fund (6fi66) 23J34 TOTAL FUNDS 22g,704 (205,605) 20,099 Page 14 continued..

Notes to the Fmancial Statements- continTted for the year ended 31st Augyst 2013 11. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 31st AUgt 2023. Page 15

Clapham Pottery Limite Detailed Statement of FIzWla] Activitie8 for the year ended 31st August 2013 2023 Donation8 and legacie8 Gifts Donations Miscellaneous income 421 670 30,000 Investment Income Deposit account interest 31 218 Charitable aetlvitie8 Saturday pottery classe8 Home education Pound for pound 11,949 2,120 2,736 670 2,435 31191 28505 250 2,800 4,627 8,779 2,975 3,315 59 4,255 (1,272) 1730 1406 202 1,795 21,919 21,603 FamiIy workshop Adult evenins classes Adult day-time dasses Adult parties Adult Sunday Beginners . Sunday A&After school Half terni Throwing WOTkshop Master class Throwing Sunday Other courses (1800) 7,065 15,692 1650 4,535 803 4050 107,666 81A68 Other Income Rent received 1874 Total incomlng resouTce8 111,144 114560 This page does not forni part of the statutory finanaal statements Page 16

aapham Pottery Limited Detailed Statement of Flnancial Activities for the year ended 31st AUsLt 2023 2022 EXPENDITURE Other tradins activitie8 Purchases Freelance tutor fees 9,982 58,182 Support CO8ts Management Insurance Light and heat Telephone Sundrles Repair8 to equipment Property maintenance Refreshments Minor capital expenditure Computer consumables Rates & water rates Workshop organisation Cleaner Refreshments Bank charges Posta8e & carriase Travel paid for Art TheTapy students Subscriptions Entertaining Waste removal 2.040 4,695 1236 765 292 3,182 1,189 1492 3,037 1,763 26 61 430 982 Tbo 814 35 227 149 180 167 203 1.1 245 130 212 17A29 ,990 Other Depreciation 0£ freehold propety 3,452 3A52 Governance costs Accountancy fees Carried Eorward lJ92 lJ92 This page does not forni part of the statutory Eth'al *atements Page 17

Detailed Statement of Financiak ACtitie8 for the year ended 318t Augyst 20Z3 2023 2022 Governance costs Brought forward Administrator's fees Co-ordinator's fees Professional fees 1292 5280 7JOO 8,095 6,324 47CK) 17.912 Total resources expended 111069 J,536 Net (eXpendit(e1fiTrcorne (925) 21,024 This page does not forni part of the ststutory financial statements Pa8e 18