## _**WARDROOM MESS**_ ## _**HMS DRAKE**_ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **For Period** **1 September 2022 to 31 August 2023** **Registered Charity No. 1129025** ## **Trustees’ Annual Report and Comments** Wardroom Mess HMS DRAKE Charity Registered No: 1129025 Covering the Accounting Year: 1 September 2022 to 31 August 2023 Address: HMS DRAKE Devonport Plymouth PL2 2BG Governing Document: Constitution (Mess Rules) Objects: Promotion of the Military Efficiency and Operational Effectiveness of the Armed Forces by the provision of mess facilities to Commissioned Officers serving in the His Majesty’s Naval Base Devonport. Trustee: Brigadier M J Tanner OBE ADC Royal Marines Trustee selection method: Appointed as such by the Naval Secretary. Bankers: Lloyds Banking Group Royal Parade Plymouth Independent Examiner: Marianne Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG Activities and achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of espirit de corps. The mess put on a full social programme for its members providing very generous subsidies for social functions with profits from the bar and associate member subscriptions supplemented by the excess from uniformed subscription income. Financial Review: The net assets of the fund had fallen by £9.1K over the year. The main reasons were that function subsidies of £57.7K exceeded trading profits of £44.1K, but this was offset by military subscriptions exceeding running costs by £4.5K. The Wardroom was worth £719.4K including property totalling £567.9K. The fund had bank assets of £91.3K to cover current liabilities of £18.8K. Investment Selection Policy. None are held. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. This is set at £50K in a oneyear savings bond. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Small sports grants may be paid to mess members. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. Signature Signed on Original Name Brigadier M J Tanner OBE ADC Royal Marines Appointment Naval Base Commander and sole Managing Trustee Date 20 October 2023. ## **HMS DRAKE WARDROOM MESS FUND** ## **Charity Registration Number 1129025** ## **BALANCE SHEET** ## **31-Aug-23** _Note_ ## ASSETS |Fixed Assets
Mess Property
_7_
Investment Bond
Current Assets
Messbills
Misc Debtors & Prepayments
_8_
Bank Accounts
Cash & Floats
Bar Stock
Total Current Assets
LIABILITIES
Creditors
_9_
47 Cdo RM HQ Fund
VAT
Current Liabilities
Net Current Assets
Net Assets
Approved on 20 October 2023|567,890.00
£
_568,864.00_
_£_
50,000.00
£
_50,000.00_
_£_
617,890.00
£
_618,864.00_
_£_
25,013.27
£
_41,048.56_
_£_
3,516.25
£
_6,225.00_
_£_
91,295.68
£
_88,017.03_
_£_
1,062.93
£
_5,201.20_
_£_
282.88
£
_175.55_
_£_
121,171.01
£
_140,667.34_
_£_
18,094.39
£
_27,352.36_
_£_
471.17
£
_1,579.09_
_£_
1,140.29
£
_2,162.16_
_£_
19,705.85
£
_31,093.61_
_£_
101,465.16
£
_109,573.73_
_£_
**719,355.16**
**£**
**_728,437.73_**
**_£_**
Signed on Original
_31 Aug 22_|567,890.00
£
_568,864.00_
_£_
50,000.00
£
_50,000.00_
_£_
617,890.00
£
_618,864.00_
_£_
25,013.27
£
_41,048.56_
_£_
3,516.25
£
_6,225.00_
_£_
91,295.68
£
_88,017.03_
_£_
1,062.93
£
_5,201.20_
_£_
282.88
£
_175.55_
_£_
121,171.01
£
_140,667.34_
_£_
18,094.39
£
_27,352.36_
_£_
471.17
£
_1,579.09_
_£_
1,140.29
£
_2,162.16_
_£_
19,705.85
£
_31,093.61_
_£_
101,465.16
£
_109,573.73_
_£_
**719,355.16**
**£**
**_728,437.73_**
**_£_**
Signed on Original
_31 Aug 22_| |---|---|---| |||_618,864.00_
_£_
_109,573.73_
_£_| |||**_728,437.73_**
**_£_**| |||| Brigadier M J Tanner OBE ADC Royal Marines Sole Managing Trustee 1 DR-WR23BSZ.xlsBALANCE SHEET ## **HMS DRAKE WARDROOM MESS FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For year to 31 Aug 23** |_Note_
**Income**
Donations
Charitable Actvities
Investment Income
Total Income
_3_
**Expenditure**
Charitable Activities
Total Expenditure
_4_
Net Expenditure
Total Funds Brought Forward
Total Funds Carried Forward|2,500.00
£
171,224.31
£
391.72
£
174,116.03
£
183,198.60
£
183,198.60
£
(9,082.57)
£
728,437.73
£
**719,355.16**
**£**||_Previous Year_
_-_
_£_
_140,277.72_
_£_
_1.52_
_£_| |---|---|---|---| ||||_140,279.24_
_£_| ||||_162,366.98_
_£_| ||||_162,366.98_
_£_| ||||_(22,087.74)_
_£_
_750,525.47_
_£_| ||||**_728,437.73_**
**_£_**| 2 DR-WR23BSZ.xlsSOFAsum ## **HMS DRAKE WARDROOM MESS FUND** ## **Notes to the Accounts dated 31 August 2023** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice effective 2019 and the provisions of the Charities Acts. Significant policies adopted are: ## Incoming resources a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received. b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The fund receives no unpaid volunteer help. - e. Interest is included in the accounts when receivable. ## Expenditure and liabilities a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure. ## Assets a. Paintings, furniture, works of art, silver and books were valued by Bearnes, Hampton & Littlewood in June 2017. b. Depreciating fixed assets are capitalised if they can be used for more than one year and cost at least £100. They are valued at cost or a reasonable value on receipt. Depreciation is straight line over the estmated life of the item. Depreciation is not allocated to activity costs as the use is varied. c. Stocks are valued at the lower of cost or market value. ## **Note 2 - Investments** There are none. ## **Note 3 - Income** |_Donations_
CAF Grant - Bike Lockers
_Charitable Activities_
Mess Subs
Associate Subscriptions
Function Income
Faciliites Charges
Bar Profits
Christmas Raffle
Coffee
Stamp Commission
Napkin & Candle Sales
Bays Beer Sales
Misc & Amazon Credits Income
_Investment Income_
Bank & Bond Interest
**Total Income**|74,742.88
£
16,974.37
£
46,685.78
£
3,133.33
£
22,577.04
£
519.00
£
511.73
£
-
£
619.99
£
3,702.31
£
1,757.88
£|2,500.00
£
_-_
_£_
_70,998.71_
_£_
_15,985.70_
_£_
_29,119.92_
_£_
_3,285.00_
_£_
_18,906.29_
_£_
_-_
_£_
_706.39_
_£_
_56.00_
_£_
_396.09_
_£_
_112.90_
_£_
_710.72_
_£_
171,224.31
£
_140,277.72_
_£_
391.72
£
_1.52_
_£_
174,116.03
£
_140,279.24_
_£_
_Previous Year_| |---|---|---| 3 ## **Note 4 - Expenditure** |_Charitable Activities_
Operating Costs
Function expenses from tickets
Functions expenses from subsidy
Minor Function Expenditure
Bays Beer Cost of Sales
Bike Lockers (CAF Grant funded)
Xmas Raffle
Performing Rights
Insurances
Habitability
Art Fund
Newspapers & Periodicals
Internet
TV and Video
BACS
Gifts/Flowers
Trophy Hire
Napkins
Coffee
CAF Contribution
Mess Guests
Xmas Decs
Misc Expenses
Governance Costs
Examination of Accounts
Support Costs
Office Costs
Committee Costs
Card Charges
Depreciation & Write Off
Total Expenditure|46,685.78
£
57,722.83
£
2,558.89
£
2,310.32
£
2,500.00
£
6,699.00
£
1,709.73
£
1,675.68
£
2,922.13
£
136.00
£
6,539.87
£
16,817.99
£
9,939.68
£
4,411.94
£
1,639.65
£
305.33
£
33.12
£
2,426.71
£
2,000.00
£
799.64
£
7,669.80
£
-
£
950.00
£
162.58
£
36.00
£
956.93
£
3,589.00
£|_29,119.92_
_£_
_60,895.24_
_£_
_2,460.54_
_£_
_157.52_
_£_
_-_
_£_
_6,000.83_
_£_
_1,728.68_
_£_
_2,063.48_
_£_
_933.79_
_£_
_266.00_
_£_
_5,691.39_
_£_
_28,800.00_
_£_
_9,780.72_
_£_
_4,205.55_
_£_
_407.09_
_£_
_305.33_
_£_
_111.65_
_£_
_2,221.02_
_£_
_2,000.00_
_£_
_250.00_
_£_
_-_
_£_
_113.91_
_£_
_1,030.00_
_£_
_274.11_
_£_
_144.02_
_£_
_600.19_
_£_
_2,806.00_
_£_
183,198.60
£
_162,366.98_
_£_
183,198.60
£
_162,366.98_
_£_
_Previous Year_| |---|---|---| ## **Note 5 - Paid Employees** - a. The charity has no paid employees. ## **Note 6 - Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the sole Managing Trustee - b. There are no amounts due to or from the sole Managing Trustee 4 DR-WR23BSZ.xlsSOFAE **Note 7 - Tangible Fixed Assets - Property Account -** |Non-depreciating
Property
(over £1000)
As at 31 Aug 22
524,850
£
Additions
-
£
Depreciation
-
£
As at 31 Aug 23
524,850
£|Non-depreciating
Depreciating
Property
Property
Total
(under £1000 )
34,530
£
9,484
£
568,864
£
-
£
2,615
£
2,615
£
-
£
(3,589)
£
(3,589)
£
34,530
£
8,510
£
567,890
£| |---|---| ## **Note 8 - Miscellaneous Debts and Prepayments** |Accrued Bond Interest
Prepayments
Trafalgar Night
Insurance
TV Licences
Trophy Hire
PRS/PPL|60.00
£
649.25
£
820.00
£
265.00
£
178.00
£
1,544.00
£| |---|---| ||3,516.25
£| ## **Note 9 - Creditors** |PNIE
ESS Holding Account
Drake Services
ESS Retail
ESS Bar Sales (from Mess Bills)
PRNOA Functions
WOSR Mess
CAF Grant - Unspent
Crown Accommodation|950.00
£
2,145.58
£
143.99
£
928.26
£
540.20
£
84.04
£
184.87
£
500.00
£
12,617.45
£| |---|---| ||18,094.39
£| ## **Note 10 - Endowment of Retricted Income Funds** There are none. ## **Note 11 - Other Information** - a. The fund does not have any material commitments not provided for in the accounts - b. The fund has not given any guarantees to any third party that could be called on at the year end. ## **Note 12 - Declarations** a. The Trustee has not changed the year end date nor the length of the financial year. b. All the fund's operations are continuing operations and there were no discontinued operations. c. The fund has no marketable intangible assets. d. None of the funds functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets other than periodic professional. valuations of non depreciating assets. e. Items of non depreciating property which were not owned by the fund were previously removed from fixed assets, as were Trophy Centre loans and Drake's Sword which was on loan. f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet. 5 ## **Independent Examiner’s Report to the Trustee of the Wardroom Mess HMS Drake. Charity Registered No: 1129025** I report on the accounts of the Charity for the year ended 31 August 2023, which are set out in pages 1 to 5 and accompanying notes. ## **Responsibilities and basis report** As the charity’s trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and that an independent examination is needed. I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination; I confirm that no material matters have come to my attention which gives me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The accounts did not accord with the accounting records; or - The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed on Original M L Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG 20 October 2023