## _**WARDROOM MESS**_ ## _**HMS DRAKE**_ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **For Period** **1 September 2020 to 31 August 2021** **Registered Charity No. 1129025** ## **Trustees’ Annual Report and Comments** ||Wardroom Mess| |---|---| ||HMS DRAKE| |Charity Registered No:|1129025| |Covering the Accounting Year:|1 September 2020 to 31 August 2021| |Address:|HMS DRAKE| ||Devonport| ||Plymouth PL2 2BG| |Governing Document:|Constitution (Mess Rules)| |Objects:|Promotion of the Military Efficiency and Operational| ||Effectiveness of the Armed Forces by the provision of| ||mess facilities to Commissioned Officers serving in the| ||Her Majesty’s Naval Base Devonport.| |Trustee:|Commodore P Coulson ADC Royal Navy| |Trustee selection method:|Appointed as such by the Naval Secretary.| |Bankers|Lloyds Banking Group| ||Royal Parade| ||Plymouth| |Independent Examiner:|Peter NichollsMBE MAAT| ||5 Nursery Road| ||Havant| ||Hants PO9 3BG| |Activities and achievements|To have resources available for expenditure on| ||improvements to the quality of life, and the engenderment of| ||espirit de corps. But for Covid 19, the mess would have put| ||on a full social programme for its members providing very| ||generous subsidies for social functions with profits from the| ||bar and associate member subscriptions supplemented by the| ||excess from uniformed subscription income.| |Financial Review:|The net assets of the fund had increased by £27K over the| ||year. There were three main reasons:| - Grant income added £10.4K to the property assets. - • Civilian members’ subscriptions totalling £9.1K contribute to function subsidies but were not required this year as there were no mess functions. - Bar profits of £5.7K were not required for function subsidies. The Wardroom has a worth of £750K. However, this figure is deceptive as the bulk of the fund was represented by its large holding of artefacts and paintings valued at £567.6K **.** The fund had bank assets of £90.9K to cover current liabilities of £28.5K. Investment Selection Policy. None are held. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. This set at £50K in a one year savings bond plus an available bank balance of £62K. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Small sports grants are paid to mess members. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Public Benefit Statement This fund provides public benefit by assisting Service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. Signature Name Commodore P Coulson ADC Royal Navy Appointment Naval Base Commander and sole Managing Trustee Date 8 October 2021. ## **Independent Examiner’s Report to the Trustee of the Wardroom Mess HMS Drake** I report on the accounts of the Charity for the year ended 31 August 2021, which are set out in pages 1 to 5 and accompanying notes. ## **Respective responsibilities of trustees and examiner** The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The accounts did not accord with the accounting records; or - The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG 8 October 2021 ## **HMS DRAKE WARDROOM MESS FUND** ## **Charity Registration Number 1129025** ## **BALANCE SHEET** ## **31-Aug-21** |_Note_
ASSETS
Fixed Assets
Mess Property
_7_
Investment Bond
Current Assets
Messbills
Misc Debtors & Prepayments
_8_
Bank Accounts
Cash & Floats
Total Current Assets
LIABILITIES
Creditors
_9_
47 Cdo RM HQ Fund
VAT
Current Liabilities
Net Current Assets
Net Assets|15,453.58
£
47,638.17
£
90,903.41
£
7,367.51
£
161,362.67
£
25,142.62
£
1,491.08
£
1,843.50
£
28,477.20
£|567,640.00
£
_560,039.37_
_£_
50,000.00
£
_50,000.00_
_£_
617,640.00
£
_610,039.37_
_£_
_23,985.41_
_£_
_40,578.67_
_£_
_68,612.43_
_£_
_10,233.55_
_£_
_143,410.06_
_£_
_28,446.31_
_£_
_697.62_
_£_
_871.42_
_£_
_30,015.35_
_£_
132,885.47
£
_113,394.71_
_£_
**750,525.47**
**£**
**_723,434.08_**
**_£_**
_31 Aug 20_|567,640.00
£
_560,039.37_
_£_
50,000.00
£
_50,000.00_
_£_
617,640.00
£
_610,039.37_
_£_
_23,985.41_
_£_
_40,578.67_
_£_
_68,612.43_
_£_
_10,233.55_
_£_
_143,410.06_
_£_
_28,446.31_
_£_
_697.62_
_£_
_871.42_
_£_
_30,015.35_
_£_
132,885.47
£
_113,394.71_
_£_
**750,525.47**
**£**
**_723,434.08_**
**_£_**
_31 Aug 20_| |---|---|---|---| ||||_610,039.37_
_£_
_113,394.71_
_£_| ||||**_723,434.08_**
**_£_**| Approved on 8 October 2021 ## Signed On Original Commodore P Coulson ADC Royal Navy Sole Managing Trustee 1 DR-WR21BSZBALANCE SHEET ## **HMS DRAKE WARDROOM MESS FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For year to 31 Aug 21** |_Note_
**Income**
Donations
Charitable Actvities
Investment Income
Total Income
_3_
**Expenditure**
Charitable Activities
Total Expenditure
_4_
Net Income/Expenditure
Total Funds Brought Forward
Total Funds Carried Forward|12,000.00
£
72,100.43
£
197.53
£
84,297.96
£
57,231.57
£
57,231.57
£
27,066.39
£
723,459.08
£
**750,525.47**
**£**|_Previous Year_
_-_
_£_
_129,926.11_
_£_
_546.99_
_£_| |---|---|---| |||_130,473.10_
_£_| |||_87,742.08_
_£_| |||_87,742.08_
_£_| |||_42,731.02_
_£_
_680,703.06_
_£_| |||**_723,434.08_**
**_£_**| 2 DR-WR21BSZSOFAsum ## **HMS DRAKE WARDROOM MESS FUND** ## **Notes to the Accounts dated 31 August 2021** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice (FRS 102) effective 1 January 2019 and the provisions of the Charities Act 2011. Significant policies adopted are: ## Incoming resources a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received. b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The fund receives no unpaid volunteer help. - e. Interest is included in the accounts when receivable. ## Expenditure and liabilities a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure. ## Assets a. Paintings, furniture, works of art, silver and books were valued by Bearnes, Hampton & Littlewood in June 2017. b. Depreciating fixed assets are capitalised if they can be used for more than one year and cost at least £100. They are valued at cost or a reasonable value on receipt. Depreciation is straight line over the estmated life of the item. Depreciation is not allocated to activity costs as the use is varied. c. Stocks are valued at the lower of cost or market value. ## **Note 2 - Investments** ## There are none ## **Note 3 - Income** |_Donations_
RNRMC/RBL Grants
_Charitable Activities_
Mess Subs
Associate Subscriptions
Function Income
Faciliites Charges
Bar Profits
Coffee
Stamp Sales
Xmas Raffle
Napkin & Candle sales
_Investment Income_
Bank & Bond Interest
**Total Income**|57,240.00
£
9,139.52
£
-
£
-
£
5,682.43
£
-
£
38.48
£
-
£
-
£|12,000.00
£
_-_
_£_
_80,997.52_
_£_
_16,020.50_
_£_
_18,739.73_
_£_
_262.50_
_£_
_10,244.65_
_£_
_1,743.18_
_£_
_85.14_
_£_
_1,483.00_
_£_
_349.89_
_£_
72,100.43
£
_129,926.11_
_£_
197.53
£
_546.99_
_£_
84,297.96
£
_130,473.10_
_£_
_Previous Year_| |---|---|---| 3 ## **Note 4 - Expenditure** |_Charitable Activities_
Operating Costs
Function expenses from tickets
Minor Function Expenditure
Xmas Raffle
Performing Rights/Motion Picture Licences
Fruit Baskets
Bar chips/Ctee refreshments
Insurances
Habitability
Art Fund
Newspapers & Periodicals
Internet
TV and Video
BACS
Gifts/Flowers
Trophy Hire
Napkins
Coffee
Grants & Donations
Mess Guests
Xmas Decs
Governance Costs
Examination of Accounts
Support Costs
Office Costs
Card Charges
Depreciation & Write Off
Total Expenditure|-
£
-
£
-
£
1,247.70
£
-
£
-
£
2,352.16
£
4,960.76
£
312.00
£
-
£
28,800.00
£
7,316.21
£
3,125.15
£
470.00
£
305.66
£
-
£
2,427.31
£
-
£
29.78
£
1,844.50
£
1,020.00
£
22.83
£
179.45
£
2,818.06
£|_18,739.73_
_£_
_160.31_
_£_
_7,003.83_
_£_
_2,673.97_
_£_
_765.28_
_£_
_361.84_
_£_
_2,306.15_
_£_
_483.00_
_£_
_26.29_
_£_
_3,943.08_
_£_
_28,800.00_
_£_
_6,230.17_
_£_
_2,178.43_
_£_
_91.00_
_£_
_305.33_
_£_
_343.17_
_£_
_2,981.83_
_£_
_200.00_
_£_
_471.26_
_£_
_8,192.10_
_£_
_1,010.00_
_£_
_-_
_£_
_75.73_
_£_
_399.58_
_£_
57,231.57
£
_87,742.08_
_£_
57,231.57
£
_87,742.08_
_£_
_Previous Year_| |---|---|---| ## **Note 5 - Paid Employees** - a. The charity has no paid employees. ## **Note 6 -Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the sole Managing Trustee - b. There are no amounts due to or from the sole Managing Trustee 4 DR-WR21BSZSOFAE **Note 7 - Tangible Fixed Assets - Property Account -** |Non-depreciating
Property
(over £1000)
As at 31 Aug 20
524,850
£
Additions
-
£
Depreciation
-
£
As at 31 Aug 21
524,850
£|Non-depreciating
Depreciating
Property
Property
Total
(under £1000 )
34,530
£
659
£
560,039
£
-
£
10,419
£
10,419
£
-
£
(2,818)
£
(2,818)
£
34,530
£
8,260
£
567,640
£| |---|---| ## **Note 8 - Miscellaneous Debts and Prepayments** |Accrued Bond Interest
ESS Taxis
Prepayments
Summer Ball 22
Insurance
TV Licences
Trophy Hire
MPLC
PRS/PPL
**Note 9 - Creditors**
PNIE
ESS Holding Account
Drake Services
ESS PAYD
ESS Bar Sales (from Mess Bills)
PRNOA Functions
WO & SR Mess
Crown Accommodation|35.00
£
18.00
£
44,487.17
£
1,207.00
£
265.00
£
178.00
£
100.00
£
1,348.00
£| |---|---| ||47,638.17
£| ||1,020.00
£
18.39
£
78.91
£
563.49
£
256.60
£
3,637.24
£
153.96
£
19,414.03
£| ||25,142.62
£| ## **Note 10 - Endowment of Retricted Income Funds** There are none. ## **Note 11 - Other Information** - a. The fund does not have any material commitments not provided for in the accounts - b. The fund has not given any guarantees to any third party that could be called on at the year end. ## **Note 12 - Declarations** - a. The Trustee has not changed the year end date nor the length of the financial year. - b. All the fund's operations are continuing operations and there were no discontinued operations. - c. The fund has no marketable intangible assets. - d. None of the funds functional assets have been revalued during the year and the fund - does not have a policy of revaluation of these assets other than periodic professional. valuations of non depreciating assets. - e. Items of non depreciating property which were not owned by the fund were previously removed from fixed assets, as were Trophy Centre loans and Drake's Sword which was on loan. - f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet. 5 ## **HMS DRAKE WARDROOM MESS FUND** ## **Charity Registration Number 1129025** ## **BALANCE SHEET** ## **31-Aug-21** |_Note_
ASSETS
Fixed Assets
Mess Property
_7_
Investment Bond
Current Assets
Messbills
Misc Debtors & Prepayments
_8_
Bank Accounts
Cash & Floats
Total Current Assets
LIABILITIES
Creditors
_9_
47 Cdo RM HQ Fund
VAT
Current Liabilities
Net Current Assets
Net Assets|15,453.58
£
47,638.17
£
90,903.41
£
7,367.51
£
161,362.67
£
25,142.62
£
1,491.08
£
1,843.50
£
28,477.20
£|567,640.00
£
_560,039.37_
_£_
50,000.00
£
_50,000.00_
_£_
617,640.00
£
_610,039.37_
_£_
_23,985.41_
_£_
_40,578.67_
_£_
_68,612.43_
_£_
_10,233.55_
_£_
_143,410.06_
_£_
_28,446.31_
_£_
_697.62_
_£_
_871.42_
_£_
_30,015.35_
_£_
132,885.47
£
_113,394.71_
_£_
**750,525.47**
**£**
**_723,434.08_**
**_£_**
_31 Aug 20_|567,640.00
£
_560,039.37_
_£_
50,000.00
£
_50,000.00_
_£_
617,640.00
£
_610,039.37_
_£_
_23,985.41_
_£_
_40,578.67_
_£_
_68,612.43_
_£_
_10,233.55_
_£_
_143,410.06_
_£_
_28,446.31_
_£_
_697.62_
_£_
_871.42_
_£_
_30,015.35_
_£_
132,885.47
£
_113,394.71_
_£_
**750,525.47**
**£**
**_723,434.08_**
**_£_**
_31 Aug 20_| |---|---|---|---| ||||_610,039.37_
_£_
_113,394.71_
_£_| ||||**_723,434.08_**
**_£_**| Approved on 8 October 2021 ## Signed On Original Commodore P Coulson ADC Royal Navy Sole Managing Trustee 1 DR-WR21BSZBALANCE SHEET ## **HMS DRAKE WARDROOM MESS FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For year to 31 Aug 21** |_Note_
**Income**
Donations
Charitable Actvities
Investment Income
Total Income
_3_
**Expenditure**
Charitable Activities
Total Expenditure
_4_
Net Income/Expenditure
Total Funds Brought Forward
Total Funds Carried Forward|12,000.00
£
72,100.43
£
197.53
£
84,297.96
£
57,231.57
£
57,231.57
£
27,066.39
£
723,459.08
£
**750,525.47**
**£**|_Previous Year_
_-_
_£_
_129,926.11_
_£_
_546.99_
_£_| |---|---|---| |||_130,473.10_
_£_| |||_87,742.08_
_£_| |||_87,742.08_
_£_| |||_42,731.02_
_£_
_680,703.06_
_£_| |||**_723,434.08_**
**_£_**| 2 DR-WR21BSZSOFAsum ## **HMS DRAKE WARDROOM MESS FUND** ## **Notes to the Accounts dated 31 August 2021** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice (FRS 102) effective 1 January 2019 and the provisions of the Charities Act 2011. Significant policies adopted are: ## Incoming resources a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received. b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The fund receives no unpaid volunteer help. - e. Interest is included in the accounts when receivable. ## Expenditure and liabilities a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure. ## Assets a. Paintings, furniture, works of art, silver and books were valued by Bearnes, Hampton & Littlewood in June 2017. b. Depreciating fixed assets are capitalised if they can be used for more than one year and cost at least £100. They are valued at cost or a reasonable value on receipt. Depreciation is straight line over the estmated life of the item. Depreciation is not allocated to activity costs as the use is varied. c. Stocks are valued at the lower of cost or market value. ## **Note 2 - Investments** ## There are none ## **Note 3 - Income** |_Donations_
RNRMC/RBL Grants
_Charitable Activities_
Mess Subs
Associate Subscriptions
Function Income
Faciliites Charges
Bar Profits
Coffee
Stamp Sales
Xmas Raffle
Napkin & Candle sales
_Investment Income_
Bank & Bond Interest
**Total Income**|57,240.00
£
9,139.52
£
-
£
-
£
5,682.43
£
-
£
38.48
£
-
£
-
£|12,000.00
£
_-_
_£_
_80,997.52_
_£_
_16,020.50_
_£_
_18,739.73_
_£_
_262.50_
_£_
_10,244.65_
_£_
_1,743.18_
_£_
_85.14_
_£_
_1,483.00_
_£_
_349.89_
_£_
72,100.43
£
_129,926.11_
_£_
197.53
£
_546.99_
_£_
84,297.96
£
_130,473.10_
_£_
_Previous Year_| |---|---|---| 3 ## **Note 4 - Expenditure** |_Charitable Activities_
Operating Costs
Function expenses from tickets
Minor Function Expenditure
Xmas Raffle
Performing Rights/Motion Picture Licences
Fruit Baskets
Bar chips/Ctee refreshments
Insurances
Habitability
Art Fund
Newspapers & Periodicals
Internet
TV and Video
BACS
Gifts/Flowers
Trophy Hire
Napkins
Coffee
Grants & Donations
Mess Guests
Xmas Decs
Governance Costs
Examination of Accounts
Support Costs
Office Costs
Card Charges
Depreciation & Write Off
Total Expenditure|-
£
-
£
-
£
1,247.70
£
-
£
-
£
2,352.16
£
4,960.76
£
312.00
£
-
£
28,800.00
£
7,316.21
£
3,125.15
£
470.00
£
305.66
£
-
£
2,427.31
£
-
£
29.78
£
1,844.50
£
1,020.00
£
22.83
£
179.45
£
2,818.06
£|_18,739.73_
_£_
_160.31_
_£_
_7,003.83_
_£_
_2,673.97_
_£_
_765.28_
_£_
_361.84_
_£_
_2,306.15_
_£_
_483.00_
_£_
_26.29_
_£_
_3,943.08_
_£_
_28,800.00_
_£_
_6,230.17_
_£_
_2,178.43_
_£_
_91.00_
_£_
_305.33_
_£_
_343.17_
_£_
_2,981.83_
_£_
_200.00_
_£_
_471.26_
_£_
_8,192.10_
_£_
_1,010.00_
_£_
_-_
_£_
_75.73_
_£_
_399.58_
_£_
57,231.57
£
_87,742.08_
_£_
57,231.57
£
_87,742.08_
_£_
_Previous Year_| |---|---|---| ## **Note 5 - Paid Employees** - a. The charity has no paid employees. ## **Note 6 -Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the sole Managing Trustee - b. There are no amounts due to or from the sole Managing Trustee 4 DR-WR21BSZSOFAE **Note 7 - Tangible Fixed Assets - Property Account -** |Non-depreciating
Property
(over £1000)
As at 31 Aug 20
524,850
£
Additions
-
£
Depreciation
-
£
As at 31 Aug 21
524,850
£|Non-depreciating
Depreciating
Property
Property
Total
(under £1000 )
34,530
£
659
£
560,039
£
-
£
10,419
£
10,419
£
-
£
(2,818)
£
(2,818)
£
34,530
£
8,260
£
567,640
£| |---|---| ## **Note 8 - Miscellaneous Debts and Prepayments** |Accrued Bond Interest
ESS Taxis
Prepayments
Summer Ball 22
Insurance
TV Licences
Trophy Hire
MPLC
PRS/PPL
**Note 9 - Creditors**
PNIE
ESS Holding Account
Drake Services
ESS PAYD
ESS Bar Sales (from Mess Bills)
PRNOA Functions
WO & SR Mess
Crown Accommodation|35.00
£
18.00
£
44,487.17
£
1,207.00
£
265.00
£
178.00
£
100.00
£
1,348.00
£| |---|---| ||47,638.17
£| ||1,020.00
£
18.39
£
78.91
£
563.49
£
256.60
£
3,637.24
£
153.96
£
19,414.03
£| ||25,142.62
£| ## **Note 10 - Endowment of Retricted Income Funds** There are none. ## **Note 11 - Other Information** - a. The fund does not have any material commitments not provided for in the accounts - b. The fund has not given any guarantees to any third party that could be called on at the year end. ## **Note 12 - Declarations** - a. The Trustee has not changed the year end date nor the length of the financial year. - b. All the fund's operations are continuing operations and there were no discontinued operations. - c. The fund has no marketable intangible assets. - d. None of the funds functional assets have been revalued during the year and the fund - does not have a policy of revaluation of these assets other than periodic professional. valuations of non depreciating assets. - e. Items of non depreciating property which were not owned by the fund were previously removed from fixed assets, as were Trophy Centre loans and Drake's Sword which was on loan. - f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet. 5