Swamp Circus Trust Limited
(A charitable company limited by guarantee.)
Charity No. 1129011
Company No. 06697208
Trustees' Report and Unaudited but Independently Examined Accounts
31 March 2022
Cornwall Community Accountancy Service The Elms, 61 Green Lane Redruth Cornwall TR15 1LS
Swamp Circus Trust Limited CONTENTS
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 5 | |
| Independent Examiner's Report | 6 | |
| Statement of Financial Activities | 7 | |
| Balance Sheet | 8 | |
| Notes to the Accounts | 9 to | 19 |
Page 1
Swamp Circus Trust Limited TRUSTEES ANNUAL REPORT
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 06697208
Charity No. 1129011
Registered Office
10 Lower Market Street Penryn Cornwall TR10 8BG
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
Anthony Rogers (Resigned 8 November 2022) Sarah Redfern Stephan Bolton (Resigned 20 October 2022)
Accountants
Cornwall Community Accountancy Service The Elms, 61 Green Lane Redruth Cornwall TR15 1LS
Bankers
HSBC Market Street Falmouth Cornwall TR11 3AA
Solicitors
Nalders Solicitors 49 Arwenack Street Falmouth Cornwall TR11 3LB
Page 2
Swamp Circus Trust Limited TRUSTEES ANNUAL REPORT
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.
OBJECTIVES AND ACTIVITIES
To provide or assist in the provision of facilities and training in the community. Including classes for juggling, mime, acrobatics, aerial, balance, dance, movement and conventional games and outdoor education and sports in the interests of vocation training, social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.
The relief of unemployment for the benefit of the public in such ways as may be thought fit, including assistance to find employment regardless of age, sex,ability and origins. To promote for the benefit of the public the conservation protection and improvement of the physical and natural environment.
All our charitable activities focus on providing support to all members of the community, young and old,to allow them either to enjoy the benefits of participating in, or attending arts events, and also in helping practitioners to reach their full potential, through training, help and support, allowing them to share their skills with others in the community.
ACHIEVEMENTS AND PERFORMANCE
During 2021-2022 the activities of the charity in Cornwall and the South West comprised:
Grants 2021 – 2022:
Cornwall Council(one restricted and covid grants unrestricted) Sport England (restricted) Arnold Clark (unrestricted) Penryn Town Council (restricted) Groundwork UK (Tesco) (restricted) Norman Foundation (restricted) Cornwall Community Foundation (restricted)
Page 3
Swamp Circus Trust Limited TRUSTEES ANNUAL REPORT
Outline:
-
Circus training for young people and families of all ages with even clubs in Penryn and taster sessions in other areas.
-
Circo Kernow – The core work of accredited training for NEETS – young people out of work and education. Prioritising areas of deprivation and those with SEN. BTECS (Pearsons) in Performing Arts and Organic Horticulture.
Circo Kernow comprised:
a. 1 day plus office based support of guided training per week in Falmouth.
b. Outreach programme focused on risk of NEET learners in Schools / youth agencies.
c. Classes and master classes.
d. Additional keyskills.
e. School events and shows eg Playfest
f. Taking on at least 2 trainee teachers on each of 3 x 3 month programs
-
School and community projects
-
Community and Educational Events
In Detail:
- Weekly: Cornwall Children's Circus
Children from the circus clubs had the opportunity to perform on stage at local events and other local events./ Adult aerial skills and gymnastics / Festiva eSundays including meditation / stress release / performing arts/ yoga and movement / gardening and orchard projects / forest school / lunchtime discussions and shared food around the fire - support for participants eg electric minibus from station - progression to local events /volunteering / accredited courses eg BTECs
-
Circo Kernow - continued with successful uptake of students and productions especially at Easter/summer where students had the opportunity to take part in the Chyan based big top school. Circo Kernow students had the opportunity to train for free at Swamp Circus Camp in August with qualified tutors from around the world.
-
Work with over 35 schools, the University of Exeter and Falmouth University.
-
Environmental projects e.g. collaboration with Chyan and Roots and Seeds plus BTEC Horticulture and Circus Sundays ( especially successful during Covid - outdoors at distance)
-
We performed at many community events including Truro Children's Day and Galowen Festival in Penzance
-
Circo Kernow Big Top and Workshops Local community shows and local festivals eg Fairy Festival at Plymouth
-
Circus shop with offices and drop in space with laptops and wifi access for students and those seeking work.
Page 4
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Swamp Circus Trust Limited INDEPENDENT EXAMINERS REPORT
Independent Examiner's Report to the trustees of Swamp Circus Trust Limited
I report to the charity trustees on my examination of the accounts of Swamp Circus Trust Limited for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Debbie Risborough Association of Chartered Certified Accountants Cornwall Community Accountancy Service The Elms, 61 Green Lane Redruth Cornwall
TR15 1LS 18 November 2022
Page 6
Swamp Circus Trust Limited STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31 March 2022
| Notes Income and endowments from: Donations and legacies 4 Charitable activities 5 Total Expenditure on: Charitable activities 6 Total Net gains on investments Net (expenditure)/income 7 Transfers between funds Net (expenditure)/income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestrict ed funds 2022 £ 200 31,264 |
Restricted funds 2022 £ - 34,193 |
Total funds 2022 £ 200 65,457 |
Total funds 2021 £ - 203,969 |
|---|---|---|---|---|
| 31,464 47,698 |
34,193 52,382 |
65,657 100,080 |
203,969 93,970 |
|
| 47,698 - |
52,382 - |
100,080 - |
93,970 - |
|
| (16,234) (90) |
(18,189) 90 |
(34,423) - |
109,999 - |
|
| (16,324) | (18,099) | (34,423) | 109,999 | |
| (16,324) 17,517 |
(18,099) 104,291 |
(34,423) 121,808 |
109,999 11,809 |
|
| 1,193 | 86,192 | 87,385 | 121,808 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
Page 7
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Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
for the year ended 31 March 2022
1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The charity constitutes a public benefit entity as defined by FRS102.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestricted funds earmarked by the trustees for particular Designated funds purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Page 9
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
Income
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when income the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
Income with related Where income has related expenditure the income and related expenditure expenditure is reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is legacies included in the the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in and facilities expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. This includes any gain or loss resulting from revaluing investments to Gains/(losses) on market value at the end of the year. revaluation of fixed assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Expenditure
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any expenditure VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its charitable activities activities and services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Page 10
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Leasehold property 5% Straight line Plant and machinery including motor 10% Straight line vehicles Motor Vehicles 25% Reducing balance Office Equipment 25% Straight line
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 11
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term.
In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Statement of cash flows
The charity is exempt from preparing a statement of cash flows on the grounds that it is a small charity
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
Page 12
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
3 Statement of Financial Activities - prior year
| Income and endowments from: Charitable activities Total Expenditure on: Charitable activities Total Net income Transfers between funds Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 4 Income from donations and legacies Appeals and donations |
Unrestricted funds 2021 £ 18,306 18,306 30,677 30,677 (12,371) 31,245 18,874 18,874 (1,357) 17,517 Unrestricted £ 200 200 |
Restricted funds 2021 £ 185,663 185,663 63,293 63,293 122,370 (31,245) 91,125 91,125 13,166 104,291 Total 2022 £ 200 200 |
Total funds 2021 £ 203,969 |
|---|---|---|---|
| 203,969 93,970 |
|||
| 93,970 | |||
| 109,999 | |||
| 109,999 | |||
| 109,999 11,809 |
|||
| 121,808 | |||
| Total 2021 £ - |
|||
| - |
Page 13
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
5 Income from charitable activities
| Income from charitable activities | ||||
|---|---|---|---|---|
| Grant Income Cornwall Council Cornwall Development Company Emergence Grant Hildren Charitable Fund HMRC Furlough grant Small grants below £2,000 Sport England Cornwall Community Foundation Norman family trust Primary Purpose Trading Events Income Sale of purchased goods Circus Clubs Fees for workshops etc Hire of Big tops Support to social enterprises Festival Sundays Other income |
Unrestricted £ 2,667 - - - 0 1,000 - - - 1,800 - 10,806 10,051 4,800 - 110 30 31,264 |
Restricted £ 6,624 - - - 4403 1,466 3500.0 15,200 3,000 - - - - - - - - 34,193 |
Total 2022 £ 9,291 - - - 4,403 2,466 3,500 15,200 3,000 1,800 - 10,806 10,051 4,800 - 110 30 65,457 |
Total 2021 £ 78,717 82,576 15,900 5,000 14,401 2,000 - - - (1,188) 5,407 848 1,020 (7,588) (2,114) 889 601 |
| 196,469 |
Page 14
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
Expenditure on charitable 6 activities
| Direct expenditure on charitable activities Venue hire Materials Artist fees Teacher / Workshop costs Sub-contract costs Hire of product/goods Training equipment Hire of Big Top Support Costs Wages Pensions Staff training Travel and subsistence Rent & rates Light, heat and power Insurance Telephone and fax IT expenses Printing, postage and stationary Sundry expenses Marketing and promotion Legal and professional fees Bank charges Bad Debts Depreciation Governance costs Accountancy fees Independent examination of the charity's accounts |
Unrestricted £ - (217) 3,841 0 6,591 300 0 2,000 19,318 594 - 397 7,343 540 2,559 766 0 513 - 0 200 18 750 424 786 975 47,698 |
Restricted £ - - - 19,472 561 - 8 - 21,447 - - - - - - 929 122 1,307 - 1,221 - - - 7,315 - - 52,382 |
Total 2022 £ - (217) 3,841 19,472 7,152 300 8 2,000 40,765 594 - 397 7,343 540 2,559 1,695 122 1,820 - 1,221 200 18 750 7,739 786 975 100,080 |
Total 2021 £ 3,900 217 1,267 5,395 6,526 - - - 64,077 1,208 1,243 243 3,100 934 1,461 827 - 1,651 112 585 93 112 - 424 - 595 |
|---|---|---|---|---|
| 93,970 |
Page 15
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
7 Net (expenditure)/income before transfers
| 2022 This is stated after charging: £ Depreciation of owned fixed assets 7,739 8 Staff costs Salaries and wages 40,765 Pension costs 594 41,359 No employee received emoluments in excess of £60,000. Total employee benefits received by key management personnel 21,306 The average monthly number of full time equivalent employees during the year was as follows: 2022 Number Charitable activities 3 3 |
2021 £ 424 64,077 1,208 |
|---|---|
| 65,285 | |
| 42,497 2021 Number 4 |
|
| 4 |
The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £1,208 (2020-£348).
9 Tangible fixed assets
| Cost or revaluation At 1 April 2021 Additions At 31 March 2022 Depreciation and impairment At 1 April 2021 Depreciation charge for the year At 31 March 2022 Net book values At 31 March 2022 At 31 March 2021 |
Land and buildings £ 62,715 - 62,715 - - - 62,715 62,715 |
Plant and machinery including motor vehicles £ 67,319 - 67,319 66,471 424 66,895 424 848 |
Motor Vehicles £ 26,882 - 26,882 - 6,720 6,720 20,162 26,882 |
Office Equipment £ 2,111 267 2,378 - 595 595 1,783 2,111 |
Total £ 159,027 267 |
|---|---|---|---|---|---|
| 159,294 | |||||
| 66,471 7,739 |
|||||
| 74,210 | |||||
| 85,084 | |||||
| 92,556 |
Page 16
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
10 Debtors
| 10 Debtors | ||
|---|---|---|
| Trade debtors Other debtors Prepayments and accrued income 11 Creditors: amounts falling due within one year Other loans Trade creditors Other creditors Accruals and deferred income |
2022 £ 1,295 4,697 - 5,992 2022 £ 6,000 3,431 - 5,593 15,024 |
2021 £ 13,606 - 13,289 |
| 26,895 | ||
| 2021 £ 16,000 4,186 1,094 5,594 |
||
| 26,874 |
Page 17
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
12 Movement in funds
| 12 Movement in funds | |||||
|---|---|---|---|---|---|
| At 1 April 2021 86,314 8,311 - 8,500 1,166 - - - - 104,291 17,517 121,808 |
Incoming resources (including other gains/losses) £ - - 4,403 6,624 - 1,466 3,500 15,200 - 3,000 34,193 31,464 65,657 |
Resources expended £ |
Gross transfers £ - 217 - - - (4) - (44) - (79) 90 (90) - |
At 31 March 2022 £ 78,999 0 - - 3,527 166 3,500 - - 0 |
|
| Restricted funds: Restricted income funds: Development of Chyan Plen Emergence grant HMRC Furlough Time to move The Clothworkers Foundation Other grants below £2000 Sport England Cornwall Community Foundation Groundwork UK (Tesco) Norman family trust Total Unrestricted funds: General funds Revaluation Reserves: Total funds |
|||||
| (7,315) | |||||
| (8,528) | |||||
| (4,403) | |||||
| (6,624) | |||||
| (4,973) | |||||
| (2,462) | |||||
| - | |||||
| (15,156) | |||||
| - | |||||
| (2,921) | |||||
| (52,382) (47,698) (100,080) |
|||||
| 86,192 | |||||
| 1,193 | |||||
| 87,385 |
Purposes and restrictions in relation to the funds:
Restricted funds: Development of Chyan Includes capital expenditure for the library building as well as support Plen for salaries. Due to Covid the project could not be completed and the final balances transferred to unrestricted funds were not confirmed in writing as at the date of signing the accounts. Emergence grant Support for well being training
Emergence grant Support for well being training HMRC Furlough The Clothworkers Specifically towards costs of yurt, solar powered battery, laptop, metal Foundation chairs, waterproof floor, fire pit, battery and wheel barrow Other grants below Usually for small pieces of equipment £2000
Page 18
Swamp Circus Trust Limited NOTES TO THE ACCOUNTS
Analysis of net assets between 13 funds
| Analysis of net assets between funds |
|||
|---|---|---|---|
| Fixed assets Net current assets |
Unrestricted funds £ 2,558 (1,365) 1,193 |
Restricted funds £ 82,526 3,666 86,192 |
Total £ 85,084 2,301 |
| 87,385 |
14 Related party disclosures
Controlling party
The company is limited by guarantee and has no share capital; thus no single party controls the company.
Page 19