THE PRIORY CHURCH OF ST MARY THE VIRGIN SOUTH HAYLING
Consolidated accounts For the Year Ended 31st December 2022
Registered Charity No: 1128975
The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Index
Report of the Parochial Parish Council 2 - 9
Report of the Independent Examiner 10
Statement of Financial Activities 11
Balance Sheet 12
Notes to the accounts 13 - 16
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Annual Report of the Parochial Church Council
Administrative Information
Full name of the PCC:
The Parochial Church Council of the Priory Church of St Mary the Virgin, South Hayling
Address:
34 Church Road Hayling Island Hampshire
Correspondence Address:
The Parish Office c/o The Vicarage 34 Church Road Hayling Island Hampshire P011 0NT
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
E-mail: admin@haylinganglicans.onmicrosoft.com Website: www.haylinganglicans.co.uk
PCC members for the year May 2022 until the date this report was approved are:
Incumbent:
Revd. Dr Jenny Gaffin Chair from May 2016
Revd. Deborah Curram Associate Vicarfrom July 2019 Church Warden:
Mrs Pauline Curtis from October 2020
Deanery Synod Representatives:
Mrs Sue Moss (Lay Minister) from October 2020 Mrs Jenny Owens from October 2020
Elected Representatives:
Mr Alan Hoad Hon. Secretary from October 2020 Mrs Silvia Hayward Co-opted from April 2017 Mrs Tracy Jacobs from April 2018 reelected 2021 Mr Roy Davies from April 2019 Mrs Jill Davies from April 2019 Mrs Lucy Furlong from April 2019 Mrs Samantha Griffiths from April 2019 Mrs Pauline Clothier from May 2022 Mrs Angela Davies from May 2022
Annual Report of the Parochial Church Council (Continued)
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Structure and Governance
The Parochial Church Council is a corporate body established by the Church of England and registered with the Charity Commission with Registration number 1128975. The PCC operates under the Parochial Church Council Powers Measure.
The method of appointment of PCC members is set out in the Church Representation Rules. All who attend church are encouraged to register on the Electoral Roll and stand for election to the PCC.
The Revd Dr Jenny Gaffin is the appointed priest in charge of St Mary's Church (from May 2016) with Revd Deborah Curram as Associate Priest (from July 2019). Sue Moss was appointed as a Lay Minister in 2020. St Mary's PCC has the responsibility of co-operating with the incumbent, in the ecclesiastical parish, and with the whole mission of the Church for pastoral, evangelistic, social and ecumenical care.
Its other responsibilities are for St Mary's Church Hall.
Achievements and Performance
Church attendance
There are 72 parishioners on the Church Electoral Roll.
The PCC met 6 times in 2022 with minor business conducted by email and recorded at the next PCC meeting.
In addition to the statutory Standing Committee other committees were established as in past years entitled Church Hall, Hospitality Committee, Fund Raising and Finance.
Reports submitted to the PCC by those committees and by Mr Alan Hoad, the project manager for the Development Project, are discussed and, if necessary, decisions are taken on their recommendations.
Approved by the Parochial Church Council and signed on its behalf by:
Revd Dr Jenny Gaffin (Chairman) Date
…………………………………………………
Report from Fabric Committee and Hall Maintenance
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Fabric Committee for St Mary’s
During 2022 the Fabric Committee met in February and April and then as the Fabric Committee and Hall Maintenance, three times in July, September and November.
During 2022 the following Fabric and Hall items were noted: Havant Borough Council replaced the safety barrier at the east end of the north path.
Working Parties to maintain and tidy the churchyard were held monthly from March to September and were well attended and supported.
Acorn Gardening and then Wayne’s Weeds were appointed to take over the grass strimming in the South Churchyard, once a month during the growing season.
Mick Vicars was gratefully thanked as he retired from mowing, and Gary Ruddick took over this role.
Storm repairs from the February storm included the green flower groups shed which Bill kindly repaired.
An ongoing discussion was the path from the Lantern emergency exit to the North Path. A route has now been established.
The path running from the Lych gate to the south porch had minor grouting repairs.
Following Storm Eunice there was damage/loss to the shingles on the spire, chancel roof and other parts of the roof. This was covered by buildings insurance and the VAT reclaimed.
A new notice board was ordered and a Schedule B permission applied for.
PAT testing was completed.
The visual display for security was repaired and a security camera was replaced.
The lightening conductor was checked.
A church clean was completed in July, with thanks to the volunteers.
The Lantern carpet was professionally cleaned in August.
A hand rail to the vestry is required. The diocese have approved this subject to faculty.
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
We are awaiting the written report for the Quinquennial Inspection.
Wi-Fi was discussed. This was being investigated through the same route as the recent wi-fi at St Peter’s.
Stone floor repairs – certain areas where new grouting is required.
Further high winds meant more repairs to the steeple and South Chancel roof. This was covered by insurance.
Defective south aisle lights were repaired.
A new sensor was fitted at the Priests Door.
A rewire for the porch lights was completed.
The Old Yew Tree – concern about movement. Norse South East were consulted.
Bill Taylor was thanked for his commitment.
Hall Maintenance
A new hall booking form was compiled.
Hall lights have been replaced during the year.
The gas heaters in the hall need replacing at a cost of one heater of £2600. This one heater would replace the currently fitted heaters. The old working heater will be isolated but retained as a back up.
First Steps moved their toy storage into the office previously used for the photo copier.
Hall hire is advertised on our website.
Hall Offices are rented out through Hayling Property. Ongoing discussions about this continuing. One office is available for rent.
Hall hire will be put up to £15 per hour, this will be incremental for present users, some of whom are paying £7 per hour.
Lantern hire will be £10 per hour.
A one year fixed cost for gas and electricity was arranged through British Gas.
The economy 7 heaters are no longer in use so the Economy 7 bill was cancelled.
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Broken hall fence disposed of. It was agreed not to replace.
Disabled parking space for the Hall to be actioned.
The contract for sanitary waste has been cancelled.
Minutes of Meeting of Parishioners (also known as the Vestry Meeting)
St. Mary’s Church 30th May 2022 at 7PM
Present:
Revd. Jenny Gaffin (Chairperson), Revd. Deborah Curram (Associate Priest), Roy Davies, Jill Davies, Angela Teesdale, Theo Tott, Paul Curtis, Pauline Curtis, Debbie Wilsher, Alan Perfett, Pauline Clothier, Lucy Furlong, Jennie Owens, Silvia Hayward, Debbie Brett, Alan Hoad (PCC Secretary).
The meeting opened with a prayer from Revd. Deborah Curram.
- Election of Churchwardens. Jenny Gaffin recorded her thanks for all Pauline Curtis had done for her and St. Mary’s as churchwarden up to the present time and she was appointed, with the approval of all present, to serve as churchwarden for 2022/2023. The second churchwarden post was left vacant.
The meeting closed and was followed by the Annual Parochial Church Meeting.
Minutes of the Annual Parochial Church Meeting held on Monday 30th May 2022
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Apologies for absence. Sue Moss, Sam Griffiths, Tracy Jacobs, Eric Shore, Janet Shore, Stewart Burrows.
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Minutes of the APCM held by Zoom on 24th May 2021. All were content to accept the minutes.
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Reports.
Annual Report-All present were content with the report.
Financial Report - Stewart has apologised for the delay in getting the report out but because of the unavoidable absence of the new treasurer he had to step back in after retiring to get it completed. Subject to any minor changes the auditor might make, the report was accepted. Although he had received a gift from the Parish, Angela Teesdale proposed that a collection be organised from the congregation so they could show their appreciation.
Fabric- The Steeple jack will start to repair the storm damage to the spire by replacing the missing shingles in the next few weeks and the new notice board has been ordered. The report was accepted.
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Deanery Report- The report was accepted by the meeting.
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Elections and Appointments.
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(i) Deanery Synod Representatives-Sue Moss and Jennie Owens are beginning their third year of a three-year tenure so no elections are required.
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(ii) PCC Members- Lay members are normally elected for a threeyear period and with 81 on the electoral role there are positions for 9 members. Jill and Roy Davies and Eric Shore are due to retire, and Eric does not wish to stand again. Two posts were not filled in 2021, making a total of five vacancies.
Jill and Roy Davies are willing to stand again, and Pauline Clothier and Angela Davies were also willing to stand, leaving one post unfilled. They were duly elected without a vote being necessary.
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(iii) Appointment of independent examiner- The meeting agreed to the appointment of Driscoll’s.
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Matters for consideration by the PCC over the next year
Services-There was a request for the processional hymn at the beginning of the Sunday 10.30 service to be reinstated. Jenny said that the clergy would be considering relaxation of COVID Restrictions in the near future and would publish their proposals.
There was also a question about why the “All Age” service at St. Mary’s had been moved from the first Sunday. Deborah explained that the core families had said that their children were now committed to other activities in the morning and it meant that there would not be an appropriate congregation present. Rebuilding of an “All Age” congregation at a suitable time is a priority.
Assistance for the Churchwarden- It was pointed out that the churchwarden is carrying out a large range of duties, including cleaning, to ensure the smooth running and upkeep of the building and the activities taking place in it. How can we help her? In the past many of these activities were overseen and carried out by designated people and teams. Jenny said there was a need for members of the congregation to become involved in the general upkeep. After some discussion Silvia
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Hayward and Angela Davies, with others, said they would aim to provide this kind of assistance to the churchwarden.
Hall Management Committee-The Hall is being managed by Paul Curtis and Jenny Gaffin because the former “Hall Committee” has ceased to exist. And as with the church there is a need for members of the church to make some commitment to the running of the Hall. Silvia offered to take on some responsibility for managing bookings.
The Bishops Priorities - The priorities are young people and the elderly.
Jenny said that she is starting to hold services at “Gorseway” again and contact with schools had always continued during the pandemic via zoom etc.
It was pointed out that money was being raised and a building had been identified for a Youth Centre. Jenny said that the church was supportive and would do what it could to help.
Three Churches Fete. Will it start up again? Jenny said there were no immediate plans and the scale of input required would be difficult to provide soon. The thinking was that smaller targeted events could be just as effective in terms of mission and fund raising. They were also more likely to avoid disruption by bad weather.
It was reported that there would be a “Confirmation Service” at the Cathedral on the 11th June and that the preparation of candidates from Hayling had been taking place.
The meeting closed at 19.40 with a prayer from Deborah.
Alan Hoad St. Mary’s PCC Secretary
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022 io
The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022 R•port of th• Ind•pend•nt Examln•r Rewl If hnarfl St•twnts ol lh• PCC Icy ffte pr 8rthJ 31¥ L)&Afflbff 2022 ore 581 OLrt on p8 4 8ntt S. Is r•¥peci ol eXIne carrwd wt n ¢OnC+ Ih S, 144 01 ihe Clwllle¥ kl 2011 Arf) mernt)ers ol lh• PCC you are resp8@ lor Th w¥pwalion ol IlnwKJd PCC consiLler th¥1 the audil wukemonl ol Ihe Retwb•lwJn8 ond &•th>n 144{21 ol me xl OD nol ly ar th81 ijendr •¥AmiTr8lKy) Is neetknl exwnln8 Iho xcounls lder see1( 145 01 xl): Wr1r 1495Xbl ol tr xll. to state ii•trw par¢11 ts• CCAn• lo my ott.. 8a•kn rnp fy (arrnd fArt In uLYJ)nce lh• General [knrI by C•rty CAMnmiwM. An •iaminY41ion inclLJdes o roviow ol iho accounbng Id5 kepl by IhB PCC and a acc¥Arls twesanted wrtn rectyds. 113lw Id#S il)ul w0d be r•qLNred in An . conwJuenlly l (lo not expiM8 8n wdll (4)inion on If gl¥w by th• kM1•P•nd• •x•rnknrf• •lenwrt In cmclion wllh my 0xa11)n, no m•tter has c(xn• my alt•kn'. to xcounlry reccffdl th ac(Xfd•rte wlh 8ectioTh 1x1 d lh• 8LI: •MI (2) ) In my cl •ttenkn b• drvwn kn ryd•r • prop CL.. aNc Mer AWW•. FMMI. CIMA VIM• Ro•a C(é¥pluln. W8lwtrJol li
The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022 Statement of Financial Activities Smernentof FinarKial FuThts 2022 Fur•J5 2022 FuThts 2022 Totsl Total 2022 20 arwj Exptrwjlture Voluntary Iniome Activities for Generating Fund5 Investrnent Income Incorning Resource5 from Chjritible AaiYitie5 orher Incoming Resources Tthal IrKom1 Re5wrce5 29.242.43 29.24143 47.032.56 148.98 92.07 17,272.50 7,828.36 7L574.47 61,814.03 9,642.(K) I),698.40 61.814 03 9.642 IW,698A6 ResoDrce5 Used Cost of Generating Voluntary Income Fundraisin8 tradin8'. Cost of Goods Sold InvestTnent and Managemèntcosts Charitable Attivitie5 Governance Costs Other Resource5 Used T4xoI Re50urce5 Used ,040.54 .040.54 12.795.93 io li 48.265.58 275.73 48.265.58 275 73 s2.6.21 2.173.58 &1,581J5 6J.581AS 67,584.72 Net lTrcomir4 I IOuigoij Re5wrces 37,116.61 37.116.61 4,789.75 Galns aTrJ Losses Gains and losses on investment income 12 GrDssTran51ers Net Movement in Funds 37,116.61 37.116.61 4.7B9.75 12
The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Balance Sheet
The Financial statement were approved by the PCC on
…………………………………………..
Rev Dr Jenny Gaffin
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022
Notes to the financial statements
1) Accounting Policies
The financial statements have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice (FRS102).
Tangible fixed assets
Land and buildings are represented by the Church hall, which is shown at original cost. No depreciation is provided on Freehold buildings as required by the provisions of FRS15 as the PCC are of an opinion that these provisions are inapplicable due to the level of repair and maintenance work undertaken, which is at a level that the expected life of the building is extended by at least one year.
Investments
Investments appear on the balance sheet at market value with any gains or losses being recognised in the statement of financial activities.
Incoming resources
Planned giving, collections, donations and Tax refunds from gift aid are recognised when they are received. Grants legacies and bequests are accounted for when the PCC is entitled to the funds.
Resources expended
Grants and donations given are accounted for when the funds are paid out. The diocesan parish share is accounted for when it is due.
Funds
Endowment funds are funds where the capital level must be maintained, but the funds arising from the investment may be used as either restricted or unrestricted funds.
Restricted funds are to be used for a specific purpose laid down by the donor, and any unspent balance is carried forward to future years. The PCC has traditionally invested separately for each fund.
Unrestricted funds are donations or income that is usable for the general purpose of the charity.
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The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022 81 FUal51rg Trad5. t01 FuTrts Fund5 Funtts Total Trtal 20 2021 Hall Running Costs Garttening Antt Maintenanie C05ts cleaning Refreshment Costs 12,079.29 J>7929 8,494.91 2,498.60 1.80242 2.961.25 1gSi25 15,¢)W.54 15,1)4054 11795.93 UrdestrKted FuTrts 2022 91 Investment aTrJ MaeMEnt Casts Fund5 Funts 2022 Total Tcrtal 2022 2021 Hall Furniture And Equiprnent 101 artab io FuTrts 2022 Fu 2022 Funtt5 Totsi Tcrtal 2022 X121 Books. Readings Dioces3n Qu¢t8 Ana Deanerv Capitation Team E¥pense5 Antt Training MISSIDn And Outreach Church And Churthyafd Maintenance Development Co5t5 Funerals And WeddinES OrKan And Mu51{ HèvlinE Churche5 Group Fete Parish Oflice And General Insurance Music Li¢ence Fees Ottice Rental MènaEement Fees 25. 205.37 I. rN) 14,1(KJ48 8.164.CM) 5,671 63 8,876.45 BJ76A3 25.S80.fA) 25.6 597. 11,851.73 7.067.98 5,ILD.47 510 70 930.OD 48,265.5 7J>S7S8 S,1.47 610.70 930 48,2655 51615.21 UThrestrKted Restritted E1MeThI Fu Funts zo 111 GovemJKeC05ts li Total 20 2022 2021 Subs And ReKistraEiQn Fee5 Accountanry 973.58 1.2fX).OD iij. 275.73 275.73 275.73 Z75.73 121 Net Inve5tmtntfjahil{Lrtss) Iz 20 Marketvalue at Istlanuary 17,404.57 17,404.57 Marketvalue at 515t Dember 17,404.57 17.404.57 15
The Priory Church of St Mary the Virgin South Hayling Consolidated accounts for the year ending 31st December 2022 Land and Buibjing 131 Ftxed Assets 13 T0ts15 At 1st January 2022 160.WJ.C 160,CW.C At 315t December 2022 160.CtsJ.C 1E4J,c.c Net tk Value At 315t December 2022 160.(m.C 160,CW.C¥J At 3tst December 2022 160,(.C¥j I60,c.( 141 I[Nesthr 14 CBF Fixed Interest Securities Fund- Income Sttares CBF Deposit Fund Held 8y Diocesan Board Of Finance Gann Grave Trust- 3%% War Stock1£99.471 IJ,020.J2 6.329.68 11,020.12 6,329.68 17.40457 17.410457 151 Credr(ors ArTryJm Falli Wrthin One Year 2022 20 Hall Costs Other Creditors Loans to PCC 27.(m.C¥) 27.{ 27.l.Trj 27.4.c 161 IteseN Investment fjas & L05% 16 Brought r(ward F(ryatd Vnre¥ri¢ted General Fund-thur<h General Funll-Haii General re5etve5 14.528.19 1.919.42 I.5 5.809.73 254.15 150.82 I.25 21.9.50 7.67Q.BO 293.14 165.18 8.873.84 61615A) 29.242.43 71.456.03 148,541.311 I.04054) 14.TIO.691 5&Wi L51¥JIKI S.73 254.15 150ts2 1gJ2s 2L25950 7.670al 293.14 165.18 8.873A4 9).711ffj1 First Steps- First Step5 Flowers Furniwre Graves2 Mernori41 Plaques & Chair5 MI5Sion &Outreach Fund Shop Organ & Music Fund 1fy).69&46 63,581A5 Art Group Churtn Fabric Trugt Churchyard Footpath Community Appeal fund Fabric Fund Friends Df St Marys 141 11.020.47 IL020A7 1.514.54 12.294.IS 1.51454 If4).(W Giaves Churchyard Developmefjt- Development OrEan and PIu5iC Fund 15L039.141 75AI I.18$.97 75. 10&183.97 Rewiued Ganll Grave Fund Land Sale Tr[ 6.328.77 583.54 6.32&77 6.38354 Total ReseNe5 175,18Z.51 li¥J.6.46 211.11 16