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CHARITY TRUSTEES ANNUAL REPORT
For the Period from 1[st] January 2023 to 31[st] December 2023
Charity Name Walton & Weybridge District Scouts
| Registered Charity No | 1128930 |
|---|---|
| Charity’s Principal Address | Grove Cottage |
| 104 West Grove | |
| Hersham | |
| Walton-on-Thames | |
| **KT12 5PE ** | |
| Trustees | Office held |
| David Hawkins | Chair, plus Acting Assistant Treasurer & |
| District Shop Manager | |
| Nick Wood | District Commissioner |
| Stephen Pillings | District Secretary |
| Mrs Nicky Boyes-Korkis | Scouting Representative (Assistant Beaver Leader) |
| Jeremy Cook | Chair Adult Appointments Committee(stood down June 23 AGM) |
| Mrs Christine Hughes | Appointments Committee Secretary |
| Callum Stewart | District Youth Commissioner |
| Geoffrey Boyes-Korkis | Assistant District Commissioner |
| Anthony Read | Appointments Committee Member(stood down June23 AGM) |
| Philip Robertson | District Treasurer |
| Mrs Lindsey Blake | Chair 9th Walton Scout Group |
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Bankers Barclays Bank Plc Walton-on-Thames Branch
Auditor Mr Philip O’Halloran Weybridge, Surrey
Section A – Advisors
The Walton & Weybridge District Executive members possess a broad variety of experience and skills which have proved sufficient for all normal operational requirements of the Committee, so that specialist advisors have not been engaged, but would be employed should the need arise.
Section B – Structure, Governance and Management
The Districts governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association, and it is a trust established under the Rules which are common to all Scouts.
The District is managed by the District Trustees (Executive) Committee, the members of which are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and serve as the ‘ Charity Trustees ’ of the Scout District, which is an Educational Charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts, and making appropriate returns to the Charity Commission as required.
The District Trustees(Executive) Committee exists to support the District Commissioner in meeting the responsibilities of the appointment, and is responsible for:-
The Raising of funds, and the administration of District Finances The Insurance of persons, Property and Equipment District Events, Functions and Public occasions Assisting in the recruitment of leaders and other Adult Support. Appointing any sub-committees that may be required.
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– Risk and Internal Control
The main areas of risk the District is exposed to are :-
Injury to Leaders and members. The District through the Capitation fees contributes to the Scout Association national accident insurance policy. Risk assessments are undertaken before all activities.
The district is reliant on income from the District run Scout Shop, and upon Income from subscriptions and fundraising. It does hold a reserve to ensure the continuity of activities should there be a major reduction in income, or should the activities not prove self-funding.
The District has in place systems of internal control, to include two signatories for all payments.
Section C - Objectives and Activities
The aim of the Scouts Association is to promote the development of young people to achieve their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens, and as members of their local, national and International communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promises and Law as guided by Adult Leadership.
The aim of the Walton & Weybridge District Scouts Association is to support and assist the eleven Scout and Explorer Groups within the District to achieve the above, and run District Events for the various age groups within the District for all to attend.
Section D – Main Achievements and Performance
These are set out in the Annual Report of the District Commissioner which accompany the 2023 accounts.
Section E – Financial Review
The District’s policy on reserves is to hold sufficient resources to continue the Charitable Activities of the group should income and fundraising activities fall short. The District Trustees(Executive) committee considers that the District should hold a sum equivalent to a years running costs circa £ 30,000.
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The remaining funds held by the District represent funds of the Explorer Units, who should be self-funding, the District Shop Unit which requires working capital to pay for supplies, and embark on a stock expansion programme to become more viable, plus funding for planned activities, events and Group support.
Section F – Public Benefit
Subscriptions are charged within the District for membership to cover the immediate running costs of the Group or district, and these do not unduly restrict membership. The Groups follow the principle that no one should be excluded because of their inability to pay membership or camp fee subscriptions, and it is the Districts policy to underwrite this principle to support the Groups within the District and provide funds if necessary.
Two key principles which demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting.
The safety of young people is taken very seriously and the benefits of Scouting activities provide far outweigh the risks.
Any private benefits from Scouting are incidental, other than those as a Beneficiary.
Other Information
Most recent District group events have been so well attended that they have been selffunding and have not required any extra funding from the District, although it is always intended that funds are available if required.
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Section G – The above Annual Trustees Report, and the attached Receipts and Payments Account, and Statement of Assets and Liabilities were approved by the Trustees at an Executive Committee Meeting held on the 10[th] June 2024 and presented to the District for approval at the Annual General Meeting held on 19th July 2024, and is signed on behalf of the Trustees and those present at the AGM by
Signatures
Name David Hawkins Nick Wood
Position Chairman & Acting Treasurer District Commissioner
Date 19th July 2024
WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL Registered Charity Number 1128930 ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2023
RECEIPTS & PAYMENTS ACCOUNT
| RECEIPTS & PAYMENTS ACCOUNT | |
|---|---|
| RECEIPTS Capitation Subscriptions Explorer Subscriptions LESS: Explorer funds paid to District (inc in capitation) LESS: Membership subsciptions paid to County NET MEMBERSHIP SUBSCRIPTIONS RETAINED District Scout Shop Sales Scouting Activities Sundries Jamboree Donations received SUB TOTAL Investments: Bank Interest received TOTAL GROSS INCOME PAYMENTS Scouting Activities Jamboree Administration & AGM Expenses Uniforms & Badges Insurance Explorer Expenses Training Sundries - other expenses Equipment purchases Bank fees & costs Insurance SUB TOTAL District Shop Purchases District Shop Expenses - (Sum-Up fees) Distrist shop rent SUB TOTAL TOTAL GROSS EXPENDITURE |
YEAR TO YEAR TO 31/12/2023 31/12/2022 £ £ 34039 31902 9191 8651 -2365 -2394 -30144 -28788 |
| 10721 9371 7267 7195 20349 11044 64 5 2981 6510 7050 |
|
| 48432 24754 11 |
|
| 48432 34136 |
|
| £ £ 21043 15653 6360 8640 885 387 327 345 1461 1000 1331 22 271 461 454 9155 185 423 2090 |
|
| 41766 28727 |
|
| 3474 7048 90 87 666 615 |
|
| 4230 7750 |
|
| 45996 36477 |
WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL Registered Charity Number 1128930
ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2023
CASH STATEMENT
| Total receipts Less: Total Payments Net receipts / (Shortfall) Balances Brought Forward BANK BALANCES AS AT 31 DECEMBER 2023 CASH & ASSETS SUMMARY District Account District Shop Account Explorer Unit Accounts DISTRICT BANK BALANCES District Shop Cash Float TOTAL CASH FUNDS Dsitrict Scout Shop Stock TOTAL ASSETS AS AT 31 DECEMBER |
YEAR TO YEAR TO 31/12/2023 31/12/2022 £ £ 48432 34136 -45996 -36477 |
|---|---|
| 2436 -2341 55109 57450 |
|
| 57545 55109 |
|
| AS AT AS AT 31/12/2023 31/12/2022 33838 431194 5684 3622 17307 8293 |
|
| 56829 55109 |
|
| 716 100 |
|
| 57545 55209 |
|
| 5627 7205 |
|
| 63172 62434 |
WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL Registered Charity Number 1128930
DISTRICT SHOP ACCOUNT
| Total Net Sales Stock Brought Forward ADD: Purchases LESS: Stock carried forward SUM Up Card fees COST OF Sales Gross profit Gross profit margin LESS ADMINISTRATION EXPENSES Rent; Heat; Insurance SHOP NET OPERATING PROFIT (LOSS) Opening Bank Balance Cash Float Plus sales Less purchases & other costs Closing Balances Bank Account Cash held Cash & Bank Closing stock |
YEAR TO YEAR TO 31/12/2023 31/12/2022 £ £ 7267 7195 |
YEAR TO YEAR TO 31/12/2023 31/12/2022 £ £ 7267 7195 |
YEAR TO YEAR TO 31/12/2023 31/12/2022 £ £ 7267 7195 |
|---|---|---|---|
| 7205 3474 |
4756 7048 |
||
| 10679 11804 -5627 -7205 90 87 |
|||
| -5142 4686 |
|||
| 2125 2509 |
|||
| 29% 34.87% £ £ 666 615 |
|||
| 1459 1894 |
|||
| 3622 3475 100 100 |
|||
| 3722 3575 7267 7195 -4589 -7048 |
|||
| 6400 3722 5684 3622 716 100 |
|||
| 6400 3722 |
|||
| 6400 3722 5627 7204 |
|||
| 12027 10926 |
WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL Registered Charity Number 1128930
EXPLORER ACCOUNTS
| RECEIPTS Subscriptions received Donations Scouting activities Sundries TOTAL INCOME EXPENDITURE Capitation Partnership payments Scouting activities Badges & uniform costs Equipment purchase Administration costs Sundries Bank fees & costs TOTAL EXPENDITURE Net Surplus (Deficit) Opening Bank balances Surplus / (Deficit) Closing bank balances |
Vikings K2 Endeavour Total £ £ £ £ 2856 3235 3100 9191 5245 5245 1092 9 11138 12239 64 64 3948 3244 19547 26739 974 742 649 2365 400 400 708 1572 6029 8309 132 195 327 5660 5660 60 60 181 181 158 265 423 2553 2314 12858 17725 1395 930 6689 9014 2167 5341 785 8293 1395 930 6689 9014 3562 6271 7474 17307 |
|---|---|
Hon Chairman