**Page 1** ## **TRUSTEES ANNUAL REPORT** **For the Period from 1[st] January 2022 to 31[st] December 2022** |**Charity Name**|**Walton & Weybridge District Scouts**| |---|---| |**Registered Charity No**|**1128930**| |**Charity’s Principal Address**|**Grove Cottage**| ||**104 West Grove**| ||**Hersham**| ||**Walton-on-Thames**| ||**KT12 5PE **| |**Trustees**|**Office held**| |**David Hawkins**|**Chairman, plus Acting Assistant Treasurer &**| ||**District Shop Manager**| |**Nick Wood**|**District Commissioner**| |**Stephen Pillings**|**District Secretary**| |**Mrs Nicky Boyes-Korkis**|**Scouting Representative (Assistant Beaver Leader)**| |**Jeremy Cook**|**Chair Adult Appointments Committee**| |**Mrs Christine Hughes**|**Appointments Committee Secretary**| |**Callum Stewart**|**District Youth Commissioner**| |**Geoffrey Boyes-Korkis**|**Assistant District Commissioner**| |**Anthony Read**|**Appointments Committee Member**| |**Philip Robertson**|**District Treasurer**| |**Mrs Lindsey Blake**|**Chair 9th Walton Scout Group**| **Page 2** **Bankers Barclays Bank Plc Walton-on-Thames Branch** **Auditor Mr Philip O’Halloran Weybridge, Surrey** **Section A – Advisors** **The Walton & Weybridge District Executive members possess a broad variety of experience and skills which have proved sufficient for all normal operational requirements of the Committee, so that specialist advisors have not been engaged, but would be employed should the need arise.** **Section B – Structure, Governance and Management** **The Districts governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association, and it is a trust established under the Rules which are common to all Scouts.** **The District is managed by the District Trustees (Executive) Committee, the members of which are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and serve as the ‘ Charity Trustees ’ of the Scout District, which is an Educational Charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts, and making appropriate returns to the Charity Commission as required.** **The District Trustees(Executive) Committee exists to support the District Commissioner in meeting the responsibilities of the appointment, and is responsible for:-** **The Raising of funds, and the administration of District Finances The Insurance of persons, Property and Equipment District Events, Functions and Public occasions Assisting in the recruitment of leaders and other Adult Support. Appointing any sub-committees that may be required.** **Page 3** **– Risk and Internal Control** **The main areas of risk the District is exposed to are :-** **Injury to Leaders and members. The District through the Capitation fees contributes to the Scout Association national accident insurance policy. Risk assessments are undertaken before all activities.** **The district is reliant on income from the District run Scout Shop, and upon Income from subscriptions and fundraising. It does hold a reserve to ensure the continuity of activities should there be a major reduction in income, or should the activities not prove self-funding.** **The District has in place systems of internal control, to include two signatories for all payments.** **Section C - Objectives and Activities** **The aim of the Scouts Association is to promote the development of young people to achieve their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens, and as members of their local, national and International communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promises and Law as guided by Adult Leadership.** **The aim of the Walton & Weybridge District Scouts Association is to support and assist the eleven Scout and Explorer Groups within the District to achieve the above, and run District Events for the various age groups within the District for all to attend.** ## **Section D – Main Achievements and Performance** **These are set out in the Annual Report of the District Commissioner which accompanies these accounts.** ## **Section E – Financial Review** **The District’s policy on reserves is to hold sufficient resources to continue the Charitable Activities of the group should income and fundraising activities fall short. The District Trustees(Executive) committee considers that the District should hold a sum equivalent to a years running costs circa £ 30,000.** **Pager 4** **The remaining funds held by the District represent funds of the Explorer Units, who should be self-funding, the District Shop Unit which requires working capital to pay for supplies, and embark on a stock expansion programme to become more viable, plus funding for planned activities, events and Group support.** **Section F – Public Benefit** **Subscriptions are charged within the District for membership to cover the immediate running costs of the Group or district, and these do not unduly restrict membership. The Groups follow the principle that no one should be excluded because of their inability to pay membership or camp fee subscriptions, and it is the Districts policy to underwrite this principle to support the Groups within the District and provide funds if necessary.** **Two key principles which demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting.** **The safety of young people is taken very seriously and the benefits of Scouting activities provide far outweigh the risks.** **Any private benefits from Scouting are incidental, other than those as a Beneficiary.** ## **Other Information** **Most recent District group events have been so well attended that they have been selffunding and have not required any extra funding from the District, although it is always intended that funds are available if required.** **Page 5** **Section G – The above Annual Trustees Report, and the attached Receipts and Payments Account, and Statement of Assets and Liabilities were approved by the Trustees at an Executive Committee Meeting held on the 22[nd] May 2023 and presented to the District for approval at the Annual General Meeting held on 22nd June 2023, and is signed on behalf of the Trustees and those present at the AGM by** **Signatures** **Name David Hawkins Nick Wood** **Position Chairman & Acting Treasurer District Commissioner** **Date 22[nd] June 2023** **WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL** **Page 1** **Registered Charity No: 1128930 ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **RECEIPTS & PAYMENTS ACCOUNT** |||**YEAR TO**|**YEAR TO**| |---|---|---|---| |**RECEIPTS**||**31/12/2022**|**31/12/2021**| |||**£**|**£**| |**Capitation Subscriptions**||**31902**|**29246**| |**Explorer Subscriptions**||**8651**|**4905**| |**LESS: Explorer Funds paid to District (inc in Capitation)**||**-2394**|**-2046**| |**LESS : Membership subsciptions paid to County**||**-28788**|**-27431**| |**NET MEMBERSHIP SUBSCRIPTIONS RETAINED**||**9371**|**4674**| |**Donation & St George's Day collection**|||**9000**| ||**SUB TOTAL**|**9371**|**13674**| |**District Scout Shop sales**||**7195**|**5416**| |**Scouting Activities**||**11044**|**1411**| |**Sundries**||**5**|**16**| |**Jamboree**||**6510**|| |**Loan to Endeavour ESU**|||**567**| |**Training**|||| ||**SUB TOTAL**|**24754**|**7410**| |**Investments: Bank interest received**||**11**|**39**| ||**TOTAL GROSS INCOME**|**34136**|**21123**| |**PAYMENTS**||**YEAR TO**|**YEAR TO**| |||**31/12/2022**|**31/12/2021**| |||**£**|**£**| |**Scouting Activities**||**15653**|**2500**| |**Jamboree**||**8640**|| |**Rent - Scout shop**||**615**|**561**| |**Administration & AGM expenses**||**387**|**222**| |**Uniforms & Badges**||**345**|| |**Insurance**||**1461**|**1461**| |**Explorer expenses**||**1331**|**202**| |**Training**||**271**|| |**Explorer refunds sundry payments**||**454**|| |**Explorer equipment purchase**||**185**|| |**Other Expenses & Refunds**|||**1053**| |**Owed by 4th Walton to Endeavour Explorers**|||**442**| ||**SUB TOTAL**|**29342**|**6441**| |**District Scout Shop purchases**||**7048**|**4951**| |**District Scout Shop expenses (SumUp fees)**||**87**|**78**| ||**SUB TOTAL**|**7135**|**5029**| |**BANK CHARGES**|||| ||**TOTAL GROSS EXPENDITURE**|**36477**|**11470**| ## **WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL Registered Charity No: 1128930 ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **Page 2** |**Explorer Units Bank Accounts**
**District shop Cash Float**
**District Scout Shop: Stock**
**District Scout Shop: Debtors**
**TOTAL ASSETS AS AT 31 DECEMBER 2022**
**TOTAL CASH FUNDS**
**Net Receipts ( Shortfall)**
**Balances Brought Forward**
**BANK BALANCES AT 31 DECEMBER**
**CASH ASSETS ANALYSIS**
**District Current Account**
**District Scout Shop Account**
**CAFBank Deposit Account**
**DISTRICT BANK BALANCES**
**Less: Total Payments**
**Total Receipts**|**YEAR TO YEAR TO**
**31/12/2022**
**31/12/2021**
**£**
**£**
**34136**
**21123**
**36477**
**11470**| |---|---| ||**-2341**
**9653**
**57450**
**47797**| ||**55109**
**57450**| ||**AS AT**
**AS AT**
**31/12/2022**
**31/12/2021**
**£**
**£**
**43194**
**26293**
**3622**
**4176**
**0**
**18308**
**8293**
**8673**| ||**55109**
**57450**| ||**100**
**100**| ||**55209**
**57550**| ||**£**
**£**
**7205**
**4756**| ||**62434**
**62306**| **WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL Registered Charity No: 1128930 DISTRICT SCOUT SHOP ACCOUNT FOR YEAR ENDED 31 DECEMBER 2022** **Page 3** ||**YEAR**|**TO**|**YEAR TO**| |---|---|---|---| ||**31/12/2022**||**31/12/2021**| ||**£**||**£**| |**Sales: Credit Accounts Brought Forward**|||| |**Sales**||**7195**|**5400**| |**Credit Accounts outstanding**||**0**|**0**| |**TOTAL NET SALES**||**7195**|**5400**| ||**£**||**£**| |**Stock Brought forward**||**4756**|**7003**| |**ADD: Purchases**||**7048**|**2645**| ||**11804**||**9648**| |**LESS: Stock carried forward**||**-7205**|**-4756**| |**ADD: SumUp Card fees**||**87**|| |**COST OF SALES**||**4686**|**4892**| |**Gross profit (Loss)**||**2509**|**-1798**| |**Gross Profit Margin (before stock write-off)**|**34.90%**||**19.3%**| |**LESS ADMINISTRATIVE EXPENSES**|||| ||**£**||| |**Rent; Heat; Insurance**||**615**|**561**| |**Sundry expenses travel costs**|||**78**| |||**615**|**639**| |**SHOP NET OPERATING PROFIT (LOSS)**||**1894**|**-2437**| **Hon Chairman** ## **Hon Treasurer** **Date 20th March 2023** **WALTON & WEYBRIDGE DISTRICT SCOUT COUNCIL** **Page 4** **Registered Charity No: 1128930** |**RECEIPTS**
**Start up loan from District**
**Sundries**
**TOTAL RECEIPTS**
**Funds Balance C/fwd**
**Funds Balance B/fwd**
**Badges**
**Equipment**
**Sundries**
**Tfr to District Account**
**TOTAL PAYMENTS**
**Net surplus (Deficit)**
**Other & refunds**
**Fundraising**
**Subscriptions**
**Activities**
**Owed to a fellow Scouter**
**PAYMENTS**
**Capitation paid to District**
**Activities**|**Vikings**
**£**
**1871**
**1486**|**EXPLORERS ACCOUNTS**
**K2**
**Eiger**
**Endeavour**
**Total**
**£**
**£**
**£**
**£**
**4620**
**2160**
**8651**
**1**
**1**
**341**
**220**
**3341**
**5388**| |---|---|---| ||**3357**|**4961**
**220**
**5502**
**14040**| ||**£**
**807**
**1560**
**120**|**£**
**£**
**£**
**£**
**1194**
**393**
**2394**
**3334**
**3032**
**7926**
**34**
**1331**
**1485**
**166**
**166**
**185**
**185**
**337**
**337**
**1927**
**1927**| ||**2487**|**4562**
**1927**
**5444**
**14420**| ||**870**|**399**
**-1707**
**58**
**-380**| ||**1297**
**2167**|**4942**
**1707**
**727**
**8673**
**5341**
**0**
**785**
**8293**|