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2021-01-31-accounts

Charity Registration No. 1128924

Company Registration No. 06056945 (England and Wales)

LLANHILLETH MINERS INSTITUTE LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

LLANHILLETH MINERS INSTITUTE LIMITED

CONTENTS

Page
Trustees’ report 1-12
Independent examiner's report 13
Statement of financial activities 14
Balance sheet 15
Notestothefinancialstatements 16-29

LLANHILLETH MINERS INSTITUTE LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

The trustees present their report and financial statements for the year ended 31 January 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 tothe financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

Mission statement

The vibrant heart of the community, seeking to meet the changing needs of the people it serves, and reflectthe vision of the miners who built it.

Aims & Objectives

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activitiesthe charity should undertake.

Achievements and performance

The vision, mission and objectives that shape our organisation in its annual activities are focused on the provision of facilities for the education, cultural and recreation needs of the public as stated above. In shapingour activities for this coming year the Trustees have considered the Charity Commission's guidance on public benefit and fee charging. Lianhilleth Miners Institute relies on income from classes and public/private usage,as well as social activities with the level of fees and charges set to cover the operating costs, together with the maintenance of a contingency reserve. Public benefit is demonstrated by every activity that takes place in line with our mission statement and objectives, we give careful consideration to any organisation wishing to use the facilities, therefore charitiesand local organisations are given concessionary rates. We also consider people on low incomes when planning activities and service provision. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. The following topics provide a summaryof activities which outlines the performance for 2020/21, but which also sets the scene for our plans for this coming financial year.

Funding and Income Generation

During 2020/21 the following grants were received:

The UK Government Coronavirus Job Retention Scheme provided £57,000 towards the salary costs of furloughed and partially furloughed employees

The National Lottery Heritage Emergency Fund provided £50,000 for overhead costs and to support sustainability by allowing investment in certain infrastructure projects

The Julia and Hans Rausing Trust Charity Survival Fund provided £50,000 as a contribution to overhead costs

Cwm Y Mynydd (WEFO RDP funding administered by Caerphilly Council) supporting our Readability project targeting personal development and in particular literacy and digital literacy skills in previous years. a a ga a ~4.

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LLANHILLETH MINERS INSTITUTE LIMITED TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

Heritage Lottery funding received in 2017-2018, 2018-2019 and 2020-2021 supported our drive towards sustainability by sponsoring staffing costs and contributing to other core costs to the end of March 2019

Community Foundation Wales provided £10,000 as a contribution to overheads and £20,000 to cover start-up costs associated with our Food Pantry and a new business venture

The Community Council of Abertillery and Llanhilleth Solar Fund provided £5,000 for Luncheon Club infrastructure and running costs

Peoples Postcode Lottery provided £15,000 to support general community work in recognition of the efforts of the Institute staff and volunteers in the aftermath of the February 2020 floods

Award for All contributed £10,000 to the ‘Kids Summer Activities’ in 2020

The Simon Gibson Charitable Trust provided £2,000 to support the running costs of Luncheon Club

Tesco Bags for Help gave £1.166 to fund children’s holiday activities

Children in Need provided £38,045 and Swire Charitable Trust provided £21,889, as matched funding, for our 3 year Child Development and Youth Development project aimed at 6-18 year olds, which began in 2019-2020.

Children In Need have agreed to provide £120,000 over the 3 years and Swire Charitable Trust are matching this with £65,666 over that period

During the year, contributions to general Core costs were received from:

Wales Council for Voluntary Awards Third Sector Resilience Fund provided £54,750 and a long term loan of £18,250

£35,000 was received from Blaenau Gwent County Borough Council in 3 tranches for non-Domestic Rates Grants supporting business survival

The Board is most grateful to our generous sponsors whose funding has carried us forward in some very bleak times..

Educational Programmes

The Institute recognises the importance of education and life learning skills as key priorities and continued to develop partnerships with relevant organisations, such as GAVO and Adult Learning Wales in order to respond to the needs of our community. We have a growing need for parenting, healthy eating and readability classes throughout Blaenau Gwent; accordingly we have provided, in the past, with the assistance of these organisations, many opportunities to engage with families in need of support. We are now returning to these forms of formal support.

Our Volunteers

Volunteers play a major part in the success of activities and events within the Institute. We have a volunteer strategy which encompasses the training and development of the individual, with regular reviews and training opportunities being highlighted.

In normal times, we have around 35 active volunteers, and others who support from time to time. Volunteers range from members of the Board (dealing with governance, strategic and business issues), Luncheon Club support, and helping out with the general day today functions of the Institute, such as Special Events, Weddings and Family Events as well as a range of community activities.

We are striving to make volunteering at Llanhilleth Institute as purposeful and valuable as possible, with the ultimate aim of increasing skills, confidence and employability where appropriate. We are a member organisation of GAVO and this has raised our profile as an organisation offering best practice. We have been able to signpost all of our new volunteers to appropriate training providers and we have also helped community volunteers with CVs, references and application forms. All of our volunteers are offered one to one ‘readability’ sessions to increase their literacy skills, confidence and employability

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LLANHILLETH MINERS INSTITUTE LIMITED TRUSTEES’ REPORT (CONTINUED)(INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

Readability

Learners are coached in literacy and digital literacy on a one to one basis and this is a unique model of delivery in Blaenau Gwent. This programme was supported by Caerphilly Council through RDP funding and is currently supported by Peoples Postcode Lottery. Agencies referring to the Readability project have included Communities For Work, DWP, Job Centre and Community Connectors.

To the end of January 2020, 57 learners engaged with the project and, of those responding,:

All are out of work adults (16-65), 15 are disabled, 32 are women, 6 are young people (16-25). On completion of their programme of learning, participants responding have reported that they have:

We were forced to suspend our Readability activities during the last 18 months but will return to our normal programme in the new year.

Volunteering Pilot Programme

A volunteering programme was set up in April 2018 supported by WCVA. The initial funding by WCVA was for a 6 month period to September 2018. WCVA were so pleased with the results that they funded the programme for a further 6 months to March 2019. The pilot programme, completed in March 2019, resulted in 39 new volunteers. The total volunteer hours by new volunteers amount to 2,684 hours. Of the volunteers, 33 comefrom disadvantaged backgrounds, 3 have learning difficulties and 29 were unemployed. We established a training matrix for all of our volunteers to identify area of need and delivered Safeguarding/POVA trainingthrough GAVO.

Whilst the scale of the programme had to be reduced due to lack of funding and associated resource, the Volunteer programme continues by supporting new volunteers to develop in the same way as those who were engaged in the pilot programme.

We have applied for funding to continue with our Volunteering programme

Kids Summer Activities

In Summer 2020 it was not possible to run our normal activities. Instead we decided to distribute activity packs. This has been a great success where, instead of group activities we handed out activity packs to children on a daily basis, with a different theme on each day of the week:Craft, Nature, Sports, Cooking, Book Club. Over the 5 weeks of the programme, we handed out 2,800 activity packs and 2,800 packed lunches.

Holiday Activities

Previously In other school holiday periods we have tried to offer an expanding programme of activities for local children including film clubs, craft clubs, street games, half term parties and the Fit and Fed provision which is now a feature of every half term holiday. This is recommencing currently.

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LLANHILLETH MINERS INSTITUTE LIMITED TRUSTEES’ REPORT (CONTINUED)(INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

Child and Youth Development Centre — Clwb Lian Funded by Children in Need and the Swire Charitable Trust, the project is designed to make a difference to the lives of young people in the following ways:

The Homework and Junior Youth Clubs have been a great success and are appreciated by pupils, parents, teachers and staff from the St Illtyd’s, the local primary school which is physically attached to the Institute.

It is intended that in the future, the Centre will expand the Youth Club activity and will also include a play therapy provision, a special needs club, a sibling carers club and a nurture group for children with emotional health concerns that are acting as an educational barrier. In light of ongoing restrictions, we have continued with activity packs instead of our Homework and Youth Clubs over the last months

Instead of running our Homework and Youth Clubs, which we were not allowed to do, and in response to the Covid-19 situation, we have continued with activity packs through to the end of June 2021. We have now delivered over 15,000 individual packs to local children during the pandemic and we have seen very positive impacts on the children we have engaged with.

Internal Partners

Aneurin Bevan Complex Care staff for Blaenau Gwent and the neighbouring counties, are now housed within the former doctors surgery suite of offices and run a 24/7 care operation from there.

Head4Arts are also based at the Institute providing services and access to development and employment opportunities through project workers.

Breaking Barriers Community Arts are housed in the Institute as service providers and employers.

Gwent Police are also prominent and provide us with advice and guidance.

Community Partners

This list is non-exhaustive, but serves to show how important Llanhilleth Institute has become, as a touchstone between the wide variety of organisations that need to engage with people (particularly in relationto tackling various issues of social deprivation) and the local people that in turn, depend on accessing such support.

It is also key to providing these organisations with vital opportunities for sharing information, communicating community events and partnership/collaborative working.

Various community events are held annuallyto help to build and provide social cohesion within the local community. Examples of these events include: the annual Remembrance Service, Halloween Fancy Dress Party, Christmas Fayre, MacMillan Coffee Mornings and the Summer Activity Programme for children (which attracts over 100 families) and the Christmas Pantomime.

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LLANHILLETH MINERS INSTITUTE LIMITED

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

Examples of some of our partner organisations and affiliates include the following:

UHOVI; Mind; Gwent Police; Gwent Wildlife Trust; GAVO; Blaenau Gwent CBC; CADW; Smoking Cessation; Drug Aid; Young Carers; Tai Calon Community Housing; Careers Wales; local emergency services such as Gwent Police, South Wales Fire and Rescue, South Wales Ambulance Service; Army Cadets; St John Ambulance; WCVA; Citizens Advice Bureau; Sight Cymru; Vision 21; TAFE; Shelter Cymru; United WelshSocial Housing; Melin Homes; Alzheimers Foundation; BG Effect; JobCentre Plus; the Aneurin Bevan Health Board; Aneurin Bevan Leisure Trust; Heritage Club; Welsh Government; Heritage and Tourism Wales; Meningitis Now; Cruse Care Bereavement; Head 4 Arts; Breaking Barriers; Zion Miners Chapel; Wales Co- operative Centre; the University of South Wales; St.Ilityds School; Abertillery and Llanhilleth Community Councils; Soffryd Primary School; New Life, Gwent Archives; Volunteering Matters; Heart Research UK; Community Connectors; Six Bells Craft Club Peoples Health Trust; Hospice of the Valleys; BRfM, Valleys Task Force, Menter laith, Growing Space, Game On, Digital Communities and Action for Children, Children in Need, Hafal, Caerphily County Borough Council, Volunteering Wales, Coalfields Trust, C4W New Life, Manchester Metropolitan University.

A number of flagship community events have been held, either hosted by, or otherwise seeking to promote, partnership working between numerous agencies with important community based remits and responsibilities.

Monthly Luncheon Club

Lunch Club proved to be very popular and consistently attracted over 100 people each month. The number of lunch club volunteers has increased markedly. The luncheon club continues to host a pop-up charity shop for the ‘Hospice of the Valleys’ on a monthly basis, generating income of approximately £1,550per annum. We took the early decision at the beginning of March 2020 to cancel the scheduled Luncheon Club, a decision wholeheartedly welcomed. The Luncheon Club is about to recommence but with lower numbers for now.

Community Groups at the Institute

The weekly Knit and Natter group became constituted in January 2018 and goes from strength to strength. They have continued to support national and local charities by creating, selling and donating knitted items including poppies, the income from which is donated to the British Legion. The group now has a monthly table at Luncheon Club and have joined us at community events such as St Iiityds Christmas Fair to raise funds.

Other

groups at the Institute continue to flourish eg Heritage Society, Tea dance, Fitness Classes, Craft Club. Other activities have included CAB, Job Club, C4W, Baby Clinic and Bumps and Babies.

All groups are slowly filtering back to the Institute.

Abertillery 3-16 Engage Project

The Institute has provided space during the day in term time and are working in conjunction with Abertillery 3-16 Engage Project which caters for pupils referred out of the mainstream activities. We try to afford the pupils the opportunity to volunteer and engage with us in a variety of activities including our hospitality work. The venue seems to work well for the teachers and pupils, with pupils demonstrating genuine and tangible progress.

Reading Area

A reading area has been set up and a small library provision established.

Community Events

There have been no community events for the last 18 months.

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LLANHILLETH MINERS INSTITUTE LIMITED TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

Post Office

Following the closure of the Post Office in Llanhilleth, a satellite Post Office has been set up in the Institute on two days per week. It is well patronised.

Private Functions

We held one wedding ceremony and reception in the year to 31 January 2021..There were no private functions between March 2020 and the end of January 2021; all scheduled for this period were cancelled

Flood Assistance

In February 2020, 101 of the homes situated directly below the Institute were flooded. Over the ensuing 2weeks, we provided the Council and other agencies with a Control Centre for their meetings and for them tomeet residents. We provided breakfast, tunch and an evening meal for affected residents who wanted them, delivering meals to those people unable to attend. We set up clothes washing facilities and a Donation and Distribution Centre for food, cleaning materials, clothes, children's toys and acted as a store and distributionpoint for Council dehumidifiers. At the peak we served 95 evening meals. We did however try to operate as normally as possible hosting a wedding and two conferences during this period. The most exhausting day was when we served 120 lunches to our luncheon club for the elderly and 60 residents meals in the evening. This is on top of our own cellar being flooded — twice

Our staff and volunteers were magnificent.

Food Distribution Centre

During the pandemic we set up a ‘Food Pantry’, distributing to families locally. We current supply 50 adults and 65 children with top-up food supplies weekly in conjunction with FareShare Cymru and the numbers are growing.

Community Food Hub We have recently been awarded funding from Welsh Government to set up a Community Food Hub to teach teach teenagers and families in separate structured sessions to cook for themselves. Our experience is that when people start cooking for themselves with fresh ingredients,

a Community Food Hub to teach teach adults,

Helpline

We set up a Helpline to support individuals with issues and concerns Where we cannot help directly ourselves, we act as referral agency to get people the appropriate help they need.

Youth Enrichment Project.

Funding was recently awarded by a community vote, sponsored by Community Voice — Community Choice to provide 512 activity session places for local children aged 8-16 to help compensate for lack of extra-curricular activities during the pandemic

Community Hub

As part of their programme to move activities and advice closer to local people, Blaenau Gwent County Council have set up a Community Hub in the Institute where they are available to meet local residents on one day per week.

Coronavirus and the Impact on the Institute

The Institute was required by UK and Welsh Governments to cease its Hospitality trading activities at close of business on 23 March 2020 and Hospitality had to remain closed outdoors until 13 July 2020 and had toremain closed indoors until 3 August 2020. The Institute was unable to trade outdoors.

A Firebreak was introduced by Welsh Government from 23 October 2020 until 8 November 2020 which required Hospitality businesses and non-essential shops to close. Prior to that, Blaenau Gwent County lockdown which banned other than non-essential travel into and out of the County came into force on 22 September 2020 and remained in force until the Firebreak on 23 October 2020. The lockdown in the neighbouring County of Caerphilly started earlier, on 8 September 2020, and remained in force until the Firebreak. All of this had a material effect on the trading prospects of the Institute.

The normal Hospitality Institute trading and the resultant income streams ceased in March 2020. Attempts were made to resume some form of trading from May 2021, but confidence has been low and remains so. Alternative sources of trading income are being explored.

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LLANHILLETH MINERS INSTITUTE LIMITED

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TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

We have furloughed and partially furloughed staff and benefitted from the Coronavirus Job Retention Scheme. We continued to top up the salaries of our employees to 100% of normal pay during the furlough period.

We have been able to sustain the operation by Rates Support Grants from UK Government via Blaenau Gwent Council, by WCVA 3” Sector Resilience Funding provided by Welsh Government, by funding from The Julia and Hans RausingTrust, by funding from Community Foundation Wales and by funding from Heritage Lottery Emergency Fund. Heritage Lottery have also provided funding to improve our infrastructure and services so that we are best positioned when we can fully re-engage.

Improvements made during the pandemic so far include: Updated security and surveillance system

Updated IT equipment and Cloud based operating allowing homeworking New telephone system better geared to modern demands

New leased line allowing better broadband widths and speed New café layout and re-equipment allowing social distancing New ovens

New covered and heated outside café area

Emergency lighting refurbishment

Main Hall floor refurbishment

Event chairs refurbishment

Projects in progress: New website

New Donor giving scheme New CRM system New EPOS system Refurbished main kitchen Establishment of a Community Food Hub

We are enormously grateful to all our funders both this year as well as in previous years and believe that current and anticipated funding will allow us to survive as an organisation well into next year when we anticipate better times await us.

Many of our community projects are based around one-to-one or group delivery, both very difficult in the current environment. We are grateful to our project funders who have agreed to defer delivery targets, and funding has therefore been carried forward to accommodate that.

Financial review

The Institute, in normal times, relies on income from classes and public/private hire, as well as social activities with the level offees and charges set to cover the operating costs, plus consideration given to reserves.

Reserves Policy

The Trustees have set a reserves policy which requires:

The calculation of the required level of reserves is an integral part of the organisation's planning, budget and forecast cycle. It takes into account:

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LLANHILLETH MINERS INSTITUTE LIMITED

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

The appropriate level of reserves is currently set at three months expenditure. This equates to £60,000 at current average expenditure levels. We have plans that involve increasing our income level, and these plans should allow us to maintain our reserve levels at the target level going forward.

Business development

The business is planned to develop in several ways and can be summarised as follows:

Marketing

Website statistics have demonstrated 1,000 hits per week and our social networking sites, with over 3,000 followers, show that we are reaching out to all communities not just within the boundaries of the ward. Social media, leaflet drops, and posters all benefit events and activities. A marketing plan runs alongside the business plan to ensure we stay up to date with developments in the sector.

Reserves

At 31 January 2021 the charity had unrestricted reserves of £90,217 (2020: £9,417) and unspent restricted reserves of £171,216 (2020: £68,283). The charity's free reserves are £90,217.

Plans for Future Periods

We aim to build on our past successes and encourage new relationships with other organisations. We plan for Llanhilleth Miners Institute to become increasingly prominent as the key Community Hub for the area, working with others in Community Engagement in general as well as in specific projects.

To support these ambitions, the Institute now works in accordance with the strategy set out within its Business Plan and associated Community Engagement Plan.

Structure, governance and management

Tom Whyatt MBE is chair of the Board of Directors. The Board sets the organisation’s strategic and operational direction and is responsible for the future development of the Institute. Regular Board meetingsare held.

Due to funding constraints, the Institute was without a General Manager from 2012 until 2017. In the meantime, the Institute was sustained by the loyalty and efforts of its staff and volunteers supported by some very generous and timely external funding. An interest free loan from SE Assist continues to be repaid. Regrettably, due to funding constraints, we were unable to maintain the position of General Manager beyond the end of August 2019, and, since October 2019, the role has been fulfilled by members of the Board.Staff provided their full support. To fulfil the strategic direction, the Board has recently appointed a Community Engagement Manager and an Operations Manager reporting directly to the Board.

The board would like to thank the retiring directors Pam Hopkins BEM and Rev Viv Nicholls for their many years of service to the institute.

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LLANHILLETH MINERS INSTITUTE LIMITED

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

Governing document

Llanhilleth Miners Institute is a charitable company, limited by guarantee and the governing documents were filed with Companies House on 18 January 2007, the date of incorporation. Following advice from Wales Cooperative Centre, the Institute amended the governing documents on the 20 September 2012 at an Extraordinary General Meeting.

The membership fee is a token payment of £1 per annum.

New Board members shall be elected individually at each Annual General Meeting by all members present.

Risk management

The Directors and Trustees have a risk management strategy which comprises of: an annual review of the risks that the company and charity face contained within the business plan and strategic action plan; the establishment of systems and procedures to mitigate those risks identified within those plans; and the implementation of procedures designed to minimise the impact on the charity should those risks materialise.

This work has identified that the financial sustainability is the major risk for both the company and the charity. Attention has also been focused on the non-financial risk arising from fire, health and safety of employees and visitors as well as food safety and hygiene. Other potential risks are the expansion of provision at other key Blaenau Gwent facilities. The key element of managing the financial risk is the development of a financial reserves policy and the retention of sufficient working capital by the charity

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LLANHILLETH MINERS INSTITUTE LIMITED

TRUSTEES’ REPORT (CONTINUED)(INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

Reference and Administrative Information

Constitution

Llanhilleth Miners Institute is a charitable company limited by guarantee and a registered charity governed by its Memorandum and Articles of Association.

Registered numbers Company number: 06056945 Charity number: 1128924

Directors & Trustees

The directors of the charity are its trustees, for the purpose of charity law and throughout this report they are collectively referred to as trustees.

Tom Whyatt MBE Pam Hopkins BEM - Resigned 6 September 2021 Rev Viv Nicholls - Resigned 6 September 2021 Julian Bosley Rosemary Cribb Laura Doel Philip Fiander

Principal address and registered office

Llanhilleth Institute Llanhilleth Abertillery Blaenau Gwent NP13 2JT

Independent examiner Sarah Case FCA DChA Azets Audit Services Ty Derw Lime Tree Court Cardiff Gate Business Park Cardiff CF23 8AB

Solicitors

Gartsides Rother House 11 Neville Street Abergavenny Monmouthshire NP7 5AA

Bankers

Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB

Business reviewers

Wales Co-operative Centre GAVO Economic Development

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Draft Accounts/ Trustees report to be updated LLANHILLETH MINERS INSTITUTE LIMITED

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TRUSTEES’ REPORT (CONTINUED)(INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 JANUARY 2021

The trustees’ report was approved bythe Board[of][ Trustees.]

T Whyatt MBE - Trustee Trustee Dated: .....2;$..16.24

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LLANHILLETH MINERS INSTITUTE LIMITED

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 JANUARY 2021

The trustees, who are also the directors of Llanhilleth Miners Institute Limited for the purpose of company law, are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources,including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence fortaking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

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LLANHILLETH MINERS INSTITUTE LIMITED

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LLANHILLETH MINERS INSTITUTE LIMITED

| report to the trustees on my examination of the financial statements of Llanhilleth Miners Institute Limited (the charity) for the year ended 31 January 2021.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5(b) of the 2011 Act. Independent examiner's statement Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. 1 confirm that | am qualified to undertake the examination because | am amember of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statementsto be reached.

Sarah Case FCA DChA

Azets Audit Services Ty Derw Lime Tree Court Cardiff Gate Business Park Cardiff CF23 8AB United Kingdom Dated: ak —le-203)

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LLANHILLETH MINERS INSTITUTE LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2021

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2021 2021 2021 2020 2020 2020
Notes £ £ £ £ £ £
Income and endowments from:
Donations and legacies 3 1,395 - 1,395 551 - 551
Charitable activities 4 89,750 307,573 397,323 48,000 132,723 180,723
Other charitable
activities 5 46,676 - 46,676 179,778 - 179,778
Other income 6 65 - 65 3,498 - 3,498
Total income 137,886 307,573 445,459 231,827 132,723 364,550
Expenditure on:
Charitable activities 7 57,086 204,640 261,726 230,628 131,707 362,335
Net income for the year/
Net movement in funds 80,800 102,933 183,733 1,199 1,016 2,215
Fund balances at 1
February 2020 9,417 68,283 77,700 8,218 67,267 75,485
Fund balances at 31
January2021 90,217 171,216 261,433 9,417 68,283 77,700

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

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Draft Accounts/ Trustees report to be updated LLANHILLETH MINERS INSTITUTE LIMITED

BALANCE SHEET AS AT 31 JANUARY 2021

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2021 2020
Notes £ £ £ £
Current assets
Stocks 12 1,092 2,858
Debtors 13 17,524 46,712
Cash atbankand in hand 285,201 92,451
303,817 411,021
Creditors: amountsfallingduewithin 14
oneyear (25,262) (33,321)
Net current assets 278,555 77,700
Creditors: amountsfallingdue after 15
morethanone oneyear (17,122) -
Net assets 261,433 77,700
Incomefunds
Restricted funds 18 171,216 68,283
Unrestricted funds 90,217 9,417
261,433 77,700

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 January 2021.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records whichcomply withof the section company 386 ofas theat theAct andendforof preparingthe financialfinancialyear statements and of its incomingwhich giveresourcesa true and andfair viewapplicationof the ofstateresources,of affairs including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so faras applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable te companiessubject to the small companies regime.

The accounts were approved by the Trustees on... 45:!©:24,

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att MBE
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Company Registration No. 06056945

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LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

Charity information

Llanhilleth Miners Institute Limited is a company limited by guarantee whose registered office is Lianhilleth Institute, Llanhilleth, Abertillery, Gwent, NP13 2JT. The guarantors are the trustees as set out on page 8. The liability is limited to an amount of £1 per member in accordance with the company’s Memorandum of Association.

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the timeof the donation.

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

(Continued)

Bar. café and catering sales are recognised on receipt.

Income from grants is included in incoming resources when these are receivable, except as follows:

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.

Lease income is recognised when the charity becomes legally entitled to the income.

Income from weddings is recognised in the period to which it relates to, with income being deferred in to the next financial year as necessary.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Expenditure on charitable activities includes all costs relating to the furtherance of the charity’s objectives as stated in the trustees report and their associated support costs.

Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

There has been no offsetting of assets and liabilities, or income and expenses.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and equipment

20% and 33% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

-17-

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

1 Accounting policies

(Continued)

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. .

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using theeffective interest method unless the arrangement constitutes a financing transaction, where the transactionis measured at the present value of the future receipts discounted at a market rate of interest. Financialassets classified as receivable within one year are not amortised.

Derecognition of financial assets

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction priceunless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classifiedas payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.

1.10 Taxation

-18-

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2021

1 Accounting policies

(Continued)

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.13 Company status

The charity is a company limited by guarantee. The members of the company are the Board of Management named on page 7. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

2 Critical accounting estimates and judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience andother factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Donations and gifts 1,395 551

«4 Qix

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

4 Charitable activities

2021 2020
£ £
Grants 397,323 180,723
Analysis by fund
Unrestricted funds 89,750 48,000
Restricted funds 307,573 132,723
397,323 180,723
Grants
Job Retention Scheme 57,000 -
Heritage Lottery Emergency Fund 50,000 -
The Julia and Hans Rausing Trust 50,000 -
CwmYMyndd 11,893 18,836
The National Lottery Heritage Fund 15,580 -
Community Foundation Wales 30,000 -
TheCommunity Council ofAbertillery and Llanhilleth Solar Fund 5,000 -
People’s Postcode Lottery 15,000 20,000
Awards for All 10,000 -
Simon Gibson Charitable Trust 2,000 ~
Tesco Bagsfor Help 1,166 -
Tudor Trust - 30,000
The Swire Charitable Trust 21,889 21,889
The Peter and Teresa Harris Charitable Trust - 3,000
BBC Children in Need 38,045 32,000
GAVO - 6,083
Garfield Weston Foundation - 30,000
Welsh Government Legacy Fund - 18,000
Blaenau GwentCounty Borough Council 35,000 .
WCVA 54,750
Other - 915
397,323 180,723

-20-

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

4 Charitable activities

(Continued)

5 Other charitable activities

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Luncheon club 522 5,998
Bar sales 1,737 46,415
Cafe, catering and Christmas party income 2,865 42,213
Lease income 10,750 19,000
Classes, room and equipment hire 16,156 27,569
Wedding income 1,767 32,782
Funding contributions 12,626 5,180
Ticket and raffle income 253 1,920
Othercharitableactivities 46,676 179,778

Other income

Unrestricted Unrestricted
funds funds
2021 2020
£ £
65 3,498

7

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

7 Charitable activities

2021 2020
£ £
Staff costs 145,999 197,125
Cafe & bar stock consumed and wedding extras 5,953 51,215
Consumables 981 1,280
Artist fees and disco 1,239 7,669
Direct project costs 38,751 23,314
Rates 1,558 2,143
Insurance 12,620 12,498
Light and heat 16,750 19,833
Cleaning, repairs and maintenance 15,583 17,226
Advertising, telephone, printing, postage and stationery 6,670 9,610
IT support 6,806 6,421
Hire of equipment 283 1,268
Travel, transport and general expenses 3,066 4,464
Legal and professional 3,222 4,484
Volunteer expenses 170 1,710
259,651 360,260
Share of governance costs (see note 8) 2,075 2,075
261,726 362,335
Analysis by fund
Unrestricted funds 57,086 230,628
Restricted funds 204,640 131,707 .
261,726 362,335

-22-

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

8 Support costs

Support costs
Support Governance 2021 Support Governance 2020
costs costs costs costs
£ £ £ £ £ £
Independent
examination fees - 2,075 2,075 - 2,075 2,075
- 2,075 2,075 - 2,075 2,075
Analysed between
Charitableactivities - 2,075 2,075 - 2,075 2,075

9 Employees

Number of employees

The average monthly number of employees during the year was:

2021 2020
Number Number
Full time employees 5 5
Part-time employees 7A 7
12 12
Employment costs 2021 2020
£ £
Wages and salaries 139,003 184,900
Social security costs 3,794 8,109
Other pension costs 3,202 4,116
145,999 197,125

Key management personnel

The key management personnel of the charity received remuneration (consisting of gross salary, employers national insurance and employers pension contributions) totalling £99,012 (2020: £76,551).

There were no employees whose annual remuneration was £60,000 or more.

10 Trustees

No trustee received remuneration during the current or previous year in their capacity as trustee.

No expenses have been paid to the trustees during the current or previous year.

23%

LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

11 Tangible fixed assets

11 Tangible fixed assets
Plantandequipment
£
Cost
At 1 February 2020 147,525
At 31 January 2021 147,525
Depreciation and impairment
At 1 February 2020 147,525
At 31 January 2021 147,525
Carrying amount
At 31 January 2021 -
. At 31 January 2020 -
12 Stocks
2021 2020
£ £
Finished goods and goods for resale 1,092 2,858
13 Debtors
2021 2020
Amounts falling due within one year: £ £
Trade debtors 17,524 15,712
14 Creditors: amounts falling due within one year
2021 2020
Notes £ £
Borrowings 5,128 7,000
Other taxation and social security (3,501) 6,908
Deferred income 16 7,813 8,213
Other creditors 3,859 7,176
Accruals and deferred income 11,963 4,025
25,262 33,321

OAs

LLANHILLETH MINERS INSTITUTE LIMITED

|

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2021

15 Creditors: amounts falling due after more than one year

15 Creditors: amounts falling due after more than one year
2021 2020
£ £
Borrowings 17,122 -
16 Deferred income
2021 2020
£ £
Other deferred income 7,813 8,213
7,813 8,213
Deferred income is included in the financial statements as follows:
2021 2020
£ £
Balance brought forward 8,213 8,137
Income received 30,258 29,872
income released (32,782) (27,272)
Balancecarriedforward 5,689 8,213

Deferred income relates to wedding and other deposits received in advance of the event taking place.

17 Retirement benefit schemes

Defined contribution schemes

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The charge to profit or loss in respect of defined contribution schemes was £3,202 (2020: £4,116).

There were no amounts outstanding at the current or prior year end.

-25-

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LLANHILLETH MINERS INSTITUTE LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

19 Analysis of net assets between funds

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2021 2021 2021 2020 2020 2020
£ £ £ £ £ £
Fund balances at 31
January 2021 are
represented by:
Current assets/
(liabilities) 107,339 171,216 278,555 9,417 68,283 77,700
Long term liabilities (17,122) ~ (17,122) - = =
90,217 471,216 261,433 9,417 68,283 77,700

20 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).

-29-