THE PARISH CHURCH OF ST MARY THE VIRGIN, THEYDON BOIS ANNUAL REPORT OF ACTIVITIES 2021
St Mary’s Parochial Church Council, along with the Incumbent, has the responsibility for promoting, in the ecclesiastical parish of Theydon Bois, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The Parochial Church Council also has maintenance responsibilities for the church building (including the Parish Centre), Churchyard and Church Hall.
Membership of the Parochial Church Council (PCC)
Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting in accordance with the Church Representation Rules.
During the year the following served as members of the PCC: Incumbent
Rev. John Fry Associate Priest Rev. Carol Newnham Church Wardens
Mary Gill, Michael Palmer, Elizabeth Hannibal Deanery Synod Representatives Lisa Debenham, Robyn Marsh, Diana Meteyard, Elizabeth Douglass Elected Members
Richard Risdon, Douglas Pleasant, Tony Dawson, Samantha Spencer, Hugh Meteyard, Andrew Crook, Kerry Ells, Rosalyn Philip (Secretary), John Philip, Andrew Tunks (Treasurer)
In attendance
Beryl Denney (Reader with Permission to Officiate)
Parochial Church Council Meetings
During the period of national restrictions, PCC meetings were conducted using Videoconferencing technology, but by the end of 2021, in person meetings had resumed. In 2021, the PCC met in person on 5 occasions and twice on Zoom. Copies of the minutes of PCC meetings were made available to all by request to the Benefice Office.
The parish continues to work towards the shared Benefice Vision of The Theydon Parishes which is expressed in this way:-
Core values: Faith, love and community .
We seek to live these values by welcoming all, caring and teaching so that we may change lives through sharing the love of God in Christ.
Andrea Crombie was appointed to serve as Parish Safeguarding Officer, and Safeguarding continues to be a standing item at all meetings. Safeguarding contact details are displayed in the church and on the Benefice website. The PCC has complied with its duty to have due regard to the House of Bishops’ Safeguarding Policy and Guidance. Two significant decisions were made by the PCC in 2021, these were to join the EcoChurch scheme (beginning working towards a Bronze award) and following a presentation by a PCC working group set up four years ago, to commit to the project to provide visual technology to aid the worship of the church, including the installation of a screen and projector and upgrade to the current audio system.
Sub committees
Finance Committee considers financial matters and makes recommendations to PCC. Meets as necessary.
Stewardship Working Group considered the ways in which church members could be encouraged to give financially to St Mary’s and made recommendations to PCC, coordinating a yearly fundraising campaign. This group was chaired by Richard Risdon and ceased work in its present form at the end of the 2020 campaign. Standing Committee : has power to transact the business of the PCC between meetings. John Philip was elected to serve as a member alongside Rosalyn Philip as Secretary, the Vicar and the Churchwardens and meets as necessary. Mission Committee : Supports the work of Christian Mission at home and abroad, particularly of CMS, IPASC in D.R.Congo and Alison and Mozi Kotroci in Albania and promotes awareness of the wider mission of the Church. Chaired by Robyn Marsh. Events Committee : Organises social and fund-raising events to support the Church, chaired jointly by Philip and Amanda Simmance.
Churchyard Committee : Meets as necessary; under the leadership of John Eaton. The PCC is grateful to the team of volunteers who meet each Thursday morning to work in the churchyard.
Church Hall Committee : manages the business of the Church Hall on behalf of the PCC. Ross Penman, Eleanor Isaac, Philip Crombie, Mary Gill, Andrew Tunks and Linda Hammond served during the year.
Employees
The mission and ministry of St Mary’s Theydon Bois is supported by Sarah Bowen (p/t Benefice Administrator), and the PCC supports 64% of her salary, although her employer is the PCC of All Saints Theydon Garnon
Church Services
The regular pattern of services in the church building from April 2021 was as follows: Sunday 8.00a.m. Holy Communion (BCP)
10.30am 6pm First Sunday All Age Worship Sung Communion Second Sunday Family Communion Sung Evensong (BCP) Third Sunday Family Communion Sung Compline Fourth Sunday Morning Worship Sung Evensong (BCP) Fifth Sunday Joint Benefice Service (at 10a.m, rotating between churches in the Benefice) in the morning and occasional Joint Evening Services with Theydon Bois Baptist Church The organ was played by visiting organists on a rota arrangement.
Wednesday 10a.m. Holy Communion with the Mothers’ Union on the first Wednesday of the month Thursday (from June) Midday. .Holy Communion
During periods when in person worship was not possible, services took place on Zoom at 10.30am and 6pm on Sundays and 10am on Wednesdays, and a recorded service for the Benefice was posted every week at
- www.theydonparishes.org/recorded services including on occasion recorded anthems by the choir of St Mary’s Theydon Bois
Children’s groups took place during the 10.30am Sunday service resuming in June 2021 in the church hall. All children’s ministry is provided by local volunteers led by paid staff from the Red Balloon Family Foundation. On average 25 children attended these groups each week. 6 children were members of the church choir and met weekly on Mondays for choir training during term time and sang in Sunday services on two Sundays a month.
Church Attendance
As of April 2021, there were 151 people on the Church Electoral Register, average Sunday attendance was unique adults each Sunday. As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping. In 2021, 18 baptisms and 3 weddings were celebrated in St Mary’s 6 funerals were held in St Mary’s, and the ministry team conducted 11 funeral services at local crematoria during the year.
Key events in 2021.
March (various) Virtual Lent Soup lunches in aid of charities selected by the Mission Committee, (In person Soup Lunches were held for Harvest and in November) 4[th] April Easter Day service held in the churchyard 16[th] April Service of Commemoration to remember the life of Philip, Duke of Edinburgh 7[th] November ‘Remembering those we have loved’ service 14[th] November Annual service of Remembrance at the War Memorial held outside with limited attendance to allow for social distancing during November lockdown 5[th] December All Age Service with Scratch Nativity play, facilitated by a team from the Red Balloon Family Foundation 15[th] December PreSchool Christmas Service 19[th] December Traditional Nine Lessons and Carols 24[th] December Christingle Services with collection to support the Children’s Society
ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2021
| RECEIPTS AND PAYMENTS ACCOUNT Note RECEIPTS Planned Giving and Envelopes Collections and Donations Tax Rebate Church Hall PCC Fees Events income 4 Rent Interest PAYMENTS Family Purse Church repairs Church Hall Parish Giving 5 Insurance and utilities Music and Organ Assigned Fees Church Office Clergy Expenses Flower Expenditure Churchyard Junior Church Net receipts/ (payments) Cash balance b'f Cash balance c'f RECEIPTS Planned Giving and Envelopes Collections and Donations Tax Rebate Church Hall PCC Fees Events income 4 Rent Interest PAYMENTS Family Purse Church repairs Church Hall Parish Giving 5 Insurance and utilities Music and Organ Assigned Fees Church Office Clergy Expenses Flower Expenditure Churchyard Junior Church Net receipts/ (payments) Cash balance b'f Cash balance c'f |
General fund Designated funds Restricted funds Total funds £ £ £ £ 67,619 - - 67,619 21,433 800 500 22,733 15,907 - - 15,907 - 17,107 - 17,107 3,718 - - 3,718 553 - - 553 652 - - 652 10 2 - 12 109,892 17,909 500 128,301 77,743 - - 77,743 - - - - - 9,565 - 9,565 4,955 - - 4,955 5,140 - - 5,140 3,097 - - 3,097 3,350 - - 3,350 8,416 - - 8,416 1,249 - - 1,249 473 - - 473 - 618 - 618 2,490 - - 2,490 106,913 10,183 - 117,096 2,979 7,726 500 11,205 48,410 26,996 23,901 99,307 51,389 34,722 24,401 110,512 General fund Designated funds Restricted funds Total funds £ £ £ £ 64,737 - - 64,737 6,044 3,750 - 9,794 9,659 - 2,140 11,799 - 8,024 - 8,024 4,088 - - 4,088 - - - - 548 - - 548 64 5 - 69 85,140 11,779 2,140 99,059 80,729 - - 80,729 - - 3,090 3,090 - 7,208 - 7,208 347 - - 347 5,686 - - 5,686 3,244 - - 3,244 2,515 - - 2,515 6,312 - - 6,312 1,570 - - 1,570 154 - - 154 - 315 - 315 2,652 - - 2,652 103,209 7,523 3,090 113,822 (18,069) 4,256 (950) (14,763) 66,479 22,740 24,851 114,070 48,410 26,996 23,901 99,307 2021 2020 |
|---|---|
Page 4
ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2021
| Note STATEMENT OF ASSETS AND LIABILITIES ASSETS Cash at bank Cash in hand Total cash Gift aid receivable Other debtors Current assets Assets retained for the Church's use - 6/7 Church contents Church Hall Church Hall contents Fixed assets TOTAL ASSETS LIABILITIES NET ASSETS ASSETS Cash at bank Cash in hand Total cash Gift aid receivable Other debtors Current assets Assets retained for the Church's use - 6/7 Church contents Church Hall Church Hall contents Fixed assets TOTAL ASSETS LIABILITIES NET ASSETS |
General fund Designated funds Restricted funds Total funds £ £ £ £ 51,376 34,676 24,401 110,453 13 46 - 59 51,389 34,722 24,401 110,512 2,383 - - 2,383 - - - - 53,772 34,722 24,401 112,895 115,000 - - 115,000 - 620,000 - 620,000 - 25,000 - 25,000 115,000 645,000 - 760,000 168,772 679,722 24,401 872,895 - - - - 168,772 679,722 24,401 872,895 General fund Designated funds Restricted funds Total funds £ £ £ £ 48,397 26,950 23,901 99,248 13 46 - 59 48,410 26,996 23,901 99,307 1,496 - - 1,496 - 1,380 - 1,380 49,906 28,376 23,901 102,183 120,000 - - 120,000 - 625,000 - 625,000 - 25,000 - 25,000 120,000 650,000 - 770,000 169,906 678,376 23,901 872,183 - (86) - (86) 169,906 678,290 23,901 872,097 At 31 December 2021 At 31 December 2020 |
|---|---|
NOTES TO THE FINANCIAL STATEMENTS
-
Under current legislation the PCC may report on a Receipts and Payments basis with a Statement of Assets and Liabilities and it has elected to do so.
-
The financial statements are prepared on an historic cost basis. 3. Restricted funds may be expended only on objects specified by the trust, bequest or donation. Unrestricted funds may be used for the PCC's general purposes. The PCC holds no endowment
-
Events receipts were as follows -
| Quiz | 2021 Receipts £ 553 553 |
2020 Receipts £ - - |
|---|---|---|
Page 5
ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (continued)
| 5. Parish giving payments were as follows - Bible Society British Legion Church Army CMS Embrace F/IPASC Koininia LOGOS Manna Centre Mercy Ships Mission for Seafarers Shelter TCS Teams4u |
2021 Payments £ 250 440 150 400 350 550 405 350 455 350 515 250 320 170 4,955 |
2020 Payments £ - 244 - - - - - - - - - 103 - - 347 |
|---|---|---|
- Fixed assets are included in the Statement of Assets and Liabilities at their insured value. 7. Consecrated and benefice property is excluded from the accounts by virtue of s10(2) of the Charities 8. No payments were made to Trustees other than to reimburse them for expenses they incurred. 9. No wages, salaries or remuneration were paid to Trustees or any persons connected to the Trustees in respect of the above.
| 10. Fund cash balances Restricted funds Wild Bursary AV fund Church Maintenance reserve Designated unrestricted funds Churchyard Church Hall Unrestricted general fund Restricted funds Wild Bursary AV fund Church Maintenance reserve Designated unrestricted funds Churchyard Church Hall Unrestricted general fund |
Balance b'f Receipts Payments Balance c'f £ £ £ £ 1,494 - - 1,494 14,711 - - 14,711 7,696 500 - 8,196 23,901 500 - 24,401 2,532 802 (618) 2,716 24,463 17,107 (9,565) 32,005 26,995 17,909 (10,183) 34,721 48,411 109,892 (106,913) 51,390 99,307 128,301 (117,096) 110,512 Balance b'f Receipts Payments Balance c'f £ £ £ £ 1,494 - - 1,494 12,571 2,140 - 14,711 10,786 - (3,090) 7,696 24,851 2,140 (3,090) 23,901 (908) 3,755 (315) 2,532 23,647 8,024 (7,208) 24,463 22,739 11,779 (7,523) 26,995 66,480 85,140 (103,209) 48,411 114,070 99,059 (113,822) 99,307 2020 2021 |
|---|---|
Page 6
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S, THEYDON BOIS On accounts for the year ended 31 DECEMBER 2021 Charity no lif any) 1128901 Set out on pages 4,Sand6 I reportto theTrustees on my examination ofthe acKounts ofthe above charity I'the PCC") for the year ended 31 December 2021. Responsibilities and As the charity Trustees of the PCC, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the PCC'S accounts carrted out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51{b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respe¢t.' accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Dats: 2v2Z Name: Greville John NORMAN Relevant professional qualifications or body: CPFA AGP Address: 120 Dukes Avenue Theydon Bois, Essex CM16 7HF
ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2021
| RECEIPTS AND PAYMENTS ACCOUNT Note RECEIPTS Planned Giving and Envelopes Collections and Donations Tax Rebate Church Hall PCC Fees Events income 4 Rent Interest PAYMENTS Family Purse Church repairs Church Hall Parish Giving 5 Insurance and utilities Music and Organ Assigned Fees Church Office Clergy Expenses Flower Expenditure Churchyard Junior Church Net receipts/ (payments) Cash balance b'f Cash balance c'f RECEIPTS Planned Giving and Envelopes Collections and Donations Tax Rebate Church Hall PCC Fees Events income 4 Rent Interest PAYMENTS Family Purse Church repairs Church Hall Parish Giving 5 Insurance and utilities Music and Organ Assigned Fees Church Office Clergy Expenses Flower Expenditure Churchyard Junior Church Net receipts/ (payments) Cash balance b'f Cash balance c'f |
General fund Designated funds Restricted funds Total funds £ £ £ £ 67,619 - - 67,619 21,433 800 500 22,733 15,907 - - 15,907 - 17,107 - 17,107 3,718 - - 3,718 553 - - 553 652 - - 652 10 2 - 12 109,892 17,909 500 128,301 77,743 - - 77,743 - - - - - 9,565 - 9,565 4,955 - - 4,955 5,140 - - 5,140 3,097 - - 3,097 3,350 - - 3,350 8,416 - - 8,416 1,249 - - 1,249 473 - - 473 - 618 - 618 2,490 - - 2,490 106,913 10,183 - 117,096 2,979 7,726 500 11,205 48,410 26,996 23,901 99,307 51,389 34,722 24,401 110,512 General fund Designated funds Restricted funds Total funds £ £ £ £ 64,737 - - 64,737 6,044 3,750 - 9,794 9,659 - 2,140 11,799 - 8,024 - 8,024 4,088 - - 4,088 - - - - 548 - - 548 64 5 - 69 85,140 11,779 2,140 99,059 80,729 - - 80,729 - - 3,090 3,090 - 7,208 - 7,208 347 - - 347 5,686 - - 5,686 3,244 - - 3,244 2,515 - - 2,515 6,312 - - 6,312 1,570 - - 1,570 154 - - 154 - 315 - 315 2,652 - - 2,652 103,209 7,523 3,090 113,822 (18,069) 4,256 (950) (14,763) 66,479 22,740 24,851 114,070 48,410 26,996 23,901 99,307 2021 2020 |
|---|---|
Page 4
ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2021
| Note STATEMENT OF ASSETS AND LIABILITIES ASSETS Cash at bank Cash in hand Total cash Gift aid receivable Other debtors Current assets Assets retained for the Church's use - 6/7 Church contents Church Hall Church Hall contents Fixed assets TOTAL ASSETS LIABILITIES NET ASSETS ASSETS Cash at bank Cash in hand Total cash Gift aid receivable Other debtors Current assets Assets retained for the Church's use - 6/7 Church contents Church Hall Church Hall contents Fixed assets TOTAL ASSETS LIABILITIES NET ASSETS |
General fund Designated funds Restricted funds Total funds £ £ £ £ 51,376 34,676 24,401 110,453 13 46 - 59 51,389 34,722 24,401 110,512 2,383 - - 2,383 - - - - 53,772 34,722 24,401 112,895 115,000 - - 115,000 - 620,000 - 620,000 - 25,000 - 25,000 115,000 645,000 - 760,000 168,772 679,722 24,401 872,895 - - - - 168,772 679,722 24,401 872,895 General fund Designated funds Restricted funds Total funds £ £ £ £ 48,397 26,950 23,901 99,248 13 46 - 59 48,410 26,996 23,901 99,307 1,496 - - 1,496 - 1,380 - 1,380 49,906 28,376 23,901 102,183 120,000 - - 120,000 - 625,000 - 625,000 - 25,000 - 25,000 120,000 650,000 - 770,000 169,906 678,376 23,901 872,183 - (86) - (86) 169,906 678,290 23,901 872,097 At 31 December 2021 At 31 December 2020 |
|---|---|
NOTES TO THE FINANCIAL STATEMENTS
-
Under current legislation the PCC may report on a Receipts and Payments basis with a Statement of Assets and Liabilities and it has elected to do so.
-
The financial statements are prepared on an historic cost basis. 3. Restricted funds may be expended only on objects specified by the trust, bequest or donation. Unrestricted funds may be used for the PCC's general purposes. The PCC holds no endowment
-
Events receipts were as follows -
| Quiz | 2021 Receipts £ 553 553 |
2020 Receipts £ - - |
|---|---|---|
Page 5
ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (continued)
| 5. Parish giving payments were as follows - Bible Society British Legion Church Army CMS Embrace F/IPASC Koininia LOGOS Manna Centre Mercy Ships Mission for Seafarers Shelter TCS Teams4u |
2021 Payments £ 250 440 150 400 350 550 405 350 455 350 515 250 320 170 4,955 |
2020 Payments £ - 244 - - - - - - - - - 103 - - 347 |
|---|---|---|
- Fixed assets are included in the Statement of Assets and Liabilities at their insured value. 7. Consecrated and benefice property is excluded from the accounts by virtue of s10(2) of the Charities 8. No payments were made to Trustees other than to reimburse them for expenses they incurred. 9. No wages, salaries or remuneration were paid to Trustees or any persons connected to the Trustees in respect of the above.
| 10. Fund cash balances Restricted funds Wild Bursary AV fund Church Maintenance reserve Designated unrestricted funds Churchyard Church Hall Unrestricted general fund Restricted funds Wild Bursary AV fund Church Maintenance reserve Designated unrestricted funds Churchyard Church Hall Unrestricted general fund |
Balance b'f Receipts Payments Balance c'f £ £ £ £ 1,494 - - 1,494 14,711 - - 14,711 7,696 500 - 8,196 23,901 500 - 24,401 2,532 802 (618) 2,716 24,463 17,107 (9,565) 32,005 26,995 17,909 (10,183) 34,721 48,411 109,892 (106,913) 51,390 99,307 128,301 (117,096) 110,512 Balance b'f Receipts Payments Balance c'f £ £ £ £ 1,494 - - 1,494 12,571 2,140 - 14,711 10,786 - (3,090) 7,696 24,851 2,140 (3,090) 23,901 (908) 3,755 (315) 2,532 23,647 8,024 (7,208) 24,463 22,739 11,779 (7,523) 26,995 66,480 85,140 (103,209) 48,411 114,070 99,059 (113,822) 99,307 2020 2021 |
|---|---|
Page 6
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S, THEYDON BOIS On accounts for the year ended 31 DECEMBER 2021 Charity no lif any) 1128901 Set out on pages 4,Sand6 I reportto theTrustees on my examination ofthe acKounts ofthe above charity I'the PCC") for the year ended 31 December 2021. Responsibilities and As the charity Trustees of the PCC, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the PCC'S accounts carrted out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51{b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respe¢t.' accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Dats: 2v2Z Name: Greville John NORMAN Relevant professional qualifications or body: CPFA AGP Address: 120 Dukes Avenue Theydon Bois, Essex CM16 7HF