## Sutton Coldfield Methodist Church - ANNUAL REPORT TO CHARITY COMMISSION 2020 21 ## **1. Name:** Sutton Coldfield Methodist Church ## **Registration Number:** 1128900 **Principal Office:** South Parade, Sutton Coldfield, West Midlands B72 1QY ## **2. Trustees:** Pat Allen, Jenny Blease, Joan Burkwood, Les Burkwood, Anne Cole (Secretary), Bob Dauncey, Keith Dennis, Ruth Dennis, Martin Dutton, Philip Griffith, , Enid Howles, Amanda Hume, Peter Le Brocq, Donna Miller, Yvette Morgan, Cynthia Reakes, Colin Rice, Gwen Sadler, Rev. Alan Smithson (Chair), Grahame Tench, Liz Topliss, Carol Wall, Kath Waller, Gill Wallwork, Marion Watts and Priscilla Worship. ## **3. Structure, governance and management:** We are governed according to the "Constitutional Practice and Discipline of the Methodist Church". Within the Methodist Church we belong to the Sutton Park Circuit. Our governing body is the Church Council (i.e. the Trustees listed above) which meets three times a year, usually in March, June and November. Trustees are generally appointed ex officio from membership of various church groups, with provision for others from the church membership and the Church Stewards. There are committees to cover Finance and Property, Pastoral matters and Worship. The membership as at 1[st] November 2020 was 119. ## **4. Financial Review:** The Church is in a healthy financial situation, able to meet its commitment to the Circuit assessment and to maintain its premises in good condition while maintaining consistent levels of giving to charitable causes. We have general reserves equivalent to 6 months' running costs consistent with the connexional policy. ## **5. Public benefits:** The Church offers weekly opportunities for worship, and there are some house groups whose aim is spiritual development and growth. The church is outward looking and provides a number of facilities for the community at large for many age groups. These include:- - Thriving uniformed groups for Scouts, Cubs, Brownies and Beavers - Twice monthly Wednesday Club open to all - Weekly Friends on Friday club for people with memory problems and their families - Weekly coffee mornings for anyone to drop in - Weekly lunch and bible study Over many years there has been a gradual change in the use of the Centre with increasing use by non-church groups for room hire. The Centre is in use 7 days a week, 50 weeks of the year. There is a tremendous cross-section of people using the Centre and in a typical week there are as many as 2,000 people passing through the doors via a wide variety of external community groups. The groups for vulnerable adults include Gamblers Anonymous, MIND Friendship Club providing recreational activities for people with mental health problems, Support Groups for Parkinson's Disease, Memory Cafe, Drop-in for the Socially Isolated, Friends on Friday Memory Club, Singing for the Brain, Talking Newspapers and Sian Bain breathing exercise. There is a weekly coffee morning for anyone who’d like to drop in for company. The community groups include Canwell Craft, Cherished “Blossom” for teenage girls, Dog Obedience Training, an Art Group, Yoga, Modern Dance, Salsa UK, Sutton Coldfield Choral Society, two Sewing groups, Needlecraft, Lace-making, Bold writers, Folk dancing, Pilates, Portrait painting, Aikido, Tai Chi, Badminton, Line Dancing, Ballet for children and for over 55s, Indoor Bowls, Sutton Coldfield Poetry Society, Antenatal yoga, Birchfield String Orchestra, Sutton Coldfield Photography Club, Sutton Arts Theatre, Slimming World, Smart 11+ Tuition, Stamp Fairs, Speech and Drama exams, National Trust coffee mornings and lectures, Royal Sutton Coldfield Philatelic Society, Tumbletots, U3A classes in French, German, Genealogy, Philosophy, Dancing and Enjoy Opera and PKA Karate. In addition to this we also have local residents meetings and occasional other outside organisations using our rooms for meetings. E.g. Sutton Ramblers, Sutton Coldfield Stroke Club , Coeliac Society, Birmingham City Council for ballot box distribution. In March 2020, however, the global pandemic of Covid-19 stopped everything. Some activities resumed in September only to stop again in October / November and again in January to March but most have now resumed. ## **6. Objectives:** Our objectives are in line with those of the Methodist Church which are:- _Worship_ The Church exists to increase awareness of God’s presence and to celebrate God’s love. _Learning & Caring_ The Church exists to help people to grow and learn as Christians, through mutual support and care. _Service_ The Church exists to be a good neighbour to people in need and to challenge injustice. _Evangelism_ The Church exists to make more followers of Jesus Christ. ## **7. Activities and Milestones :** The church is two years into a new and exciting development by employing a part-time Community Worker for Ministry to Older People. This post is being funded for a period of 3 or 4 years from our Legacy Account and will have two broad areas of ministry – to the church members and adherents and to the community centre users and the local elderly community. The premises have been maintained in excellent condition and are an asset both for the church itself and the local community. Despite all the restrictions we were still able to give to outside causes. We gave £689 to World Mission, £55 to Mission in Britain, £373 to All We Can (previously Methodist Relief & Development Fund), £940 to Christian Aid, £273 to Retired Presbyters and Deacons, £206 to Crisis at Christmas and £539 to Methodist Homes. In all, the special collections raised £3,091 for outside causes and a further £4,000 was given from our church funds to 20 organisations and charities. We also sent 75 shoe boxes to Moldova. The photo-voltaic panels which were installed on the roof of the Church Centre in 2013 generate just over 30,000 kWh/year. These continue to make a significant contribution to reducing our carbon footprint and helping to protect the environment as well as reducing our electricity bills. ## **8. Future Plans:** The Church plans:- - To continue to offer worship which is varied in style blending the traditional and the modern - To continue to offer groups for Prayer, Bible Study and Spiritual Growth - To encourage the development and growth of the various groups which make up our Church Family - To support financially, according to our means, charities both Methodist and more widely ## **9. Risk Assessment:** Risk Management is monitored via the regular trustees meetings. The main items of concern are maintenance of membership, safety and adequacy of the building used, balance of funding to maintain current activities, the ongoing commitment of volunteers in running the church and the community centre and ensuring the church operates within existing and potential regulation and legislation. The more recent risk has been mitigating the effect of Covid-19 on the church’s finances. Thanks to the prudent management of reserves the church is able to survive a drop in its income for the short to medium term. CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Sutton Coldfield Methodist Church Church FOR THE YEAR ENDED 31 August 2021 Birmingham Sutton Park Circuit Circuit no 504 Registered Charity- Charity Registration number If not a registered charity Her Majestys Revenue and Customs Gift Aid number (The HMRC number is equivalent to a registered charity number in lerms of eviden￿ of charitable status and may be used to give to donors or grant funders wishing to see eviden￿ of the organisation's charitable status. Methodist charities in England and Wales thal are not registered charitiés are excepted from registralion under Slalutory Instrument 2014 No.242) 1128900 Minister.. Rev. Alan Smilhson Church Stewards= Peter Le B-rocq Gill Wallwork Leslie Burkwood Joan Burkwood Ann Cole Cynthia Reakes Martin Dutton Treasurer.. Grahame Tench Sutton Coldfield Methodist Church ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 Church Unrestrlcted Restricted Funds Funds Totals thls ygar Totals last yoar SECTION A RECEIPTS Note Offerings and Tax rewvered Bank and CFB interest and Investment income 61,127 61,127 64,952 a3 186 256 442 1.683 40.022 27,426 134,083 a4 Lettin 29,258 28,472 119,043 29,258 29,954 120,781 85 Other re￿ip1S TOTAL RECEIPTS 61 317 la7> SECTION B b1 PAYMENTS b2 Circuit Assessment or Share 64,501 64,501 58,000 b3 Donations 4,500 4.500 4,600 b4 Re airs and Maintenan Utilities Ilnsurances. water char s. heating & lighlingl 16,988 16.988 35,699 b5 11,439 11,439 20,123 b6 b7 Other payments TOTAL PAYMENTS 14,097 111,525 9,775 9,775 23,872 121,300 28,082 146,504 b8 Ib91 SECTION C NET RECEIPTSIPAYMENTS FOR THE YEAR c1 a6-b8 7,518 9,458 1,940 12,421 Total funds brought forward from last year c2 149,190 83,549 232,739 245,160 c3 Sub tota ¢1+c2 156,708 74,091 230,799 232,739 Transfers and ad uslmenls ¢7 c5 TOTAL FUNDS AT END OF YEAR Ic3+c41 156,708 74,091 230,799 Ic81 232,739 Ic61 SECTION D FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS (these amount$ are not to be included in total r&¢•iptslpayments fi ures above d1 Balance brou hl forward from last ear d2 Offerin sIGifls - r￿1Ved for exlemal o anisalions 3,092 3,878 d3 OfferingslGifls - passed lo external organisations 3,092 3,878 d4 BALANCE STILL TO BE PAID Id1+d2-d3) Sutton Coldfield Melhodisl Church Chur¢h MMARY AND INTERNAL NS REPORTING TO THE CHURCH COUNCIL SECTION E Pl¢ase follow the Guldan¢ Summary ol the ehurch aC￿￿nIS lor the y&ar ende¢ 31 Augu512021 and Intpmal Organ1581ion¥ ￿por￿Th9 t¢ the Churth C￿￿riv¢h￿rth Meeting Note thaithe funds of Intérnal Ofganisation would norrnally be ReslrKted fu￿5 unless It COLld be ¢￿arty Shown th31 thoycould usgd lor any MBlho¢isl purp05e. This se¢tityn mu$1 be cotnplgted to atrive ai IhÈ 9ross income and expendi￿￿ tota15 01 the Church. W gross Income exceeds Ihe AccTuals Ihfeshold, ihen the Accruals m8ihod ol accounting ID A DIFFERENT FORM mLP51 be used to rtportthe accounts (see Meihodist Websi￿). Please refer io the guidance notes regarding transfers betrNeen Ihe Ehslrrcl connected Thslncl(kganisabons INTERNAL ORGANISATIONS Net Receiptsi Opening balances Re￿1 onts Ad"vsbx¢nts Cknsin balances 1.406 4.018 2.610 10,061 7.451 e6 ¢7 Sub total ol 1Th￿rnal ¢X 1,406 2.610 011 012 Church ￿cOUnts Itotal8 brought forward from pag• 2. totals colurnnl 120,181 lan 121,300 15191 232,739 c61 232,220 BY CHURCH 122,187 125.316 13.1291 242.800 239,671 Continue on a separats shetl necèssary and bnDg the totsls ltsrward TOTAL RECEIPT5 TOTAL Pf4YMENTS SE¢nON F STATEMENT OF ASSETSAND OPENING BNUN¢ES CLOSING BALANCES CHURCH- CASH FVNDS HELD at 31 Au ust 2021 Cash in hand gank Cutrenl Ac¢ouni 14,312 Bank De OSitAecounl f4 Central Finance Boa 134.7TI 120,407 Trustsgs for MO￿0￿￿t¢hurch Pu oses 83.589 74.070 Other fU￿S 61 SUB ToT￿- Church a¢counls 232,739 c8 232,220 Ic81 Totsl funds hèld by Internal Or9anisaknons IlheclDSI balance total from abDvBI le121 10,061 7.4S1 TOTAL CASH FUNDS HELD BY CHURCH 242,800 239.671 SECTION G Al 31 M￿gU51 2021 1 Sapternber 2020 OTrIER ASSETS and LIABIUTIES In￿5￿ne￿I5 include Endowrnenls Land & Buildin sèa notes r8 InsurgrK& value OtherAs9els Loa - amounlwlstandi reno 380 Oiher Li3￿11￿0$ f4 knclude only FuDtt5 allhe Centy31 Fin¥n¢tr B¢$rd f5 knelude only Funds he￿ alTrustse5 for M&lhodisl Church Putw 91 Irtlud£ any tsther ￿Ve5￿￿entS Inol the cash elemenlof TMCP tvJstS aWQLnts this i¥ indud¢d in lir* 15 Name of Church .. Sutton Coldneld Methodlst Church Declarations and Scrutiny I confim that these Receipt and Payment based accounts for the year to 31 August 2021 have been prepared from the records of the Church and that they include all fund5 under the control of the Church trustees. Signature of treasurer Date.... Name and address oftreasurer Grahame Tench 24 Frederick Road. Sutton Coldfield. Post Code B73 5QW Presentation to the Church trustees I confimi that the annual report and accounts for Ihe year ended 31 August 2021 werelwill be. presented to the meeting of the Church trustees held on Sign81ure of the Chair of the meeting Name of the Chair of the meeting Rev. Alan Smithson Date ..1.7/141/....... Independent Examiner's Report to the Trustees of the Sutton Coldfield Methodist Church Charity Number 1128900 Responsibilities and basls of report I report to the trustees on my examination of the accounts of the Sutton Coldfield Methodist Church for the year ended 31 August 2021 set out on pages lo As the Church's Iruslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act.). I report in respect of my examination of the Church's accounts carried oul under section 145 of the Act and, in carrying out my examination, I have followed all the applicable Direclions given by the Charity Commission under section 14515}Ibl of the Act. delele or Circle as appropriate Name of Church .. Sutton Coldfield Methodist Church Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below") which give me cause to believe that in, any material respect- the aGcounting records were not kept in accordance with section 130 of the Act: or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I l]avelhave nol" obtained independent verification of all investments with the Trustees for Methodist Church Purposes or held in other trusts, bank balances and funds at the Central Finance Board of the Methodist Church which are individually in excess of £10,000 (ten thousand pounds) at the balance sheet date. Signature of independent examiner Name of independent examiner A M Sanders Rel8vant professional qualification of independent examiner NIA Name of firm (where appropriate) Address 149 Tamworth Road Sutton Coldfield. Post Code B756DY Date delete or circle as appropriate SUTTON COLDFIELD METHODIST CHURCH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020 Accounting Policles lal These are accounls within the guidance of charity legislation and show income of greater than £100,000. {b} Church Land and Buildings= 11 is not considered relevant lo include a valuation for the Church Land and Buildings on the Balance Sheet because of their functional nature. The buildings are insured for a total of £5,874,320 made up as follows.. Church £2,141,501 Church Centre £3,229,248 Church House £186,956 Pavillion £181,291 Hul £45.324 The organ is insured within the buildings cover for the church. The site value is not known. cl Receipts and Payments The income and expenditure has been reported on a receipts and payments basis in accordance with section 133 of the Charities Act 2011 dl Loans An interest free loan has been made to an employee repayable al £60 per month. el Grants Exceptionally this year grants of £19,403.07 were received via Birmingham City Council and other bodies for charitable activities during the Covid 19 outbreak. f) Internal Groups Again this year many internal groups have not mel and therefore the accounts reflect this. In the light of change in various Banks some accounts have been closed and other groups have ceased to exist. g} Gross Wages During the ¢ourse of the year gross salaries which were identrfied as being eligible for the Government Job Retention Scheme tolalled £19,536.16 enabling the Church to reclaim a lolal of £6,888.84. This included £516.34 owing from the previous financial ye- The payroll amounts are shown in the accounts after deduction of these sums. Name of Church .. Sutton Coldfield Methodist Church Independent Examiner's Statement I have compleled my examination. l confirm that no material matters have come to my attention in connection wth the examination (other than that disclosed below'> which give me cause to believe that in, any material respect- the accounting records were not kept in accordance with section 130 of the Acl- or the accounts do not accord with the accounting records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I havelhave nol" obtained independent verification of all investments with the Trustees for Methodist Church Purposes or held in other trusts, bank balances and funds at the Central Finance Board of the Methodist Church which are individually in excess of £10,000 (ten thousand pounds) at the balance sheet date. Signature of independent examiner Name of independent examiner A M Sanders Relevant professional qualification of independent examiner NIA Name of firm (where appropriate) Address 149 Tamworth Road Sutton Coldfield. Post Code B756DY Date ! f -20Z4 delete or circle as appropriate