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2020-12-31-accounts

The Parish Church of St Barnabas, Swanmore Church Road, Swanmore, SO32 2PA

Annual Report on the Year 2020

Introduction

The Parochial Church Council (PCC) has responsibility to co-operate with the vicar to promote, in the parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC also owns, lets and maintains the hall and meeting rooms of the Paterson Centre, and Barnaby’s Coffee Shop

PCC Membership

The Vicar, two Churchwardens, two Diocesan Synod Representatives, two Deanery Synod Representatives and 9 Elected PCC Members. PCC membership for 2020/21 was:-

Ex Officio:

Vicar/Chair of PCC The Revd. Claire Towns Churchwardens: Andrew Wilkinson (Vice-Chair) Bill Jones Diocesan Synod Reps: Janet Chant appointed June 2018 Andrew Wilkinson (Treasurer) appointed June 2018 Deanery Synod Reps: Jen Frampton Jenny Sharpe Licensed Lay Ministers Sally Beazley Jill Phipps Elected Members: Amanda Ankers elected 2020 Bobbie Branson elected 2020 (1 year casual vacancy from 2018 APCM) John Branson elected 2020 Claire Lloyd elected 2020 Allison Gurry elected 2019 Dave Lee elected 2019 Teresa Reynolds elected 2019 Ben Armstrong elected 2018 Liz Newbold elected 2018 PCC Appointed : Secretary Jill Phipps

Assistant Churchwardens

The Churchwardens invited Janet Chant, Jen Frampton, Richard Green-Wilkinson, Tony King, Derrinda Laing, John Sharpe and Crawford Wright to act as Assistant Churchwardens.

PCC teams - and their abbreviated outline terms of reference

Standing Committee – sets the agenda for PCC meetings and has the authority to transact the business of the PCC as required between meetings.

Fabric & Grounds – maintains the churchyard, church buildings and contents according to a programme of works approved by the PCC.

Paterson Centre Management – manages the day to day running, letting and maintenance of the Paterson Centre, subject to terms of reference and financial control exercised by the PCC. 1

Magazine – manages the production and distribution of the magazine, subject to terms of reference and financial control exercised by the PCC.

Barnaby’s Business Team (BBT) – manages the day to day running of the coffee shop on behalf of the PCC, subject to terms of reference and financial control exercised by the PCC.

PCC Meetings

The PCC met 10 times between January to December 2020, and published minutes of each meeting, except where that meeting was a confidential one. The approved Minutes of the PCC Meetings were made available to church members at the back of the Church, before Covid and on the website, when it was up and running, thereafter.

Church Teams :

Other groups that contribute invaluable work and input to the life of the church and parish, and from which reports have been submitted are: Bishop’s Waltham Deanery Synod; Flower Group; Hand Bells; Home Groups; Magazine; Mothers’ Union; Social and Fundraising and Sunday Club.

Electoral Roll

As of the APCM on 14/10/20, the number on the Roll was144. Since then 3 people have registered and one has moved away, so that as of 14/4/21 the register stands at 146.

Safeguarding:

St Barnabas’ PCC takes very seriously its commitment to Safeguarding. Teresa Reynolds, with many years of local authority Safeguarding experience, continues to be the Parish Safeguarding Officer. Safeguarding is on the Agenda at PCC meetings. Teresa offered basic training for all those in relevant roles. The church safeguarding policy and policy statement has been adopted by PCC.

A safeguarding reporting procedure has been put in place, and there is a requirement for all staff and volunteers to read and understand the policy and reporting procedure. Safer church posters have been put in place with contact details and information on how to raise safeguarding concerns. As is now required, the PCC has agreed to adopt safer recruitment procedures. A code of conduct has been developed and is due to be implemented. Risk assessments are required for all activities run by or on behalf of St Barnabas church. Some progress has been made in this area with a risk assessment template available for all leaders/organisers to complete. This is an area for further development by the health and safety lead, Paul Eathorne.

2020 saw a national review of all parishes, whereby any paperwork or other evidence pertaining to past allegations or concerns, had to be submitted to Diocesan Safeguarding Case Leads, in our case, Ian Berry. No such paperwork was found to be in existence at St Barnabas, though a verbal report of a past concern was registered with Ian Berry.

PCC Vision for 2020

From work carried out in the Autumn of 2019, the PCC developed a mission plan to develop intergenerational growth initiatives and work with families and young people. This was born in January 2020 and was somewhat dubiously named St BIGGI - St Barnabas Intergenerational Growth Initiatives: The details follow:

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Developing a 2020 Vision: St BIGGI

St Barnabas’ inter-Generational Growth Initiatives

(BIGGI Team – The Vicar, Sally Beazley, Jill Phipps, Ben Armstrong, Dave Lee and Emma Sajo)

Inter - generational ministry is a model of Christian ministry which emphasises relationships between age groups and encourages mixed-age activities.

Church Growth is 3-Dimensional:

The numbers in orange below show the elements of growth aimed for...

During 2020:

HOLD A PROGRAMME OF FAMILY-FRIENDLY MONTHLY EVENTS, SOME SOCIAL AND SOME WHICH ARE MORE ‘EVANGELISTIC’ AND WORSHIP-CENTRED (2) and (3)

Purpose: To tell people who aren’t church family members, or those on the fringes of the church, the good news of Jesus.

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Sunday mornings e.g. who’s who, home groups, financial giving and opportunities to serve.

Purpose: To explore new initiatives that St Barnabas might start up, with or without partnership working to help meet these needs. E.G. Monthly children’s clothing ‘bank’/drop-in coffee and a chat at the Village Hall, Older persons’ social events in the Village Hall.

EXPLORE NEEDS OF OLDER PEOPLE (1), (2) and (3)

Pupose: Older peoples’ spiritual needs are just as important as those of younger people and families. We should be seeking to reach out to older people just as much as to younger people and families, sometimes offering age-specific activities and other times offering ‘everyone together’ inter-generational ones.

EXPLORE THE NEED FOR /FEASIBILTY OF A PAID YOUTH/FAMILIES/CHILDREN’S WORKER AT ST BARNABAS (2) and (3)

ENCOURAGE CONGREGATION’S SPIRITUAL GROWTH AND DISCIPLESHIP (1)

This was to be a ‘roadmap’ for missional focus and activities throughout 2020…and then Covid-19 came along! It is the vision of the PCC to re-visit St BIGGI and revise accordingly so as to be the mission plan for 2021-22, as and when Covid-restrictions lift. That said, mission and outreach did not stop because of Covid, as detailed below.

THE IMPACT OF COVID…AND THE RESPONSE:

Worship

January and February were normal months in the life of St Barnabas, in that services and activities carried on in the usual manner. That said, the common cup at communion was suspended in February and there was some staying away from church by some of those who felt more

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vulnerable. Following announcements from the Government, public worship was suspended from Sunday March 22[nd] , which was Mothering Sunday and by the following Sunday, no one, including clergy, was permitted to enter churches.

From the 29[th] March, services at 10am were then live-streamed from the Vicarage, via Facebook Live using a mobile phone, with twice-weekly Zoom Morning Prayer being introduced from the beginning of May. Numbers watching on FB Live were initially very high and reached far beyond the parish boundary. Likewise, Morning Prayer regularly attracted (and still attracts) 8-13 people, much higher than when Morning Prayer was held in church.

By 17[th] May, clergy and their household members were permitted to enter and live-stream services from within the church. From 5[th] July congregations were permitted to attend worship again – but with strict Covid-safe measures in place, such as sanitising of hands, 2m social distancing, compulsory mask wearing, one-way circulation in church, no singing and restrictions on how communion was to be distributed and received. From an initial risk assessment, it was decided that although St Barnabas could accommodate 20 safe seating zones (some seating 1-2 people, others 1-4 people), we would begin with 15 so as to monitor safe practice.

Though July 5[th] was the first day that congregational worship was permitted in church, and there was an 8am service, the 10am was a drive-in at the Village Hall, so as to permit safe congregational singing from inside of cars. This attracted 78 people in 40 cars, as well as some local and national media attention, with a couple of TV cameras in attendance. This was the first of four such services, another being held in August, a Harvest Festival on October 4[th] and a Carol Service on 20[th] December. Huge thanks to the Village Hall for allowing this, and to Peter Fellows for playing and singing, as well as to Brian Pancott and John Sharpe for being car park marshals.

A new national lockdown began again at the beginning of November, lasting until the beginning of December, when congregational in-church worship once again resumed. Christmas saw low numbers in attendance but at full social-distancing capacity, but sadly with no singing, which was still not permitted.

Since March 2020, all services at 10am have been live-streamed via Facebook Live, even when a congregation has been able to be present, so as to reach out to those unable or not wanting to come to church, and to those beyond the parish boundary. Huge thanks to Sally Beazley and Jill Phipps who have done the majority of this filming.

Despite not being able to gather as ‘normal’, church family members contributed greatly to the streaming of worship. Huge thanks especially to Peter Fellows’ and family for their indomitable spirit of recording songs for us week in and week out. Also, thanks to the Lees for their musical contributions, and to the many of you who recorded yourselves reading or praying for inclusion in our services.

Sunday Club met on many occasions via Zoom, with craft packs being delivered to families. Thanks to Ben Armstrong and his team for keeping this very important ministry going through the most challenging of times.

Baptism, Confirmation, Marriages and Funerals:

There were no baptisms or weddings during 2020, essentially because of Covid. There were 8 funerals conducted either in church or at one of the local crematoria. Derek Lord’s, Matthew Todd’s and John Harrison’s, all church family members, were able to have ‘normal’ funerals as these took place in the early part of 2020 before Covid restrictions were in place. All funerals after that were very different, with restrictions on numbers, no wake and no singing. Jan White’s funeral

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in July was a ‘hybrid’ occasion with some in church and others gathered in a socially-distanced way in the churchyard, with the service transmitted to those there.

Communications and links with the wider community

Not being able to gather for any purpose meant new ways of working and communicating. The ministry team established a pattern of contacting people by phone for pastoral purposes; almost daily emails were sent by the Vicar, including news, prayer requests and other requests for help as well as a Thought for the Day (TFTD). Initially, these were sent to church family members but over time, the circulation list grew to 135, including the schools, former Messy Church families, the parish council and many other local residents who might not come to church but who wanted to receive the emails. Many thanks to all those Ministry Team members who contributed to the TFTD, but especially to Hazel Whitehead who wrote most of them. Hazel’s subsequent book, God in Lockdown offers a lasting reminder of these. Thanks also to Hazel and Brian Pancott for the weekly news-sheet that went out to those few without the internet.

The church website was rebuilt and re-launched in the summer of 2020. Huge thanks to Amanda and Rick Ankers for their generosity in this. Alongside a lively Facebook page, this gave St Barnabas a much more visible on-line presence in 2020. Several new contacts have been made through Facebook and the ‘contact us’ page of the website.

The Swanmore Magazine was produced and delivered for the first 2 editions of 2020. The April edition was printed but not delivered because of guidance around Covid restrictions. It was not then produced until September, when it was edited by Anne Pearson for the following 3 editions. Anne had given the PCC notice of her wish to step down as Editor after many years of wonderful and creative service. Meanwhile, PCC engaged in the process of reviewing the Swanmore magazine and appointing a new editor and team. Penny Clive became editor, supported by a small team, and a new-look The Swanmore Link was created for the December/January edition. After the PCC review and in consultation with the new editor, the decision was taken to offer the new magazine bi-monthly, to out-source the printing of it so as to allow for colour and betterquality printing and to move towards a system of only distributing the magazine to those who wanted it, as opposed to delivering to every house in the parish. This is not just about saving money but a conscious decision to cut out wastage of the planet’s resources. A collection was made to thank Anne for her time as editor. Thanks too to the Printing team, to Sue DeVere and her team of deliverers, and to John Austin for managing the advertising. Thanks too to Rick and Amanda Ankers for finding the printing company.

It always has had a place in the life and mission of a parish church, but communication with other partners greatly increased in 2020. A good working relationship with the Parish Council and its Community Safety Officer (CSO), Gary McCulloch was developed, enabling members of St Barnabas to help those in need, when that need arose, which could then be advertised via the daily email communication. A regular weekly collection for the Foodbank was established via this relationship, as was collecting for the Roberts Centre in Portsmouth. Through liaising with the CSO and both schools, as well as the pre-school, we were able to provide over 20 Christmas hampers for families who were/are struggling.

The Paterson Centre & Barnaby’s

Covid has had a massive impact on both of these areas of church life. From March 23[rd] , the Paterson Centre in effect closed its doors and has been unable to re-open since, with two exceptions - the Lunch Club using the kitchen to cook meals for delivery from September and the Primary School were able to use it as an additional classroom in the last few weeks of the summer term. They took responsibility for all cleaning and security during this time.

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Covid was and is such a ‘game changer’, forcing new levels of risk assessment etc onto PCCs. Therefore, in September, Anne Pearson stepped down as Paterson Centre Manager, after many years of looking after the facility in a most impressive way. The good condition is testament to her and the team’s hard work. A collection was made for Anne as a sign of great thanks for all of this hard work. John White was also given a gift of thanks for his many years of hard work in maintaining the Paterson Centre. As the kitchen was not being used, PCC felt it could no longer afford to keep on the cleaner, and so we had to say goodbye to Lyn Kirby.

Barnaby’s

Barnaby’s began the year firmly committed to providing a facility that is now so welcomed by our community. Unfortunately, following Government guidelines for the closure of cafes and restaurants, the BBT closed Barnaby’s doors on 16[th] March. In July, the BBT reassessed the feasibility of opening with caution but decided to remain closed until September. A takeaway service was launched in September while the weather remained good but it proved difficult to ensure the necessary protection for customers and volunteers.

Stock that could not be retained was donated to the Meon Valley Foodbank and local primary schools (supporting the holiday free school meals programme). Canned drinks and cartons were also given to NHS front line workers at Queen Alexandra Hospital, Portsmouth. Barnaby’s is looking forward to opening again soon.

Home Groups

Home groups were not able to meet in person during the lockdowns but some groups were able to meet later in the year in gardens, mainly to raise spirits and keep in touch. Home group members also regularly joined zoom service gatherings, outdoor services at the Village Hall, walking together safely and kept in touch via social media.

Schools:

Good links continued with the Primary School throughout 2020, primarily thanks to the wonderful efforts led by Jill Phipps. The school continued to come into church each Wednesday morning for its Worship on Wednesday (WOW), during January, February and early March. Thereafter, Jill contributed to weekly on-line assemblies and Sally Beazley was able to go into the school in December to teach Year 1 about Christingle. Jill has also exercised an invaluable link in terms of staff support and a ministry of ‘baking cakes’. Staff have felt able to ask for prayers, which have then been appropriately shared with the wider church family. It was good to be able to offer the School the use of the Paterson centre for some of the summer term. Likewise, to work closely with the school in helping families in need, especially over Christmas. St Barnabas continues to be well-represented on the School Governing Body, with a number of congregation members serving as Foundation Governors.

Covid allowed new links to be made with Swanmore College – the Vicar was able to work closely with Liz Deller, the Family Liaison Officer there.

Forthcoming Vacancy

In December 2020, the Vicar announced that she would be leaving Swanmore in May 2021 to take up the post in the Diocese of Bath and Wells as of Priest in Charge of Wells, St Thomas with Horrington and the Benefice of Chewton Mendip with Ston Easton, Litton and Emborough.

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Fabric, Goods and Ornaments of the Church

The year 2020 was of course dominated by the global pandemic. Despite the considerable reduction in physical activity in the church buildings caused by the imposed lockdowns and social distancing rules, maintenance and repairs continued, though at a slower pace.

The buildings are overall in a good state of repair, though some internal redecoration is due in the church and Paterson Centre. Use of the Link as the main entrance continued very successfully. The print room ceased to be used as such at the end of the year when magazine printing was put out to contract. Plans were made for a new disabled toilet in the Link, to be constructed in 2021. The quinquennial inspection is due in 2021.

During the year we resurfaced the flat roof of the Link adjacent to the church, replaced the kitchen water heater and re-carpeted Barnaby’s and the Paterson Centre entrance. More outdoor furniture was bought for Barnaby’s. A legacy from the late Roddy Innes allowed us to install coloured lights in the church.

A small but dedicated band of volunteers kept the churchyard in good shape throughout the year and it was well used by people taking their daily exercise. Grounds maintenance equipment, presently stored at the Vicarage, is well maintained. The memorial path was enhanced by a good number of new tablets and the car park was marked out into bays.

The church and all that it does could not function without volunteers. The Churchwardens are very grateful to all those who give their time and skills so generously in so many ways; some are obvious while many are not but are no less valuable.

With the announcement at the end of the year that Claire and Sally will be moving to Wells, St Barnabas enters a period of uncertainty but also one of challenge and potential. That we are in a strong position to move forward is due in no small part to the initiative, energy and care for the parish which Claire, with Sally’s support, has brought to Swanmore. The churchwardens, past and present, wish them every success and happiness in the future.

Finance 2020

Examined accounts for 2020 accompany this report.

The closure in March of the church building, the Paterson Centre and Barnaby’s, together with the loss of other fundraising opportunities, meant that our regular income was much reduced. In round terms we “lost” compared to 2019:

Collections £3,000
Fundraising £6,000
Paterson Centre £7,000
Barnaby’s (net) £13,000

Fortunately, planned giving was stable; unlike many other churches, most of our regular income consists of monthly contributions via the Parish Giving Scheme and a declining number of standing orders. Cash flow was maintained by a donor who gave £10,000 to the General Fund and by the receipt of an £8,000 grant from HCC towards the disabled toilet (the money being spent in 2021).

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Our outgoings showed some savings, notably in our Parish Share which was £5,000 less than in 2019, and we spent less on utilities, administration and repairs. Overall the outcome was:

Total Income £100,401
Total Outgoings £101,850
Deficit £1,438
Unrestricted Funds £30,352 (incl Paterson Centre and Barnaby’s funds)
Restricted Funds £16,606 (mostly Disabled Facilities fund)
Total Funds £46,958 at 31 December 2020

Our support for missions through special Sunday collections on designated Sundays was much reduced but with the collections at drive-in services and donations by individuals it amounted to over £4,000 plus Gift Aid.

Maintenance work continued and included re-surfacing most of the flat roof above the link. The planned disabled toilet project was deferred to 2021, funded by the grant from HCC and money already in a restricted fund. We replaced the kitchen water heater as well as the carpet in Barnaby’s and the Paterson Centre entrance. We also relaunched our magazine as The Swanmore Link and, via a generous donation in kind, had a new website developed.

The Treasurer records his thanks to Richard Green-Wilkinson for his unfailing assistance and for examining our accounts each year, to Janet and Derrinda for managing cash, to John Austin for managing magazine advertising and to John Sharpe for managing lots of other things.

2020 was an exceptional year for the whole Church of England at national, diocesan and parish levels and much of 2021 will be like it. Income fell at a time when there was a greater need to engage with the population in new ways, and at all sections of the church are trying to do more with, for the now, fewer resources. For St Barnabas, 2021 is likely to be another year of deficit. Parishioners are urged to review their own giving to the church and, if not already members of the Parish Giving Scheme, to consider joining it.

Signed

The Revd Claire Towns - Vicar 19[th] April 2021

Correspondence address: The PCC Secretary, c/o The Vicarage, Church Road, Swanmore, SO32 2PA Registered Charity Number 1128899

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The Parish Church of Swanmore, Saint Barnabas

Statement of Financial Ac:vi:es

of the

Parochial Church Council

for the

year ended 31 December 2020

Vicar:

The Reverend Claire Towns The Vicarage, Church Road Swanmore, Hampshire

Independent Examiner:

Mr R L Green-Wilkinson FCA Drovers Chapel Road Swanmore Hampshire

Bank: Legal Adviser: Lloyds Miss H A G Tyler LLB The Square Bru3on & Co Bishops Waltham West End House Hampshire West End Fareham Hampshire

(A Registered Charity No. 1128899)

Inde endent examinerfs re ort to the PCC of St Barnabas Swanmore I report on the accounts for the year ended 31st December 2020, which are set out on pages Ito8. Res ectlve res onsibllities of the PCC and the examiner As trustees of the charityi the members of the PCC are responsible for the preparation of the accounts. They consider that an aud it is not required for this year under section 144121 of the Charities Act 2011 Ithe 2011 Art) and that an independent examination is needed. Basls of Inde endent Examlner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in a full audit, and Consequently I do not express an audit opinion on the accounts. Inde endent Examiner's Statement In connection with my examination, no matters have come to my attention.. . which give me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with s.130 of the 2011 Act or to prepare accounts which accord with these accounting records have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Isignedl Date.. Ir.fj.11 rf(aQu Richard Green-wilkinson FCA Drovers, Chapel Road Swanmore

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

Statement of nancial ac.vi.es

for the year ending 31 December 2020

Unrestricted Designated Restricted Endowment TOTAL
FUNDS
Funds Funds
Funds
Funds		 2020
2019
INCOMING RESOURCES Notes £ £
£
£		 £
£
Voluntary income 2(a) 66,746 156 8,188 - 75,090 66,746 156 8,188 - 75,090 66,746 156 8,188 - 75,090 66,746 156 8,188 - 75,09061,862
Ac0vi0es for genera0ng funds 2(b) 1,002 - - - 1,002 1,002 - - - 1,002 1,002 - - - 1,002 1,002 - - - 1,0027,110
Income from investments 2(c) 71 - - 10 81 71 - - 10 81 71 - - 10 81 71 - - 10 81136
Church ac0vi0es 2(d) 13,379 10,849 - - 24,228 13,379 10,849 - - 24,228 13,379 10,849 - - 24,228 13,379 10,849 - - 24,22852,070
TOTAL INCOMING RESOURCES 81,198 11,006 8,188 10 81,198 11,006 8,188 10 100,401121,178
RESOURCES EXPENDED
Cost of genera0ng voluntary income
Church ac0vi0es 3(a) 90,191 10,161 1,498 - 101,850 90,191 10,161 1,498 - 101,850 90,191 10,161 1,498 - 101,850 90,191 10,161 1,498 - 101,850123,837
Fundraising trading costs 3(b) - - - - - - - - - - - - - - - - - - - --
Governance costs 3(c ) - - - - - - - - - - - - - - - - - - - --
TOTAL RESOURCES EXPENDED 90,191 10,161 1,498 - 101,850 90,191 10,161 1,498 - 101,850 90,191 10,161 1,498 - 101,850 90,191 10,161 1,498 - 101,850123,837
Net incoming resources before
other recognized gains & losses (8,993) 845 6,690 10 (1,448) 845 6,690 10 (1,448) 845 6,690 10 (1,448) (2,660)
Transfer between funds 4,756 (3,140) 4,756 (3,140) (1,606) (10) - --
Gain on investment asset value 5(b) - - - 10 10 - - - 10 10 - - - 10 10 - - - 10 106
NET MOVEMENT IN FUNDS **(4,237) ** (2,295) 5,084 10 (1,438) 5,084 10 (1,438) 5,084 10 (1,438) (2,653)
Balance B/Fwd 1 January 15,473 21,410 11,219 293 48,395 15,473 21,410 11,219 293 48,395 15,473 21,410 11,219 293 48,395 15,473 21,410 11,219 293 48,39551,049
.
Balance C/Fwd 31 December 11,237 19,115 16,302 304 11,237 19,115 16,302 304 46,958 48,395

The <gures above represent the Incoming and Outgoing Resources in these accounts of the Parochial Church Council of St Barnabas Church, Swanmore. The accounts are presented in accordance with The Chari0es Act 2011 and "PCC Accountability 2006 5th Edi0on. A guide to the SORP 2015.”

The accounts are presented on an Accruals basis as in previous years.

The notes on Pages 3 to 7 form part of these accounts

Approved by the Parochial Church Council on 19 April 2021

and signed on its behalf by

Rev’d Claire Towns

Chair of PCC

Page 1 - SOFA

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

Balance Sheet

at 31 December 2020

Notes
FIXED ASSETS
Tangible
5(a)
Investment
5(b)
CURRENT ASSETS
Debtors
6(a)
Cash at bank and in hand
6(b)
Short term deposits
6(c)
LIABILITIES
Creditors - amounts falling due in one year
7
NET CURRENT ASSETS
TOTAL NET ASSETS
PARISH FUNDS
Unrestricted
9
Designated
9
Restricted
9
Endowment
9
2020
£
7,040
304
7,344
4,492
29,088
16,744
50,324
10,709
39,615
46,958
11,237
19,115
16,302
304
46,958
2019
£
4,625
293
4,918




3,498
32,758
16,673
52,929
9,452
43,477
48,395






15,473
21,410
11,219
293
48,395

Page 2 - Balance Sheet

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

Notes to the nancial statements

for the year ended 31 December 2020

1 ACCOUNTING POLICIES

The <nancial statements have been prepared in accordance with the Chari0es Act 2011, the Church Accoun0ng Regula0ons 2006 together with applicable accoun0ng standards and the SORP 2015.

The <nancial statements have been prepared under the historical cost conven0on except for the valua0on of investment assets, which are shown at market value. The <nancial statements include all transac0ons, assets and liabili0es for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main aBlia0on to another body, nor those that are informal gatherings of church members, except where monies raised are paid into the accounts. In which case they are dealt with and disbursed as any other transac0on.

Funds

Endowment Funds are funds, the capital of which must be maintained; only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was established.

Restricted Funds represent a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest, and b) dona0ons or grants received for a speci<c object or invited by the PCC for a speci<c object.The funds may only be expended on the speci<c object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there is no separate investment, interest is appor0oned to individual funds on an average balance basis.

Designated Funds are monies set aside by the PCC out of its unrestricted funds for speci<cally designated future purposes or projects, but without any binding commitment.

Unrestricted Funds are general funds which can be used for PCC ordinary purpose.

Incoming resources

Planned giving, collec0ons and dona0ons are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted for when the PCC is legally en0tled to the amounts due. Dividends are accounted for when received, interest is accrued. All other income is recognised when it is receivable. All incoming resources are accounted for gross.

Resources expended

Grants and dona0ons are accounted for when paid over, or when awarded, if that award creates a binding or construc0ve obliga0on on the PCC. The diocesan parish share is accounted for when due. Amounts received speci<cally for mission are dealt with as restricted funds. All other expenditure is generally recognised when it is incurred and is accounted for gross. Accruals where regarded as construc0ve obliga0ons are included

Fixed assets

Consecrated and bene<ce property is not included in the accounts in accordance with s.96(2)(a) of the Chari0es Act 1993.

Moveable church furnishings held by the vicar and churchwardens on speci<c trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church's inventory, which can be inspected (at any reasonable 0me). For anything acquired prior to 2000 there is insuBcient cost informa0on available and therefore such assets are not valued in the <nancial statements. Individual items acquired subsequently have been in the accounts and depreciated over their economic life.

Equipment used within the church premises is depreciated on a straight-line basis over four years. However, computer and other like equipment is depreciated over three years. Individual items of equipment with a purchase price of under £1,000 are wriHen oI when the asset is acquired.

Investments are valued as indicated on Page 6

Page 3 - Policies

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

Notes to the nancial statements for the year ended 31 December 2020 (conTnued)

2 INCOMING RESOURCES
Unrestricted
Funds		 Designated
Funds		 Restricted
Funds		 Endowment
Funds		 TOTAL Funds
2020		 2019
£ £ £ £ £ £
2a Voluntary income
Planned giving:
GiL Aided dona0ons 8,816 8,816 10,100
Other dona0ons 260 260 260
Parish Giving Scheme 30,993 30,993 31,080
Collec0ons at services 951 56 1,007 3,937
GiL Days - -
Legacies 0 2,000
Dona0ons 12,488 12,488 1,199
Grants 500 100 8,188 8,788 1,500
GiL Aid via PGS 7,279 7,279 7,195
GiL Aid received direct 5,459 5,459 4,591
66,746 156 8,188 - 75,090 61,862
2b AcTviTes for generaTng income
Open Gardens & Snowdrops 0 3,578
Social Events
 871 871 3,085
Concerts 0 307
Other
 131 131 141
1,002 - - - 1,002 7,110
2c Income from investments
Dividends & Interest
 71 10 81 136
2d Income from church acTviTes
Parish Magazine
 9,333 9,333 8,144
Paterson Centre 3,027 3,027 9,826
Fees
 1,183 1,183 3,168
Memorial Path
 2,434 2,434 1,854
Barnaby's 7,782 7,782 28,528
Insurance Claims - 353
Miscellaneous
 429 40 469 197
13,379 10,849 - - 24,228 52,070
Total incoming resources 81,198 11,006 8,188 10 100,401 121,178

Page 4 - Income

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

Notes to the nancial statements (conTnued)

for the year ended 31 December 2020

3
3a
3b
3c		 RESOURCES EXPENDED
Church AcTviTes
Missionary Giving from General Fund
Charitable Dona0ons from Barnaby's
Ministry
Diocesan Parish Share
Deanery Synod Share
Other ministry costs
Church running & maintenance
Insurance
U0li0es
Repairs & maintenance
Deprecia0on
Church services & music
Youth & Children's Work
Churchyard
Administra0on/OBce
Wages, honoraria
Administra0on
Parish Magazine
Prin0ng & Materials
Postage & Other
Barnaby's Trading Costs
Barnaby's Other Costs
Professional fees & Facul0es
Fundraising trading costs
Fundraising Ac0vi0es
Governance
Total resources expended		 FUNDS 2019
Unrestricted
Funds
Designated
Funds
Restricted
Funds
Endowment
Funds
TOTAL Funds
2020
£
£
£
£
£
£
342
342405
155
1551,988
59,834
59,83464,890
0-
1,186
1,18620
2,767
2,7672,659
5,160 1,332
6,4927,035
7,711 625 1,447
9,78314,713
2,938
2,9382,600
683
6831,135
87
87361
3,010
3,0101,898
586 1,650
2,2365,131
1,094 10 51
1,1561,297
4,168
4,1685,258
407
407342
3,962
3,9629,640
2,340
2,3404,466
302
302
90,191 10,161 1,498 - 101,850 123,837
0
- - - -
0 -
- - - -
0 -
90,191
10,161
1,498
0
101,850 123,837

4 Sta> costs

During the year the PCC employed a part 0me admin assistant and a caretaker for the Paterson Centre but no payment was large enough to aHract social security costs or pension liability.

Page 5 - Outgoings

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

Notes to the nancial statements (conTnued)

for the year ended 31 December 2020

Asset
Purchase
Original
Nominal
Date
Cost
Life
Electric oven
1 May 17
1,570
5 years
Dishwasher
1 Apr 19
2,388
5 years
Toshiba photocopier
1 Oct 19
2,280
5 years
Barnaby’s Boiler
1 Aug 20
2344
5 years
New Carpet Barnaby’s
14 Jan 20
3,676
5 years
PatCen water heater
1 Feb 20
1,018
3 years
Copier service agreement
660
3 years		 Value at
DepreciaTon
Value at
01 Jan 20
Charge 2020
31 Dec 20
650
325
325
1,125
375
750
1,350
450
900
1500
375
1,125
876
2,800
418
600
120
540
4,625
2,938
7,040

Only consecrated and bene<ce property is held and these are not included (see note page 3) but insurance cover over buildings and contents is provided at a <gure of £8.1 million.

2 sets of Handbells are insured for £8,743 and Print Machines for £11,943.

(b) Investments Re-valued at 31 Dec 20

(b) Investments Re-valued at 31 Dec 20
Churchyard Trust 179 shares @ 163.84 pps		 Value
Interest
2020
2019
2020
2019
£
£
£
£
3042931012

Interest £9.94 transferred to General Fund for churchyard maintenance

6
CURRENT ASSETS
(a) Debtors
Tax recoverable
Overpaid fees to Diocese
Paterson Centre Receipts due at 31 Dec 20		 Unrestricted Designated Restricted
2020
2019
funds
funds
funds
£
£
£
£
£
4,492
4,492891
-20
-2,588
4,492 - - 4,4923,498

(b) Cash at Bank and (c) Short Term Deposits

(b) (b) (b) (c)
Account Cash & Un Current Barnaby's Paterson Sunday CCLA
cash'd chq Account Account Centre Acct Club Acct Deposit TOTAL
Account No 5767 8706 4887 1408D
£ £ £ £ £ £ £
Opening Balances 102 10,411 16,871 5,334 41 16,673 49,431
Receipts 61 91,602 8,311 7,044 71 107,089
Payments (95,748) (10,392) (4,548) (110,688)
Transfers (102) 3,242 (3,140) 0
Closing Balances 61 9,507 11,650 7,830 41 16,744 45,832

Page 6 - Assets

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

Notes to the nancial statements (conTnued)

for the year ended 31 December 2020

7
8
9		 LIABILITIES
Magazine adver0sing revenue in advance
Fees due to Diocese
Parish Share outstanding
Payments due to chari0es and missions
Unpaid invoices
Amounts falling due in one year
ANALYSIS OF NET ASSETS
by funds
Tangible <xed assets
Investment <xed assets
Current assets
Liabili0es - falling due in one year
FUNDS
Unrestricted Funds
General Fund
Designated Funds
Flower
Sunday Club
Children's Outreach
Paterson Centre Opera0ng
Barnaby's
Restricted Funds
Church Improvement
Churchyard Maintenance
Disability Improvements
Handbells
Incumbent's Discre0onary
Endowment Funds
Churchyard Trust		 Unrestricted Designated
Restricted
Total
Total
funds
funds
funds
2020
2019
£
£
£
£
£
6,845
6,8458,405
191 191-
899
89982
1,710 1,710965
1,064
1,064-
8,808 - 1,901 10,7099,452
Unrestricted Designated
Restricted
Endowment
Total
funds
funds
funds
funds
2020
£
£
£
£
£
7,040
7,040
304
304
10,204 19,712 15,916
45,832
(15,653)
1,901
(13,752)
11,237 19,115 16,302 304
46,958
Bal b/fwd
Income
Expenditure
Transfers,
Bal at
31 Dec 19
Other gains
31 Dec 20
and losses
£
£
£
£
£
15,473 81,198 90,191 4,756
11,237
85
85
41
100
141
731 56
87
700
6,253
3,067
3,434
5,885
14,300
7,782
6,639
(3,140)
12,304
21,410
11,006
10,161
(3,140)
19,115
1,447
1,447
0
1,606
(1,606)
0
5,966 8,188
14,154
1,813
51
1,762
387
387
11,219 8,188 1,498 (1,606)
16,302
293 20
(10)
304
293 20 - (10)
304

Page 7 - Funds

PAROCHIAL CHURCH COUNCIL OF SWANMORE, ST BARNABAS - ACCOUNTS FOR 2020

AddiTonal informaTon to the accounts for the year ended 31 December 2020

10a

10b

10a 10b 10b
Paterson Centre OperaTng Barnaby's OperaTng
2020 2020 2020 2020
Income Expenditure Income Expenditure
£ £ £ £
Hall Hire 3,027 Trading Income
 7,721
Dona0ons etc
 40 Cost of Sales 3,962
Caretaking 1,560 Equipment etc 1,758
Consumables 285 Charges etc 522
Deprecia0on 1,118 Administra0on 90
Heat/Light/Water 1,332 Deprecia0on 1,251
Repairs & renewals 625 GiLs and Dona0ons 155
Facili0es charges 3,140
De<cit for year (1,853) De<cit for year (3,156)
Totals 3,067 3,067 7,721 7,721

Missionary & charitable giving

10c

The following missions and chari0es were supported:

By special collec0ons in Church
By dona0ons from Barnaby's
Chris0an Aid
50
Leukaemia Care
Chris0ans Against Poverty
1,305
Trinity Winchester
Emmaus Winchester
1,314
Royal Free Charity
273
Royal Bri0sh Legion
30
St George Founda0on
80
Water Aid
1,111
4,162*		 By special collec0ons in Church
By dona0ons from Barnaby's
Chris0an Aid
50
Leukaemia Care
Chris0ans Against Poverty
1,305
Trinity Winchester
Emmaus Winchester
1,314
Royal Free Charity
273
Royal Bri0sh Legion
30
St George Founda0on
80
Water Aid
1,111
4,162*		 By dona0ons from Barnaby's By dona0ons from Barnaby's By dona0ons from Barnaby's
Leukaemia Care
Trinity Winchester		 75
80
155
Leukaemia Care 75
Trinity Winchester 80
155
10d Fundraising Events for Church Funds
Oh Heck! Evenings
Film Nights
Other
Total		 281
590
131
1,002

Page 8 - Other

Inde endent examinerfs re ort to the PCC of St Barnabas Swanmore I report on the accounts for the year ended 31st December 2020, which are set out on pages Ito8. Res ectlve res onsibllities of the PCC and the examiner As trustees of the charityi the members of the PCC are responsible for the preparation of the accounts. They consider that an aud it is not required for this year under section 144121 of the Charities Act 2011 Ithe 2011 Art) and that an independent examination is needed. Basls of Inde endent Examlner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in a full audit, and Consequently I do not express an audit opinion on the accounts. Inde endent Examiner's Statement In connection with my examination, no matters have come to my attention.. . which give me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with s.130 of the 2011 Act or to prepare accounts which accord with these accounting records have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Isignedl Date.. Ir.fj.11 rf(aQu Richard Green-wilkinson FCA Drovers, Chapel Road Swanmore