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2021-12-31-accounts

The Parish Church of St Peter, St Paul and St Thomas of Canterbury, Bovey Tracey Tencey ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31st DECEMBER, 2021

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AIMS AND PURPOSES

The PCC has the responsibility of co-operating with the incumbent, the Rev'd Graham Hamilton, in promoting the whole mission of the church, pastoral, evangelistic, social and ecumenical, within the boundaries of the ecclesiastical parish.The PCC Is also specifically responsible for the maintenance of the Church Room.

OBJECTIVES AND ACTIVITIES

When planning our activities, our incumbent and PCC seek to enable as many people as possible to live out their faith as part of our benefice’s community through i) worship and prayer, learning about the gospel and developing thelr knowledgeof, and trust in, Jesus; Il) provision of pastoral care for peopte living in the benefice, and iii) mission and outreach. This is In accordance with the guidance from the Charity Commission on public benefit and particularly the specific guidance on the advancement of the Christian faith. To facilitate this work it is important that we maintain the fabric of the Church of PPT and the church Room which provides facilities for many people and meetings.

REVIEW OF THE YEAR

The PCC met 6 times in 2021, twice in the church room, once under the marquee, the rest through Zoom. An average of 11 PCC members attended, with 3 apologies. The issues that dominated our discussions were finance and employing staff, minor works to the fabric and restoring public worship and activities after the worst of the COVID pandemic, providing pastoral care and public worship. The APCM was held on 29 May 2021 and numbers were limited to by the COVID rules then in force.

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WORSHIP and PRAYER

A regular pattern of services was gradually restored through the year: 9.30am was streamed on Youtube until August, and an in person congregation returned In September when we resumed children’s groups. A telephone service of Compline ran for 8 weeks in January and February. We stopped streaming 9.30am in August as the technical team could no longer support the work. The 11am traditional service was held in church throughout the year, and the weekly 5pm service in the church room was restored in September. Numbers remained low while booking was required to maintain social distancing, but by December numbers attending were close to pre-COVID levels. Special outdoor services were held for Easter (120), Pentecost (under the marquee In torrential rain! ) and Remembrance (estimate 200). The Harvest Festival service was held in church, and followed by a lunch in the marquee, and Christmas services were held inside the church (a planned outdoor carol service was moved indoors because of heavy rain).

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the diagram below shows the number of people attending services. Weekly Statistics for Youtube

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83/1/21 = 7/2/21 14/3/21 18/4/21 23/5/21 27/6/21 1/8/21 5/9/21 10/10/21 14/11/21 19/12/21
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views are no longer available- they seemed to vary between 30 and 270 views.

During the week morning prayers were held on Zoom on Monday, Friday and Saturday, and midweek Communion on Wednesday and the men’s prayer breakfast on Thursdays resumed in July. Three Weddings, eleven funerals and ten baptisms were conducted in church.

CHURCH BUILDINGS

The church building and church room have been in full use throughout the year, and the Monday group have worked hard to keep the grounds in good order, and the church room cleaner, Mrs Cheryll Newport also cleaned the church on a voluntary basis.

Various minor works have been done. Two 55 inch TV screens have been erected in the church and secured with Kensington locks, but are not attached to the fabric. These have improved the projection of words, images and videos at the 9.30am service. Anew marquee was purchased in May and erected on the church room lawn and remained in place until 18 October. It has proved invaluable for hosting refreshments after Sunday services, and providing sheltered outdoor space for groups before restrictions on meeting inside were lifted. Sunday Club restarted at the end of April with 4 children, and by September was regularly attracting 25-30 children. In order to provide space for the different age groups (pre-school, Key stage 1 and Key Stage 2) the PCC agreed to convert the church office space into a proper meeting room and relocate the office equipment to a temporary ‘garden office pod’, to be constructed in the church room car park behind the church room. The congregation responded generously to an appeal for funds and the Pod was constructed in November, one month after the marquee had to be dismantled to protect it from winter weather. First Steps toddler group resumed in May and is flourishing under the leadership of Mrs Camilla Matheson..

PASTORAL CARE

Rosie Stephens returned from maternity leave at the beginning of January. Mark Alexander continued as Ministry Assistant and relaunched the 14-18s youth group until he moved in August to begin ordination training at Oak Hill Theological college. In August we also said farewell to Mrs Eleanor Oelmann, one of our Readers, who was ordained Deacon in September to serve her title in the Teign Valley Mission Community. Mrs Angie Blanche volunteered to sustain the youth work, and as well as the Sunday evening group for 14-18s, a group for 11-14s was relaunched in September, meeting in the Town Youth Café on Monday evenings, when bell ringing practice makes the church room unusable for other groups. Throughout the year the Staff team and PCC members have tried to keep in touch with every member of the congregation, and the Vicar emailed a weekly message, to the congregation, which sent by post to those not online.

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Some small groups continued to meet online through Zoom, and others began to meet as groups of six in the garden when restrictlons on meeting indoors were lifted.

Safeguarding

This year the PCC updated the safeguarding policy in the light of guidance Issued by the Diocese. Mrs Jane Midgley served as PCC Safeguarding representative, and Mrs Angie Blanche became the Parish Safeguarding Officer.

MISSION AND EVANGELISM

The PCC considers that the church exists to make disciples for Jesus Christ, each of whom has a responsibility to give a reason for the hope that is within them. The group of 12 following The Vine Project tried to resume the course in February via Zoom, but the difficulties were too great. Theparticipants.Vicar ran an Introductory course, ‘Simply Christianity’viaZoom in February 2021 with 5 DEANERY SYNOD The new Newton Abbot Deanery met twice in person in Newton Abbot, and the Deanery Chapter 5 times, with a monthly prayer meeting on Zoom.

ECUMENICAL RELATIONSHIPS

The ministers and family workers met four times in person, and three times on Zoom. A united service was held in August In the Garden Club marquee.

FINANCIAL REVIEW

Tafline Percy, our church treasurer, has worked hard to bring our finances onto an even keel. We continued to draw on Government furlough grants in order to extend Mark Alexander’s contract until the end of July. There still remain some unresolved issues with HMRC regarding statutory maternity pay for Rosie in 2020, but the accounts now showa surplus for 2021.

The final accounts for 2021 when compared with 2020 show increased income and reduced expenditure, but special collections mask a decline in general income

Total receipts on general (unrestricted) funds were £162,002 of which £95,715 was voluntary donations, and a further £19,613 was from Gift Ald. Gift Aid is being processed much more swiftly. £4500 was received in furlough grants towards the salary of Mark Alexander. Income from fees and church room bookings has largely recovered

This year we began a new approach to outward (charitable) giving , dedicating all cash and contactless payments received on Sundays (and any BACS payments so marked) to the mission focus for the month. This raised £6797 in 2021. .

The special appeal for the Office Pod raised £6300, plus a grant of £4500 from the Church Charity, and a grant of £4800 from the Vicar’s discretionary fund.

Total expenditure on general funds for the year was £134,531, a reduction from £138,887 in 2020. Expenditure on staff salaries and utilities was reduced, but expenditure on fabric, insurance mission and nurture costs increased. The PCC began the year employing Mr Mark Alexander asa full-time ministry assistant until July, but on reduced working hours under the Furlough Scheme, Mrs Rosie Stephens on a new contract with reduced hours as the Family Worker (16hr/wk) and Mrs Cherryl Newport as church room cleaner. The salaries for Mark and Rosie were sustained by drawing down the (designated) Local Ministry Fund. The (restricted) Youth and Children’s work fund remains at £20,100, ensuring that we can continue to employ Rosie for the duration of her contract. The Diocese requested £85,156 in 2021, an increase from 2020 of £2226, the highest request in Newton Abbot Deanery. In line with the PCC’s policy, we paid £64,128 (the estimated cost of a Vicar’s stipend, pension, NI and housing, and share of central costs). When Hennock’s contribution of £7433 is included, this makes us a net contributor to the Diocese, though giving £21,028 less than requested by the Common Fund formula, which is a flat rate of £11.93 a week for each

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participant, defined as any adult worshipping monthly, after an allowance for buildings and a socioeconomic modifier, and functions as a regressive tax upon growing churches. The PCC renewed its resolve to pay at least the cost of clergy figure, which the Diocese calculates as £64,500, and will review this figure in the light of this year’s budget surplus

Restricted Funds (use speclfled by donors- cannot be changed) The Youth & Children’s Fund remains at £20,000, but will be exhausted by 2023 If we continue to employ a part-time family worker and youth worker. The glass door fund stands at £1216.

Designated Funds (use specifled by PCC - can be changed) The Local Ministry Fund has now been closed. The organ fund stands at £5653, and the Fabric Fund at £20,841. The vicar’s discretionary fund at £1358.

Reserves Policy

The PCC has resolved to maintain a balance on our general (unrestricted) funds which equates to at least three months’ salaries for all our staff, Common Fund payments and regular bills, but to Include funds in the Local Mintstry Fund and Youth & Children’s Fund to local staff costs. This equates to £23,500 In December 2020.

STAFFWe . entered 2021 with a much smaller team than in previous years, and are therefore more reliant

on volunteers. VOLUNTEERS We are grateful to all those volunteers who continue to maintain the church, its worship and community life. The range of tasks has continued to Include operating cameras and sound equipment, wiping down pews between services as well as the more familiar roles such as welcoming, reading and leading prayers at services, cleaning and maintaining the fabric of our buildings and grounds, supporting the sick and housebound. We have endeavoured to ensure that all volunteers have access to the relevant health and safety policies and risk assessments and these have been made avallable to all on the new PPT website, www,pptbovey.church, which was developed by Mr Tom Harrison.

Regular support in leading services was provided by the Lay Readers, Mrs Eleanor Oelmann, Mrs Carolyn Laycock, whose licenses were renewed for 5 years this year, the ministry assistant Mr Mark Alexander, Canon Michael Sansom and Rev Paul Reynolds. In September we said farewell to Eleanor Oelmann and Mark Alexander, but were joined by Rev David Harris, who has retired to Bovey from Ilsington

We remain very grateful to the Monday Maintenance Group for keeping the church buildings and grounds In good condition and for undertaking all routine maintenance and repair work. This essential work is always carried out promptly and efficiently and saves much expenditure of the church's funds.

Anew team of volunteers is now supporting the administration of the church, and the vital work of safeguarding (Jane Midgley, Angie Blanche) , organising rotas (Jill Hosford, Ruth Flynn, Shirley Codner), service bookings (Roy White until Easter) and printing and posting leaflets and service orders (Mike Limb).

STRUCTURE, GOVERNANCE AND MANAGEMENT

The method of appointment and election of PCC members is set out in the Church Representation Rules 2020. At the APCM in 2020 the electoral roll renewed its decision of 2015 to reduce Its elected representation on the PCC from 12 to 9 and also voted that Lay Readers would no longer be Ex-officlo members. This took effect from the APCM in 2021. All those who regularly attend church are encouraged to register on the Electoral Roll and to stand for election to the PCC and to the Deanery Synod. A Revision to the way that PCC members are elected was approved by the PCC during 2017 as a result of the need for a postal ballot in 2017.

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ADMINISTRATIVE INFORMATION

The parish church of St Peter, St Paul and St Thomas of Canterbury (PPT) is situated on East Street, Bovey Tracey, Devon. It Is a parish in the Diocese of Exeter, within the Church of England. The address for correspondence is The Church Rooms, Coombe Cross, Bovey Tracey, Newton Abbot, Devon TQ13 9EN.

The parish website can be accessed via www.pptbovey, church The Parochial Church Council (PCC) is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2020) and has been registered with the Charity Commission (Charity #1128849, since 27th March, 2009).

At the APCM in May 2021 Mr Barry Newport and Mrs Angie Blanche were elected to serve on the PCC. Mrs Dawn Hamilton was re-elected by Newton Abbot Deanery as a Diocesan Synod representative for 3 years

PCC members standing down at the time of the Annual Parochial Church Meeting in May 2021 were Mrs Eleanor Oelmann, Mrs Jane Sugden and Mrs Sharon Alexander.

Those who served from the Annual Parochial Church Meeting held on 29 May 2021 until the date of this report are:

Ex-officlo Members (by right of office)

Incumbent Rev'd Graham Hamilton Chairman Churchwardens Mrs Jill Hosford Mr Mike Limb (Vice-Chair) Diocesan Synod Mrs Dawn Hamilton Deanery Synod Mr Roy White Representatives : Mr Charles Beauchamp Mr Mathew Percy Elected Members Mr Mark Alexander Mrs Jane Midgley (Secretary) Mr Barry Newport Mrs Tafline Percy (Treasurer) Mrs Angie Blanche Mr Jack Knightly HH Francis Gilbert QC

Approved by the PCC on and signed on their behalf by Rev Graham Hamilton (PCC Chairman)

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Parlsh Church of St Peter, St Paul and St Thomas of Canterbury Charity number 1128849 Financlal Statements for the year ending 31st December 2021 Recelpts and Payments Accounts

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Unrestricted Designated Restricted 2021 2020
RECEIPTS
Donatlons and Legacles
Regular giving
Taxefficient planned giving 88570 - - 88570 04791
Other Planned giving 5631 1000 - 6631 7090
Collections at Services 514 - - 514 1983
GiftAld recovered 19608 - 5 19613 31805
Donatlons 896 - 150 1046 1251
115219 1000 155 116374 136920
Other Voluntary Recelpts
Legacy 735 - - 735 1000
Sundry donations 94 526 3138 3758 600
Friends ofPPT 390 - - 380 -
Speclal appeals - - 19254 19254 -
Church Charity - - 4500 4500 4890
Furlough receipts - 5603 - 5603 8328
1219 6129 26892 34240 14818
Income from church activities
Fees (net) 4691 310 - 5001 1990
Publications 219 - - 219 135
Church Room -Letting 3677 - - 3677 1470
1stSteps 343 - - 343 505
Office 567 - - 567 1436
Fund Ralsing 410 - 1150 1560 -
9907 310 1150 11367 5536
Recelpts from Investments
CBF funds 12 1 - 13 100
Interest 8 - - 8 30
20 1 0 21 130
TOTALRECEIPTS 126365 7440 28197 162002 157404
PAYMENTS
Church Actlvitles
Parish Share 64128 - - 64128 67850
Salaries-pastoral : - 20603 - 20603 25417
Salaries-non pastoral - - - 0 8058
StaffExpenses 525 - - 525 710
Administration 7018 - - 7018 7008
Church Fabric - 1184 18405 19589 15423
Worship 997 - - 997 389
Misslon {Outreach& Nurture} 703 - 5897 6600 742
Publlcatlons 126 - - 128 393
Church Roam costs 2016 46 1853 3915 3140
4st steps - - - 0 924
Utilities
Insurance
Tralning
Youthmission
Sundrydonations		 3960
4727
270
373
201		 -
-
-
-
-		 -
-
-
50
1449		 3960
4727
270
423
1650		 4431
3148
128
451
675
TOTALPAYMENTS 85044 21833 27654 134531 138887
Netrecelpts(paymants) 41321 (14393) 543 27471 18517
Balance - 1 January2021
Transfers		 58857
-10734		 31514
10731		 21920 112291
0		 93774
Balance-31stDecember2021 89447 27852 22463 139762 112291

Charity number 1128849

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Parish Church of St Peter, St Paul and St Thomas of Canterbury For the year ending 31st December 2021

Statement of Assets and Llabliitles .

2021 2020
Unrestricted Designated Restricted TOTAL TOTAL
Cash Funds
Lloyds Currentaccount 37057 37057 9557
Lloyds Deposit account 52377 25336 0 77713 77706
CBF Investment Funds 1158 22463 23621 23608
CBF Vicars Fund 1358 1358 1357
Cash 13 13 62
89447 27852 224863 139762 112291
Movements In Funds In theyear
: Bal b/fwd Recelpts Payments Transfers Bal offwd
Designated
Organ fund 5573 80 0 0 5653
Vicar's fund 1357 1001 1000 0 1358
Fabricfund 20841 0 0 0 20841
Technologyfund
Local Ministryfund		 0
3743		 230
6129		 230
20603		 0
~—S-10731		 0
0
31514 7440 21833 10731 . 27852
Restricted ,
Fabricfund 0 21250 20258 0 992
Glass Doorfund 1216 0 0 0 1216
Youthfund 20000 150 50 0 20100
Outward Missionfund 704 6797 7346 0 155
21920 28197 27654 0 22463

Accounts approved by the PCC on 17th March 2022

Signed by Rev Graham Hamilton

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The Parochial Church Independent Examiner’sCouncil of the Ecclesiastical ReportParish to theof St TrusteesPeter, StofPaul and St Thomas of Canterbury, Bovey Tracey

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I report on the accounts of the Charity, for the year ended 31 December 2021, as set out on pages 8 to 9.

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Respective responsibilities of Trustees and Independent Examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that. an audit is not required for this year, under Section 144(2) of the Charities Act 2011, (the Charities Act), and that an independent examination is needed.

It is my responsibility:

Basis of Independent Examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Charity’s Trustees, concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, I do not present an audit opinion on the accounts.

Independent Examiner’s statement

In connection with my examination, no matters have come to my attention:

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Jan Barrett FCA FCIE Barretts Chartered Accountants 22 Union Street Newton Abbot Devon TQ12 2JS

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Dated - 20" April 2022 -

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