THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
A C C O U N T S
FOR THE YEAR ENDED
31 DECEMBER 2023
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF
WITHYCOMBE RALEIGH
| CONTENTS | Page |
|---|---|
| Foreword from the Rectory | 1. |
| Public Benefit Statement | 2. |
| Churchwardens’ Report | 3 - 4. |
| Churchyard Report | 5. |
| Safeguarding Report | 6 - 7. |
| Volunteer Statement and | |
| Financial Review | 8. |
| Independent Examiners Report | 9. |
| Statement of Financial Activities | 10. |
| Balance Sheet | 11. |
| Notes to the Financial Statements | 12 - 19. |
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF
WITHYCOMBE RALEIGH
Foreword from the Rectory
Dear friends, another year has flown by and we are again drawing close to our annual parochial church meeting. Many of us prefer to look forward, but a little looking back is necessary, especially as we examine the accounts and reports from various churches and groups.
It is impossible not to look at a year in the life of our parish without thanking a huge number of people, clergy and lay folk alike but the more so this year. For the first time in almost 40 years, I found myself off sick – not something I’m used to – and the wardens and my retired colleagues (and others) did a wonderful job of covering everything, for which I’m deeply grateful. I’d also like to thank everyone for their prayers, good wishes and kindness, though I hope not to do it again for another 40 years!
Our recovery since covid has been slow, perhaps a little frustrating for some, but overall, numbers attending worship are gradually increasing at many of our services. We’ve had up to 20 people at the 8 am Eucharist, and a similar number at Evensong. Gentle growth is always the most sustained growth because we can care for and nurture new people better if there are not many of them. Let us thank God for it.
Looking ahead, we are looking forward to a new priest arriving among us in June or July. Those of us that had the privilege and responsibility for the appointment are pretty confident that their faith, energy and skill set will bring something new and positive to our already lovely parish.
However positive or energetic you feel (or not) I trust that we can, together, pray, worship and work to build up the Kingdom in this place “in earth as it is in heaven”.
With love, prayers and very best wishes
Fr. Robert Sellers
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF
WITHYCOMBE RALEIGH
Public Benefit Statement
Objectives and Activities
The PCC is committed to enabling as many people as possible to worship at our churches and to become part of our parish community at Withycombe Raleigh with Exmouth. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish.
When planning our activities for the year, the incumbent and the PCC have considered the Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. Our services and worship put faith into practice through prayer and scripture, music, and sacrament. We try to enable ordinary people to live out their faith as part of our parish community through:
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Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Our Lord Jesus Christ.
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Provision of Pastoral care for people living in the parish.
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Missionary and outreach work.
To facilitate this work, it is important that we maintain the fabric of the three Churches, St. John the Evangelist, All Saints’ and St. John in the Wilderness, and the two church halls.
Churchwardens’ Annual Report for 2023
The Churchwardens are pleased to report the following.
Structure, Governance and Management
Withycombe Raleigh PCC has responsibility for the three churches in the Parish and are situated as follows:
Parish Church of St John the Evangelist, Withycombe Village Road, Exmouth, Devon EX8 3AE. All Saints’, Exeter Road, Exmouth, Devon EX8 1RZ
St John in the Wilderness, St Johns Road, Exmouth, Devon EX8 5EG
The 3 churches are in the Aylesbeare Deanery in the Diocese of Exeter. The correspondence address is The Parish Office, Parish Church Hall, Withycombe Village Road, Exmouth, Devon EX8 3AE. Website: www.withycombe.org. Telephone 01395 272239.
The PCC is a body corporate (PCC Powers Measure 1956, and the Church Representation Rules 2022) statement (Charity excepted from registration with the Charity Commission, if appropriate).
Membership
Members of the PCC are elected at the Annual Parochial Church Meeting, the clergy and readers are ex officio members.
During the year the following have served:-
Rector: Fr Robert Sellers Honorary Assistant Priest: Fr Robert Charles Church Wardens: Mr Paul Walker Treasurer: Mrs D McNeill Secretary: Mrs K Long Safeguarding Representative: Mrs A Longbottom Churchyard Administrator: Mrs Jane Harvey
St John the Evangelist
Mrs M Latham (Deputy Churchwarden) Mr A Whipps (Deputy Churchwarden) Mrs A Longbottom (Deanery Synod) Mrs L Foster (Deanery Synod) Mrs N Sweatman (Deanery Synod) Mrs J Whipps (Deanery Synod) Mr P White (Diocesan Synod)
St John in the Wilderness
Mrs W McGuire (Deputy Churchwarden) Mr P Walker (Deputy Churchwarden) Mr P Brooks (Deanery Synod) Mrs M Ide and Mrs M Jackman
All Saints
Mrs P Stranack (Deputy Churchwarden & Third Parish Churchwarden) Mrs L Pearcey (Deputy Churchwarden)
Mrs M Carter, Mrs v Duval-Steer, Mr R Kain (Deanery Synod), Mrs K Minty and Mr K Wadlan 2.
The Team Ministry of the Parish and Mission Community was formed within the historic Parish boundaries and over time has proved to be its strength as it continues to develop further its pastoral care and outreach within the Parish and wider community. Each church manages its day to day affairs through its own General Purposes Committee, reporting regularly to the Parochial Church Council which has overall responsibility for the management of the whole parish.
The total membership of the Electoral Roll in 2023 was 269 made up as follows:-
| Parish Church of St John the Evangelist 89 | Parish Church of St John the Evangelist 89 |
|---|---|
| All Saints’ | 55 |
| St John in the Wilderness | 125 |
The PCC has complied with the duty under Section 5 of the Safeguarding and Clergy Discipline Measure 2016 in that it has due regard to the House of Bishops’ guidance on safeguarding children and vulnerable adults. (This means positive consideration is given to safer recruitment practice and the possibility that activities within the church community may have safeguarding implications) .
Achievements
The work of the Parish has continued to flourish. It has been wonderful to see our congregations continue to grow. This has been a busy year both in faith and within our social and fundraising activities.
We have been very well supported by our retired clergy over the last year. They have ensured we have managed a varied and regular pattern of worship across the parish, especially when Fr Robert was absent for a short period. We are very blessed to have the help of a wide team; Fr David Arnott, Fr Ian Blyde, Fr Robert Charles, Rev Judy Day, Fr Peter Lee and Fr John Sweatman.
We were finally able to run an advert to recruit a part time, interim priest for the parish. We hope to be able to share the outcome of this soon. However, we must thank the Rector, Fr Robert Sellers for his unstinting support and work across our church families over this last year.
The Parish has been continuing its work with the Coastal Churches Mission Community to seek areas of collaboration and cooperation and bring the Gospel alive throughout the local community.
We want to thank the whole Parish for working hard together, reinvigorating our church life as we emerge from the last three years of covid shut down and its continuing shadow.
Paul Walker & Alan Whipps – Churchwardens
Churchyard Report
The Churchyard continues to be well maintained by our Sexton, Allan Pring and for which I receive many compliments when talking to families wishing to have their loved ones interred there.
Fees were up this year by just over £7,000 and cash received through the Gatebox was also up by about £30. Other donations were roughly the same amount. We also received a grant of £4,218.40 from East Devon District Council and our Common Fund request was paid in full, plus an extra amount given to help the Parish.
We have commissioned Tree Surgeons to carry out work removing two trees affected by Ash Dieback and they will also remove some large dead wood from an Oak tree. It is hoped that the Ash may be useful to anyone with a wood burner, so we will look at how we make this accessible.
There have been some issues with items left, or positioned, on graves that are not allowed under the Diocesan rules and regulations and this does continue to be a problem. We fully appreciate that people grieve in different ways, but it has made for some difficult conversations with family members and measures are in place to hopefully avoid this in the future.
I unfortunately didn’t get a chance to properly map the churchyard last year, but it might be even more important now that the churchyard is becoming increasingly full. Allan is still quite ingenious when it comes to finding spaces, but there will come a point when he can’t. A small working group has been set up to try and address this issue.
In the meantime, I look forward to another year of running the churchyard.
Jane Harvey - Churchyard Administrator
- Promoting a Safe and Healthy Church Culture Safeguarding Report
Safeguarding or ‘responsible caring’ is at the centre of the Christian faith and it should flow intuitively in our behaviour and response towards others. Jesus said, “A new command I give you: Love one another. As I have loved you, so you must love one another. By this everyone will know that you are my disciples if you love one another.” (John 13:34)
The Church is committed to safeguarding as an integral part of its ministry and mission. It is at the forefront of social consciousness and “speak[s] out on behalf of the voiceless, and for the rights of all who are vulnerable.” (Proverbs 31:8) To this end the PCC must ensure there are robust policies, procedures and guidelines in place to ensure good practice across the Parish that fulfil the Church of England’s safeguarding principles to:
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Promote a safer environment and culture
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Safely recruit and support all those with any responsibility related to children and vulnerable adults within the Church
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Respond promptly to every safeguarding concern or allegation
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Care pastorally for victims/survivors of abuse and other affected persons
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Care pastorally for those who are the subject of concerns or allegations of abuse and other affected persons
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Respond to those that may pose a present risk to others.
As a Parish we endeavor to create friendly and safe surroundings where everyone can flourish. We all share in the responsibility of ‘looking out for one another’ and should feel confident to know what to do when a concern arises. This is achieved through raising safeguarding awareness in posters and magazine articles, sermons, safer recruitment and training opportunities. It is an ongoing process but through it we are becoming more confident in our understanding, practice and response.
During 2023 our Parish Safeguarding Committee had 5 meetings, and a safeguarding report was presented at every PCC meeting with updates on the Parish Safeguarding Action Plan.
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✓ Policies and procedures were reviewed, including the Parish Safeguarding Policy, Recruitment of Ex-Offenders, Use of Social Media, Responding to Concerns or Allegations, the Safe Use of Images of Children, Awareness of Domestic Abuse and Use of Social Media.
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✓ The activities that take place in our churches and halls was reviewed with authorisation for new groups as appropriate. Risk assessments are undertaken by group leaders and hirers of the halls are also required to sign a Hall Lettings Agreement including a safeguarding statement.
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✓ The Safeguarding Hub (a computer programme to monitor Safer Recruitment and People Management) details 56 volunteers and church officers known to the PSR who have been safely recruited. Most have taken advantage of safeguarding training.
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✓ ‘In house’ training of the combined Basic/Foundation modules took place in May, July and October and was attended by 10 parishioners and 3 from another Mission Community.
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✓ With regards to other Learning and Development; 2 volunteers undertook the Basic Awareness Safeguarding module; 9 completed the Foundation module; 11 completed Raising Awareness of Domestic Abuse and 7 did the Safer Recruitment and People Management module. All these modules are accessed through the C of E Learning Portal. Two Churchwardens undertook the Leadership Pathway via Zoom led by Diocesan Safeguarding Advisors and another Churchwarden completed the Modern Slavery module online.
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✓ The Parish Safeguarding Representative completed training via Zoom about DBS Eligibility, Labour Exploitation, County Lines (also attended by a PCC member) and a Refresher session for Safeguarding Trainers
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✓ There were 10 applications for DBS checks (3 new and 7 renewals)
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✓ Safeguarding was promoted through 3 articles in Contact magazine: ‘Modern Slavery’ in April; ‘What happens once a referral is made by a PSR?’ in July and ‘County Lines for Parents, Grandparents and Carers’ in December.
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✓ Using the Parish Safeguarding Dashboard (an online application used to audit safeguarding provision and practice) the Parish maintained Level 3 attainment which focuses on Safer Practices.
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✓ Risk Assessments (for Choir, Bell Tower, Servers, Home Visiting) and Ensuring Safer Environments also featured in the 2023 Parish Action Plan but not all risk assessments were completed so will be included in the Action Plan for 2024.
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✓ 8 volunteers were safely recruited and their appointment ratified by the PCC: 1 Open the Book Storyteller; 1 Sidesperson; 1 Home Visitor; 3 Servers, the Parish Office Manager and a second DBS Evidence Checker. 5 new PCC members were elected to office at the APCM.
All our Church Officers and volunteers are very much appreciated for all they contribute to the running, fellowship and life of our Parish. Hopefully the safeguarding training they undertake enhances their role and adds another dimension to their discipleship.
When we are happy When we are full of joy and laughter God welcomes us When we are angry When people let us down and make us sad God welcomes us When we are tired When we need to stop and curl up and rest God welcomes us God of welcome God whose door is always open We are glad to meet you here.
Amanda Longbottom – Parish Safeguarding Representative
Volunteer Statement
We would like to thank all the volunteers who work so hard to make our church the lively and vibrant community it is. We want to mention our churchwardens Mr Paul Walker, Mr Alan Whipps, and Mrs Penny Stranack who have worked so tirelessly on our behalf.
Financial Review
Total funds across all banks, share, and investment accounts were £333,229, made up of unrestricted funds of £240,523, designated funds of £42,679; and endowment funds of £49,318. Investment accounts (share, endowment, and deposit) are held with the Central Board of Finance (CBF) Church of England Funds, and deposit accounts are also held with HSBC and The Cambridge & Counties Bank. The PCC is also a custodian for £342 in Santander shares.
Voluntary income of £109,165 was received, which included £14,951 from Gift Aid and one legacy of £500.
Planned giving fell by 2%. The cost-of-living crisis has hit pockets hard and as a result, planned giving struggled to achieve the level reached in 2022. Encouraging donors to move to regular standing orders remains important as it provides a steadier flow of income which allows treasurers to better plan and budget cash flow. It also reduces the need for cash handling, something that is proving more and more difficult with the current High Street bank closures. The introduction of a card machine into one of the churches has seen a very favorable outcome.
Activities for generating funds such as Church Hall lettings were £24,557 which represents a fall of 19% on the previous year. The loss of a new nursery contract at All Saints’ Hall (through staffing shortages) was very disappointing and has left the Hall with just one regular booking. Fundraising was £12,732 an increase of £5,083 in 2022. Each of the three churches had full social and fundraising programmes. The launch of the Church Lottery at St John in the Wilderness generated a lump-sum donation of £1,000 and the Christmas Tree Festival at All Saints’ Church made just over £1,000 in donations. The Social and fundraising calendar included a range of activities for all ages. Children’s Workshops held in Lent and Advent were, as always, very popular and well attended.
The Churchyard generated an income of £31,192 and fees of £15,651. Eleven more funerals/burials were undertaken in 2023 than in 2022. The grant from East Devon District Council for the upkeep of the Churchyard was £4,218.
The common fund payment to the Diocese was £92,500 (a £2,500 increase on the previous year). This represents a shortfall of £20,693 on a request of £113,193. In 2023 we continued to operate with only one stipendiary priest across the three churches and the PCC considered it prudent to pay what we could afford from income rather than drawing down from our reserves.
Global price increases for gas and electricity had a significant impact on our utility bills and represented an increase of 50.3% in the annual cost. We were very grateful to receive the Diocesan Utilities Grant of £5,330 (part of the £15 million fund set up by the Central Church). This amount was received in January and distributed to the three churches based on utility usage in 2022. St John the Evangelist church saw the steepest rise in utility costs across the churches with bills increasing threefold. A Gift Sunday Appeal launched to help fund heating costs was positively received and £1,045 was donated as a result. The Church is locked into the current tariff until October 2024.
Maintenance costs across the three churches increased by 217.5%. At All Saints’, urgent roof repairs were needed costing £12,336. After a successful application to the Benefact Trust, a £1,500 grant was received to help with this cost. At St John in the Wilderness, costs for investigating and fixing a water ingress problem produced bills of over £9,000 which was funded from in-year income. The PCC is very aware that our buildings require maintenance on an ongoing basis and Trustees are very mindful that there is a need to be prepared for frequent, possibly sizable bills in the future.
Finally, we would like to thank our treasurers and administrators who look after every aspect of the finances for our churches, halls, and the Churchyard. Their help and expertise in promoting good stewardship and best practice in finance administration have been invaluable.
Charity No. 1128842
INDEPENDENT EXAMINER’S REPORT TO
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
I report on the accounts of the Parochial Church Council of the Ecclesiastical Parish of Withycombe Raleigh for the year ended 31 December 2023.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the project and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention
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1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
J E D Rippon Southon & Co Chartered Certified Accountants 6 The Parade EXMOUTH Devon EX8 1RL
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| Unrestricted Restricted Endowment Total Note General DesignatedIncome Funds Funds 2023 £ £ £ £ £ INCOMING RESOURCES3. Incoming resources from generated funds Voluntary Income 109165 - - 109165 Activities for generating funds 48208 2531 - - 50739 Investment income 5690 1807 - - 7497 Income resources from charitable activities - - - - - Other income resources 94181 - - - 94181 Total Incoming Resources £257244 £4338 £- £- £261582 RESOURCES EXPENDED4. Costs of generating funds Costs of generating voluntary income 240282 - - - 240282 Fundraising trading costs 22302 - - - 22302 Investment Management Costs - - - - - Charitable activities 1273 - - - 1273 Governance costs 2910 - - - 2910 Other Resources Expended - - - - - Total Resources Expended £266767 £- £- £- £266767 Net incoming/(outgoing) resources before transfers (9523) 4338 - - (5185) Gross transfers between funds 7775 (1543) - (6232) - Net incoming/(outgoing) resources before other recognised gains/(losses) (1748) 2795 - (6232) (5185) OTHER RECOGNISED GAINS/(LOSSES) Gains and losses on revaluation of fixed assets for the charity’s own use 187016 - - - 187016 Gains and losses on investment assets 81 - - 8248 8329 Net movement in funds 185349 2795 - 2016 190160 Total funds brought forward 1717504 40592 - 47302 1805398 Total funds carried forward £1902853 £43387 £- £49318 £1995558 |
Total 2023 £ 109165 50739 7497 - 94181 £261582 |
Total 2023 £ 109165 50739 7497 - 94181 £261582 |
Total 2022 £ 96957 38953 3858 - 79716 £219484 194674 17091 - 1945 2880 - £216590 2894 -_ 2894 263292 (13206) 252980 1552418 £1805398 |
|---|---|---|---|
240282 22302 - 1273 2910 - £266767 |
240282 22302 - 1273 2910 - |
||
(5185) __- (5185) 187016 8329 190160 1805398 |
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
BALANCE SHEET AS AT 31 DECEMBER 2023
| Unrestricted | Unrestricted | Restricted | Endowment | Endowment | Total | Total |
||
|---|---|---|---|---|---|---|---|---|
| Note | General |
Designated | Income Funds | Funds | 2023 |
2022 |
||
| £ | £ |
£ |
£ |
£ | £ |
|||
| FIXED ASSETS | ||||||||
| Tangible Assets | 7. | 1663206 | 1663206 | 1476190 | ||||
| Investments | 8. | 178249 | 43388 | _ | 49318 | 270955 | 259206 |
|
| Total Fixed Assets | £1841455 | £43388 | £- | £49318 | £1934161 | £1735396 | ||
| CURRENT ASSETS | ||||||||
| Stock and work in progress | - | - | - |
- | - | - |
||
| Debtors | 9. | 2003 | 2003 | 1576 |
||||
| Short Term Investments | - | - | - |
- | - | - |
||
| Cash at bank and in hand | 62274 | - | - |
- | 62274 | 71276 |
||
| Total current assets | 64277 | -____ | -____ |
-____ |
64277 | 72852 |
||
| CREDITORS | ||||||||
| Amounts falling due within one year | 10. | 2880 | 2880 | 2850 |
||||
| Net current assets/(liabilities) | 61397 | -____ | -____ |
-____ |
61397 | 70002 |
||
| Total Assets less current liabilities | 1902852 | 43388 | - |
49318 | 1995558 | 1805398 | ||
| CREDITORS | ||||||||
| Amounts falling due after one year | - | - | - |
- | - | - |
||
| Provisions for liabilities and charges | - | - |
- |
- |
- | - |
||
| Net assets | £1902852 | £43388 | £- | £49318 | £1995558 | £1805398 | ||
| FUNDS OF THE CHARITY | ||||||||
| Unrestricted Funds | 1902852 | 1902852 | 1717504 | |||||
| Designated income funds | 43388 | - |
43388 | 40592 |
||||
| Endowment funds | _ | _____ | ____ |
49318 |
49318 | 47302 |
||
| Total Funds | £1902852 | £43388 | £- | £49318 | £1995558 | £1805398 | ||
Signature |
Print Name |
Date |
||||||
| Signed by one or two trustees on behalf | R Sellers | Father Robert Sellers | 20/03/24 | |||||
| of all of the trustees |
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
1. Basis of Preparation
1.1 Basis of accounting
These accounts have been prepared on the basis of historic costs (except that investments are shown at market value) in accordance with:
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Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
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and with Accounting Standards;
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and with Charities Act 1993.
1.2 Change in basis of accounting
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year
1.3 Changes to previous accounts
No changes have been made to the accounts for previous years
2. Accounting Policies
INCOMING RESOURCES
Recognition of incoming resources These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; • the trustees are virtually certain they will receive the resources; and • the monetary value can be measured with sufficient reliability. Incoming resources with related expenditure Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA. Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations and gifts Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate. Contractual Income and performance related grants This is only included in the SoFA once the goods or services have been delivered. Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. 12.
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
| Donated services and | |
|---|---|
| facilities | These are only included in incoming resources (with an equivalent amount in |
| resources expended) where the benefit to the charity is reasonably quantifiable, | |
| measurable and material. The value placed on these resources is the estimated | |
| value to the charity of the service or facility received. | |
| Volunteer help | The value of any voluntary help received is not included in the accounts but is |
| described in the trustees’ annual report. | |
| Investment income | This is included in the accounts when receivable. |
| Investment gains and | |
| losses | This includes any gain or loss on the sale of investments and any gain or loss |
| resulting from revaluing investments to market value at the end of the year. | |
| EXPENDITURE AND | |
| LIABILITIES | |
| Liability recognition | Liabilities are recognised as soon as there is a legal or constructive obligation |
| committing the charity to pay out resources. | |
| Governance costs | Include costs of preparation and examination of statutory accounts, the cost of |
| trustee meetings and the cost of any legal advice to trustees on governance or | |
| constitutional matters. | |
| Grants with performance | |
| conditions | Where the charity gives a grant with conditions for its payment being a specific level |
| of service or output to be provided, such grants are only recognised in SoFA once | |
| the recipient of the grant has provided the specific service or output. | |
| Grants payable without | |
| performance conditions | These are only recognised in the accounts when a commitment has been made |
| and there are no conditions to be met relating to the grant which remain in the | |
| control of the charity. | |
| Support costs | Support costs include central functions and have been allocated to activity cost |
| categories on a basis consistent with the use of resources, e.g. allocating property | |
| costs by floor areas, or per capita, staff costs by the time spent and other costs by | |
| their usage. | |
| ASSETS | |
| Tangible fixed assets for | |
| use by the charity | These are capitalised if they can be used for more than one year and cost at least |
| £500. They are valued at cost, or if gifted, at the value to the charity on receipt. | |
| Investments | Investments quoted on a recognised stock exchange are valued at market value at |
| the year end. Other investment assets are included at trustees’ best estimate of | |
| market value. | |
| Stocks and work in | |
| progress | These are valued at the lower of cost or market value. |
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
| 3.Analysis of incoming resources Note Voluntary income Planned Giving and Tax Recoverable Collections at Services Gift Days and Sundry Donations Grants Legacies Other Activities for generating funds Church Hall lettings Fundraising Other Investment income Dividends and interest Incoming resources from charitable activities Charity Fayre Other incoming resources Parish Magazine Fees Churchyard Parochial Youth Club Income Youth Worker Grant All Saints Institute East Devon District Council Grant Other |
Unrestricted Restricted Endowment General Designated Income Funds Funds £ £ £ £ 76795 - - - 15015 - - - 9822 - - - 6830 - - - 500 - - - 203 - - - £109165 £- £- £- 33098 12732 2378 2531 - - £48208 £2531 £- £- £5690 £1807 £- £- £- £- £- £- 3621 - - - 33472 - - - 31192 - - - 15651 - - - - - - - - - - - 6000 - - - 4218 - - - 27 - - - £94181 £- £- £- |
Total 2023 £ 76795 15015 9822 6830 500 203 £109165 33098 12732 4909 £50739 £7497 £- 3621 33472 31192 15651 - - 6000 4218 27 £94181 |
Total 2022 £ 78370 11412 7003 - - 172 £96957 29123 7649 2181 £38953 £3858 £- 3337 24726 23932 15094 - - 6000 4208 2419 £79716 |
|---|---|---|---|
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
4. Analysis of resources expended
| Unrestricted Restricted Note General Designated Income Funds £ £ £ Costs of generating voluntary income Magazine costs 2959 - - Diocesan common fund 92500 - - Clergy expenses 2822 - - Retired Clergy Honoraria 600 - - Church running and maintenance 82069 - - Upkeep of services 5674 - - Upkeep of churchyard 33581 - - Wages, salaries and honoraria 10622 - - Youth Worker’s Salary - - - Christian Agencies 927 - - Assets purchased 1257 - - New Building work - - - Major Repairs - - - Support Costs 1763 - - Administration 4063 - - Lottery Expenses 1445 - - £240282 £- £- Fund raising trading Church hall running and maintenance 21987 - - Fund raising costs 315 - - £22302 £- £- Charitable activities Donations £1273 £- £- Governance costs Independent Examiners fee £2910 £- £- 5.Details of certain items of expenditure 5.1 Trustee expenses Number of trustees who were paid expenses 5.2 Fees for examination or audit of accounts |
Endowment Funds £ - - - - - - - - - - - - - - - - £- - - £- £- £- None £2910 |
Total Total 2023 2022 £ £ 2959 3211 92500 90000 2822 2912 600 - 82069 43080 5674 1664 33581 30606 10622 10006 - - 927 2312 1257 - - - - - 1763 7643 4063 3240 1445 - £240282 £194674 21987 16965 315 126 £22302 £17091 £1273 £1945 £2910 £2880 None £2880 |
Total Total 2023 2022 £ £ 2959 3211 92500 90000 2822 2912 600 - 82069 43080 5674 1664 33581 30606 10622 10006 - - 927 2312 1257 - - - - - 1763 7643 4063 3240 1445 - £240282 £194674 21987 16965 315 126 £22302 £17091 £1273 £1945 £2910 £2880 None £2880 |
Total Total 2023 2022 £ £ 2959 3211 92500 90000 2822 2912 600 - 82069 43080 5674 1664 33581 30606 10622 10006 - - 927 2312 1257 - - - - - 1763 7643 4063 3240 1445 - £240282 £194674 21987 16965 315 126 £22302 £17091 £1273 £1945 £2910 £2880 None £2880 |
|---|---|---|---|---|
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
| 6.Paid Employees 2023 6.1 Staff Costs £ Gross wages, salaries and benefits in kind - Employer’s national insurance costs - Pension costs - £- 6.2 Average number of full-time equivalent employees in the year Charitable activities - 7.Tangible Fixed Assets 7.1 Cost or valuation Fixtures Freehold land fittings and and buildings equipment £ £ Balance brought forward 1378238 97952 Additions - - Revaluation 177067 9949 Disposals - - Balance carried forward £1555305 £107901 7.2 Accumulated depreciation and impairment provisions Balance brought forward - - Charge for the year - - Balance carried forward £- £- 7.3 Net book value Brought forward £1378238 £97952 Carried forward £1555305 £107901 |
2022 £ - - - £- - Total £ 1476190 - 187016 - £1663206 - - £- £1476190 £1663206 |
|---|---|
7.4 Revaluation
Fixed assets have been revalued in accordance with a valuation provided by the Ecclesiastical Insurance Group.
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
8. Investment Assets
| 8.1 | Fixed assets investments | £ | |
|---|---|---|---|
| Carrying value at beginning of year | 259206 | ||
| Add: additions to investments at cost | - | ||
| Less: disposals at carrying value | - | ||
| Add: profit/(loss) on revaluation | 11749 | ||
| Carrying value at end of year | £270955 |
||
| 8.2 | Analysis of investments | Market value | Income for |
| at year end | the year | ||
| £ | £ | ||
| Parish Church | |||
| CBF Deposit Account - Organ Fund | 61 | 3 | |
| CBF Deposit Account - Fabric Fund | 55 | 2 | |
| CBF Deposit Account - Choir Fund | 447 | 20 | |
| CBF Deposit Account - Vestments Fund | 145 | 6 | |
| CBF Deposit Account - 150thYear Fund | - | - | |
| 100 Group Santander shares | 342 | 81 | |
| Parish Church Hall | |||
| Deposit Account | 9254 | 131 | |
| All Saints Church | |||
| CBF Deposit Account - General Fund | 161 | 7 | |
| CBF Deposit Account - Sheppard Bequest | 7794 | 342 | |
| 14684 CBF Income Shares | - | - | |
| CBF Fabric Fund | 3406 | 149 | |
| Cambridge & Counties Bank | 2 | - | |
| Cambridge & Counties Bank - 1 Year FRB | - | - | |
| St John in the Wilderness Church | 249 | 51 | |
| CBF Deposit Account - General Fund | 8486 | 372 | |
| CBF Deposit Account - Capital Projects Fund | 11694 | 513 | |
| CBF Deposit Account - Organ Fund | 22788 | 1000 | |
| CBF Deposit Account - Maintenance Contingency Fund | 4846 | 213 | |
| CBF Growth Fund | 2154 | 95 | |
| CBF Training Fund | 265 | 12 | |
| Cambridge & Counties Bank | 57070 | 2087 | |
| Lottery Account | 933 | 2378 | |
| Churchyard | |||
| Churchyard Fund | 7418 | 638 | |
| 1512 CBF Investment fund units | 16498 | -397 | |
| CBF Deposit Account |
4984 | - | |
| CBF Deposit Account | 11593 | - | |
| 1474 M&G Charifund income units | 27836 | 2413 | |
| Withycombe Raleigh PCC | |||
| CBF Income Shares | 72474 | 6232 | |
| £270955 | £16348 | ||
| 17. |
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
9. Debtors and Prepayments Analysis of Debtors
| rs and Prepayments | ||
|---|---|---|
| Analysis of Debtors | Amounts falling due | |
| within one year | ||
| This Year | Last Year |
|
| £ | £ |
|
| Other Debtors | £2003 | £1576 |
10. Creditors and Accruals Analysis of Creditors
| tors and Accruals |
||
|---|---|---|
| Analysis of Creditors | Amounts falling due | |
| within one year | ||
| This Year | Last Year |
|
| £ | £ |
|
| Other Creditors | £2880 | £2850 |
11. Endowment and Restricted Funds
11.1 Funds Held
Fund Name Type Purpose and Restriction Parish Church Organ Fund Restricted To provide for the upkeep of the Church Organ Fabric Fund Restricted To provide for the upkeep of the Church Fabric Choir Fund Restricted To provide for the benefit of the Church Choir Vestments Fund Restricted To provide for the upkeep of the Church Vestments 150[th] Year Fund Restricted To provide for celebrations to mark the 150[th] anniversary of the Church
All Saints Church
Miss E Hays Legacy Permanent Endowment For the general benefit of the Church Miss M F Ramsden-Wood Legacy Permanent Endowment For the general benefit of the Church Miss S F Pollard Legacy Permanent Endowment For the general benefit of the Church PCC Monies Permanent Endowment For the general benefit of the Church
St John in the Wilderness
Capital Projects Fund Restricted Organ Fund Restricted Maintenance Contingency Fund Restricted
To provide for future capital projects To provide for the upkeep of the Church Organ To provide for future maintenance
Churchyard
Daisy Louisa Pook Bequest
Permanent Endowment For the upkeep of the Churchyard
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WITHYCOMBE RALEIGH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
| 11.2 Movement of Major Funds Fund Names Parish Church Organ Fund Fabric Fund Choir Fund Vestments Fund 150thYear Fund Churchyard Fund St John in the Wilderness Capital Projects Fund Organ Fund Maintenance Contingency Fund Churchyard Daisy Louisa Pook Bequest Withycombe Raleigh PCC CBF Income Shares |
Fund balances brought Incoming Outgoing forward resources resources Transfers £ £ £ £ 58 - - - 53 - - - 428 - - - 139 - - - - - - - 6780 - - - 11181 - - - 21788 - - - 4633 - - - 47302 - - - 66241 - - - £158603 £- £- £- |
Gains and Losses £ 3 2 19 6 - 638 513 1000 213 2016 6232 £10642 |
Fund balances carried forward £ 61 55 447 145 - 7418 11694 22788 4846 49318 72473 £169245 |
|---|---|---|---|
12. Other Information
During the year the Charity administered the collection and payment of £7,473.50 of EDBF fees. This is not reflected in the accounts as the funds never belonged to the Charity.
13. Reserves Policy
The Trustees consider that the accounts allow for the agreed Reserves Policy of £75,000, it is considered that such reserves would allow for the financial stability and the continuance of our principal activities and responsibilities as a charity.
This reserve is held to ensure that during the accounting period, in the case of any unforeseen occurrences across the Parish, at least three months operating costs will be available to provide financial support to any of our Parish Churches (St John the Evangelist, St John in the Wilderness, All Saints’); the Churchyard; and our two church halls (located at St John the Evangelist Church & All Saints Church).
Fr Robert Sellers, Rector, and the Parish Treasurer will keep this level of funds under quarterly review on behalf of the Parochial Church Council.