Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 Charity No. 1128805 ## **Trustees’ Annual Report** for the period 1[st] April 2022 to 31[st] March 2023 - _“Growing everyday people who are called to extend God’s Kingdom, love and life to our communities by following the person and the ‘Way’ of Jesus Christ”_ 1 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 The trustee’s hereby present their annual report for the period 1[st] April 2022 to 31[st] March 2023 ## Reference and Administrative Details |Registered Charity No.|1128805| |---|---| |Charity name:|Vineyard Community Church, Daventry| |Other names charity is known by:|Daventry Vineyard| |Charity’s principle Address:|9 Cunningham Close| ||Daventry| ||Northants| ||NN11 4JN| |Operating address:|18a Benbow Close| ||Daventry| ||Northants| ||NN11 4JP| |Independent Examiner:|Cassandra Helen Bodman Knight| ||46 Common Street| ||Revenstone| ||Bucks| ||MK46 5AR| |Bankers:|Natwest Bank| ||9 North Street| ||Rugby| ||Warwickshire| ||CV21 2AH| 2 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 ## **Structure, Governance and Management** Vineyard Community Church is a registered charity duly constituted by a Trust Deed and operating as a church. **Names of Trustees who manage the charity:** Rob Gee (Chairman) Gareth Chappell Nick Wilmott Svitlana Okoro ## **Appointment of Trustees** The Chairman is entitled to appoint trustees in consultation with other trustees. ## **Organisational Structure** The day to day running of the church is delegated to the pastoral staff led by the Senior Pastors, Rob and Angela Gee. ## Objectives and Activities As set out in our governing document, our core objectives are summarised as follows; The advancement of the Christian faith in accordance with the Vineyard Churches UK Statement of Faith, Values and Priorities. The relief of the poor and needy, the sick and elderly within Daventry and surrounding areas and anywhere else that the trustees decide. The furtherance of religious or secular public education. The following summarises the main activities undertaken for the public benefit in relation to the aforementioned objectives; Church services were largely back to normal at the beginning of this financial year and we saw the majority of members return to face to face meetings. However, some people continued to be very anxious about meeting in public, whereas others were happy to restart meeting in the home attending life groups. During the first few months we noticed that people were again starting to enjoy being in each other presence and chairs became closer in proximity. We also reinstated our Sunday Café meetings, inviting the general public to meet with us. Our online support group continued to ensure that people were kept informed of what was happening and support could be given to anyone who needed it and continued to be a source of information and contact. The Kids and youth work continued following its curriculum with the children being comfortable in each other’s presence, learning, playing and supporting one another. The Daventry Food Bank continued to operate with the whole team of volunteers completely back on site and enjoying serving their community again. The changes to the house with the outdoor lean to meant that the general public were kept outside and this ensured that the volunteers felt safe and comfortable working with each other and not feeling overcrowded. 3 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 Once again we ran our Christmas Projects including Christmas Food Hampers, Elderly Care Packages, toys for the children and selection boxes. We continued to experience an overwhelming amount of generosity from our community and really experienced favour with those that were able to support us. ## Achievements and Performance ## **Sunday Worship/Teaching and midweek groups** We have enjoyed meeting each Sunday to worship God together. We have worked hard to deliver the best, clear and diverse Biblical teachings over the year which is concentrating on the processes of discipleship whilst making it as relevant and applicable to our lives as we possibly could. Whilst it has been a challenge to recruit leaders to facilitate our Life Groups (mid-week support groups) due to the changes in peoples commitments and energy levels since the pandemic, we have still been able to deliver a number of groups across the year. Attendance at the Life Groups has been relatively small, but those who have attended have enjoyed meeting together in a more relaxed setting, doing life alongside each other. ## **Children’s and Youth work** Children’s and Youth work falls into 4 age categories and prove popular with both the youngsters and their parents; Mini Grapes: 0-3yrs Little Vines: 4-7yrs Big Branches: 8-11yrs Vineyard Youth: 12-18yrs The children’s and youth work continued to meet together again following a curriculum encouraging the children to learn about God, themselves and their place in the world and the relationship each of them can have with God. ## **Food Bank** It has been yet another difficult year for our country coming out of the Covid Pandemic only to go straight into the Cost of Living Crisis. For many in our community, it feels like there has been no space for financial recovery and the Food Bank has been a true life-line for them. We have, again, been called on for a continual-increasing number of cases. The Food Bank operates with an amazing team of volunteers who are committed to their roles and helping their community. We are grateful to them all for the time that they give to us. From Jan to Dec 2022 we were able to meet the needs of 1,321 referrals, this is almost a 30% increase on last year. In terms of how many meals this equates to, it is in excess of 47,400 meals. This had a direct impact on the lives of 1,543 children/dependants. In total, we estimate that we gave away more than £41,595 of food & £12,020 of toiletries. During the summer of 2022 we were commandeered by West Northants Council (WNC) and the Northampton Community Foundation (NCF) to partner with them in giving out food vouchers. These were in addition to the Food Bank parcels. We worked with a number of schools and local agencies during that summer in order to ensure that those of all ages, who were struggling with the cost of 4 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 living crisis, could access one of these vouchers. When HSF3 (Household Support Fund 3) was deployed in February 2023, again working with NCF and WNC, we were instrumental in developing their Online Referral Portal so that many more agencies and schools across the county could directly refer people for another food voucher should they require one. This new Online System also meant that it was a more streamlined and targeted process for all involved. Last year we saw the largest amount of donations from Harvest Festivals that we have ever seen from Schools, Churches and community groups. Over a period of 6 weeks, donations were coming in almost every day and we were wonderfully overwhelmed with bags and boxes of food and toiletries. The volunteers were kept busy with date checking and stocking the shelves. We now have over 400 referral agents who are regularly referring people for Food Bank support. The agents/partners are made up of support professionals from organisations such as Citizen’s Advice Bureau, Time2Talk, Age UK, Bromford Support, NHS, Women’s Aid, Social Services, Family Support Workers in schools, in addition to numerous housing associations and District/County Council and local GP surgeries. ## **Christmas Compassion Ministries** Once again, we ran our Christmas food hampers appeal. We continued to experience tremendous support and generosity from our own church members as well as other local churches, schools, community groups, businesses and individuals from the Daventry community. We worked closely with a number of agencies and five local schools and were able to distribute 107 hampers to families and individuals who needed them the most. We were incredibly grateful to WNC(Daventry) in providing us with the use of an empty office block, from where we ran the Christmas projects. It was so lovely meeting our supporter as they came to drop off their Christmas hampers, toys, selection boxes and additional foods. We also gave out bags of Christmas toys to over 30 families, along with hundreds of selection boxes! For the third year running we also ran the Christmas Care Packages for those elderly members of our community who were in care homes or residing in hospital over the Christmas period. We put together a shopping list which people could choose from in order to build a gift bag with the wrapped presents inside. We were delighted to have been able to gather up 121 gift bags which ensured that the residents of the 3 care homes and Danetre Hospital each received a care package. ## **Compassion Ministry Coordinator (CMC)** The CMC role was carried out with vigour and excitement during this year. With people communicating with the charity in one of seven different ways, whilst it was a challenge to keep on top of the communications, we were more than confident that no messages were missed. During the past year there have been opportunities to build on the relationships with our community, working alongside over 13 schools, many community groups and local businesses. The CMC was also invited to take school assemblies, speak to community groups of all ages and meet with CEO’s and Managers of local businesses and agencies, highlighting the important work of the Food Bank and other compassion projects. The CMC was also able to secure the much-needed funding when it had become available. ## **Oversees Children’s Charity work.** Again, this year we continued to support Listening Hearts Street Children’s Ministry in Baja, Mexico. We raised enough funds for the charity to be able to provide a Christmas meal for more than 400 5 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 street children across 3 locations there in Northern Mexico. We helped with the funding to supply a refrigerator to the Children’s Ministry. ## **Summary** It has been a year of settling back into normal church life and learning to deal with varying levels of commitment along with lower energy levels. This has been challenging but we have continued to outwork our faith, seek God and minister to our community. We have been in awe of the support that our compassion ministries have received from the larger community and it has been an honour to serve those who have found themselves in the unfortunate position of needing the support of the Food Bank. Food Bank continues to serve the entire district and also receives overwhelming support from the general public, churches, schools and local businesses with regard to both financial and food items. The Trustees consider that they have complied with section 4 of the Charities Act 2006 and that the church and its membership are meeting the charitable objectives that were determined when the church was formed. As it grows, it is expected that the church's community will have further opportunities to increase its activity and influence across the town and surrounding area. 6 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 ## Annual Accounts for the Period 01/04/2022 to 31/03/2023 ## **Statement of Financial Activities (SoFA)** |Incoming resources|Details|Unrestricted|Restricted|Total for|Total for| |---|---|---|---|---|---| |Generated funds||income funds|income funds|this period|last period| |||£|£|£|£| |Voluntary income|Incl Gift Aid|25,833|65,497|91,330|54,621| |Activities for|Sale of referral|3,195||3,195|180| |generating funds|system/gifts to||||| ||members/Listening||||| ||Hearts||||| ||**Total incoming resources**|**29,028**|**65,497**|**94,525**|**54,801**| |Resources expended|Details|Unrestricted|Restricted|Total for|Total for| |Costs for generating||income funds|income funds|this period|last period| |funds||£|£|£|£| |Charitable activities||6,010|21,910|27,920|8,857| |Governance & Running||24,394|32,987|57,381|28,637| |Costs|||||| |Oversees Missions|||547|547|706| |Gifts|||0|0|0| ||**Total resources expended**|**30,404**|**55,444**|**85,848**|**38,200**| |_Net incoming/(outgoing) before transfers_||0|0|0|0| |**Gross transfers between funds**||-|-|-|-| |_+Net incoming/(outgoing) after transfers_||0|0|0|0| |_Total funds brought forward_||28,935|76,554|105,489|98,009| |**Total funds carried forward**||**28,935**|**76,554**|**105,489**|**98,009**| |**Balance sheet**|||||||| |---|---|---|---|---|---|---|---| |**Current assets**||Unrestricted|Restricted||Total for||Total for| |||income funds|income funds||this period||last period| |||£||£|£||£| |Cash in the bank and in hand||28,935||76,554|105,489||98,009| |**Net assets**||**28,935**||**76,554**|**105,489**||**98,009**| |**Funds of the Charity**_Unrestricted_||28,935|||28,935||32,054| |**Funds of the Charity**_Restricted_||||76,554|76,554||65,955| |**_Total funds_**||**28,935**||**76,554**|**105,489**||**98,009**| |Signed on behalf of all the trustees|Signature|||Name||Date|| |||||Robert Gee|||29/01/2024| 7 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 ## **Notes to accounts** ## **Basis of accounting** These accounts have been prepared on the basis of historic cost in accordance with: Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); And with accounting standards ## **Change in basis of accounting** There has been no change to the accounting policies (valuation rules and methods of accounting) since last year and no changes have been made to accounts for previous years ## **Accounting policies** This standard list of accounting policies has been applied by the charity. ## **INCOMING RESOURCES** |**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:| |---|---| |**resources**|| ||the charity becomes entitled to the resources;| ||the trustees are virtually certain they will receive the resources; and| ||the monetary value can be measured with sufficient reliability.| |**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or| |**related expenditure**|contract income) the incoming resources and related expenditure are reported| ||gross in the SoFA.| |**Grants and donations**|Grants and donations are only included in the SoFA when the charity has| ||unconditional entitlement to the resources.| |**Contractual income and**|This is only included in the SoFA once the related goods or services have been| |**performance related grants**|delivered.| |**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the| ||charity or the amount actually realised.| ||Gifts in kind for sale or distribution are included in the accounts as gifts only| ||when sold or distributed by the charity.| ||Gifts in kind for use by the charity are included in the SoFA as incoming resources| ||when receivable.| |**Donated services and**|These are only included in incoming resources (with an equivalent amount in| |**facilities**|resources expended) where the benefit to the charity is reasonably quantifiable,| ||measurable and material. The value placed on these resources is the estimated| ||value to the charity of the service or facility received.| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is| ||described in the trustees’ annual report.| |**Investment income**|This is included in the accounts when receivable.| |**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss| ||resulting from revaluing investments to market value at the end of the year| 8 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 ## **EXPENDITURE AND LIABILITIES** **Liability recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. **Governance and running** This is a grouping of costs of running the charity. It includes staff salaries, heating, **costs** lighting, rent, travel expenses, administration, licenses and subscriptions. **Grants with performance** Where the charity gives a grant with conditions for its payment being a specific **conditions** level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. **Grants payable without** These are only recognised in the accounts when a commitment has been made **performance conditions** and there are no conditions to be met relating to the grant which remain in the control of the charity. **Support Costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## **ASSETS** **Tangible fixed assets for use** These are capitalised if they can be used for more than one year, and cost at least **by the charity** £500. They are valued at cost or a reasonable value on receipt. **Investments** Investments quoted on a recognised stock exchange are valued at market value at the year-end. Other investment assets are included at trustees' best estimate of market value. **Stocks and work in progress** These are valued at the lower of cost or market value. ## **ADDITIONAL POLICIES** Gift aid is accounted on the date it is received from HMRC. 9 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 ## **Analysis of incoming resources** ||Analysis|This year|Last year| |---|---|---|---| |||£|£| |**Voluntary income**|Voluntary Donations|20,894|19,968| ||Gift Aid Receipts|8,548|4,555| ||**Total**|**29,442**|**24,523**| |**Activities for generating**|Funding for Food Bank, sales of Online Registration|65,083|30,278| |**funds**|system & Listening Hearts Contributions||| ||**Total**|**65,083**|**30,278**| |**Analysis of resources expended**|||| ||Analysis|This year|Last year| |||£|£| |**Charitable activities**|Community Serving Projects|26,363|8,145| ||Training and Leadership Development|918|335| ||Children’s and Youth Work|639|377| ||**Total**|**27,920**|**8,857**| |**Governance and running**|Salaries|49,786|23,251| |**costs**|||| ||Utilities and Building Maintenance|6,743|4,432| ||Travel Expenses|43|0| ||Administration & PR|37|78| ||Licences & Subscriptions|772|876| ||**Total**|**57,381**|**28,637**| |**Oversees Missions & Other**|Listening Hearts Children’s ministry|547|706| |**gifts**|||| ||Visiting ministries|0|0| ||**Total**|**547**|**706**| 10 Trustee’s Report 2022-2023 Vineyard Community Church, Daventry Charity No. 1128805 ## **Paid Employees** ## **Staff costs** |**Staff costs**|||||| |---|---|---|---|---|---| ||||This year||Last year| ||||£||£| |Gross wages, salaries and benefits in kind|||49,786||23,251| |Employer’s National Insurance costs|||0||0| |Pension costs|||-||-| |||**Total staff costs**|**49,786**||**23,251**| |**Average number of full-time equivalent employees in the year**|||||| |The parts of the charity in which the employees work|||This year||Last year| ||||number||number| |Charitable Activities|||1||1| |Governance|||0.5||0.5| |||**Total**|1.5||1.5| |**Tangible fixed assets**|||||| |**Cost or valuation**|Description||||Value| ||||||£| ||Worship Equipment||||250| |||||**Total**|**250**| 11 15tA ril 2023_ 31st March 2023 Accounts resented for ard Communit Church Daventr Vine Charit No. 1128805 Examiner's Un ualified Re ort I report on the accounts of the Trust for the year ended 3111 March 2023 Rob Gee Gareth Chappell Nick Wilmot Svitlana Okoro-Byk Chairman Treasurer Trustee Trustee Res nsibilities- The charity's trustees are responsible for the Preparation of the accounts. The charit￿$ trustees onsider that an audil is not required for thls year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent exarnination is needed. It is my re5ponslbllity to- examine the awunts under S￿110￿ 145 of the 2011 Act,. lo follow the procedures laid down in the general DireGtions given by the Charity Commlsslon under section 145{5Xb) of the 2011 Act.. and lo slate whether particular matter5 have exime to my attenllon. Basis of this re My examinat￿n was carried out in acGordance wth the general Directions given by the Charfty Commission. An examination includes a review of the a¢¢ounting records kept by the charity and a comparison of the accounts presented wilh those rery)rds. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanat￿n$ from you as tnjstees concerning any such matters. The pr¢)cedures undertaken do nol provide all the evidenGe that would be required in an audit and consequenly no opinion is given as lo whelher the accounts wesenl a 'Irue and fair view and the report is limited to those matters set out in the 8talemenl below. Stat In connection with my examination, no maller has come to my attentlon: (1) which gives me reasonable Cause to belEeve Ihat in any material respect the requirements: to keep accounting records in accordance with s￿lI0n 130 of the 2011 Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met., or {2) to which. In my opinion. attentlon should be drawn in ffller to enable a prow understanding of the accounts to be reached. Name.. Ca35&(J OcGupalion". Hll(￿ teacUw- i& c(w, FI￿￿￿tu, ￿ty)? ILD Address.. Date..