Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
Charity No. 1128805
**Trustees’ Annual Report** for the period 1[st] April 2020 to 31[st] March 2021
- _“Growing everyday people who are called to extend God’s Kingdom, love and life to our communities by following the person and the ‘Way’ of Jesus Christ”_
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
The trustee’s hereby present their annual report for the period 1[st] April 2020 to 31[st] March 2021
Reference and Administrative Details
|Registered Charity No.|1128805|
|---|---|
|Charity name:|Vineyard Community Church, Daventry|
|Other names charity is known by:|Daventry Vineyard|
|Charity’s principle Address:|9 Cunningham Close|
||Daventry|
||Northants|
||NN11 4JN|
|Operating address:|18a Benbow Close|
||Daventry|
||Northants|
||NN11 4JP|
|Independent Examiner:|Cassandra Helen Bodman Knight|
||46 Common Street|
||Revenstone|
||Bucks|
||MK46 5AR|
|Bankers:|Natwest Bank|
||9 North Street|
||Rugby|
||Warwickshire|
||CV21 2AH|
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
## **Structure, Governance and Management**
Vineyard Community Church is a registered charity duly constituted by a Trust Deed and operating as a church.
**Names of Trustees who manage the charity:** Rob Gee (Chairman) Gareth Chappell Nick Wilmott Svitlana Okoro-Byk
## **Appointment of Trustees**
The Chairman is entitled to appoint trustees in consultation with other trustees.
## **Organisational Structure**
The day to day running of the church is delegated to the pastoral staff led by the senior pastors, Rob and Angela Gee.
## Objectives and Activities
As set out in our governing document, our core objectives are summarised as follows;
- The advancement of the Christian faith in accordance with the Vineyard Churches UK Statement of Faith, Values and Priorities.
- The relief of the poor and needy, the sick and elderly within Daventry and surrounding areas and anywhere else that the trustees decide.
- The furtherance of religious or secular public education.
The following summarises the main activities undertaken for the public benefit in relation to the aforementioned objectives;
March 2020 saw the UK go into a National lockdown with the increasing threat of COVID-19. With the last Sunday in-person gathering being on Sunday 22[nd] March, the church faced an uncertain unknown at that point. Within a week the Pastors and Trustees made the decision to move the Sunday services to an online platform. The first few weeks were one of intense change and an incredible learning curve, however the church rose to the challenge and a new way of doing church began.
We continued to provide teaching and training in what was a very uncertain world. Throughout 2020-2021 we have experienced a number of lockdowns and the decision to continue with online meetings was for the safety of Church members and non-members alike. The online meetings were made available to everyone to attend and we did see some visitors dial in.
The leaders within the church were asked to make extra efforts to stay in contact with other members of the church to ensure that they were coping with the lockdowns; to be a friend and listening ear during what was quite a frightening time for many.
Weekly online prayer nights were launched to help people to connect with each other and to seek God and his way through this time.
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
All outreach face-to-face events during this time came to a standstill, however online quiz nights and scavenger hunts were held where everyone was invited.
We continued to operate Daventry Food Bank with a reduced number of volunteers due to those that were having to shield for personal medical reasons. What we did experience however was that a number of new volunteers came forward due to being furloughed and had time on their hands. This enabled the food bank to continue to operate. We also made adjustments to how we served food claimants so as to comply with the government recommendations and rules.
Despite a year of great change, we still managed to run our Christmas Hamper Appeal and set up a further 2 Christmas projects. We experienced an overwhelming amount of generosity from the general public. It seemed that those that could give, gave over and above.
## Achievements and Performance
## **A new way of doing church**
2020 saw churches having to close their doors during an unprecedented time in order to ensure the safety of the people. With face-to-face meetings not being permitted, we took to holding our meetings through the ZOOM Meetings platform. Throughout this period we saw 95% of the church members continue to meet with us and endure their own learning curves as they each came to understand how we could continue to support, learn, grown, meet with one another whilst in our own settings. Despite some teething problems we continued a varied teaching programme along with ministry and prayer for each other.
Small groups continued in the same vein along with weekly prayer meetings. What became quite evident was that our members still wanted to connect with one-another.
We also took to holding weekly quizzes online during the first lockdown to keep connections and to alleviate some of the stress and anxiety that people were experiencing.
## **Children’s and Youth work**
Children’s work falls into 3 age categories and prove popular with both the youngsters and their parents;
Mini Grapes: 0-3yrs Little Vines: 4-7yrs Big Branches: 8-11yrs
With schools closed during the first lockdown except for specific children, we also felt a very strong need to continue connecting with the younger members of our church.
Our Children’s Pastor rose to the challenge of learning how to produce short teaching programmes for the families to dial into. She also held her own ZOOM meetings with the aim of praying for the children and building on the relationships that she had already grown with them. Later in the year, she started to do storytelling and continued to grow in her knowledge of how to publish her own YouTube Vlogs so that the children never lost their connection with her.
Our Youth worker set up a Whatsapp group so that the youth could chat on a weekly basis, talk through their fears and connect with one another. He also set up weekly challenges to bring a bit of fun into their strange days.
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
## **Food Bank**
The Food Bank volunteer team changed somewhat during this year. Some of our long-term volunteers had to shield for medical reasons and we found ourselves asking other people to help out which introduced us to some new friends and key workers.
As expected we saw a rise in referrals from a number of new claimants due to the lockdowns and loss of employment. At the same time we saw an increase in those choosing to donate and becoming collection points within their own communities.
We also recognised that we needed to change how we operate and serve claimants coming to food bank in order to keep them and our volunteer staff safe. One key thing was that we could not invite visitors into the premises and that we would need to serve them outside. To facilitate this we built a car-port/lean-to on the side of the property so that visitors could collect their food parcels and talk with staff under a sheltered, open area.
With the rise of referrals for food, we also couldn’t have large numbers of families and individuals all arriving at the same time; resulting in crowds of people gathering together on-site. To resolve this we modified the Online Referral System so that it automatically sent a “Ready-to-Collect” SMS text message to the claimant as soon as their food parcel was built and ready. All claimants were instructed to wait for this message before heading over to the Food bank property.
We also decided to open up on an additional morning (Tuesday) during the week in order to take in the larger volumes of food donations that come in through the stores in town. This all needed to be checked, sorted and put onto the shelves ready for the food-parcels.
Throughout the year, we also managed to secure a number of grants that had been set up explicitly with the pandemic in mind.
We were called on to deal with 1129 referrals for food support (January – December 2020). This is an approximate 10% increase on the previous year.
Claimants’ ages ranged from 16 to 93 years old.
Within those 1129 referrals were 1419 children/dependants aged between 6 weeks and 20 years, most of whom also required us to provide toiletries and household cleaning items.
We estimate that we gave away more than 42,435 meals totalling approximately £33,690 worth of food and £9,950 worth of toiletries and sanitary products.
We now have close to 300 referral agents who are regularly referring people for Food Bank support. The agents/partners are made up of support professionals from organisations such as Citizen’s Advice Bureau, Time2Talk, Age UK, Bromford Support, NHS, Women’s Aid, Social Services, Family Support Workers in schools, in addition to numerous housing associations and District/County Council Staff.
## **Laptops for home learning**
2020 saw many children learning from home and especially in the first lockdown many families were having to home-school their children. By the mid part of the year and with more lockdowns looming, schools became more adept at delivering online learning to their children with many teachers using ZOOM style classrooms. What became quickly apparent was that many families were struggling as they did not have the devices at home for their children to use and we heard of many children trying to do their school work from their parents’ smartphone.
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
In January 2021, we felt strongly that we needed to do something to help. We put the call out to the Daventry community for old or unwanted devices so that we could refurbish them, install new Solid State Hard Drives and replace batteries or power cables where needed. Within a week, we had done 3 radio interviews, received over £1500 in financial donations and had received over 25 devices. By the end of March we had recommissioned and given out nearly 40 devices to families in our community.
## **Christmas Compassion Ministries**
This year due to the pandemic we recognised that more and more people were experiencing hardship. Once again, we ran our Christmas food hampers appeal. We gained tremendous support and generosity from our own church members as well as other local churches, schools, community groups, businesses and individuals from the Daventry community. We worked closely with a number of agencies and The Grange School and were able to distribute 70+ hampers to families and individuals who needed them the most.
We were approached by a local business owner about working with him to collect toys for the children of those families who were especially experiencing difficulties this year, and so the Christmas Toy Appeal was launched. The community once again rallied and we gave away new toys to over 50 children, many of whom were recipients of a Christmas food hamper.
It became very apparent that the elderly were missing out during the pandemic, unable to see family members and life looking very different for them. We therefore came up with the idea of bringing together Christmas Care Packages for those elderly members of our community who were in care homes or residing in hospital over the Christmas period. We suggested a shopping list which people could choose from and put together a gift bag with the wrapped presents inside. We were overwhelmed when we gathered up 216 gift bags which ensured that the residents of the 3 care homes, Danetre Hospital and Northampton General Hospital each received a care package.
## **Oversees Children’s Charity work.**
Again, this year we continued to support Listening Hearts Street Children’s Ministry in Baja. We raised enough funds for the charity to be able to provide a Christmas meal for more than 400 street children across 3 locations there in Northern Mexico. We also provided some financial support for a young adult helping her with her school fees, uniform and lunch boxes.
## **Summary**
This past year has been like no other. As a country we experienced a way of life that we have all had to adapt to. We rose to the challenge of online meetings ensure that we were able to continue to outwork our church priorities and programmes on Sunday mornings, children’s and youth work and we were able to identify additional, new ways in which we could serve our larger community.
Food Bank continues to serve the entire district whilst also receiving overwhelming support from the general public and local businesses with regard to both financial and food items. We started new initiatives to ensure that children were not digitally disadvantaged.
The Trustees consider that they have complied with section 4 of the Charities Act 2006 and that the church and its membership are meeting the charitable objectives that were determined when the church was formed. As it grows, it is expected that the church's community will have further opportunities to increase its activity and influence across the town and surrounding area.
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
## Annual Accounts for the Period 01/04/2020 to 31/03/2021
## **Statement of Financial Activities (SoFA)**
|Incoming resources|Details|Unrestricted|Restricted|Total for|Total for|
|---|---|---|---|---|---|
|Generated funds||income funds|income funds|this period|last period|
|||£|£|£|£|
|Voluntary income
Incl Gift|Aid|35,946|38,354|74,300|40,064|
|Activities for
COVID Funding/sale of||3,715|13,867|17,582|500|
|generating funds
referral|system/gifts to|||||
|members/Listening||||||
|Hearts||||||
|**Total incoming resources**||**39,661**|**52,221**|**91,882**|**40,564**|
|Resources expended|Details|Unrestricted|Restricted|Total for|Total for|
|Costs for generating||income funds|income funds|this period|last period|
|funds||£|£|£|£|
|Charitable activities||2,222|4,295|6,517|8,055|
|Governance costs||18,846|10,525|29,371|20,764|
|Oversees Missions|||1,145|1,145|1,024|
|Gifts|||0|0|0|
|**Total resources expended**||**22,015**|**15,965**|**37,033**|**29,843**|
|_Net incoming/(outgoing) before transfers_||0|0|0|0|
|**Gross transfers**|**between funds**|-|-|-|-|
|_+Net incoming/(outgoing) after transfers_||0|0|0|0|
|_Total funds brought forward_||29,269|52,933|82,202|27,353|
|**Total funds carried forward**||**29,269**|**52,933**|**82,202**|**27,353**|
|**Balance sheet**||||||
|**Current assets**||Unrestricted|Restricted|Total for|Total for|
|||income funds|income funds|this period|last period|
|||£|£|£|£|
|Cash in the bank and in hand||29,269|52,933|82,202|27,353|
||**Net assets**|**29,269**|**52,933**|**82,202**|**27,353**|
|**Funds of the Charity**_Unrestricted_||29,269||29,269|11,820|
|**Funds of the Charity**_Restricted_|||52,933|52,933|15,533|
||**_Total funds_**|**29,269**|**52,933**|**82,202**|**27,353**|
## **Balance sheet**
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
Signed on behalf of all the trustees
## **Notes to accounts**
Signature Name Date Robert Gee 8/1/22 ~~eeee ee~~
## **Basis of accounting**
These accounts have been prepared on the basis of historic cost in accordance with:
- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
- And with accounting standards
## **Change in basis of accounting**
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year and no changes have been made to accounts for previous years
## **Accounting policies**
This standard list of accounting policies has been applied by the charity.
## **INCOMING RESOURCES**
- **Recognition of incoming** These are included in the Statement of Financial Activities (SoFA) when: **resources** the charity becomes entitled to the resources; the trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability.
**Incoming resources with** Where incoming resources have related expenditure (as with fundraising or **related expenditure** contract income) the incoming resources and related expenditure are reported gross in the SoFA. **Grants and donations** Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. **Contractual income and** This is only included in the SoFA once the related goods or services have been **performance related grants** delivered. **Gifts in kind** Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
**Donated services and** These are only included in incoming resources (with an equivalent amount in **facilities** resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. **Volunteer help** The value of any voluntary help received is not included in the accounts but is
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
described in the trustees’ annual report.
**Investment income** This is included in the accounts when receivable.
**Investment gains and losses** This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year
## **EXPENDITURE AND LIABILITIES**
**Liability recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
**Governance costs** Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. **Grants with performance** Where the charity gives a grant with conditions for its payment being a specific **conditions** level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. **Grants payable without** These are only recognised in the accounts when a commitment has been made **performance conditions** and there are no conditions to be met relating to the grant which remain in the control of the charity. **Support Costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **ASSETS**
**Tangible fixed assets for use** These are capitalised if they can be used for more than one year, and cost at least **by the charity** £500. They are valued at cost or a reasonable value on receipt. **Investments** Investments quoted on a recognised stock exchange are valued at market value at the year-end. Other investment assets are included at trustees' best estimate of market value.
**Stocks and work in progress** These are valued at the lower of cost or market value.
## **ADDITIONAL POLICIES**
Gift aid is accounted on the date it is received from HMRC.
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
## **Analysis of incoming resources**
||Analysis||This year|Last year|
|---|---|---|---|---|
||||£|£|
|**Voluntary income**|Voluntary Donations||35,140|25,102|
||Gift Aid Receipts||4,521|4,522|
|||**Total**|**39,661**|**29,624**|
|**Activities for generating**|Funding for Food Bank, sales of Online||52,221|10,940|
|**funds**|Registration system & Listening Hearts||||
||Contributions||||
|||**Total**|**52,221**|**10,940**|
|**Analysis of resources expended**|||||
||Analysis||This year|Last year|
||||£|£|
|**Charitable activities**|Community Serving Projects||5,970|6,165|
||Training and Leadership Development||128|1,016|
||Children’s and Youth Work||419|874|
|||**Total**|**6,517**|**8,055**|
|**Governance costs**|Salaries||23,114|14,008|
||Utilities and Building Maintenance||4,130|4,773|
||Travel Expenses||0|63|
||Administration & PR||188|66|
||Licences & Subscriptions||1,939|1,854|
|||**Total**|**29,371**|**20,764**|
|**Oversees Missions &**|Listening Hearts Children’s ministry||1,145|1,025|
|**Other gifts**|||||
||Visiting ministries||0|0|
|||**Total**|**1,145**|**1,025**|
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Trustee’s Report 2020-2021
Vineyard Community Church, Daventry Charity No. 1128805
## **Paid Employees**
## **Staff costs**
|**Paid Employees**
**Staff costs**||||
|---|---|---|---|
|||This year|Last year|
|||£|£|
|Gross wages, salaries and benefits in|kind|23,114|14,008|
|Employer’s National Insurance costs||0|0|
|Pension costs||-|-|
||**Total staff costs**|**23,114**|**14,008**|
|**Average number of full-time equivalent employees in the year**||||
|The parts of the charity in which the|employees work|This year|Last year|
|||number|number|
|Charitable Activities||0|0|
|Governance||1|1|
||**Total**|1|1|
|**Tangible fixed assets**||||
|**Cost or valuation**|Description||Value|
||||£|
||Worship Equipment||250|
|||**Total**|**250**|
11
IstA
ril 2020- 31st March 2021
Accounts
resented for
ard Communit Church Daventr
Vine
Charit No. 1128805
Examiner's Un
ualified Re
ort
I r•wl M th• *CCWnt• ol th• Truil lor y•ir •nd•d 31•1 M•rch 2021
Rob G••
G8roth Ch•ppdl
Nick Wlmol
Svitl•na Okortr8yk
Chalrm8n
Tr•8suier
Truslee
Trustee
Th• chanty's Iruslees are respon51ble lor Ihe preparation ol the accoun15 The char11ls Injslees
cons1der Ihal an audil Is nol required lor this year under seclion 144121 of the Charities Act 2011 Ilhe
2011 Acll and Ih81 an Independent e%aTninalion Is nee(Jed
11 Is my responsibility lo
examine Ihe accounis under 5eciion 145 01 the 2011 Act.
lo lolltsw the procedures laid down In Ihe general Directions given by the Charity Cornmis510n
under Section 1451Sllbl ol the 2011 Act and
10 $18le whether p3fiiculai m311efS have come lo my attention
Bas15 of Ihis re
ort
My examinalion was carried out In accofdance with the general Direclions given by the Charity
Cofnmission An examination In¢ludes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records 1131so Includes consideration ol any
unusu31 iiems or disclosufes In the accounis. 3nd seeking explan8lions Irorn you as trustees
concernin9 any such matter5 The procedures undertaken do not provide all the evidence Ihal would
be reouired In an audit aD(J consequently no opinion Is given as lo whether the ac¢ounls present a
'Irue and fair view. and Ihe report Is limited lo those matters sel out In Ihe statement below
Slalefnenl
In connection with my examination. no maller has cc>me 10 my attention
111 which gives me reasonable c8use lo believe that in any matèiial respect the requirements..
10 keep accounling records In accordance with section 130 of the 2011 Act. and
lo prepaFe accounls which accofd with Ihe accounting re¢ords and comply with the
accounting fequiremenls ol Ihe 2011 Acl
have noi been mel Of
. 2 1 lo which In my opinion. aiienlion should be drawn in order to enable a proper understanding of the
éccoun15 10 be re3che
Nafne
Occtspaiion
ackw-
18 11Jsk Clo£
H c)f*(TrJC I K ALD.
A¢aress
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1311191