WARDROOM MESS
HMS NELSON
ANNUAL REPORT AND FINANCIAL STATEMENTS
For Period
1 April 2020 to 31 March 2021
Registered Charity No. 1128774
Trustees’ Annual Report and Comments
Wardroom Mess HMS NELSON Charity Registered No: 1128774 Covering the Accounting Year: 1 April 2020 to 31 March 2021 Address: HMS NELSON Queen Street Portsmouth PO1 3HH Governing Document: Constitution (Mess Rules) Object: Promotion of the Military Efficiency and Operational Effectiveness of the Armed Forces by the provision of mess facilities to Commissioned Officers serving in the Her Majesty’s Naval Base Portsmouth. Trustee: Commodore JJ Bailey ADC Royal Navy Trustee selection method: Appointed as such by the Naval Secretary. Bankers RBS Holts Lawrie House Victoria Road Farnborough GU14 7NR Independent Examiner: Peter Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG Activities and Achievements To have resources available for expenditure on improvements to the quality of life, and the engenderment of espirit de corps. In the past year the mess has put on a full social programme for its members. Generous subsidies have been provided to selected functions from the profits made from the bar and other taxable activities. Financial Review The Covid restrictions led to little social activity and the bar closed for most of the year. Despite these restrictions, the worth of the fund increased by £67.9K. The main reasons were: • Gains in the market value of investments - £29.8K. • Grant income increasing property values - £20.8K.
-
Trading profits not needed for subsidies - £12.2K.
-
Dividend income - £6.1K.
The fund was worth £620.7K. Of this £286.5K was represented by property and stock. A further £201K was held in long term investments. Bank and deposit accounts holding £108K easily covered liabilities of £11.6K.
Investment Selection Policy. The investment funds are managed by Quilter Cheviot. The objective is to grow the capital value of the portfolio as well as generating some degree of income from the portfolio. Medium risk, can accept moderate variation or disruption to capital value or current income in order to meet the longer term objectives.
Financial Reserves Policy: The Trustee has considered the level of reserves required to retain, appropriate to the charity’s needs. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The reserves are held in the investment portfolio, which had a market value of £201K. The Trustee will endeavour not to set aside funds unnecessarily but is aware that significant reserves may be required when the Wardroom moves to a new site.
Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training or other activities where this is not available from the Leisure and Amenities Fund.
Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Quarterly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee.
Public Benefit Statement This fund provides public benefit by assisting Service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.
I confirm that have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
Signature Signed on Original
Name Commodore JJ Bailey ADC Royal Navy.
Appointment Naval Base Commander and sole Managing Trustee Date ................... 29 May 2021
Independent Examiner’s Report to the Trustee of the Wardroom Mess, HMS Nelson.
I report on the accounts of the Charity for the year ended 31 March 2021 which are set out in pages 1 to 8 and accompanying notes.
Respective responsibilities of trustee and examiner
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a licenced member of the Association of Accounting Technicians.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
29 May 2021
HMS NELSON WARDROOM MESS
Registered Charity No 1128774
BALANCE SHEET 31 March 2021
| Fixed Assets Note Mess Property 7 Investments 2 Total Fixed Assets Current Assets Stock 7A Mess Bills & Function Payments due Debtors & Prepayments 8 Cash (inc Floats) Current Accounts Fairfax Prepaid Card Scottish Widows Deposit Account Total Current Assets Liabilities Creditors 9 VAT due Total Current Liabilities Net current assets Net Assets Funds: General Fund Insurance Provision (Designated) |
254,608.39 £ 201,043.21 £ 31,873.88 £ 10,344.10 £ 22,525.00 £ 2,685.61 £ 68,578.88 £ 949.27 £ 39,712.52 £ 176,669.26 £ 11,397.45 £ 246.65 £ 11,644.10 £ |
251,442.14 £ 171,287.93 £ 455,651.60 £ 422,730.07 £ 35,049.26 £ 24,143.93 £ 5,067.00 £ 6,461.76 £ 45,654.19 £ 2,440.97 £ 33,619.15 £ 152,436.26 £ 20,336.30 £ 834.88 £ 21,171.18 £ 165,025.16 £ 131,265.08 £ 620,676.76 £ 553,995.15 £ 604,676.76 £ 541,995.15 £ 16,000.00 £ 12,000.00 £ 620,676.76 £ 553,995.15 £ 31-Mar-20 |
251,442.14 £ 171,287.93 £ 455,651.60 £ 422,730.07 £ 35,049.26 £ 24,143.93 £ 5,067.00 £ 6,461.76 £ 45,654.19 £ 2,440.97 £ 33,619.15 £ 152,436.26 £ 20,336.30 £ 834.88 £ 21,171.18 £ 165,025.16 £ 131,265.08 £ 620,676.76 £ 553,995.15 £ 604,676.76 £ 541,995.15 £ 16,000.00 £ 12,000.00 £ 620,676.76 £ 553,995.15 £ 31-Mar-20 |
|---|---|---|---|
| 553,995.15 £ |
|||
| 541,995.15 £ 12,000.00 £ |
|||
| 553,995.15 £ |
Approved on 29 May 2021
Signed on Original
Commodore J J Bailey ADC Royal Navy Sole Managing Trustee
1
NWRMar21BSZBALANCE SHEET
HMS NELSON WARDROOM MESS
Registered Charity No 1128774
Statement of Financial Activities
For year ended 31 March 2021
| Notes Income Donations & Grants Charitable Activities Other Trading Activities Investment Income Total Income 3 Expenditure Raising Funds Charitable Activities Total Expenditure 4 Income exceeded Expenditure Net gains on investments Net income/(expenditure) Plus Previous Year Adjustments Total funds brought forward Total funds carried forward |
20,788.00 £ 79,397.39 £ 26.76 £ 6,110.97 £ 106,323.12 £ - £ 68,170.77 £ 68,170.77 £ 38,152.35 £ 29,755.28 £ 67,907.63 £ (1,226.02) £ 553,995.15 £ 620,676.76 £ |
Year Ended 31 Mar 20 |
|---|---|---|
| 28,173.00 £ 244,822.26 £ 35,570.01 £ 6,711.40 £ 315,276.67 £ 28,173.00 £ 279,818.50 £ 307,991.50 £ 7,285.17 £ (27,998.07) £ (20,712.90) £ - £ 573,216.21 £ 552,503.31 £ |
2
NWRMar21BSZSOFASUM
HMS NELSON WARDROOM MESS
Note 3 - Income
| Voluntary Income Grants Charitable Activities Mess Subscriptions Associate Member Subs Mess Functions Bar Sales Laid Down Wine Sales Coffee History Books & Other Income Other Trading Activities Functions Function Levy & Surplus Corkage Family Rooms Z Bed/IT Equipment Crystal Sales Memento Sales Investment Income Interest Investment Dividends Total Income |
20,788.00 £ 28,173.00 £ 53,995.75 £ 63,944.89 £ 10,611.72 £ 12,542.97 £ 80.00 £ 89,517.27 £ 14,477.06 £ 77,895.04 £ 45.29 £ 548.75 £ 104.17 £ 153.34 £ 83.40 £ 220.00 £ 79,397.39 £ 244,822.26 £ - £ 26,681.16 £ 8.10 £ 8,459.01 £ - £ 20.00 £ - £ 54.30 £ 2.00 £ 152.23 £ - £ 203.31 £ 16.66 £ - £ 26.76 £ 35,570.01 £ 41.59 £ 30.00 £ 6,069.38 £ 6,681.40 £ 6,110.97 £ 6,711.40 £ 106,323.12 £ 315,276.67 £ 2019-20 2020-21 |
|---|---|
4
HMS NELSON WARDROOM MESS
Note 4 - Expenditure
| Raising Funds Functions (Non Mess) Charitable Activities Trading Function Expenditure (from tickets) Function Expenditure (from subsidies) Excess VAT on subsidies Bar Purchases Port /Wine Purchases Mess Running Costs Mess Guests Newspapers & Periodicals TV & Amenities LAF Sports Repairs & renewals Christmas Decorations Insurances Trophy Hire Laundry Dining Room Consumables Tea/Coffee Flowers & Decorations Presentations Printing, Postage & Stationery Performing Rights Society Fish Tank Governance Costs Examination of Accounts Support Costs Mess Bill Write Off Depreciation Card Charges Bank Charges Total Expenditure |
- £ 26,681.16 £ 80.00 £ 89,517.27 £ 1,411.75 £ 56,956.63 £ - £ 1,612.00 £ 12,889.14 £ 60,345.71 £ 45.29 £ 549.95 £ 300.53 £ 801.71 £ 7,104.30 £ 6,773.60 £ 930.02 £ 679.54 £ 3,600.00 £ 3,600.00 £ 2,020.70 £ 3,319.26 £ - £ 13,200.00 £ 1,492.12 £ 1,492.84 £ 655.85 £ 670.36 £ 459.01 £ 2,910.91 £ - £ 791.45 £ 8,960.37 £ 11,069.55 £ - £ 143.00 £ 1,096.03 £ 397.21 £ 371.55 £ 2,466.05 £ 1,783.00 £ 1,493.72 £ 821.66 £ 1,686.45 £ 2,307.00 £ 2,267.00 £ 142.44 £ - £ 20,880.35 £ 15,990.37 £ 769.77 £ 963.96 £ 49.89 £ 119.96 £ 68,170.77 £ 279,818.50 £ 68,170.77 £ 279,818.50 £ 2019-20 2020-21 |
|---|---|
Note 5 - Employees
The fund does not have any employees.
5
HMS NELSON WARDROOM MESS FUND
Notes to the Accounts dated 31 March 2021
Note 1 - Accounting policies
a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice (FRS 102) effective 1 January 2019, UK Accounting Standards and the Charities Act 2011.
Incoming resources
a. Donations are included in the Statement of Financial Activities (SOFA) when the Mess becomes entitled to the donation or grant and it is reasonably certain that it will be received.
-
b. Incoming resources from fund raising are reported gross in the SOFA
-
c. Intangible income is not included in the accounts.
-
d. The Mess receives no unpaid volunteer help.
-
e. Investment income is included in the accounts when receivable.
Expenditure and liabilities
a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the Mess to the expenditure.
Assets
a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £100. They are valued at cost or a reasonable value on receipt. Non depreciating items such as artefacts, silver and pictures are revalued periodically.Depreciation is straight line over the estimated life of the item but is not allocated to any of the activity costs.
b. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or at best estimate of market value.
c. Stocks are valued at the lower of cost or market value.
Note 2 - Investments
| Quilter Cheviot at 1 Apr 20 Unrealised Gain or (Loss) Quilter Cheviott at 31 Mar 21 Cost price £65,020.13 |
171,287.93 £ 29,755.28 £ |
|---|---|
| 201,043.21 £ |
|
3
Note 6 -Trustees and Other Related Parties
-
a. No expenses or emoluments have been paid to the sole Managing Trustee
-
b. The Managing Trustee holds the same position in the Leisure and Amenities Fund (LAF). The Wardroom pays monthly sports contributions to the LAF.
-
c. There are no amounts due to or from the sole Managing Trustee
Note 7 - Tangible Fixed Assets - Property Account
Property Valuation as at 1 Apr 20 £ 251,442.14 Plus Additions £ 24,046.60 Less Depreciation £ (20,880.35) Property Valuation at 31 Mar 21 £ 254,608.39 Comprising Artefacts, Pictures, Silver £ 130,230.00 Depreciating items £ 124,378.39 £ 254,608.39
Note 7A - Stocks
Bar Laid Down Wine & Port
| £ | 14,945.53 |
|---|---|
| £ | 16,928.35 |
| £ | 31,873.88 |
Note 8 - Miscellaneous Debtors and Prepayments
| Interest Accrued RNRMC Grant Prepayments Coffee Machine rent Insurance TV Licence Note 9 - Creditors (all due within one year) Elior Marquee Fund Brewgas Newspapers Performing Rights Society/PPL Card Charges PNIE Christmas Draw Crown D94/D95 Dept Dinners Charity Chests |
10.00 £ 20,788.00 £ 214.00 £ 1,369.00 £ 144.00 £ |
|---|---|
| 22,525.00 £ |
|
| 4,084.36 £ 311.40 £ 375.00 £ 1,700.00 £ 1,265.00 £ 90.00 £ 580.00 £ 1,942.67 £ 69.92 £ 669.81 £ 309.29 £ |
|
| 11,397.45 £ |
6
Note 10 - Endowment or Restricted Income Funds
There are none
Other Information
-
a. The fund does not have any material commitments not provided for in the accounts
-
b. The fund has not given any guarantees to any third party that could be called on at the year end. c. The fund has not granted any loans.
-
d. The fund did not make any ex gratia payments during the year.
Declarations
-
a. The Trustee has not changed the year end date nor the length of the fund's financial year
-
b. The fund has one designated fund
-
c. All the fund's operations are continuing operations and there were no discontinued operations.
-
d. No funds are in deficit.
-
e. The fund has no marketable intangible assets
-
f. There were no interfund loans outstanding at the balance sheet date.
-
g. None of the funds functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets.
-
h. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet.
7
HMS NELSON WARDROOM MESS
Trading Accounts for the year ended 31 March 2021
| Beers & Spirits Sales (incl discount & corkage) Cost of Stock sold Gross Profit Gross Profit on Sales Gross profit on cost of sales (= av Mark up) Less Expenses: Write off Gas & Sundries Net Profit 9.6% Laid Down Wines Sales Cost of Stock sold Gross Profit 0.0% |
16,481.53 £ (12,452.30) £ 4,029.23 £ 24.4% 32.4% (2,004.47) £ (436.84) £ 1,587.92 £ 22.6% 45.29 £ (45.29) £ - £ -0.2% |
Year to 31-Mar-20 77,915.04 £ (59,723.44) £ |
|---|---|---|
| 18,191.60 £ 23.3% 30.5% - £ (571.30) £ |
||
| 17,620.30 £ |
||
| 548.75 £ (549.95) £ |
||
| (1.20) £ |
8
NWRMar21BSZTrading 1
WARDROOM MESS
HMS NELSON
ANNUAL REPORT AND FINANCIAL STATEMENTS
For Period
1 April 2020 to 31 March 2021
Registered Charity No. 1128774
Trustees’ Annual Report and Comments
Wardroom Mess HMS NELSON Charity Registered No: 1128774 Covering the Accounting Year: 1 April 2020 to 31 March 2021 Address: HMS NELSON Queen Street Portsmouth PO1 3HH Governing Document: Constitution (Mess Rules) Object: Promotion of the Military Efficiency and Operational Effectiveness of the Armed Forces by the provision of mess facilities to Commissioned Officers serving in the Her Majesty’s Naval Base Portsmouth. Trustee: Commodore JJ Bailey ADC Royal Navy Trustee selection method: Appointed as such by the Naval Secretary. Bankers RBS Holts Lawrie House Victoria Road Farnborough GU14 7NR Independent Examiner: Peter Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG Activities and Achievements To have resources available for expenditure on improvements to the quality of life, and the engenderment of espirit de corps. In the past year the mess has put on a full social programme for its members. Generous subsidies have been provided to selected functions from the profits made from the bar and other taxable activities. Financial Review The Covid restrictions led to little social activity and the bar closed for most of the year. Despite these restrictions, the worth of the fund increased by £67.9K. The main reasons were: • Gains in the market value of investments - £29.8K. • Grant income increasing property values - £20.8K.
-
Trading profits not needed for subsidies - £12.2K.
-
Dividend income - £6.1K.
The fund was worth £620.7K. Of this £286.5K was represented by property and stock. A further £201K was held in long term investments. Bank and deposit accounts holding £108K easily covered liabilities of £11.6K.
Investment Selection Policy. The investment funds are managed by Quilter Cheviot. The objective is to grow the capital value of the portfolio as well as generating some degree of income from the portfolio. Medium risk, can accept moderate variation or disruption to capital value or current income in order to meet the longer term objectives.
Financial Reserves Policy: The Trustee has considered the level of reserves required to retain, appropriate to the charity’s needs. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The reserves are held in the investment portfolio, which had a market value of £201K. The Trustee will endeavour not to set aside funds unnecessarily but is aware that significant reserves may be required when the Wardroom moves to a new site.
Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training or other activities where this is not available from the Leisure and Amenities Fund.
Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Quarterly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee.
Public Benefit Statement This fund provides public benefit by assisting Service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.
I confirm that have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
Signature Signed on Original
Name Commodore JJ Bailey ADC Royal Navy.
Appointment Naval Base Commander and sole Managing Trustee Date ................... 29 May 2021
Independent Examiner’s Report to the Trustee of the Wardroom Mess, HMS Nelson.
I report on the accounts of the Charity for the year ended 31 March 2021 which are set out in pages 1 to 8 and accompanying notes.
Respective responsibilities of trustee and examiner
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a licenced member of the Association of Accounting Technicians.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
29 May 2021