OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-12-31-accounts

St James Church Centre Kingfisher Drive Woodley Reading RG5 3LH

Trustees’ Annual Report

for year ending 31 December 2020

The Parochial Church Council of the Ecclesiastical Parish of Southlake St James Charity Registration Number: 1128770

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

CHARITY INFORMATION

FOR THE YEAR ENDED 31 DECEMBER 2020

Members of the Parochial Church Council

See PCC Annual Report appended to these accounts for member details

Charity Registration Number

1128770

Principal Address

St James' Church Centre Kingfisher Drive Woodley Reading RG5 3LH

Independent Examiner

Jacob Farley Stewardship 1 Lamb's Passage London EC1Y 8AB

Bankers

Santander Bootle Merseyside L30 4GB

Barclays Leicester LE87 2BB

Contents Page
Charity Information 2
Annual Report of the Members of the Parochial Church Council 3-8
Independent Examiner's Report 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Accounts 12-21
Detailed Statement of Financial Activities with Comparatives 22

Page 2

Church Administration & Records

The key functions of the PCC include:

(Summarised from Synodical Government Measure 1969.)

These are the guiding principles under which the PCC operates.

The PCC also has a responsibility to:

Membership

The PCC is a corporate body established by the Church of England. It operates under the Parochial Church Council Powers Measure. The PCC is a Registered Charity.

Members of the PCC are elected by the Annual Parochial Church Meeting in accordance with the Church Representation Rules. During 2020 the following people served as members of the PCC:

Elected Deanery Synod members Mrs Margaret Lowe (until October 2020) Mrs Jane Fulford Safeguarding Officer & CTW rep Mrs Margaret Mayer (until October 2020)

Co-opted Members

Mrs Diana Tollman (until October 2020) PCC Secretary Mr Ian Johnson (until October 2020) Gift Aid Secretary

Standing Committee

This is the only committee required by law. It has the power to transact the business of the PCC between meetings, subject to directions given by the PCC. The members were: the two Church Wardens, the Treasurer, the Gift Aid Secretary, the PCC Secretary and Laurence our vicar as chairperson.

The Mission Support Group (MSG)

This group, chaired by Jane Fulford, is appointed by the PCC and is responsible for advising the PCC on the distribution of the mission giving from St James’ to mission partners.

Summary of PCC business

January

Ex officio members

Revd. Laurence Smith Vicar and Chair Dr David Fulford Licensed Lay Minister Mr Pete Clarke Licensed Lay Minister

Church Wardens

Mrs Alison Mullens Mr Pete Clarke

Elected lay members

Mr John Aked Mrs Folake Olatunji Treasurer Mr Ian Johnson (from October 2020) Gift Aid Secretary Mrs Nicola Tivey Pre-School link Mr Jeremy Parker (until October 2020) CTW rep Mr Merrick Winsor Mrs Mary Holmes Mr Chris Rimmer Mr Frank Box Mr Bob Hansford Dr Janet Penny Mrs Elaine Hawkes Miss Catharine Turton PCC Secretary (from October 2020)

February

March (conducted via email)

May (conducted via email)

June (conducted via email)

Page 3

July (via Zoom)

September (via Zoom)

November (via Zoom)

All PCC meetings start and end with prayer.

Summary of Standing Committee business

Standing Committee met monthly to agree business to be raised at the next PCC meeting and progress any urgent business. Business was also conducted via email.

The Standing Committee:

Church finance

During the year January – December 2020, the total income to the church was £223,108, of which £125,905 relate to unrestricted funds. St James Preschool earned £84,884 in funding for preschool activities, whilst the balance of the restricted funds of £12,319 was primarily to fund employment of a part-time Children and Families Worker. With the exception of preschool funds, the funds were raised through voluntary donations, associated Gift Aid claims, and other fundraising activities such as hall lettings (although these have all been impacted by the closure of the church building for much of the year). The preschool funds were primarily from the Wokingham Borough Council for early years and 2 year old funding, in addition to fees received directly for students attending lunch club.

Expenditure in 2020 amounted to £209,995. The largest single item of expenditure was the Parish Share. Preschool expenses amounted to £76,378, mostly covering employee costs.

Authorised grant payments amounted to £13,349 for the year. Generous financial support was given to a range of projects and external bodies like CMS, JAC, Congo Children Trust, the Fletcher family, Lamb Hospital, and Yeldall Manor to name our key mission partners.

The net result for the year was a net income of £13,112.

The PCC Reserve policy states that the charity should aim to hold unrestricted cash of no less than £50,000 (which equates to about 3 months' of unrestricted expenditure and 6 months' of employee costs) so that the charity could continue to operate should income and / or expenditure vary adversely.

The amount of General funds carried forward at the end of the year is well above the minimum set out in the reserve policy. PCC believe that these funds will be needed in the medium-term to finance core projects such as employing a youth worker.

Page 4

Church Maintenance

Our Church Wardens oversaw much of the maintenance work completed during 2020. This included:

Average weekly attendance

January and February 2020 Sunday 9am 11 adults 0 children under 16 Sunday 10:30am 93 adults 9 children under 16

Risk Management

The operational, financial and reputational risks were reviewed in January 2020. Measures to manage the outstanding risks were identified and procedures put in place. The next review will take place in January 2021.

March 2020 onwards

Online services saw an average attendance of around 40 devices (75-100 people).

Once in person services resumed (August to November, December), numbers in the building were limited to 35 (not including those involved in running the service).

Average Messy Church attendance

Held 2[nd] Sunday of every month at 4pm

2020 Vision

January to March 2020

46 adults and 36 children under 16

St James 2020 Vision is to be a growing people of all ages that:

Work has started on developing our new vision plan from 2021 onwards.

Sermon Themes

The following sermon themes were preached on during the year:

Electoral roll

There were 129 people on the electoral roll at St James as at October 2020.

April 2020 onwards

Church Activities

In planning the activities, the Trustees have applied the guidance on public benefit issued by the Charity Commission.

Focus on Mission

Mission Links

The Church continues to maintain links with mission partners and organisations both at home and overseas. Our main mission partners are:

We have also supported various other causes during the year, including regular giving to REInSpired Woodley

Page 5

Home Mission and Outreach

Until March 2020, outreach to the community continued through St James Toddlers, PreSchool, St James Café, Rendezvous and Contact the Elderly. Work with children and young people continued through Sunday morning groups, Toddlers, Messy Church, our Puppet group, and youth groups which combined with Emmanuel Church. Our Children and Families Worker also continued to support our local primary schools through REInspired Woodley. Prior to government restrictions, we had also made contact with a local Secondary School with a view to building that relationship through our youth ministry.

From March onwards, the majority of our activities were curtailed. Our young people met regularly on Zoom, with a few in person sessions when restrictions allowed. The Puppet Team were able to meet via Zoom, and occasionally in person to record resources for services. Our children and families were supported through online materials, craft resources and activities, bedtime stories and prayers, postcards and letters. Throughout lockdown, our Toddler families had weekly storytime, singing and crafts via Facebook Live.

Hero Party

This event, offering an alternative to Halloween, normally attracts a large number of families from our local community. Although we were unable to hold a full hero party this year, we did offer “Hero Party in a bag” alongside an online event on YouTube. 25 families collected a bag, and the event had 52 views.

St James Pre-school continues to serve local families and is a much valued and respected service. Learning through play following the ‘Early Years Foundation Stage’ curriculum is provided for children from the age of 2 years up to school age. Our service runs on four days a week in term time, offering 8 sessions each week, a lunch club and an early drop-off option. Pre-school was closed in March due to the pandemic, but sessions resumed in June.

Baptism Preparation

Due to Covid restrictions our usual Baptism Preparation with families was not possible, although we were able to prepare one family for baptism in December. We plan to resume our normal practice of preparation when possible.

Marriage Course

A marriage course was run online during November and December. Fourteen couples took part in the course, five of whom were not part of our regular worshipping community.

Church family events - worship and social

Regular Sunday Services (until March 2020):

9am - Holy Communion

10:30am

1[st] Sunday - Holy Communion

Regular Services (from March 2020):

Sundays

10:30am

1[st] , 2[nd] , 3[rd] & 5[th] Sundays – Morning Worship (online with limited in person attendance when church was open)

4[th] Sunday –The Oasis intergenerational service (online with limited in person attendance when church was open)

Other

From August to October a service of Holy Communion was held at 10am every Wednesday with an average weekly attendance of 15.

Thank You

Thanks go to all those who have led and preached at St James: members of St James clergy and staff and members of St James congregation.

Thanks also go to:

Page 6

Regular opportunities for Prayer and Reflection

Lift - A time of prayer and listening to God on the 4[th] Tuesday of the month 8pm - 9pm in church. This moved online from March, and Margaret Mayer produced monthly reflections which were uploaded to the church website.

Focus - A monthly prayer meeting, initially set up to focus on the vacancy process, met in January and February. Focus meets at 8pm on the 2[nd] Monday of the month.

Resources were prepared for our “Journey Through Acts part 2”, and were used by most of the homegroups that continued to meet online.

Messy Church

An expression of Church for people of all ages, who are at any stage in their faith journey. It is held monthly on the 2[nd] Sunday 4pm - 6pm and normally includes creativity, celebration and hospitality. We celebrated our 10[th] birthday in April.

Messy Church met in a variety of ways throughout 2020, including in person (January to March and August to September) both inside and outside, as well as online via Zoom and Facebook Live. Resources were made available on the church website from April, and “Messy Church in a bag” launched in July to provide physical resources for families. Half of the families accessing Messy Church in a bag were new to the church.

Our Messy Christmas celebration was held via Zoom, and several of the Messy Church families took part in the virtual Nativity in the Christingle event.

Advent and Christmas Services

Christmas was unusual, and our normal range of services was reduced due to coronavirus restrictions.

Easter Events

Due to the restrictions in place in Spring 2020, all Easter services/events were held online.

These included a joint online service presented by Churches Together in Woodley on Good Friday, as well as Easter Sunday worship streamed through our website.

Recent Initiatives

Various activities have been introduced as a direct response to the changing needs of the church during the pandemic:

Eco Church

In February 2020 St James achieved the Bronze award as part of A Rocha’s Eco Church scheme. We are now working towards achieving the Silver award.

The Eco Church team have instigated the replacement of ineffective, dripping taps in the kitchen. They also submitted a proposal to PCC in November to install a water butt in the grounds to collect rainwater to be used to water the flower meadows and flowers. This proposal was approved, but due to Covid restrictions the installation was delayed until Spring 2021.

A community litter pick was planned for Autumn 2020, but was delayed until May 2021.

Our Christmas Eve nativity service was live streamed, with 120 Christingle kits handed out from a “Tunnel of Light” at church in the days before the service. Several of our Messy Church and Sunday morning families took part in our virtual Nativity, and we also participated in a Nativity trail around the church and Woodley precinct.

Midnight Communion and Christmas Day services were able to be held in the church building with a limited number in the congregation. The Christmas Day service was also live streamed.

Page 7

Special services

Baptisms

One child was baptised as part of Morning Worship on a Sunday morning.

Thanksgivings for the birth of a child

None

Statement of Responsibilities of the Members of the Parochial Church Council

The PCC is responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Confirmations

None

Weddings

None

Renewal of Marriage Vows

Charity law requires the PCC to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity as at the balance sheet date and of its incoming resources and application of resources for the financial year. In preparing these financial statements, the PCC are required to:

None

Funerals

Funerals held in church: 1

Funerals held at a crematorium or cemetery: 8

Other activities in church

The church was also used by the following groups/activities until March 2020:

them consistently;

  1. observe the methods and principles in the

Charities SORP;

  1. make judgements and estimates that are

reasonable and prudent;

  1. state whether the applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

  2. prepare the financial statements on a going

concern basis unless it is inappropriate to presume that the charity will continue in operation.

The PCC is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Rev Laurence Smith Chair of PCC Xx June 2021

Page 8

INDEPENDENT EXAMINER'S REPORT

TO THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL OF

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY ('the Charity')

I report to the members of the PCC (who are also the charity's trustees) on my examination of the accounts of the Charity for the year ended 31 December 2020 on pages 10 to 22 following, which have been prepared on the basis of the accounting policies set out on pages 12 to 14.

Responsibilities and basis of report

As members of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

  1. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jacob Farley ICAEW Stewardship 1 Lamb's Passage London EC1Y 8AB

2021

Page 9

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2020

Note
INCOME AND ENDOWMENTS FROM:
Donations and legacies
3
Charitable activities
4
Preschool income
Investments
5
Other income
Total income and endowments
EXPENDITURE ON:
Charitable activities
6
Preschool costs
Total expenditure
Net income/(expenditure)
Transfers between funds
16
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
16		 Unrestricted
Funds
£
120,257
1,519
-
2,595
1,534
125,905
109,352
-
109,352
16,553
(10,605)
5,948
105,064
111,011		 Restricted
Funds
£
12,319
-
84,884
-
-
97,203
24,266
76,378
100,643
(3,441)
10,605
7,164
132,343
139,507		 Total
Funds
2020
£
132,575
1,519
84,884
2,595
1,534
223,108
133,618
76,378
209,995
13,112
-
13,112
237,406
250,518		 Total
Funds
2019
£
170,734
4,753
85,846
6,406
3,405
271,145
167,149
71,148
238,297
32,848
-
32,848
204,559
237,406

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing operations.

The notes on page 12-22 form part of these accounts.

Page 10

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

BALANCE SHEET

AS AT 31 DECEMBER 2020

Note
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors
10
Investments
11
Cash at bank and in hand
12
CREDITORS: Amounts falling
due within one year
13
Net current assets / (liabilities)
Total assets less current liabilities
Net assets / (liabilities) excluding
pension asset / (liability)
TOTAL NET ASSETS
FUND BALANCES
16
Unrestricted Funds
General funds
Designated funds
Restricted Funds		 Unrestricted
Funds
£
5,260
5,260
1,339
40,000
71,433
112,772
(7,021)
105,751
111,011
111,011
111,011
106,784
4,228
111,011
-
111,011		 Restricted
Funds
£
-
-
96
45,000
116,008
161,104
(21,597)
139,507
139,507
139,507
139,507
-
-
-
139,507
139,507		 Total
Funds
2020
£
5,260
5,260
1,435
85,000
187,441
273,876
(28,618)
245,258
250,518
250,518
250,518
106,784
4,228
111,011
139,507
250,518		 Total
Funds
2019
£
7,455
7,455
3,044
85,000
164,314
252,358
(22,407)
229,951
237,406
237,406
237,406
100,165
4,899
105,064
132,343
237,406

The financial statements were approved by the members of the PCC on [……………………….] and were signed on its behalf by:

Laurence Smith, Vicar and Trustee

Charity number: 1128770

The notes on page 12-22 form part of these accounts.

Page 11

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

1 Statutory Information

The Parochial Church Council of the Parish of Southlake, St James, Woodley is a charity registered with the Charity Commission in England & Wales. The charity's registered number and principal address can be found on the Charity Information page.

2 Accounting Policies

These financial statements are prepared on a going concern basis, under the historical cost convention. The financial statements include all activities for which the PCC is legally responsible; the activities of informal gatherings of church members and groups that owe their main affiliation to another body and are excluded.

These financial statements have been prepared in accordance with The Church Accounting Regulations 2006, the 'Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)' ("the Charities SORP"), with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland ("FRS 102") and with the Charities Act 2011. The charity meets the definition of a public benefit entity as set out in FRS 102.

The Charities (Accounts and Reports) Regulations 2008 (the '2008 Regulations') requires charities to prepare their accounts in accordance with 'Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005' but this accounting standard has since been withdrawn and has been replaced by the Charities SORP mentioned in the preceding paragraph. The charity has prepared these financial statements in accordance with the new Charities SORP; this departure from the 2008 Regulations is believed to be necessary for these financial statements to give a 'true and fair view'.

The principles adopted in the preparation of the financial statements are set out below.

a) Going concern

The PCC have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The PCC have made this assessment for a period of at least one year from the date of approval of the financial statements. In particular the PCC have considered the charity's forecasts and projections and the possible implications should projected income and / or expenditure vary unexpectedly. The PCC have concluded that there is a reasonable expectation that the charity has adequate resources to continue to operate for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements. [In making this assessment the trustees have considered how Covid-19 might affect projections].

b) Income

Income (which includes planned giving, collections and other donations) is recognised in the period in which the charity becomes entitled to receipt, the amount receivable can be measured with reasonable certainty, and receipt is probable. For the most part income is generally recognised when it is received by, or on behalf of, the PCC. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Income from donations includes:

When donated goods, services and facilities are distributed or consumed, an expense in respect of those items is included in the Statement of Financial Activities. At the year end any goods that have not been distributed or consumed are recognised as stock; donated fixed assets are capitalised.

Income from charitable activities represents income receivable from goods, services and facilities supplied in furtherance of the charity's charitable objects. It includes income from running the St James CAFE.

Investment income represents income generated by the charity's assets and includes income from letting the charity's property and bank interest.

Page 12

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

Expenditure, including irrecoverable VAT, is recognised when it is incurred or, if earlier, when a legal or constructive obligation for a payment arises provided that it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Contributions in respect of the diocesan parish share are included in the Statement of Financial Activities for all amounts agreed to being payable for the financial year. Any contributions that have not been paid over by the year end are included as a creditor.

The charity makes grants to other institutions and individuals to further its charitable objectives. Grants payable are recognised as constructive obligations arise, which is generally when the charity expresses a commitment to the recipient that can be measured reliably and then only to the extent that any conditions associated with the grant are outside of the control of the charity.

The cost of raising funds is not significant and has not been separately disclosed.

Governance costs, which are included in expenditure on charitable activities but are identified separately in the notes to the accounts, includes costs associated with the independent examination of the financial statements, compliance with constitutional and statutory requirements and any other expenditure incurred on the strategic management of the charity.

d) Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the PCC in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the PCC for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

e) Tangible fixed assets

Consecrated and beneficed property is not included in these financial statements by virtue of s.10(2) of the Charities Act 2011. All expenditure on consecrated or beneficed buildings is written off in the year in which it is incurred.

Movable church furnishings held by the incumbent and Churchwardens on special trust for the PCC and which require a faculty for disposal are capitalised in accordance with the policy set out below. These items are regarded as inalienable property and are listed in the church's inventory which can be inspected at any reasonable time. Inalienable property acquired prior to 2000 has not been capitalised as there is insufficient cost information available.

The church building and certain clergy accommodation are held in trust by the Diocese on behalf of the PCC. These properties are essential for the mission of the church and have been in use for many years but they have not been included in these financial statements as there is insufficient cost information and their depreciated cost is unlikely to be material.

Items purchased or donated for the charity's own use are capitalised when the cost of purchased items, or the fair value of donated items, is more than £5,000 and the item is expected to benefit the charity over more than one accounting period. Depreciation is charged on a straight line basis so as to write down the value of each asset to its estimated residual value (if any) over its expected useful economic life. To achieve this objective the following rates of depreciation are charged:

Freehold land Is not depreciated (because it is not consumed by use) Freehold buildings Over 50 years after taking account of the building's residual value Leasehold improvements Over the lease term or, if shorter, expected useful life Equipment 15% per annum

The carrying values of tangible fixed assets are reviewed for impairment in periods when events or changes in circumstances indicate that the carrying value may not be recoverable.

f) Pension scheme arrangements

The charity operates defined contribution pension schemes for its employees. Obligations for contributions to these schemes are recognised as an expense when the liability arises. The assets of these schemes are held separately from those of the charity in independently administered funds.

Page 13

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

The charity contributes to the Church Workers Pension Fund, which is a multi-employer defined benefits pension scheme as described in Section 28 of FRS 102. The charity is not able to identify its share of the Scheme's assets and liabilities and, therefore, as permitted by FRS 102, the Scheme is accounted for as if it were a defined contribution pension scheme. Contributions to the Scheme are charged to the Statement of Financial Activities as they become payable. Further information about the Scheme is disclosed in note 15 'Pension Commitments'.

g) Taxation

The charity has taken advantage of the various reliefs from taxation available to charities and no tax is payable on the charity's income.

h) Financial instruments

The charity's financial assets and financial liabilities all qualify as basic financial instruments, as defined by FRS102. Except for loans, creditors and debtors are measured at their expected settlement value (normally the amount of cash that the charity expects to pay or receive). The charity recognises liabilities for the principal of those loans that remains outstanding at the year end (i.e. the liabilities exclude any interest chargeable on the loans in future years).

i) Foreign currency translation

These financial statements are presented in sterling, which is the charity's functional currency.

All differences arising from the application of the above policy are charged (or credited) to the Statement of Financial Activities.

j) Exemption from preparing a cashflow statement

The charity has taken advantage of an exemption conferred by the Charities SORP and has not prepared a cash flow statement.

k) Critical accounting estimates and areas of judgement

3 Donations

ations
Donations of cash and similar
Other grants receivable
Income tax recoverable		 2020
£
106,127
6,272
20,177
132,575		 2019
£
133,927
9,379
27,429
170,735
Community outreach programs
Investment income
Property letting
Bank interest		 2020
£
1,519
1,519
2020
£
1,011
1,584
2,595		 2019
£
4,753
4,753
2019
£
5,044
1,362
6,406

Page 14

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

6 Charitable expenditure

a
Costs incurred directly on specific activities
Ministry expenses:
Parish share
Ministry staff employment costs
Clergy expenses
Other ministry expenses
Upkeep of services
Training costs
Property expenses:
Operational costs for church
Major repairs to church
Major repairs to churchyard
Grants payable (note 6c)
b
Costs incurred on support & administration
Governance costs
Independent examiner's fee
Other
Administrative staff employment costs
Printing, postage and stationery
Depreciation of tangible fixed assets
Insurance
Other resources expended
Total expenditure		 2020
£
64,293
21,076
508
1,975
3,530
-
91,381
5,449
2,210
-
7,659
13,349
112,388
1,200
-
1,200
9,509
3,524
2,195
1,972
2,830
21,229
133,618		 2019
£
62,372
21,980
575
4,359
5,474
645
95,407
7,625
12,660
12,554
32,839
12,760
141,006
1,680
3,048
4,728
9,571
4,435
2,059
1,940
3,409
26,143
167,149

The fee payable to the independent examiner for examining the accounts was £1,200 (2019: £1,440)

c Grants payable

Grants for UK and overseas mission
The comparatives for the previous year are as follows:
Grants for UK and overseas mission		 Institutions
£
11,549
11,549
Institutions
£
10,960
10,960		 Individuals
£
1,800
1,800
Individuals
£
1,800
1,800		 2020
£
13,349
13,349
2019
£
12,760
12,760

Page 15

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

The charity's principal grants to institutions comprised:

CMS
Just Around the Corner 'JAC'
Lamb Hospital
Yeldall Manor
Churches Together in Woodley
Grants to institutions for less than £1,000 each		 2020
£
2,700
1,800
1,800
1,800
1,200
2,249
11,549		 2019
£
2,700
1,800
1,800
1,800
1,200
1,660
10,960

7 Analysis of staff costs, the cost of key management personnel and trustee remuneration and expenses

The average monthly number of employees during the year was 8 (2019: 9). Most of the charity's activities are carried out by volunteers.

Pre-school expenses include £66,566 (2019: £65,573) in respect of employment costs

No staff received salaries at a rate of more than £60,000 per annum.

The charity's key management comprise the members of the PCC and the key staff named on the Charity Information page. Total employment benefits payable to key management for the year were as follows:

employment benefits payable to key management for the year were as follows:
Other
Employer
Wages &
employment
pension
salaries
benefits contributions
Members of the PCC
Elaine Hawkes
17,250
-
331
The following amounts were payable in the previous year:
Other
Employer
Wages &
employment
pension
salaries
benefits contributions
Members of the PCC
Elaine Hawkes
14,825
-
48		 2020
£
17,581
17,581
2019
£
14,872
14,872

Elaine Hawkes served as Preschool Manager and received the above payments for serving in that capacity, not for serving as a member of the PCC; these payments are permitted by the charity's governing document.

Laurence Smith (who is a clergy member of the PCC) receives a stipend from the Diocese and so is not an employee; some of the Parish Share paid to the Diocese is used to help meet the cost of this stipend. Laurence Smith was provided with accommodation (which is customary for clergy) and there is no cost to the PCC for this accommodation as the property is beneficed. The charity also reimbursed expenses to Laurence Smith; these costs are disclosed in note 6 'Charitable Expenditure' under the heading 'Clergy expenses'.

8 Acting as agent

On occasion the charity receives money on behalf of other charities, which it banks and then pays out to these charities. This income is received as agent for these other charities and the income, and the related payments, are excluded from the Statement of Financial Activities; any money that has not been distributed by the year end is recognised as a creditor.

During the year the charity acted as agent for Emmanuel Church and, in that capacity:

Page 16

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

9 Tangible fixed assets

Cost
At 1 January 2020
Additions
Gains / (losses) on revaluation
Disposals
At 31 December 2020
Accumulated depreciation
At 1 January 2020
Charge for the year
Eliminated on disposal
At 31 December 2020
Net book value
At 31 December 2020
At 31 December 2019
10
Debtors
Falling due within one year:
Tax recoverable
Other debtors
Total debtors
11
Current asset investments
Short term deposit
12
Cash at Bank and in Hand
Cash at bank with immediate access
Petty cash
13
Creditors: liabilities falling due within one year
Taxation and social security
Other creditors
Accruals
Deferred income		 Fixtures,
fittings and
equipment
£
15,082
-
-
-
15,082
7,627
2,195
-
9,822
5,260
7,455
2020
£
1,435
-
1,435
2020
£
85,000
85,000
2020
£
187,205
237
187,441
2020
£
3,087
4,520
3,492
17,520
28,618		 Total
2020
£
15,082
-
-
-
15,082
7,627
2,195
-
9,822
5,260
7,455
2019
£
2,022
1,022
3,044
2019
£
85,000
85,000
2019
£
163,935
379
164,314
2019
£
3,288
1,800
2,576
14,743
22,407

Page 17

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

14 Deferred income

Deferred income comprises the following:

Deferred income
Deferred income comprises the following:
Balance at the beginning of the reporting period
Amount deferred in year
Amount released to income
Balance at the end of the reporting period
Preschool Early Years Funding:		 2020
£
14,743
(14,743)
17,520
17,520		 2019
£
5,876
(5,876)
14,743
14,743

The income deferred at the period end will be released to income within one year (2019: within one year).

Preschool Early Years Funding is received from Wokingham Borough Council in advance of the commencement of the school term for an estimated number of students. This is reconciled termly. An advance payment of 81% of the budgeted total based on a headcount day is paid in advance of each school term. The remaining 19% is based on a final headcount and any adjustments made, and paid with the following term's advance.

15 Pension commitments

The Church Workers Pension Fund (CWPF)

The PCC participates in the Pension Builder Scheme section of CWPF for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the schemes separately from those of the PCC and the other participating employers.

The Church Workers Pension Fund has a section known as the Defined Benefits Scheme, which comprises a deferred annuity section known as Pension Builder Classic and a cash balance section known as Pension Builder 2014.

Pension Builder Scheme

The Pension Builder Scheme of the Church Workers Pension Fund is made up of two sections, Pension Builder Classic and Pension Builder 2014, both of which are classed as defined benefit schemes.

Pension Builder Classic provides a pension for members for payment from retirement, accumulated from contributions paid and converted into a deferred annuity during employment based on terms set and reviewed by the Church of England Pensions Board from time to time. Bonuses may also be declared, depending upon the investment returns and other factors.

Pension Builder 2014 is a cash balance scheme that provides a lump sum that members use to provide benefits at retirement. Pension contributions are recorded in an account for each member. This account may have bonuses added by the Board before retirement. The bonuses depend on investment experience and other factors. There is no requirement for the Board to grant any bonuses. The account, plus any bonuses declared, is payable from members’ Normal Pension Age.

There is no sub-division of assets between employers in each section of the Pension Builder Scheme.

The scheme is considered to be a multi-employer scheme as described in Section 28 of FRS 102. This is because it is not possible to attribute the Pension Builder Scheme’s assets and liabilities to specific employers and contributions are accounted for as if the Scheme were a defined contribution scheme. The pension costs charged to the Statement of Financial Activities are the contributions payable of £1,440 (2019: £1,595).

A valuation of the Pension Builder Scheme is carried out once every three years. The most recent was carried out as at 31 December 2016. A valuation as at 31 December 2019 was under way as at 31 December 2020.

For the Pension Builder Classic section, the valuation revealed a deficit of £14.2m on the ongoing assumptions used. At the most recent annual review, the Board chose not to grant a discretionary bonus, which will have acted to improve the funding position. There is no requirement for deficit payments at the current time.

Page 18

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

For the Pension Builder 2014 section, the valuation revealed a surplus of £1.8m on the ongoing assumptions used. There is no requirement for deficit payments at the current time.

The legal structure of the Scheme is such that if another employer fails, the PCC could become responsible for paying a share of that employer’s pension liabilities.

Summary of pension contributions payable for year:

The charity's pension contributions were as follows

charity's pension contributions were as follows
Church Worker's Pension Fund (see above)
contributions payable for year		 2020
£
1,440
1,440		 2019
£
1,595
1,595

There were no pension liabilities at the end of the year (2019: £0)

16 Funds

During the year the movements in the charity's funds were as follows:

Designated Fund: St James CAFE
General Unrestricted Funds
Total Unrestricted Funds
Restricted Funds
Youth Work
Children & Families Work
Preschool
Building Fund
Sinking Fund
Aggregate of funds		 Opening
balance
2020
£
4,899
100,165
105,064
6,689
-
50,117
52,803
22,733
132,343
237,406		 Incoming
resources
2020
£
1,519
124,386
125,905
4,682
7,637
84,884
-
-
97,203
223,108		 Outgoing
resources
2020
£
(2,190)
(107,162)
(109,352)
-
(22,056)
(76,378)
(2,210)
-
(100,643)
(209,995)		 Transfers
in the year
2020
£
-
(10,605)
(10,605)
-
14,419
(5,792)
(3,474)
5,452
10,605
-		 Gains and
losses
2020
£
-
-
-
-
-
-
-
-
-
-		 Closing
balance
2020
£
4,228
106,784
111,011
11,371
-
52,832
47,119
28,185
139,507
250,518

The transfers referred to above were made for the following reasons:

a) Insufficient funds within Children & Families Work to fulfil obligations

b) Contribution from Building fund to Sinking fund towards future asset purchase

Page 19

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

Analysis of net assets by fund

The assets and liabilities of the various funds were as follows:

Unrestricted Funds Unrestricted Funds
General Designated Restricted
funds funds funds 2020
£ £ £ £
Tangible fixed assets 5,260 - - 5,260
Debtors 1,339 - 96 1,435
Investments held as current assets 40,000 - 45,000 85,000
Cash at bank and in hand 67,205 4,228 116,008 187,441
Creditors falling due within one year (7,021) - (21,597) (28,618)
106,784 4,228 139,507 250,518

In the previous year the movements in the charity's funds were as follows:

Designated Fund: St James CAFE
General Unrestricted Funds
Total Unrestricted Funds
Restricted Funds
Youth Work
Children & Families Work
Preschool
Building Fund
Sinking Fund
Aggregate of funds		 Opening
balance
2019
£
4,021
57,522
61,543
-
951
41,498
81,308
19,259
143,016
204,559		 Incoming
resources
2019
£
4,753
163,771
168,525
7,106
9,668
85,846
-
-
102,621
271,145		 Outgoing
resources
2019
£
(3,875)
(115,117)
(118,992)
(417)
(22,711)
(71,148)
(25,030)
-
(119,305)
(238,297)		 Transfers
in the year
2019
£
-
(6,012)
(6,012)
-
12,091
(6,080)
(3,474)
3,474
6,012
-		 Gains and
losses
2019
£
-
-
-
-
-
-
-
-
-
-		 Closing
balance
2019
£
4,899
100,165
105,064
6,689
-
50,117
52,803
22,733
132,343
237,406

Analysis of net assets by fund

In the previous year, the assets and liabilities of the various funds were as follows:

Unrestricted Funds Unrestricted Funds
General Designated Restricted
funds funds funds 2019
£ £ £ £
Tangible fixed assets 7,455 - - 7,455
Debtors 1,927 - 1,118 3,044
Investments held as current assets 40,000 - 45,000 85,000
Cash at bank and in hand 54,174 4,899 105,241 164,314
Creditors falling due within one year (3,391) - (19,016) (22,407)
100,165 4,899 132,343 237,406

Page 20

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

The St James CAFE fund is designated for cafe ministry in the community. The Youth Work fund is restricted to ensure the funds received for youth ministry are expended only on youth worker salary and other costs incurred specifically in that ministry. The same restriction applies to the Children and Families work. The Preschool fund is restricted to Preschool activities and cannot be spent on any other ministry activities. The Building Fund can only be spent on building works, including fixtures and equipment within the Church building. The Sinking Fund was created to set aside funds for the replacement of assets based on the expected useful life of the existing fixed assets (e.g. building and equipment).

17 Transactions with related parties

During the year the charity:

During the year the charity also made the following payments to, or for, related parties:

At the balance sheet date no related party was owed (2019: £0) by the charity.

Page 21

THE PARISH OF SOUTHLAKE, St JAMES, WOODLEY

DETAILED STATEMENT OF FINANCIAL ACTIVITIES WITH COMPARATIVES

FOR THE YEAR ENDED 31 DECEMBER 2020

Note
INCOME AND ENDOWMENTS FROM:
Donations and legacies
3
Charitable activities
4
Preschool income
Investments
5
Other income
Total income and endowments
EXPENDITURE ON:
Charitable activities:
6
Preschool costs
Total Expenditure
Net gains/(losses) on investments
Net income/(expenditure)
Transfers between funds
16
Other recognised gains/(losses):
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
16		 General
Designated
2020
2020
£
£
120,257
-
-
1,519
-
-
2,595
-
1,534
-
124,386
1,519
107,162
2,190
-
-
107,162
2,190
-
-
17,224
(671)
(10,605)
-
6,619
(671)
6,619
(671)
100,165
4,899
106,784
4,228
Unrestricted funds		 Restricted
2020
£
12,319
-
84,884
-
-
97,203
24,266
76,378
100,643
-
(3,441)
10,605
7,164
7,164
132,343
139,507		 Total
2020
£
132,575
1,519
84,884
2,595
1,534
223,108
133,618
76,378
209,995
-
13,112
-
13,112
13,112
237,406
250,518		 General
Designated
2019
2019
£
£
153,960
-
-
4,753
-
-
6,406
-
3,405
-
163,771
4,753
115,117
3,875
-
-
115,117
3,875
-
-
48,654
878
(6,012)
-
42,643
878
42,643
878
57,522
4,021
100,165
4,899
Unrestricted funds		 Restricted
2019
£
16,774
-
85,846
-
-
102,620
48,158
71,148
119,305
-
(16,685)
6,012
(10,673)
(10,673)
143,016
132,343		 Total
2019
£
170,734
4,753
85,846
6,406
3,405
271,145
167,149
71,148
238,297
-
32,848
-
32,848
32,848
204,559
237,406

Page 22