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2020-12-31-accounts

Parish of Plympton St Mary

A meeting was held to elect the churchwardens on Monday 26 October 2020 by zoom due to the current Covid19 pandemic. Mr P Smith and Miss C Journeaux were proposed and there being no other nominations they were unanimously elected as churchwardens for the coming year.

The Vicar thanked them for their help over the previous year.

Annual Parochial Church Meeting

Monday 26" October 2020 by Zoom

Present: Rev R Harris Mrs C Harris, Mrs M Nicholls, Mrs M Knight, Mr and Mrs | Duckworth, Mr A Blake, Mrs H Weir, MrD Farley, Mr D Tozer, Miss D Tozer, Mr & Mrs K Escott, Mrs M Collier, Miss M Buttle, Miss L Skinner, Mr R Ruse, Rev. J Greenfield, Mr and Mrs P Smith, Mr C Bunney, Mrs M Willis, Mr and Mrs C Banbury, Mr S Snelling, Rev and Mrs | Provost, Mr and Mrs M Lewis, Miss C Journeaux, Mr and Mrs R Harrison

The minutes of the previous APCM had been distributed, read, and agreed.

Matters arising

St Mary's infant school has become part of St Christopher's Multi Trust Academy Trust. St Mary’s school and Old Priory Junior Academy are governed by a single governing body and led by a single senior leadership team.

Electoral roll

Mrs S Duckworth stated there were 160 currently on the roll. This had been revised in March and again in October due to the delay in holding the meeting.

Election of members onto the PCC

Miss D Tozer, Mrs M Collier, Mr S Snelling and Miss M Buttle were re-elected to stand for three years.

Election of members to the Deanery Synod

Mr P Smith, Mrs C Harris and Mr K Escott agreed to serve on the Deanery Synod.

Ireasurer's Report

See attached report.

Mr Bunney reported that we had managed to pay the full Common Fund for the year. The Finance Committee had ee once a month throughout the year to oversee the budget. Mr Bunney thanked the work Miss Journeaux was doing with the Parish Giving Scheme also Mrs Duckworth and all the work she undertook in the booking and administration of the church hall.

Appointment of external auditor

This would remain the same as previous years.

Deanery Synod Report

See attached report.

Rev Robert Harris thanked Mr Smith, Mrs Stead and Mrs Weir for attending the meetings throughout the year Health and Safety Report

See attached Report.

Thanks were given to Mr Duckworth and Mr Lewis and Health and Safety Committee who had worked with St Maurice to streamline various policies.

Safeguarding Report

See attached report.

Rev Robert Harris concluded with thanking everyone for all the support he had received over the past year - the clergy, readers and retired clergy, Churchwardens and members of the PCC and Deanery Synod. Special thanks were given to Mrs Duckworth, team administrator who had worked tirelessly throughout the year.

Mr R Ruse gavea vote of thanks to the Vicar.

The meeting closed at 19:42

PLYMPTON ST. MARY THE BLESSED VIRGIN

The PCC is a corporate body established by the Church of England. It operates under the PCC (Powers) Measure 1956 and the Synodical Government Measure 1969. The PCC is registered with the Charity Commission, registered number 1128769. This report has been drawn up in the frameworks of the Charities Act 1993, Charity SORP 2005 and Church Accounting Regulations 2006.

The address for correspondence is The Team Office, Market Road, Plympton, Plymouth, PL7 1QW The Council’s bankers are NatWest 14 Old Town Street, Plymouth PL1 1DG and Lloyds 13 Fore St, Ivybridge PL21 9AD. The Independent Examiner is Best Accounting.

The PCC has delegated the day-to-day management of the parish to the Team Rector, the Revd Prebendary Robert Harris

This report covers the year to December 2020.

OBJECTIVES

St. Mary’s PCC has the legal responsibility of co-operating “with the incumbent in promoting in the parish the whole mission of the Church — pastoral, evangelistic, social and ecumenical.” \t serves the whole parish of Plympton St. Mary and, together with our sister parish of Plympton St. Maurice forms the Plympton Team Ministry serving all those who live in Plympton. It is also responsible for maintaining various buildings in the parish including St. Mary's church and St. Mary’s Hall. When planning our activities for the year the PCC have considered the Charity Commission’s guidance on Public Benefit and, in particular, the specific guidance on charities for the advancement of religion.

THE PAROCHIAL CHURCH COUNCIL

The appointment of PCC members is governed by the Church Representation Rules. After ex-officio posts (clergy, readers, churchwardens and *deanery synod representatives) have been filled, one third of the ordinary members retire each year, but can be re-elected. Elected members normally serve three-year terms.

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** Philip Smith was elected to serve as Deanery Synod representative to May 2023

cS SS Sa a eS NE SS SEES

PAROCHIAL CHURCH COUNCIL REPORT TO THE APCM FOR 2020 including impact of COVID-19 2020 has beena very difficult year dominated by the impact of COVID19. St Mary’s church closed in March 2020 at the start of the national lockdown. An Incident Management Group was established for the Plympton Team Ministry consisting of the Team Rector, the Churchwardens, Treasurers, PCC Secretaries and Health and Safety representatives of Plympton St Maurice and Plympton St Mary parishes. This group has continued to meet regularly. Its tasks have included the implementation of legal requirements and regulations from both the National Government, the National church and the Diocese of Exeter. Many of these regulations have placed a particular emphasis upon the health and safety of our congregations and appropriate policies have been implemented and risk assessments carried out. This group has also had particular concern for the pastoral, social and spiritual needs of our congregation. It has also considered the financial impact of the pandemic upon our congregation.

Actions taken to support our congregation during the Pandemic:-

The establishment of a contact network to ensure that all members of the church community have regular contact with others. Sadly, this was an area in which the negative impact of GDPR was realised. Only those who had signed a GDPR consent form could be contacted through this formal process. However, others continued to be cared for through the pastoral ministry of friends, including the distribution of printed copies of the newsletter. The contact network also served as the means by which weekly email communications were made.

The creation of a weekly online newsletter. This contained a weekly prayer list; regular news updates; COVID guidance anda short letter from the Team Rector. It also provided details of a wide range of worship resources.

The distribution of information from the Diocese and the National church was made through the weekly mailings.

A weekly ZOOM service has been established for the Plympton Team Ministry involving all members of the Ministry Team.

A YouTube channel has been created and regular posts are made to it. Greater use is also being made of the Facebook page and video posts are regularly made. These help to address the spiritual needs of our church. The first Lockdown was eased at the beginning of July. A thorough health and safety check was carried out. The church was deep cleaned. In response to legislation a one way system was introduced and areas of seating were cordoned off to ensure social distancing. It should be noted that our churches, which reopened at the beginning of July, were amongst the very first to do so. Other churches in the area did not open until September. Worship in church recommenced with the 10.00 am Eucharist on a Wednesday morning at Plympton St Maurice. This was followed by the introduction of a 9.30 am Eucharist on a Sunday. The church was also opened on a Wednesday afternoon for Private Prayer. It was noted that numbers worshipping in church were fewer than before the Pandemic as people continued to self-isolate. St. Mary’s church closed for a second time during the November lockdown. As a result, it was not possible to hold the normal Remembrance Sunday services. The Team Rector recorded a short Act of Remembrance with representatives of the British Legion. This was posted on our YouTube channel and Facebook page. Health and Safety requirements meant that our normal Christmas activities could not take place. We were unable to welcome our schools for their carol services. It was not possible to hold our normal parish carol service, Christingle or Midnight Mass. Instead we recorded a community carol service which included contributions from our local schools and representatives of the wider community. This has been viewed 5,000 times. Midnight Mass was also pre-recorded and uploaded to YouTube and Facebook. It has received 630 views. It was a joy to hold the Eucharist of Christmas morning in church. However, this joy was short lived as we entered a third lockdown immediately after Christmas. As part of its response to the pastoral needs created by COVID19 the Team Ministry established a foodbank and a Sunday lunch delivery service. Members of Plympton St. Mary church and the wider community of Plympton St Mary SS Se a (a ES es2g

have been active and generous in their support of these initiatives. Residents of Plympton St. Mary have benefitted directly from both these enterprises.

The Pandemic has had a considerable impact upon fundraising in 2020. The parish has also lost income in 2020 due to the closure of the church hall. Income which helped support general church funds. We have also lost income which would have been generated by the collections at weddings and baptisms. We are grateful for the support we have continued to receive from members of the congregation through the planned giving scheme and generous donations. Unfortunately, we cannot see how we can start to raise money in the short term in 2021. We must remain positive and plan fundraising for the latter part of the year.

Sadly, during the first lockdown it was recognised that the worshipping community meeting at the Chaddlewood Community Centre was no longer viable and the difficult decision was made to cease services there. We wish to record our thanks to all those who have supported the life, work and ministry of the Chaddlewood Community Church over the years.

We believe that we have managed the difficult situation of the last year well. Our priority has been to ensure the safety of our congregation and to provide for their spiritual needs.

We are grateful to all who have supported the life of our church in this difficult period. Our team administrator, parish officers, Health and Safety officers, those who have worked as volunteer cleaners, the stewards at service and Private Prayer. We thank all who have played a part in supporting our church, its congregation and the wider community of our parish through the past year.

The PCC consists of the clergy (ex officio) and fifteen members of the congregation including an Hon. Treasurer and Hon. Secretary. Members of the PCC have to be on the Electoral Roll and are voted on during the APCM for a period of three years at a time.

The PCC has complied with its duty under section 5 of the Safeguarding & Clergy Discipline Measure 2016. Revd Prebendary Robert Harris - Team Rector

CHURCHWARDENS’ REPORT TO THE APCM FOR 2020

CHURCH FABRIC

During the “Covid-19” year, access to church for any purpose was reduced. There was evidence of some roof plaster deterioration, and on-going cleaning around services, including funerals and private prayer was required. There were increased costs of internet access for broadcasting Funerals and for cleaning. ae is : rep eae er pipe leak due to rust deterioration in the south aisle in the early part of Spring. lly the leaked water drained safely into the ground underneath the pews wi i i repaired with a new iron pipe section. ithout causing damage. This was The Church lighting continues to suffer from some |i ili i : ‘ Theelectrical work until a major scheme can be brought intoghts failing, play. despite being6 LEDs, and this wiill need on-going-goi minori draining of the pipework led to a desire to avoid ladder use to bleed the water system so low level a arranged from high level bleed nipples to low level drain taps. This is making heating more efficient b iee removal of air from the heating circuit. iclent by easing regular Soma i— oe consequent lath and plaster deterioration. ’ has been noticed during the year of lock down in : will urc ( outh transept on Parvis inner wall; Bell Tower/Main Aisle junction), the church toilet flat roof (thi be re-sealed in dry weather), and the Hall (lobby and Mai : . secdteabeaperanse “4 . obby and Main Hall entrance. Repairs were carried out to the Hall in ; quiring Ridge tile replacement and lead valley repair) and a review is being taken of the need or regular roof inspection now that our previous builder has retired. Improvements in Roof and ceiling inspections —oe ee of any issues with the 150 year old ceiling and tiling material. ‘ie rhe jews a“iao oo H&Sm advisers, there has been, regular updating: of our H&S Risk Assessments during p anagement led to a Christmas Service plan that was an example of good-practice and wallireceived. es

There was some expenditure on roping off and distancing labelling in Church and on-going cleaning after every service. We are grateful for those willing and able to assist with cleaning and stewarding requirements. The Verger, Keith Escott, has been very supportive of the church’s requirements in relation to Funerals and normal services to ensure thorough cleaning after services. On occasion this has meant cleaning after multiple services in one day. Churchyard maintenance has continued through the lockdown period and some volunteers have been especially supportive with regular visits to help us keep the churchyard in good condition. There have been some concerns regarding the displays taking up space inappropriately around cremation plots, especially. In 2024, there will be a need to carry out wood treatment to doors and other elements around the church and Hall as much is in great need of additional sanding, preparation and varnishing/painting to avoid expensive long-term replacement.

The Hall garden has benefitted from regular tending by predominantly Dennis Bignell together with support from Foodbank volunteers — following an initial clearing of vast quantities of shrubbery growth by the Stead family during the first lockdown. The Hall has on-going refurbishment needs.

Community and Ecumenical work

The use of the Hall by the Foodbank has ensured care for the building and support for local people in need. The Covid19 group (Incident management Group) also triggered a massive support of funds from local organisations and individuals within the area to ensure needs could be met regardless of the severity of the impact. Volunteers from St Maurice, Colebrook, Woodford, and other areas of Plympton have formed a resilient Foodbank organisation underpinned by the infrastructure of the Trussell Trust. Ecumenical Links are being developed with Ridgeway Methodist and their Christians Against Poverty group to provide extra support to local people around the debt issues that often exist at times of need. We look forward to an increasingly confident return to hiring our premises by our church and community groups in 2021,

Phil Smith and Claire-Louise Journeaux — Churchwardens

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TREASURER’S report to the APCM for 2020

Financial Summary 2020

Based on our “managed approach” and focusing on only essential maintenance we have reduced the 2020 overall annual deficit by circa £10K, based on 2018/2019 average figures.

Three full years’ worth of “managed data” is providing a better view of our overall position. Reporting structures next year will be very different.

Forecast and budget for 2021 will be based on necessary “operational” spend plus “other activity” spend.

This provides a very clear and transparent view of where we can or cannot cut cots if required. It also allows for the first time a clear expected year-end financial outcome providing budgets are adhered to. Forecast income versus operational expenditure is expected to be cost neutral Assuming budgets are maintained this extends our “life span” to just over 7 years.

Any agreed big project spend will need to come from our “saved capital” from the 922 account “Other activity” spend equates to £19,000 per annum if budget maintained.

So, “projects” and required maintenance that spend blocks of £19,000 will reduce our “life span” by 1 year per block of £19,000 spent.

“Other Activity” budgets will require strict management to prevent additional spend from the agreed budget to enable year end outturns to be realised.

Therefore, careful management and early year spend should be considered with care.

That said, | believe this is the best financial position we find ourselves in both in terms of financial visibility and decision making.

Net Covid Impact = - £24,200 £2,600 Additional Covid operational costs £8,000 Reduction in hall hires

£3,000 Positive reduction in utility bills £4,500 Reduction in donations £12,600 Reduction in funds raised by fund raising

Once Covid-19 restrictions are removed we should see our income start to improve in the areas highlighted above. Overall, | believe we are starting 2021 in good shape in the current circumstances.

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NOTES TO THE FINANCIAL STATEMENTS

Chris Bunney - Treasurer

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|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |TABLE|A|—|ALL|ACCOUNTS|906,|914|&|922| |SUPPORTING|DETAIL|FOR|FINANCIAL|STATEMENTS-|Year|ended|31|December|2020| |NOTES TO THE|FINANCIAL STATEMENTS-|Year ended 31|December 2020|(Auto Populate| |Return|of| |Parish|||Unrestricted|| Designated|||Restricted|TOTAL|TOTAL| |Finance|2020|2019| |Code|£|£|£|£|£| |1.|Regulareea|-|Tax|efficientensgivi|planned giving|4|£|4019455/£|-|£|-|£|40,19455|£|46,345.66| |4b|- Other planned giving|2|£|14670.04)¢£|-|£|-|£|14670.04|£|12,676.04| |1c|- Collections|at services|3|£|857468)£|-||£|-||£|857468)£|12,686.59| |1d|- Other|recurring donations|£|;|£|s|£|a|£|"|£|=| |1e|-|Income|tax|recovered|6|£|7,943.33|| £|-|£|-|£|7,943.33|£|21,661.33| |£|73ezeo[¢|-|[€|[ -_—*|]|[&_71,382.60|]|£|93,560.58| |2.|Other|voluntary receipts| |2a|-|Grants|8|£|-|£|-|£|-|£|-|£|-| |2b|-|Legacies|7|£|30,285.61)|£|-|£|-|£|30,28561/£|500.00| |2e|-|Non-recurring|donations|and apnaaic|4|€|aga9ei|/F|23190|/F|106500/£|628651/£|8541.49| |£|1,066.00/£|36,572.12]|£|9,041.49| |3.|Activities|for|generating funds| |3a|-|Gross income|(Fundraising|activities)|9|£|2,678.43|£|2,678.43|£|15,822.76| |3b|-|Adverts|(Church|magazine)|12|£|340.00|£|340.00 | €|520.00| |3c|-|Sale|of old pews|£|-|£|£|:| |je|301a3/e|=|-|[@&|—- ~|&|3,018.43]|£|1634276| |4.|Income|from investments| |4a|-|Dividends|10|£|-|£|-|£|-|£|=| |4b|-|interest|received|10|£|185.28|£|-|£|185.28|||£|470.13| |4c|-|Rent|received|10|=|-|£|-|£|-|£|-| |je|tes.ze{e|~~ |e|-|fe|186.28]|£470.13]| |5.|Income|from church|activities| |5a|-|Statutory fees|- weddings,|funerals,|etc|11|£|12325.70/)£|:|£|-|£|12.325.70]£|17,176.00| |5b|- Gross income|(Church magazine)|12|£|1,023.23|| £|-|{é£|-||£|102323}£|1,36360| |5c|- Gross income|(Hall|lettings)|12|£|9,118.32|| £|-||£|-||£|811832]/£|26,975.25| |5d|-|Gross|income (Bookstall/|Candies)|12|£|271.55 ||£|-|£|-|£|271.55 | £|623.79| |Se|-|Recovered|shared|admin costs|+|house|sale|13|£|3,665.42|| £|-|£|-|£|3,665.42|]}£|2337.16| |5f|-|Insurance|claim|receipts|13|£|-||£|-|£|-|{&|-|£|1,362.00| |59|-|£|-||£|-|JRE|=||£|-|is|-| ||@|224oaz2{e|-||e|-||e|22,40422||€|49,857.80| |6.|Other|receipts| |6a|-|Loan|received|13|£|-|If|-||£|=|Ite|-|1£|-| |6b|-|Sale of|investment|13|£|-||£|-||é£|=e|-|{£|:| |7.|Cost|of generating funds| |7a|- Cost of Fundraising|Events (Summer|Fair|etc)|17|£|447 64|£|2,437.55| |je|aerate|[eC|=Cde|—aarea||©|2.45750]| |8.|Church|activities| |Ba|-|Mi| |8c|parish|share|19|£|9252000/£|-|£|-|£|92,520.00 | £ 181,118.00| |8d|-- SalarClerg|y|costsand|staff(verger,expensesorganist,|choir, etc.)|2|10|£|22,03,|8|484/¢£06|-|£|-|£|22,084.84/£|20,| |Ms|-|[-][ Church][ expenses:]|[mission][ and][ evangelism]|22|&|262.3762|| £|<|300.00-|| ££|119.01]-|££|3,80682/£071.98|5|5,162.68‘331 89| |8g|Church slid.expenses|23|£|23,01599)/£|260.00/¢£|38.50])£|2331449)|33,357.58| |8h8i|-- ExaminationChurchch|ututility costsof annual accounts|2423|££|6,904.84 |288.00 | £ £|--||f££|--||£|£|6,90484]/£288.00}£|10,876.57258.00| |8)|- Expenses on parish magazine|£|-|£|-|£|3|-|£| |8k|-|Major repairs to the church building|27|£|£|-|e|-|£|“| |81|- Major repairs to the church hall|28|£|-|£|-|£|-|£|-|:|eo| |- New|building work to the church or church|hall|29|£|-|£|£|-|£|-|£|-| |8m|-|£|-|£|-|£|-|£|:|£|:| |£|148,995.75|£|188.11|| £|149,713.86|| £256|313.54| |9.|Other|costs| |9a|-|Loan|repaid|99| |9b|-|Purchase|of investment|99| |je|le|le|fe|SC| |10.|All investments|are re-valued each year,|with the|latest valuation date|being 31|December|2020|

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|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |TABLE|B|-—|ALL|ACCOUNTS|906,|914|&|922| |FINANCIAL|STATEMENTS|-|Year|ended|31|December|2020| |RECEIPTS AND|PAYMENT ACCOUNT|(Auto|Populate)| |Unrestricted|| Designated|||Restricted|TOTAL|TOTAL| |Not|2020|2019| |£|£|£|£|£| |RECEIPTS| |Voluntary|receipts| |Regular|giving|1||£|71,382.60)|£|-||e|-||£|71,38260]£|93,569.58| |Other|voluntary|receipts|2)/£|%,275.22/£|231.90}|£|1,065.00|£|36,57212)/£|9,041.49| |Activities|for generating funds|3]e&|3,01843/£|-||é|-|e|3,018.43||£|16,342.76| |Investment income|4|\£|185.28 | £|«|jf|»|Je|185.28|£|470.13| |Income|from|church|activities|5||&£|22,404.22/£|-||e|-||£|22,404.22|£|49,857.80| |Other|receipts|6/£|-|i|-|£|-|£|-|£|-| |Total|receipts|£|132,265.75|| £|231.90|£|1,065.00|£|133,662.65 ||£ 169,281.76| |PAYMENTS| |Cost of generating funds|7|/e|447.64|| £|-|je|=|ile|447.64|£|2,437.55| |Church|activities|8|| £&|148,995.75|| £|§60.00;£|168.11|)£|149,713.86 | £ 256,313.51| |Other|costs|g9]e|-|£|-|£|-|£|-|£|-| |Total payments|£|149,443.39|£|158.11||£|150,161.50 ||£ 258,751.06| |Excessof|receipts over payments|ee,£|17,17764|£Se32840/€|906.89/£||ee|ee16,598.85|/-£|89459.30| ||fe(eS|Se| |TRANSFERS| |Transfers|between funds| |101|- Incoming|Transfers between accounts|£|226,518.47|£|226,518.47 | £ 353,798.60| |102 - Outgoing Transfers|between|accounts|£|226,518.47|£|226,518.47||-£|98,757.14| |Excess of receipts over|payments (after transfers)|£|17,177.64||-£|32B.10}£|906.89/-£|16,598.85|||£ 165,572.16| |Net movement|in funds|£|17,177.64||-£|328.10||£|906.89||-£|16,598.85|||£165,572 16| |RECONCILIATION|OF|FUNDS| |Total funds at|1|January|£|214,808.61|£|214,808.61|||£301.92762| |Total funds at 31 December|£|198,209.76|£|198,200.76|||¢ 214,608.61| |NOTE| |Income from church|activities|for both|receipts|and payments|includes funding transfers| |Between|the|906 &|914 account|as|automated|transfers| |Funds|automatically transferred between 906|to 914 accounts as the 906 account|gets|close to 4|upper|and||| |Set up| |Between|thetomaximise922 &|906 interestaccount fromas|914manual account.transfers906 account has no interest coune|it|pper|and|lower limit figure| |Funds transferred via bank instruction only as 922 account|has|no cheque|or|payment facility| |Used|as|a deposit|only account|

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TABLE C --- ALL ACCOUNTS 906, 914 & 922
FINANCIAL STATEMENTS - Year ended 31 December 2020
STATEMENT OF ASSETS AND LIABILITIES
Unrestricted Designated | Restricted TOTAL TOTAL
2020 2019
£& £ £ £ £
Investments
CCLA (Investment Fund) 10 £ - £ -
CCLA (Property Fund) 10 £ - £ -
M&G (Charifund) 10 £ - £ -
CBF (investmment Fund) 10 £ 9,359.67 £ 9,359.67
fe CEC =C« 2 9,350.67|£ 9,359.67|/£ 9,359.67
Cash Funds
Bank Accounts 906, 914, 922 £ 198,209.76 £ - £4198,209.76 | £ 214,808.61
CBF deposit fund £ - £1,600.32|/£ 1,690.32 | £ -
£ 198,209.76/£ -| € 1,699.32] £199,909.08 | £ 214,808.61
Other monetary assets
Church Yard maintenance equipment (TBA) £ 1,000.00 £ 1,000.00 | £ 1,000.00
Office equipment (TBA) £ 2,000.00 £ 2,000.00/£ 2,000.00
£ 300000/¢ - |€ - |£ 3,000.00/£ 3,000.00
Assets retained for church use
Church Hall (unconfirmed value as of 2019) £194,970.00 £194,970.00 |£ 194,970.00
le ss - ~|e194970.00/¢- | £ 194,970.00 | ¢ 194,970.00
Liabilities
Cheques written in 2019 but yet to be cashed £ 2,795.63 £ 2,795.63
Full year Common Fund outstanding payment £ - £ -
£ ‘
[f£27es.es{e—- [e&- CE 2,795.63 2,795.63
The designated fund relates to funds set aside by the PCC to meet the cost of future church building resetting and renovation if sold
The restricted fund relates to undecided activity however deemed to be a restricted amount
NOTE
Figures under monetory assets are estimations of the value for church yard and office equipment.
These are “unrealised” figures to acknowledge the:re is an asset value ini the equipm ent however may not represent ”‘sale- figure or the cost
of renewal when and if required
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Independent Examiner's report for 2020

----- Start of picture text -----
Independent Examiner's report to the trustees of the Parochial Ch rch ©
the unaudited accounts of Plympton St Mary the Virgin. ¥ eiaies
We report on the accounts of the Parochial Church Council of St Ma ’s Church
Plympton (the Trust) for the year ended 31 December 2020. ~
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's
trustees consider that an audit is not required for this year under section 144(2) of the
Charities Act 2011 (the 2011 Act), and that an independent examination is required.
It is our responsibility to state, on the basis of procedures specified in the General
Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act,
whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with the General Directions given by the
Charities Commissioners. An examination includes a review of the accounting records
kept by the charity and a comparison of the accounts presented with those records. It
also includes consideration of any unusual items or disclosures in the accounts, and
seeking explanations from you as trustees conceming any such matters. The
procedures undertaken do not provide all the evidence that would be required in an
audit, and consequently we do not express an audit opinion on the view given by the
accounts.
independent examiner's statement
In connection with our examination, no matter has come to our attention:
(i) which gives us reasonable cause to believe that in any material respect the
requirements:
- to keep accounting records in accordance with section 130 of the 2011Act; and
- to prepare the accounts which accord with the accounting records
and to comply with the accounting requirements of the 2014 Act
have not been met; or
(ii) to which, in our opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
nae fe/
Best Accountancy Services (Plymouth) Ltd
Licenced and Regulated by the Association of Accounting Technicians
12 Colebrook Road
Plympton
Plymouth
PL7 4AA
Date: +3/os /toey
SIA eS SSE SY 8 ae He eS, CTL RL a or STR SURE)
----- End of picture text -----

HEALTH and SAFETY report to the APCM for 2020

During the reporting period 1* January to 31% December 2020, Plympton St Mary’s H&S team have continued to provide H&S support and advice to the PCC and churchwardens. St Mary's team also continued the provision of H&S assistance and guidance to St Maurice churchwardens and PCC.

The team have provided H&S support and advice to the parish through the annual review of extant Risk Assessments, H&S policies and the Fire and evacuation plan, maintenance of the Permit to Work regime and completion of multiple risk assessments for various Church and Church Hall events and activities.

The COVID 19 pandemic presented the Parish with many challenges during 2020; the H&S team being part of the Plympton Team Ministry Incident Management Group. This group was set up to manage the many aspects necessary in ensuring the safety of the clergy, volunteers and public, whilst complying with the government and CofE COVID guidance and regulations.

This support included the provision of multiple risk assessments for life services, private prayer, and public worship in terms of social distancing and other COVID safe measures to enable the church and church hall to open safely and close when necessary. The team also produced an occupancy statement to support the bookings system necessary to enable the conduct of major services.

Support to the Parish Safeguarding officer and the churchwardens throughout the year ensured that the parish remained legally compliant to H&S, safeguarding and COVID related regulations.

Routine annual building maintenance and inspections, testing of fire appliances and heating systems have continued throughout 2020 despite the COVID restrictions, with the H&S team providing advice to the churchwardens as necessary.

Quarterly H&S meetings continued throughout the year, the supporting records are stored in the Church Office. Signed 12" March 2021.

lan Duckworth NEBOSH Dip - Deputy Health and Safety Officer

SAFEGUARDING report to the APCM for 2020

Adults at risk of abuse:

1 risk identified: Concern reported to local authority. Safeguarding responsibilities sat with another organisation and therefore the matter was dealt with by them.

Children & Young People:

No concerns identified

DBS Renewals

A letter will be distributed:to group leaders in the coming months to ensure DBS checks are in place for all volunteers/staff in the Parish in preparation of returning to some ‘normal’ following the Covid-19 restrictions which have put a stop to some of our activities. Training Gentle reminder that training Is still a requirement, most of which can be completed online. There have been some changes to safeguarding training which will be implemented from 1° May 2021. Details can be found at

There will be four different safeguarding courses:

e Foundation (formerly C1)

e PTO Safeguarding e National Leadership Pathway

Details of the training you require are available in the link above.

SDurgege

Samuel Snelling - Parish Safeguarding Representative

DEANERY SYNOD Report to the APCM for 2020

Due to the Covid-19 pandemic, there were no real opportunities to bring matters forward. Meetings were still held 12" Feb, 18 July (Zoom), 13" October (Zoom). 12" February: Archdeacon Nick Shutt gave a presentation on “Joy 2020” and Mayflower 2020 and Chris Forster gave a presentation on Feast for Fun and the Lent Appeal.

18" July: there were items of information on Community Grants available to churches. Also the Ecclesiastical Insurance guide to Fundraising during Covid, and on Stewardship.

Top tips for fundraising by churches during COVID-19: key steps and suggestions for churches to take to keep fundraising going during the COVID-19 pandemic.

List of emergency grant funders: a collated list of funders that support churches and are currently offering emergency grants during the COVID-19 pandemic.

Researching possible donors and funders: some useful tips to help churches to organise research into possible donors and funders.

Checklist for grant applications: key elements to consider before making an application for funding froma trust or foundation or any donor. Case for support guidance: insights to help churches to produce a solid case for an application, when applying for grants and approaching potential donors.

Outputs and outcomes: an explanation of the important differences between these two words when making a grant application.

On 13" October, only two representatives were able to attend: Phil Smith, Keith Escott and main discussions were:

Finance and a new Deanery Treasurer was introduced (Kathryn Brewer); Chris Forster reported on — Transforming Plymouth Together. —etc. was a continued focus on City initiatives around poverty relief and church-based work such as CTiP and ARC An AOB item was raised by your representatives, expressing concern that the managing of a long-term lease of church property during a vacancy was leading to an inappropriate delay in appointing a new Team Vicar, after Father - s departure, and unreasonably pressuring our Rector over an extended period of nancial time. It was noted that no that relief was possible to reduce the negative impact on an unfilled vacancy. Your representatives emphasised and additional finances could assist the church in making a local impact even with reduced staffing as local people visitors would see beneficial activity. Phil Smith — Deanery Synod Representative a Se a Se es)