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2022-03-31-accounts

ee ee ____ Board Report and Independent Examiner's Report (SORP 2005 sompliam)

internal Auditor(s) during the period: .

Or OOCGGGGGEGEEEI300000000c i Seal lanalllllla na aaa anna nanan nnn anna Notes to the Accounts (Paras 2 to 12 are to be completed by all funds which have a gross income of £100K or over and those funds already registered with the Charity Regulator, all other funds are to complete Paras 6 and 7 and the declarations at Para 12): oe

a _Accounting Convention. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments at market value and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best practice as set out in the Stalement of Recommended Practice ‘Accounting and Reporting by Charities’ (SORP) 2005 (hit //wanw.charitycommission, gov uk/investigations/sorp/sorp0Sdocs.asp) es b _ Incoming Resources. Income is recognised in the period in which the charity is entitled to receipt, and the amount can be measured with reasonable certainty. Grants from other agencies oS including donations and other income from activities are in furtherance of the charity's objects and a are part of the general funds of the charity. A restricted fund is only recognised where this is an aoe agreed and explicit candition of the grant or donor. .

c. Intangible Incoma. Due to the close collaborative relationship and the manner in which the charity's activities compliment those of the Army, intangible income, refiected in time and use of premises is not quantifiable or measurable and so is not recognised in the accounts.

d. Resources Expended and Basis of Allocation of Costs. Expenditure is included when a incurred or exceptionally where a commitment is made which requires an accrual when payment is to be made in the subsequent accounting period. Similarly, where prepayments are made in recognition of commitments falling due in a subsequent accounting periad, the appropriate credit is entered in the accounts and reversed the following year. Grants payable are included in the SOFA when approved by the Managing Trustee. Expenditure is recognised in the period in which it is incurred. The majority of costs are directly attributable to specific activities. irrecoverable VAT is charged to the activity for which it was incurred.

& Govemance Costs. Governance costs are the cosis of professional advice, holding trustee meetings or committee meetings associated with decision making, any fee for audit or independent examination and any fee incurred in the preparation, statutory filing, printing or copying of the annual report and accounts,

£ Capitalisation and Depreciation of Tangible Fixed Asgets. All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets are written off by equal annual instalments ever their expected useful lives using the following methods of depreciation: Furniture, fixtures and equipment —- Straight Line over a period of 2 — 10 years. wa Motor vehicles - Straight Line over a period of 2 — 10 years. Assets with a life of more than one year but with a purchase value of below £500 are included within oS the inventory but the cost is written off in the year it is incurred and is not depreciated over the es useful life of the asset. Where the asset is depreciated over a period of more than 10 years, deals of the item and period are ta be provided following the nates on page 14. .

  1. Fixed Agset Investments. Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is shown tn the Statement of Financial Activities[>] h. Stocks. Purchased stocks are valued at the lower cost or net realisable value making1

in accordance with the chantable objects at the discretion of the Managing Trustee, ete nied funds af@ Unrestricted funds which have been allacated/earmarked fora particular purpose by the Managing Trustee and are to be declared in the Managing =~ ee eee ss. (2) Endowment Funds Endowment funds are those investments and other gifts — accepted by the unit, the capital sum or property being held in perpetuity andthe income iw only being available for charitable use. . {3} Restricted Funds. Funds. These are funds that can funds that can that can can only be used used for particular restricted ee particular restricted ee ee purpases within within the objects of the objects of the the charity. Restrictions arise when specified when specified specified by the donor the donor donor or ee when funds are funds are are raised for particular restricted purposes. for particular restricted purposes. particular restricted purposes. purposes. Further explanation ofthe nature nature and purpose of purpose of of each fund fund is to be included be included included in the notes to the accounts. the notes to the accounts. notes to the accounts. to the accounts. the accounts. accounts. a Heritage Assets. in the course of the the course of the course of the of the the unit's history, the charity may have acquired gifts, the charity may have acquired gifts, charity may have acquired gifts, may have acquired gifts, have acquired gifts, acquired gifts, gifts, oS regalia, silverware, silverware, antiques and other historical and other historical other historical historical artefacts in the course of in the course of the course of course of of .

{3} Restricted Funds. Funds. These are funds that can funds that can that can can only be used used for particular restricted ee particular restricted ee ee purpases within within the objects of the objects of the the charity. Restrictions arise when specified when specified specified by the donor the donor donor or ee when funds are funds are are raised for particular restricted purposes. for particular restricted purposes. particular restricted purposes. purposes. Further explanation ofthe nature nature and purpose of purpose of of each fund fund is to be included be included included in the notes to the accounts. the notes to the accounts. notes to the accounts. to the accounts. the accounts. accounts. a

f Heritage Assets. in the course of the the course of the course of the of the the unit's history, the charity may have acquired gifts, the charity may have acquired gifts, charity may have acquired gifts, may have acquired gifts, have acquired gifts, acquired gifts, gifts, memorabilia, regalia, silverware, silverware, antiques and other historical and other historical other historical historical artefacts in the course of in the course of the course of course of of distinguished military service in service of the Crown. The value of these pieces is in large part le derivedvaluation from techniques their closebeing associationapplied. withWhilstRegimental the objectshistoryof the whichcharity precludes the do not specifically use ofinclude conventional preservation and conservation, the pieces rapresent an essential slement of celebrating the unit's history and foster esprit-de-comps. Consequenily, the Managing Trustee considers the charity to hold heritage assets both for functional use and as an element of national history on behalf of the nation. Hentage assets acquired prior to 1 Apr 06 are therefore not capitalised on the balance sheet butacquired a description of those assets is disclosed as partof the notes to the accounts. Heritage assets in after 1 Apr 06 where the purchase price is known, and which exceed £500.00 are included the balance sheet at acquisition value but are not depreciated k. Other Casts. Other costs are those casts not incurred in the undertaking of charitable activity in furtherance of the objects of the charity, Le.. the provision of facilities, recreational programmes or activities in furtherance of military efficiency. They are also costs incurred in the making of grants and donations, in the costs of generating funds, Le., the costs incurred in trading or fundraising undertaken by the charity, or in governance costs.

-—«8_—sRRelated Party Transactions & Remuneration and Expenses

2

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Whilst the charity nas a close working relationship with the Army, there are no transactions with the Army
which require disclosure under SORP 2005. The only transactions made by the charity in favour ofthe unit
are wholly attributable to the charitable activities of furthering military efficiency. The ManagingTrustee is
an officer or equivalent and fulfils the role as trustee in accordance with the applicable laws andreguiations.
No expenses have been paid to the trustee. In the event that expenses have been paid to thetrustee
: these are disclosed under ihe Managing Trustee's comments. a
4 ___Analysisof Capital Property —
Fixtures, Motor Total ee
fittings & vehicles oo
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5 _ Total Value of Investments by Category
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Add additions to investments at cost (investments purchased) |=
‘Cees disposals at carrying value (investmentssold)
Addi(deduct) nat gain/(loss) on revaluation (gain/loss at end of
accounting pertod/audit
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Breakdown of Market Values at

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Year GPF Restricted | Endowment | Totalvailue ; income oe
et fo.
stock exchange ee
Investments held in unit trusts or ps
schemes ae
Investments in subsidiaryor : ee
: recognised Stock Exchange |
| portfotio ee
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—

Fk [R006 - Siver - Siver Siver Fund

. Tomi(es086 63 "There are no amounts faling due after more than one year (delete as appropriate). =

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* There are no amounts falling due after more than one year (delete as appropriate)
sear————
[EE fee
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  1. Restr ment Funds - See SOFA Report as at 31 Mar 2022 — & Give details of the movements of the individual funds summarised in the restricted and endowment column

PARE Se ir es Te riitet ane pianos of the chits Hiemited Gus peed

ee eee To transfer income from the 1&E into the Fund for use specifically forthe |0 Fk cirisittes Bal —.hCrsCS<SCCC [R006 - Siver - Siver Siver Fund To provide funding for the upkeep & purchase of Mess Silverware, |

Heritage assets that are owned by the charity out purchased/acquired prior to 1 Apr 06 are not included in the charity's capital property value (see note 1.)). A list/description of these assets is below: ee ~ o All of the charity's commitments are provided for in the accounts. | No guarantees have been given to third parties. The charity has not received any loans that are outstanding ai the year-end and secured on assets. The charity has not cranted any loans to institutions or companies connected with the charity. The charity did not make any ex-gralia payments during the year. Sufficient resources are held in an appropriate form to enable each fund to be applied in accardance with the restrictions imposed. The financial activities, assets and liabilities of all the charity's branches or sections have been included. The trustees have not changed the year end date or the length of the charity's financial year. a. The charity has no designated funds {if there are designated funds the reason for designation and when - each designated fund is intendad to be used by is to be stated in the Managing Trustee report). oe All the charity's operations are continuing operations and there were no operations discontinued or .

|__ PROITT7RegtAAC Dinner
|Fund createdtooffselthecostsofleaving function
—| |---| |PROSTSAAGPresentations |ToenablethepurchaseofPresentationsforMass membersleavingon
|
assignmentoronTerminationoftheirservice.
e—
R023-DinnerNights
Annual Dinnef Nights held bythe Mess.Coststobeborne by all |
attendess.
oC
RO24 -FamiliesDay
Forthegaod and benefitofallfamiliesanddependantschildren withinthe |
community
forsocial
and recreation activitiesforthefamiysday, |
ROI-CoffeeFund(Beverage |To monitor coffeeexpenditureagainst coffeesubs
ol
LI&LO
|Chl|

No funds (unrestricted, designated, restricted or endowment) are in deficit at the balance sheet date,

_ Note: Where any of the declarations are not correct, they are to be crossed out and detailsprovidedin the

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lw
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pate LSAT)

.

_

a. Detail, including date if known ofthe charity's governing document (e.g. ust deed, wil,

Where applicable, you may choose to give details of any specific investment powers of the charity,

(e.g. Trust Deed. Constitution and Charter Sp Constitution dated 30 Apr 18. ee Objectsof the Charity | The promotion of efficiency of the Armed Forces provision and support[ of][ facilities] and[activities][ for] of the the efficencyCrown by andwel-the ee| Explain briefly how trustees are elected or appointed and details of any induction and trustee training oe method On appointment of Commanding Officer _

training To fully familiarise themselves with the workings of the charity, prior to taking |” up the aapointment of Managing Trustee, the individual is to: a administrative procedures. — so (3) Study recent accounts and minutes of meetings to leam aboutthe =|

ee

.

ty, fovide a brief reviaw of the financiat position of the charty. This should include the principal types ef

The overall financial position is sound.

The principal sources of income are subscriptions and bar profit

The Managing Trustee should give in their report a description of the following policies:

b. For determining the level of income reserves held, stating and explaining the levelPP 6. Where grants are made by the charity, the selection of individuals and institutions who areto

policy The Fund should maintaina bank balanceof at least £500.

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ee
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|8

| (eee their roles more effectively within the Armed Forces ofthe Crown. Itdoes this | CC by _ 444—=é=éé—es=se a a Providing and supporting sociatactivities = oe b. Providing and supporting sporting and adventuretraining activities. oo This assistance enables service personnel to face the challenges anddanger | es associated with military service by developing and maintaining teamwork; | ae skills: fitness; confidence, character, spirit and attitude, andmorale’.ASa| oy result, the fund promotes the efficiency of the Armed Forcesofthe Crown by | a enhancing the British Army's capability to undertake the roles demanded of it oe including the defence of the United Kingdom andits interests. | . (1 confirm that | have paid due regard to the Charity Commissionof England | So and Wales's guidance on public benefit when deciding what activities, the es . charity should undertake.) ee

Additional comments (include any declarations which were not correct (Pg. 12/13):

. Signature 4. ee Oe Appointment Commanding Officer

  1. “Ae have examined the books of account and records from which the final accounts were prepared afd have obtained ail the information and explanations that were necessary for thepurposeof ‘my/our

2 "We certify that end of period checks have bean conducted in accordance with Service Funds

  1. Subject to the observations given below | amiwe-ere" satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions overthe period and of the state of the Fund’s affairs as at the date of the balance sheet. Subject also fo‘my/our observations "| am/we are satisfied that cash and bank balances and stocks on hand have been properly checked at prescribed intervals and that adequate insurance exists. ee 4 MWe have stamped and signed the original books af account and the original records Wwe have | checked. All vouchers relating to this account period have bean cancelled. a 5. _“lAWe have made the following observations whilst carrying out the internal audit. .

  2. A. Previous observations *have/have-net been actioned (list those observations outstanding). .

  3. le —-B_The fund has not been handed over during this financial period, comments have been made by

  4. C. Noting the fund managers comments that a property depreciation exercise did take place during this financial year, the figure appears low however takes into account that heritage items, suchas silver shauld not depreciate.

  5. D. Now that COVID restrictions have been lifted the fund manager is moving forward with the agreed financial plan and as such events and enrichment activities are taking place again.

  6. &. The matter of long-standing aged dabtors has been aggressively tackled during this year resulting in a far lower burdenon the mess members

.

.

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consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Acth

My examination was carried out in accordance with General Directions given by the Charity oe Cammissioners. An examination includes a review of the accounting records kept by the charity anda comparison of the accounts presented with those records. {t also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the accounts. oe Independent Examiner's Statement in connection with my examination, no matter has come to my attention (other than that disclosed oS overleaf"); /

a. Which gives me reasonable cause to believe that in any material respect the requirements:

b. _ To which, in my Opinion, attention should be drawn in order to enablea proper |. understanding of the accounts to be reached. .

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.
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Disclosure Section (Only to be completed ifthe examiner needs to highlightmaterial==

compared~~ . . . on all all — ee a the oe . _ . Ce

  1. The fund is charity registered (1128740). | have examined the AB 397 balances and

  2. The operation and structure of the Charity is understood.

  3. In the compilation of this Report, | have referred to the unit's annual G1A Report. 4. | have examined the PAXTON/AB 397 balances at the endof the Audit Period.

  4. During the unit's annual assurance visit an appropriate level of sampling was conducted on all all accounting records and subsidiary books.

  5. The Final Accounts, and G1A report, have revealed no unusual flems, unexpected fluctuations or inconsistencies. The assets and liabilities are consistent with the type of activities that the charity operates.

  6. The Fund operates on the accrual’s basis conforming with s.42(4).

  7. The accounting policies are consistent in application and appropriate to the activities of the

  8. Tis ch ckssubsequ e nt to thisnet applicable Report. No Restricted this Fund Funds are Overspent.

11, Nothing further to report,

  1. There has been no deliberate act of misconduct in the administration of the charity. se

_

| |

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |2 TRG|REGT|AAC|__OFFICER'sMESS)| |Designated/GPF|||Funds|Funds|||Total|Funds|fo| |eelatiary|income|oe|O00|;|3617822|||65,186.92||| |Activities for Generating|Funds|0.00|0.00|doe|CO em| |eps|82971|0.00|0,00|B2071||ames bo| |Hatable \ciwities|45.097.95|||26,619.70|0.00|||7171765|||a2asoos||”| |Other Incoming Resources|(1.00|0.00|0.00|o.oo|||12000||| |osis of Generating|Funds|0.00|1.00|0.00|0.00|O00 fo| |Pivestine Menagement Cons|ee|0.00|9,00|149.92|Bo| |haritable Activities|38,676.10|40,279.42|80|TSOS5;52|2801594|fo| |Otherjrants and Denations|0.00|30,011.43|0.00|36.011|43|S914SR|FO| |Costs|[2,221.33|2,695.23|0.00|1491656|||1446239||| |Resources|Before Transfers|+S,720.29|“10,264.78|0.00|«15,985.07|31,748.76|-| |ross transfers between|funds|ee| |internal|transfers}|00|7.00|00|000| |harity’s|fixed|assets|977|876.34|O08:|0-00|977|976.44|O00||| |vesimient|assets|S44|0.00|0.00|04 1.94|200500|f””| |etal|ees Ore|ree|:| |otal funds|carried forward|||1,076,271.83|||24,136i4 [bon|||100040797|[||

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2.2... .. ......£$——-F oe

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|||||| |---|---|---|---|---| |oe|LOS)|Debtors|||..COULUCOdCsC“CiCidCOiCCN| |_|0.00|VAT|payable|ee...|

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FF 0.00 fota! Endowment Funds Oo 4.00 Total Designated Funds 108,073.84 Accumulated Trading R57 & GPE To ans

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||||||||| |---|---|---|---|---|---|---|---| |9,413.66|Summer|Ball|Sk|eee|ee|re|rents| |634.40|SLIM|Fund|US| |700.00|7|Regt|AAC|DinnerNight|20|0| |0.00|2AAC|Presentations|680| |0.00|Families| |Day|250000|

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0.00 Non Primary Purpose trading surplus

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———r—~—r—si—‘_*NN — ETRG REGT AAC

Printed: 3103/2072 i ——s—s=sCOFFICER'SMESS

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March 202?

049 ShadowCode- V income 0.06 Se
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G127 Beverage Charge LiveIn- ONU
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G128 Beverage Charge LiveOut
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G129 Vistor ShortStayIncome-DNU
GI30 High Tea &Beverage
-DNU		 $06.00
639.00
4.15234
0.00
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GI15Q. Subscriptions
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GIS! Bar Profit		 1,903.09
173.00		 ee
LOSS
DIS? Return ofUnspent Fonds
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158 Beverage Charge Live In
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159 BeverazeChargeLiveOut
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200 Summer Ball Incante		 e108)
506.00
659.00
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203 Messtmprovments Income 6.00 acrrrrsCsCSC
205 Kligh tea & Beverage 0.00 —e——C
200 InsuranceClaims 0.00 eC
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—————sdTurnoveryeartodate		 Tumoverthismonth
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807 BarCatering Sundries
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