OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-04-30-accounts

Trustee’s Report for the year ended 30 April 2022

Hamworthy Barracks Unit Institute Fund (UIF) Report Ending:

The Trustee’s Annual Report and Accounts for: Hamworthy Barracks Unit Institute Fund (UIF) by The Commanding Officer, Hamworthy Barracks Charity Number: 1128739

1

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF) Contents

Page
CharityInformation 3
Trustee’s
Report 4 - 7
Independent Examiner's Report 8
Statement of Financial Activities
(2015) 9
Statement of Financial Activities 10

2

Trustee's Report for the year ended 30 April 2022 Balance Sheet li 12- 17 Notes to the Accounts

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF) REFERENCE AND ADMINSTRATION INFORMATION Trustee: Lt Col Royal Marines Commanding Officer Charity No: 1128739 Charity Offices: Headquarters Hamworthy Barracks Hamworthy POOLE Dorset BH14 5NQ Independent WO2 W McCallum RM Examiner: Corps Service Funds Accountant Navy Command Headquarters Normandy Building Whale Island Portsmouth PO2 8ER Bankers: Holt’s Bank Farnbourgh Dorset

4

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF)

REPORT OF THE TRUSTEE FOR THE YEAR ENDED 30 APRIL 2022

The Trustee presents his report along with the financial statements of the Fund for the year ended 30 April 2022. The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.

The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the Fund’s Trust Deed, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities 2005.

In preparing the financial statements the Trustee should follow best practise and:

The Unit Institute Fund (UIF) of Hamworthy Barracks was created to provide amenities, entertainment, and facilities for the personnel within the unit that is not otherwise provided for by the public purse and to promote military efficiency and well-being. The Commanding Officer of Hamworthy Barracks is the sole Managing Trustee in line with current service regulations. The Trustee is selected by appointment from within the Royal Marines and will generally change at regular intervals. Trustees are inducted by appointment and will have received training in account management in accordance with Service Fund Regulations and whose duties are laid down in Queens Regulations.

5

Trustee's Report for the year ended 30 April 2022

Trustee’s Report for the year ended 30 April 2022

The Trustee has delegated the day to day running of the account to nominated representatives ( The Supervising Officer & Treasurer ) from within the unit organisation. Committee (UIF) meetings are held on a frequent basis and have been structured to provide a wide representation of members to represent the best interests of the Fund. However, all decisions are recorded and approved by the Trustee as laid down within the Charter.

The management have considered the major risks to which the Fund is exposed. These risks are continually reviewed and the management have established systems and procedures to manage them. The Trustee considers, by reviewing the accounts monthly, the management can manage and review the income over expenditure.

Objectives and Activities

The Fund exists for the collective benefit of all personnel in Hamworthy Barracks and the main objective is to provide the appropriate facilities to enhance the military and individual skills of all its personnel, with emphasis on the junior ranks within the unit.

The objects of the Fund are for the promotion of efficiency of the Armed Forces of the Crown by the provision and support of facilities and activities for the efficiency and well-being of service personnel.

The Fund carries out these objects by:

Providing and assisting personnel to more effectively perform their roles within the Armed Forces of the Crown by providing and supporting amenity facilities: the UIF Shop and associated facilities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining their teamwork, skills, fitness, confidence, character, spirit, attitude and morale. As a result, the Fund promotes the efficiency of the Armed Forces of the Crown by enhancing the capability of the Royal Marines and wider Services to undertake the roles demanded of it; including the defence of the United Kingdom and its interests.

Income to the Fund is derived from shop income, various grants and occasional donations. This income is sufficient to meet the demands of the various activities and assist the organisation to carry out the individual and / or group activities to assist in team building. This has been demonstrated by the varied grants to groups and individuals to pursue activities and in doing so have enhanced military efficiency, improved moral and enhanced the general welfare of the beneficiaries of the Fund.

In making those grants the management has considered the impact on the Fund accounts, and where necessary has designated the amounts shown in the accounts to be carried over to the following year which represent the amounts allocated but not yet spent.

The activities of the Fund, in the form of social events, are accounted for by means of Designated and where necessary via Restricted Funds. The management find that by using these funds to analyse the income and expenditure, it can control the various projects within the Fund more easily and enable current and future charitable objects. The summary of income and expenditure relating to the various Funds can be found at Notes 16 & 17.

7

Trustee's Report for the year ended 30 April 2022

Trustee’s Report for the year ended 30 April 2022

Grant Making Policy

The policy of the Trustee is to manage the Fund's affairs with prudence, taking into consideration the long term, as well as a short-term view of the Fund whilst expending the income in accordance with the purpose laid down in the Fund's Charter. Grants to groups and individuals are made within the bounds of the Charter.

Fund (UIF) meetings are held monthly when it is practically possible where the management committee will consider bids and applications to the Fund. Any bids falling outside the bounds of the Charter are not normally approved unless they are within the spirit of the aim of the Fund Charter.

The Fund Charter is reviewed regularly to ensure that the aims and objectives continue to be achieved and management are within the bounds of the regulations laid down.

Financial Review

The turnover to the account is high and activity is very good, there has been a steady income and expenditure flow within the accounting period and the Fund is operating as a going concern with sufficient funds available for the day to day and future activities.

The Trustee is generally satisfied with the performance of the Fund over the last accounting period and considers that expenditure has been within the Charter of the Fund.

Plan

The charitable objectives for the forthcoming year are to:

Reserves Policy

The Trustee’s policy is to maintain a sufficient level of reserves to provide a stable base for the Fund’s continuing activities. General reserves are normally only maintained at a level which is sufficient to meet the running costs of the Fund and to make grants in accordance with the Fund's objectives on a regular basis.

Risk Management

The Trustee’s view is that a good level of reserves and the low administrative costs of the Fund mean that its exposure to risk is very limited. The Trustee, as a matter of principle, does not accept any obligations on behalf of the Fund without having the funds immediately available to meet those obligations.

The internal checks and controls governed by Service regulations and the Independent Examination ensure that regular and random checks are applied to the Fund to safeguard its assets and grant making policy. Any recommendations highlighted during the Independent Examination, to improve objectives or governance, are implemented for the benefit of management and the personnel within the unit.

9

Trustee’s Report for the year ended 30 April 2022

Investment Policy

The Trustee has the power to invest in such assets as he sees fit within the restrictions of the Investment policy laid down in Service Fund Regulations Chapter 8. The Trustee's aim is to invest all funds surplus to immediate requirements in interest bearing accounts to maximise the returns. However, due to the financial position of the Fund now it does not have sufficient funds to invest.

Trustee’s Responsibilities in Relation to the Financial Statements

The law applicable to charities in England and Wales requires the Trustee to prepare financial statements for each financial year which give a true and fair view of the Fund's financial activities during the year and its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustee should follow best practice and:

Select suitable accounting policies and apply them consistently.

Make judgements and estimates that are reasonable and prudent.

State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and;

Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the Fund will continue to operate.

The Managing Trustee is responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Fund and which enable him to ensure that the financial statements comply with the Charities Act 2011, the Fund (Accounts and Reports) Regulations and the provision of the Governing Document. The Trustee is responsible for safeguarding the assets of the Fund and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approval

This report was approved and signed by the Trustee on:

Date:

………………..

Signature:

……………………………

Lieutenant Colonel Royal Marines Commanding Officer

10

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF)

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE PERIOD ENDED 30 APRIL 2022

Respective Responsibilities of Trustee and Examiner

The Fund’s Trustee is responsible for the preparation of the accounts. The Fund Trustee considers that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. However, an auditor: Gibson Whitter will carry out an audit and submit it to the Charity Commission.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act, and state whether matters have come to my attention.

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Fund and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiner’s Statement

Your attention is to drawn to the fact that the Fund has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.

11

Trustee’s Report for the year ended 30 April 2022

Billy McCallum 2022 W McCallum WO2 RM Corps Service Funds Accountant

16[th] June

12

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF)

STATEMENT OF FINANCIAL ACTIVITIES (SOFA) 2015

Unrestricte
d
Restricted
Total
Prior
Funds
Funds
Funds
Funds
£
£
£
£
Income and Endowments from:
Donations and Legacies 8,750
101,711
110,461
136,577
Charitable Activities 0
0
0
(299)
Other Trading Activities 0
105
105
0
Investments 58
0
58
93
TOTAL 8,808
101,816
110,624
136,372
Expenditure On:
Charitable Activities 20,406
96,959
117,365
101,614
Other 4,097
50,130
54,2282
14,802
TOTAL 4,504
147,089
171,593
116,416
Net Gains / Losses on Investments 0
0
0
0
Net Income / Expenditure (15,695)
(45,273)
(60,969)
19,956
Transfers Between Funds 0
0
0
0
Net Movement in Funds (15,695)
(45,273)
(60,969)
19,956
Reconciliation of Funds
Total Funds Brought Forward
188,281
149,313
337,594
Total Funds Carried Forward 172,586
104,039
276,625

13

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2022

Unrestrict
ed
Restrict
ed
Total
Prior
Note
s
Funds
Funds
Funds
Total
£
£
£
£
INCOMING RESOURCES
Voluntary Income
2
8,750
101,711
110,46
1
136,57
7
Activities for Generating
Funds
3
0
105
105
0
Investment Income
4
58
0
58
93
Incoming Resources Charitable
Activities
5
0
0
0
(299)
Other Incoming Resources
6
0
0
0
0
TOTAL INCOMING
RESOURCES
8,808
101,816
110,6
24
136,3
73
RESOURCES EXPENDED
Investment Management
Costs
7
0
0
0
0
Costs of Generating Funds
8
0
0
0
0
Charitable Activities
9
742
91,033
91,775
54,149
Governance Costs
10
548
0
548
0
Grants and Donations
11
19,116
5,926
25,042
47,465
Other Costs
12
4,097
50,130
54,228
14,802
TOTAL RESOURCES
EXPENDED
24,503
147,089
171,5
93
116,4
16
Net Incoming / Outgoing
Resources before
Transfers
(15,695)
(45,273)
(60,96
9)
19,956
Gross Transfers between
funds
0
0
0
0
Net Incoming resources
before holding gains and
losses
(15,695)
(45,273)
(60,96
9)
19,95
6
Other recognised gains / (losses)

Gains (losses) on revaluation
on the Charity's fxed assets
0
0
0
0
Unrealised gains/losses on
investments assets
0
0
0
0
Net Movement in Fund (15,695)
(45,273)
(60,96
9)
19,95
6
Total Funds from Previous Year 188,281
149,313
337,59
4
TOTAL FUNDS CARRIED
FORWARD
172,586
104,039
276,6
25

14

Trustee’s Report for the year ended 30 April 2022

The notes on pages 12 - 17 form part of these financial statements.

15

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF) BALANCE SHEET AS AT 30 APRIL 2022

BALANCE SHEET AS AT 30 APRIL 2022
Note
s
Current
Year
Previou
s Year
£ £
Fixed Assets
Tangible Assets
13
0 0
Total Fixed Assets 0 0
Current Assets
Stock (Shop) 0 0
Debtors
14
0 0
Cash at Bank and in Hand 276,62
5
337,59
4
Total Current Assets 276,62
5
337,59
4
Liabilities
Creditors: amounts falling due over
one year
15
0 0
0 0
Net Current Assets / (Liabilities) 276,62
5
337,59
4
Total Assets less Current Liabilities 276,62
5
337,59
4
Net Assets 276,62
5
337,59
4
Funds of the Charity
Unrestricted
16
172,58
6
188,28
1
Restricted
17
104,03
9
149,31
3
Worth of Fund 276,62
5
337,59
4
Approved by the Managing Trustee on:
…………………..(Date)
………………………………..
(Signature)
Lieutenant Colonel Royal Marines
Managing Trustee

16

Trustee’s Report for the year ended 30 April 2022

HAMWORTHY BARRACKS Unit Institute Fund (UIF)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022

1 ACCOUNTING POLICIES

1.1 Basis of Preparation of Accounts

The accounts are prepared under the historical cost convention modified by the inclusion of fixed asset investments at market value. The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP), "Accounting and Reporting by Charities" published in 2005 and applicable accounting standards.

The accounts include the results of the Fund's operations which are described in the Trustee’s Report all of which are continuing. In addition, the accounts are subject to the current regulations as stated in the following Service Books of Reference:

1.1.1 Fund Structure

General Purpose / Unrestricted / Designated Funds

These are funds that can be used in accordance with the charitable objects at the discretion of the Managing Trustee. Designated funds are unrestricted funds which have been allocated / earmarked for a purpose by the Managing Trustee and committee and are to be declared in the Managing Trustee’s comments in accordance with these notes stating what they are intended to be used for and when.

Endowment Funds

Endowment funds are those investments and other gifts accepted by the unit, the capital sum or property being held in perpetuity and the income only being available for charitable use.

Restricted Funds

These are funds that can only be used for restricted purposes within the objects of the Fund. Restrictions arise when specified by the donor or when funds are raised for restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts.

1.2 Incoming Resources

All incoming resources are recognised once the Fund has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.

17

Trustee’s Report for the year ended 30 April 2022

1.3 Governance, Management and Administration Expenditure

Expenditure on management and administration of the Fund includes all expenditure not directly related to the charitable activity. There are no costs for renting and running the office premises or staff salaries of military personnel, these are absorbed by the MOD.

1.4 Value Added Tax

The Fund is registered for VAT.

1.5 Stock

Stock is valued at the lower of cost and net realisable value.

1.6 Investments

Investment income from dividends and interest is brought into account in the year of receipt. Investments when held are reported at market value and a provision is made for unrealised gains or losses each year.

1.7 Resources Expended

Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Fund to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

1.8 Tangible Fixed Assets Capitalisation and Depreciation

All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets is written off by equal annual instalments over their expected useful lives using the following methods of depreciation.

Depreciation is charged on furniture, fixtures and equipment which are written off as a straight-line basis over their estimated useful life of 2 - 4 years.

Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset. Where the asset is depreciated over a period of more than 10 years, details of the item and period are provided following Note 13.

1.9 Related Party Transactions & Remuneration and Expenses

Whilst the Fund has a close working relationship with the Royal Marines, there are no transactions which require disclosure under SORP 2005. The only transactions made by the Fund in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. The Managing Trustee is an officer or equivalent and fulfils the role as Trustee in accordance with the applicable laws and regulations. No expenses have been paid to the Trustee. If expenses have been paid to the Trustee these are disclosed under the Managing Trustee’s comments.

18

Trustee’s Report for the year ended 30 April 2022

Notes (continued) Current
Year
Previou
s Year
Incoming Resources
2
Voluntary Income
£ £
Other Donations / Grants 23,820 19,227
SBSA Donations 39,672 93,736
RMCTF / RNRMC Grants 9,850 9,025
Personal Contributions 37,119 14,589
110,461 136,57
7
3
Activities for Generating Funds
£ £
Gaming Machine Rebates 105 0
105 0
4
Investment
Income
£ £
Bank Current Account
Interest
58 93
58 93
5
Income Resources from Charitable Activity
£ £
Property Purchase 0 299
0 299
£
0
6
Other Income
£
0

19

Trustee’s Report for the year ended 30 April 2022

Notes (continued) Current
Year
Previou
s Year
Resources Expended
7
Investment Management Costs
£
0
8
Cost of Generating
Funds
£
0
9
Charitable Activities
£
Entertainment 69,430
UIF Gifts 22,345
91,775
10
Governance Costs
£
Insurance Premium 548
548
11
Grants and Donations

20

Trustee’s Report for the year ended 30 April 2022

Grants to Individual Ranks 1,041 8,749
Grants to Other Funds 8,728 0
Grants to Adventure Training 905 0
Grants for Entertainment 3,823 3,280
Grants to Groups 6,000 6,557
Grants to Departments 3,775 17,20
4
Course Costs 770 11,67
5
25,042 47,46
5

21

Trustee’s Report for the year ended 30 April 2022

Notes(continued) Notes(continued) Current
Year
Previou
s Year
£
946
1,553
200
5,666
3,953
2,484
14,802
12
Other Costs
£
TV Licence 954
Equipment Repairs 3,224
Property Depreciation 1,164
Miscellaneous Expenditure 43,609
Gas & Electric 4,208
DIO Rental 1,069
54,228
13
Fixed Assets
Fixtures, Fittings and Equipment:

Balance Brought Forward
£0.00
Purchases £0.00
Sales & Write Ofs £0.00
Depreciation £0.00
Balance Carried Forward £0.00
14
Analysis of Current
Assets
£
Pre-Payments
Sundry Debtors
0
Analysis of Current Liabilities and Creditors
15
Creditors Under 1 Year
£
Sundry Creditors
0
16
Designated
Funds
Charitable
Activities
Brought
Forward
Incom
e
Transfer
s
Expenses
Sports Fund 3,132
750
0
1,730
PAYD Gainshare Fund 10,171
0
0
7,104
Total Designated
Funds
13,303
750
0
8,834

22

Trustee’s Report for the year ended 30 April 2022

Notes (continued)

17
Restricted Funds
Brought
Forward
Income
Transfer
s
Expenses
Closin
g
14
39,242
609
16,573
9,276
4,345
7,042
0
5,525
1,556
3,243
86
8,295
5,612
238
77
2,307
104,040
Morale & Performance
Awards Fund
14
0
0
0
Command Fund 101,506
19,006
0
81,270
Deployed Families Fund 609
0
0
0
Water Sports Fund 3,983
12,590
0
0
Frog Golf Society
Fund
9,622
11,800
0
12,147
Frog Shooting Fund 0
5,115
0
770
Families Day Fund 7,042
0
0
0
Fireworks Display
Fund
461
3,528
0
3,989
Unit Function Fund 5,525
0
0
0
Chaplaincy Fund 1,734
1,381
0
1,559
Diocese of Salisbury
Fund
1,455
2,788
0
1,000
Specialist Welfare
Fund
86
141
0
141
STFA House Fund 9,982
7,785
0
9,471
Unit AT Package Fund 0
29,010
0
23,398
Army v Navy Fund 238
0
0
0
Lympstone / Poole
Fund
77
0
0
0
Sqn Painting Fund 6,979
8,672
0
13,344
Total Restricted
Funds
149,313
101,816
0
147,089
Restricted Funds Held Purpose
Morale & Performance
Awards Fund
Monies for Morale & Performance awards
Command Fund To account for the Command Fund income and expenditure
Deployed Families Fund To account for the Deployed Families Fund income and
expediture
Water Sports Fund To account for the Water Sports Fund income and
expenditure
Frog Golf Society Fund To account for the Golf Society income and expenditure
Frog Shooting Fund To account for the Shoot Fund income and expenditure
Families Day Fund To account for the Families Day income and expenditure
Fireworks Display Fund To account for the Fireworks Display income and
expenditure
Unit Function Fund To account for any Unit functions held
Chaplain’s Fund To account for the Chaplaincy Fund income and
expenditure
Diocese of Salisbury
Fund
To account for the Fund income and expenditure
Specialist Welfare Fund To account for the Specialist Welfare Fund income and
expenditure
STFA House Fund To account for the STFA House income and expenditure

23

Trustee’s Report for the year ended 30 April 2022

Unit AT Package Fund To account for the AT Fund income and expenditure
To account for the Lympstone / Poole Race income and
Lympstone / Poole Fund expenditure
To account for the Army v Navy Game income and
Army v Navy Fund expenditure
Sqn Painting Fund Monies specifcally for Sqn paintings

24