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2022-09-30-accounts

SLOUGH MENCAP Slough Society for Mentally Handicapped Children and Adults

ANNUAL REPORT AND ACCOUNTS

1 October 2021 to 30 September 2022

Horsemoor Green Community Centre, Spitfire Close, Common Road, Langley, Slough SL3 8JU

Tel: 01753 594666 Email: sloughmencap52@gmail.com

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Charity Number: 1128732 Company Number: 05938855

SLOUGH MENCAP Slough Society for Mentally Handicapped Children and Adults

A WORD FROM OUR CHAIRMAN

Dear Friends and Supporters,

My first year as chairman has been very eventful.

The year since we resumed activities in September after lockdown has been extremely busy.

We celebrated Slough Mencap’s 70[th] Anniversary with an Afternoon Tea for all our supporters in June, and a Party in the Park for our members on an extremely hot day in August. We are extremely grateful for the help we received from Eton College and Osborne Ltd at these events.

Our new endeavour, opening our doors for Activities two days per week, has been very successful. We are almost at full capacity and plan to open for a third day in January 2023. We were helped by 50-50 SYNC CIC in the early months, but have employed our own staff, who are all experienced in the LD sector, from April 2022. We are also indebted to our volunteers who give the sessions a cheerful, friendly atmosphere.

We continue to run our evening Wednesday Club and though numbers were low when we opened in September, they are increasing. We welcome both members from our activity days and those who are new to the organisation.

Our fundraising 49 Club is now organised by Bernardette Bates, who would like to recruit new contributors. We continue to receive donations from our supporters.

Our halls are regularly hired to local organisations, and our site manager continues to rent the attached house.

On behalf of Slough Mencap, I would like to thank everyone who has supported and helped us this year and look forward to a successful 2022-23.

Jane Cable

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Chairman

SLOUGH MENCAP Slough Society for Mentally Handicapped Children and Adults

CONTENTS

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SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

LEGAL AND ADMINISTRATIVE DETAILS FOR THE FINANCIAL YEAR 2021/2022

Charity Registration number

1128732

Holding Trustees

P Murray and J Pearce

Chief Executive

Eleanor Cryer MBE

Treasurer

Carmel O’Brien

Executive Committee Elected members (the Trustees of Slough Mencap)

Linda Ball (resigned 21.05.2022) Bernadette Bates Jane Cable (Chairman) Sajidah Chaudhary Ted Dutton Len Jones (co-opted 28.02.2022) Carmel O’Brien (Treasurer) James Robb Shin Suri (co-opted 28.02.2022) Melainee Woodun (resigned 09.03.2022)

Registered address Close,

Horsemoor Green Community Centre Spitfire

Bankers Lloyds TSB, High Street Slough Branch

Independent Examiner

Philip Mount Independent Examiner

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Insurers

Royal & Sun Alliance Plc and Zurich

SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

REPORT OF THE DIRECTORS FOR THE YEAR ENDED 30 SEPTEMBER 2022

The Directors present their report and the independently examined financial statements for the year ended 30 September 2022.

Structure, governance and management

Slough Mencap is affiliated to the Royal Society for Mentally Handicapped Children and Adults and is governed by a self-creating Memorandum and Articles of Association. Slough Mencap is a company limited by guarantee and was incorporated on 18[th] September 2006. It is controlled and managed by the elected Board of Directors who are also its trustees. The Board of Directors is elected for a three-year period. Nomination forms are sent out to all members. Potential trustees undergo induction with the Chief Executive Officer (CEO) and Chair. The induction comprises structure and function of Slough Mencap, organisational roles and responsibilities and legal roles and responsibilities of trustees. Potential trustees interested are then nominated, proposed for the membership prior to the Annual General Meeting where they are duly elected for a three-year period. New trustees are encouraged to spend time getting to know staff and members and are encouraged to attend the internal programme of Governance training undertaken by all trustees. Should any Director so choose he/she may seek re-election for a further period of three years. Our previous Chairman Mrs Bernadette Bates stepped down at our Annual General Meeting on 09 April 2022 and was replaced by Mrs Jane Cable. Enormous thanks are due to Bernadette and we have retained her services as a very valued board member for many years to come!

Notice of the AGM and Trustees election is displayed in Slough Mencap’s premises.

The day-to-day management of the company is undertaken by the Chief Executive who reports to the Chairman and Board of the Company.

For insurance purposes Slough Mencap is affiliated to National Mencap. The building is separately insured by Zurich Insurance Company.

A review of the risks to which the charity is exposed has been carried out and systems are in place to mitigate those risks. External risks to the sources of funding have led to the diversification of funding and to access additional sources of restricted funding

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which contributes to the operating costs of the Company. Internal risks are minimised by the implementation of financial controls and procedures. These are reviewed on an annual basis.

Objectives and activities

Slough Mencap is set up to

From a brief look at our Accounts the reader will note that our figures show that all the money we receive is to be spent on our members with learning disabilities. This year ended 30 September 2022 is the first year since 2018/19 that we have been in a position to operate normally since the commencement of the COVID-19 pandemic which prevented much of our day-to-day work from being undertaken.

Slough Mencap was delighted to recommence regular face to face committee meetings and our AGM on 09 April 2022. Our first Committee Meeting took place on 16 October 2021. Our Wednesday Club for members with Learning Disabilities has been running throughout the years for over 40 years in furtherance of our objectives and we were delighted to reopen in September 2021. As always, the club is responsible for enhancing the confidence and social skills of our members as well as reducing isolation.

It was also a huge relief to be able to open the Slough Mencap office for all sorts of requests for help and our Chief Executive has continued to assist all our members and their families in ways far too numerous to mention. Our Chief Executive also provides free advice to members on all sorts of issues concerning their ability to manage everyday life. Our CEO continues to maintain our profile by attending partnership board and other meetings once more face to face and making her presence felt. Our Chief Executive continues to undertake several advocacy cases which have taken up a considerable amount of her time.

At the end of our previous year Slough Mencap after much discussion and research, led by our CEO, made the decision to run daytime activities for two days a week for people with learning disabilities. This was made in the light of Slough Borough Council’s decision to cease providing Day Services to people with learning disabilities. Accordingly, and despite no financial assistance from Slough Borough Council or anyone else the provision of some Daytime Activities became our principal objective for the year.

Horsemoor Green Community Centre and School House

The School House remained tenanted throughout the year and was a regular source of Letting Income. It was a pleasure to be able to resume our lettings of our Community Centre with a local church, local schools and community groups.

Achievements and performance

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It was with regret that we accepted the resignations of committee members Linda Ball and Melainee Wooden. Accordingly, we were delighted to co-opt both Len Jones and Shin Suri onto our board and both will be proposed and seconded at our next AGM.

With was with regret that Brenda Parker ceased to run our 49 Club which has been raising funds for our members steadily for over 18 years. Luckily our outgoing Chairman Mrs Bernadette Bates volunteered to take on the running of the 49 Club. The 49 Club raises funds which are spent exclusively on our members. As mentioned in previous years numbers are declining and should any reader of this report wish to support us and maybe receive the occasional small win, please let us know.

The ongoing saga of the intended demise of Garrick House and the resultant rehousing of the residents with learning disabilities has continued for yet another year together with its associated distress for all the families concerned.

The highlight of the year was undoubtedly the provision of our Daytime Activities service which started on the second week of September 2021. The service offered is from 10.00am to 3.00pm on Tuesdays and Thursdays and Slough Mencap has been delighted with its success. In order to open with appropriately qualified and trained staff 50/50 SYNC CIC were approached and provided interim staff cover until the end of March 2022. We are indebted to them for this.

We also owe an enormous debt of gratitude to our new Chairman Jane Cable for undertaking the responsibility of invoicing our clients. Hopefully Jane will be able to relinquish this operational task shortly.

Once 50/50 had completed their tenure with the Daytime Activities it was necessary to employ fresh permanent and bank staff. This extremely onerous and responsible task was undertaken by Jane Cable and Sajidah Chaudhary. Their sagacity and patience have found us our wonderful team of employees lead by the super talented Lorna McDonald. Staffing will continue to be a priority. As the numbers of clients increase so will the number of hours our employees are required to work.

With the recommencement of Wednesday Club, it was decided to offer a range of healthy eating products to our members and successfully trained our members to carry out our first Fire Drill for two years. Over the past few years Wednesday Club numbers have been falling partially due to COVID-19 and South Bucks County Council moving members to the north of the county. However due to the efforts of our Chiel Executive we now have a few new members and hope the decline has ceased.

Another highlight was the celebration of Slough Mencap’s 70[th] Anniversary! Much discussion ensued at our committee meetings as to how to celebrate this major event in the life of Slough Mencap. It was decided that we wanted to arrange one large event for our supporters and volunteers over the years and of course another large event for our members with learning disabilities. There was also the possibility of producing a publication with lots of pictures and stories about Slough Mencap throughout the 70 years. It was decided to go ahead with an Afternoon Tea for our friends and supporters and to book Slough Rugby Club for an August event for our members.

On 25 June 2022 Slough Mencap hosted an Afternoon Tea for over 60 of the people who have been our volunteers and supporters over the years. Eton College made a massive contribution to the day. They provided the sandwiches and the cakes both of which were delicious and saved us a lot of money. Even more impressively both David and Mercedes read out a series of emails from Old Etonians who over a period dating from the 1960s have participated in the Friendly Club i.e. the Wednesday Club. It was

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quite emotional listening to the emails which showed how the relationship between the College and Slough Mencap has persisted and developed over the years. The Mayor and the MP also attended, and both enjoyed the camaraderie generated by a room full people many of whom have not seen each other for many years.

In August a Party in the Park was held at Slough Rugby Club and the invitees were our members with learning disabilities along with their families and carers. Although the weather was extremely hot with the help of Osbornes, a local and very supportive company, the day went well. There were games, pizzas, a bar and a disco. Unfortunately, the disco proved to be a waste of money due to the very hot weather and the members made it quite plain that they would have preferred fish & chips to pizzas! Regardless, all those invited had a wonderful time and the venue and staff were very popular. A big thanks to all who helped in any way with a special thanks to Lorna for services above and beyond.

Thanks were formally sent to Osbornes, Eton College and Slough Rugby Club.

It needs to be noted that although our Chief Executive put many hours into providing a publication to celebrate our past 70 years as yet no such publication has been produced.

James Robb undertook the updating of our Slough Mencap website and the committee were requested to provide him with relevant material to be included.

We also had a very successful visit to Windsor Castle for our cared for and carers.

Slough Refugee Support carried out DBS checks on our behalf. As society returned to normal so our Lettings increased which is just as well considering the increase in the size of the utility bills. But on a more positive note our Chief Executive has sought out a company, Osbornes, who will refurbish our kitchens which currently look rather tired. More of this in next year’s Annual Report.

Financial Review

The Board of Directors has considered the most appropriate policy for investing funds in the current financial climate. In ordinary circumstances and since the greatest proportion of the funds are required to meet long-term commitments the funds have been invested on the equities market.

Fundraising

Slough Mencap continues fundraising in the shape of the 49 Club. Please look at the financial statement for more details.

At our 70[th] Anniversary Tea Party a very generous donation was made by our local MP Tan Dhesi and a ‘whip round’ from everyone else produced £205.00. Many thanks to everyone.

Eton College

Some of the boys from year 12 at the College created a Just Giving page to raise money throughout the year. At the end of our financial year, 30 September 2022 the fundraising was on going.

It was decided that another signatory was needed for the banking and Jane Cable, our current Chairman was added.

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The four yearly revaluation of the property took place. Please refer to the Balance Sheet for details.

Premises

Expenditure of £9,607 was incurred during the year with the money coming from various deposit accounts for the ongoing maintenance of the site.

Reserves Policy

The Board of Directors has established a policy whereby the unrestricted funds, not committed or invested in tangible fixed assets (‘the free reserves’) held by the charity, should be sufficient that they would be able to continue the core activities of the charity in the event of a significant drop in funding for enough time to identify replacement funds. At present the free reserves which amount to £640,755 are more than sufficient to meet this criterion .

Plans for future periods

Approved by the Board of Directors on ……………………………… and signed on its behalf by

___Jane Cable

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SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

Statement of Financial Activities for the Twelve Months ended 30 September 2022

See Notes See Notes
Total
Unrestricted Restricted Designated Twelve
Funds Funds Funds Months
INCOMING RESOURCES
Donations & similar incoming resources 3 39 39
Daytime Activities 74,123 74,123
Income from activities in furtherance of
charitable objects 3 6,340 6,340
Income from activities for generating funds 3 17,133 17,133
Interest received 3 28 28
TOTAL INCOMING RESOURCES 97,663 0 0 97,663
RESOURCES EXPENDED
Cost of generating funds 4 10,330 10,330
Costs of activities from charitable 4
objectives 55,474 55,474
Support costs 5,560 5,560
Capital Expenditure 0 0
TOTAL RESOURCES EXPENDED 71,364 0 71,364
NET INCOMING RESOURCES 26,299 0 26,299
P/Y VALUES 324,249 0 324,249
GAIN/LOSS ON INVESTMENTS -40,104 -40,104
TOTAL FUNDS CARRIED FORWARD 310,444 0 310,444

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SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

Balance Sheet as at 30 September 2022

Fixed assets
Tangible assets (Revaluation 06 April 2022)
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Capital Improvements
Current assets
Debtors
Cash at bank
Total Current Assets
Creditors: amounts due within one year
Net current assets
Total assets less liabilities
Capital Funds
Charifund units
COIF Investment Fund
Total Designated Funds
Capital Assets
Unrestricted Funds
Restricted Funds
8
Investment Funds
7
Total funds		 2022
735000
0
735000
0
192,385
927,385
0
927,385
927,385
591,663
49,093
640,756
735,000
192,385
0
927,385
640,756
1,568,141		 2022
735000
0
735000
0
192,385
927,385
0
927,385
927,385
591,663
49,093
640,756
735,000
192,385
0
927,385
640,756
1,568,141		 2021
785375
0
785375
0
198,841
984,216
0
984,216
984,216
630,093
50,766
680,859
785,375
198,841
0
984,216
680,859
1,568,141 1,665,075

For the year ended 30 September 2022, the company was entitled to exemption under section 249a(1) of the Companies Act 1985. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 249b(2). The directors acknowledge their responsibility for: i) Ensuring the company keeps accounting records which comply with section 221; and ii) Preparing accounts which give a true and fair view of the state of affairs of the company as at the end of its financial year in accordance with section 226, and which otherwise comply with the requirements of the Companies Act relating to accounts so far as applicable to the company.

Approved by the Board of Directors and signed on their behalf by:

Mrs C M O'Brien - Director

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SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

Notes to the Financial Statements for the year ended 30 September 2022

1 ACCOUNTING POLICIES

Basis of Accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005), the Companies Act 1985, the Charities Act 1993 and applicable accounting standards

2 ACCOUNTING POLICIES Incoming Resources

Recognition of incoming resources These are included in the Statement of Financial Activities (SoFA) when: the chairty becomes entitled to the resources the trustees are virtually certain they will receive the resources & the monetary value can be measured with sufficient reliability Grants and Donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations and gifts Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report. Investment income This is included in the accounts when receivable. Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Governance costs Include costs of the preparation and examination of statutory accounts, the cost of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Support costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. staff costs by the time spent and other costs by their usage

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SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

Notes to the Financial Statements for the year ended 30 September 2022

3 ANALYSIS OF INCOMING RESOURCES

Analysis This Year Last year
Voluntary Income £ £
Miscellaneous donations 1,358 1,040
Local Giving 788 618
Eton College 500 0
Collecting Tins 0 167
Tan Dhesi 1,250 0
3,896 1,825
Activities for generating funds
Rent from Halls 8,275 5,115
Rent from School House 5,400 9,585
Rent from Ofce 2,080 0
Forty-Nine Club 1,378 1,521
17,133 16,221
Interest Received
Bank interest 28 15
COIF 0 0
28 15
Incoming resources from charitable activities
Wednesday Club 6,430 1,400
Daytime Activities 74,123 3,110
70th Anniversary 205 0
Christmas Party 90 0
80,848 4,510

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SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

Notes to the Financial Statements for the year ended 30 September 2022

4 ANALYSIS OF RESOURCES EXPENDED

Analysis This Year Last year
Costs of generating voluntary income £ £
49 Club 475 725
School House Expenses 151 0
Halls Expenses 9,607 7,895
Local Giving 96 192
10,329 8,812
Charitable Activities
Salaries 46,782 45,276
Volunteer expenses 0 0
Club Running Expenses 7,953 0
Welfare 0 350
Social Expenses 739* 350
(70th Anniversary)*
Daytime Activities
Employment Costs 24,945 0
Transport 6,552 0
Resources & Activities 1,961 0
33,458
88,932 45,976
Governance Costs
Insurance/Afliation 2,394 2,012
AGM Expenses/Companies House 198 194
2,592 2,206
5 DETAILS OF CERTAIN ITEMS OF EXPENDITURE
Trustee expenses
This Year Last Year
Number of trustees who were paid expenses None None
Total amount paid None None
Fees for examination of the accounts
This Year Last Year

Independent examiner's or auditor's fees for reporting on the accounts Other fees

£

£

250

250

None

None

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SLOUGH MENCAP

Slough Society for Mentally Handicapped Children and Adults

Notes to the Financial Statements for the year ended 30 September 2022

6 PAID EMPLOYEES
Staf costs This Year Last Year
£ £
Gross wages, salaries and benefts in kind 46,782 45,276
& Tax/NIC
Pension costs 0 0
Total staf costs 46,782 45,276
Average number of full-time equivalent employees in the year
This Year Last Year
The parts of the charity in which Fundraising 0 0
the employees work Charitable 0.4 0.4
Governance 0.4 0.4
Daytime Activities Other 1.5 0.3
Total 2 1
7 INVESTMENT ASSETS
Fixed assets investments 0 0
Carrying (market) value at beginning of year 680,859 513,703
Add: additions to investments at cost 0 0
Less: disposals at carrying value 0 0
Add: net/loss gain on revaluation -40,104 167,156
Carrying (market) value at end of year 640,755 680,859
Charifund units 561,663 630,093
COIF Investment Fund 49,093 50,766
610,756 680,859

Total Twelve Months 2021 1,825 3,110 1,400 16,221 15 22,571 8,812 45,976 4,508 0 59,296 -36,725 193,818 167,156 324,249

Inde ndent Examiner's Re I reFKK on the acoxmts of the company f(rthe year endul 30 S¢Oemter 2021 whith are set out OD pages I I to 16. rt to the Trustees of lou h Menca Th¢ ttwte¢s (who are also the directh of the cotllpauy for the of company law) &ff responsible for the the Charities Act 2011 (the chariti￿ Act) and th4t ￿ Inde￿d¢llt euniDion is nee& It is my res￿￿s1￿11]ty to: examine the a¢¢outtts under secLirn 145 of the Charities Ad 2011. 145(5Xb) of the Clwities Ac¢ and B¥ls of indepetr￿ examiller's reprt examiDatiOD includes a review of the accounting r￿dS kept by the ¢barity 4nd 4 ¢omrArison of the xcounts PTe5eut¢d with those rec(¥rds. It also inclu(k5 ￿lderi￿ of any or dtlosures in the accounts. aDd s¢ekng explanations from y(w ￿ tru#ees ￿1C¢M1[￿g any sucb matrer& Th¢ not pmvide all th¢ evidence that would be rwuired ITA an wjdit and cCwu￿dY tto opinion is given as w Wh￿er the awAxmts present a true and fair view and the rel￿t is limited to those set out in the statement below. llldewdeDt eumlner'$ st*temat Philip Mount TD AFA MIPA ACIE Windsor SL4 SAY Date.. 18th Few 2023 io