Charity Number 1128707
ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST PHILIP, MARGATE FOR THE YEAR ENDED 31 DECEMBER 2023
|**CONTENTS**|**Page**|
|---|---|
|Parochial Church Council’s report|2|
|Notes to the Accounts|6|
|Statement of Assets and Liabilities|7|
|Independent Examiner’s report|8|
|Financial Statements|9|
|Restricted Fund balances|12|
THE REPORT OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST PHILIP, MARGATE
FOR THE YEAR ENDED 31 DECEMBER 2023
## **Administrative information**
St Philip’s Church is situated in the Palm Bay Estate, Margate. It is part of the Diocese of Canterbury within the Church of England. The correspondence address is:
St Philip’s Church Summerfield Road Margate Kent CT9 3JJ Telephone 01843 231825 E Mail stphilipspalmbay@btconnect.com Web www.achurchnearyou.com/church/12060
Charity Commission registration number 1128707
## **Officers and Professional Advisers**
Members of the Parochial Church Council (PCC) are either ex-officio or elected by the Annual Parochial Church Meeting (APCM), in accordance with the Church Representation Rules. The PCC members are also the trustees.
PCC members who have served from 1 January 2023 until the date of this report was approved are:
Vicar Rev. S. Gay Lay Reader Miss H. Rogers Wardens Mr D. Amor (Treasurer) Secretary Rev. S. Gay
Deanery Synod Representatives Mrs L. Oakley (until APCM 30/04/23
Elected Members Mrs J. Rampall (until APCM 30/04/23) Mrs D. Tully Miss S. Woolley Mr A. Leal Mrs H. Gibson Mrs L. Oakley (from APCM 30/04/23 Mr F. Smith (from APCM 18/07/23) Standing Committee Rev S. Gay, Mr D. Amor, Miss H. Rogers Independent Examiner Mr Adrian Tasker 10 Chartwell Grove Sittingbourne ME10 1XD
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Bankers
Lloyds TSB Bank plc Charities Aid Foundation Bank HSBC Bank
## **Structure, governance and management**
The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC is governed by two Church of England Measures: the “Parochial Church Council (Powers) Measure 1956 as amended” and the “Church Representation Rules (contained in Schedule 3 to the Synodical Government) Measure 1969 as amended.”
## **Statement of the PCC’s Responsibilities**
The PCC is responsible for all parish finances, its management and control, including the appointment of a treasurer.
Charity law requires the PCC, as trustees of the church, to prepare an annual report and financial statements that give a true and fair view of the church’s financial activities during the year and of its financial position at the end of the year. The PCC is also required to ensure that these are subjected to an annual independent examination and to present these to the APCM in accordance with the Church Representation Rules.
- The PCC is responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the church and to enable it to ensure that the financial statements comply with the Charities Act 1993.
- The PCC is also responsible for safeguarding the assets of the church (other than the fabric and ornaments of the church for which the churchwardens have particular responsibility), and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
- The members of the PCC confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the PCC’s aims and objectives and in planning future activities.
- PCC members were not reimbursed any travelling and subsistence allowance during the year.
## **Objectives and activities**
St Philip’s PCC has the responsibility of co-operating with the incumbent, the Revd Stuart Gay, in promoting the mission of the Church in the parish. It also has maintenance responsibilities for St Philip’s Church. Our aim is to bring people to a knowledge and love of God through Jesus Christ, by proclaiming the Gospel in the parish of St. Philip, Margate, and beyond. We aim to do this by following the commandment of Jesus to go and make disciples of all nations, baptising them in the name of the Father and of the
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Son and of the Holy Spirit, and teaching them to obey everything that Jesus has commanded.
## **Achievements and Performance**
Worship and Prayer
We conduct weekly worship services and prayer meetings designed to include people from all walks of life. Our worship team meet regularly for fellowship. Numbers are consistent but have been boosted by a weekly ‘Junior Church.’ We have engaged with Diocesan initiatives on prayer and finance.
## **Pastoral Care**
We have an operative Pastoral Care team to co-ordinate visits. Our small groups also undertake to exercise pastoral care for their group members.
## **Mission and Evangelism**
We run a number of activities that are welcoming to all-comers as a potential ‘way in’ to the worshipping life of the church. We are committed to working with other churches in Thanet.
## **Church attendance**
The electoral roll is currently 65 (2022: 71). Sunday attendance fluctuates between around 50-70 adults and 10-20 children.
## **Reserves policy**
It is the PCC policy to maintain a balance on unrestricted funds, if possible, of £20,000 to cover any emergency repairs. This level would allow a period of time for an appeal for funds from the congregation and for the PCC to consider alternative financial strategies. This reserve is held separately in a bank Account at Lloyds.
## **Risk Management**
The PCC has considered and discussed the key risks facing the church, the controls in place to mitigate them and any action required. The PCC continues to review and develop the strategic direction of the church and considers how its exposure to risk changes as a result.
We have accepted the Diocesan and Ecclesiastical (EIG) recommendations to use the Smart Water system on our roof and other high value items. We have reviewed our Insurance levels, and consider them to be appropriate
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## **Safeguarding**
The PCC takes the safeguarding of children and vulnerable adults seriously and adheres to National Church policy and guidance for best practice.
## **Financial review**
The accounts for 2023 have been prepared on a receipts and payments basis as recommended for the level of income generated at St Philip’s. This has been another fairly quiet year from a financial point of view. I am pleased to report that our regular hirers continue to use the building providing a welcome source of income.
The Quinquennial review due during 2020 has still not taken place, which has no doubt saved us expenditure on repairs, but any suggested works will, of course, need to be addressed and funded in due course.
Regrettably we remain unable to pay, in full, the requested Parish Share. During 2023 we were able to contribute £43,560 towards the requested sum of £72,598. This mirrors previous years in which we have paid around 60% of the requested sum. This means that the deficit continues to grow. This is unlikely to be reduced in the near future. In fact, I have to report that it will continue to grow as we remain unable to meet the requested share for 2024. In terms of our payments, we send to Canterbury the funds we receive from our regular donations, using the Income Tax refund and our income from hiring the building to fund our day to day running expenses.
We have been shielded from some of the worst effects of the fuel price rises as we have a fixed term contract until the end of March 2024. However, our energy costs are set to double during the current year.
5
During 2022 the PCC decided to join the Parish Giving Scheme (PGS) which will in effect replace Standing Orders with Direct Debit payments. This will save the treasurer a little work as Gift Aid donations will automatically be reclaimed on our behalf and paid directly into our account. This was implemented during 2023 and I am pleased to confirm that it has significantly reduced the number of transactions the treasurer has had to record. Our Bank statements from CAF which used to be six or seven pages are now two, and the Gift Aid is dealt with by the same system. There are still a few people who donate via the old system, a deliberate choice for some and those that no longer attend the church were not included in the scheme.
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023
## **Accounting Policies**
The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis.
These accounts include all transactions and liabilities for which the PCC is responsible in law.
## **General Fund**
Represents the funds of the PCC that are not subject to any restrictions regarding their use.
## **Restricted and Designated Funds (R & D in the accounts)**
Restricted funds are those where the donor has requested their donation be used for a specific purpose. For example, setting money aside for evangelism or other activities connected with the church. At present there are no restricted Funds
Designated Funds are those where the PCC has decided to set aside monies for specific projects or items.
Currently, there remains one fund that is designated by the PCC for specific purposes. This is the Repairs Fund, which represents amounts set aside specifically to help meet the costs of major repairs.
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## STATEMENT OF ASSETS
## 31 DECEMBER 2023
CASH FUNDS AT 31 December 2023
|Lloyds TSB
Current Acc
CAF Bank
Current Acc
HSBC Bank
Current Acc
TOTALS|Unrestricted
R & D
Total 2023
Total 2022
22320
0
22320
22135
43611
3242
46853
44673
10286
0
10286
4368|
|---|---|
||76217
3242
79459
71176|
Approved by the PCC on 2024 and signed on their behalf by
Reverend Stuart Gay (PCC Chairman)
David Amor (PCC Treasurer)
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## INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST PHILIP, MARGATE
This report on the financial statements of the PCC for the year ended 31 December 2023, which are set out on pages 7 to 12, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (“the regulations”) and s.43 of the Charities Act 1993 ("the Act").
## **Respective responsibilities of the PCC and examiner**
As the members of the PCC, you are responsible for the preparation of the financial statements; you consider that the audit requirement of the Regulations and s43 (2) of the Act does not apply.
It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
## **Basis of this report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7) (b) of the Act and to be found in the Church guidance, 2006 edition.
That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with section 41 of the
- (1) (a) Act; and
- (b) to prepare financial statements which accord with the accounting records and comply with the requirements of the Act, and the Regulations have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding
## **Adrian Tasker**
Dat e:
10 Chartwell Grove Sittingbourne
9
Kent MEIO IXD
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## ST PHILIP’S NORTHDOWN PARK MARGATE
## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
|**RECEIPTS**
Planned giving
see note 1
Other voluntary receipts
see note 2
Church Activities
see note 3
Mission
see note 4
Income Tax
Interest
Grant
**TOTAL INCOME**
**PAYMENTS**
Church Activities
Parish Share
Church Activities
See note 5
Church Running Costs
see note 6
Church Building Cost
see note 7
Church Administration
See note 8
Ministry Costs
see note 9
Mission
See note 10
Professional Fees
**TOTAL PAYMENTS**
**TOTAL INCOME**
**TOTAL EXPENDITURE**
**Surplus/deficit**|Unrestricte
d
R & D
Total 2023
Total 2022
47636
0
47636
43559
4273
0
4273
5053
12557
0
12557
11669
170
0
170
808
10784
0
10784
8228
74
0
74
2
0
0
0
3400|
|---|---|
||**75494**
**0**
**75494**
**72719**|
||43560
0
43560
43116
2117
0
2117
2217
15483
0
15483
13424
4155
0
4155
5401
1823
0
1823
1318
756
0
756
605
844
0
844
1240
0
0
0
0|
||**68738**
**0**
**68738**
**67321**|
||75484
0
75484
72717
68738
0
68738
67321|
||**6746**
**0**
**6746**
**5396**|
11
|**RECEIPTS**
**Planned Giving**
Note 1
SO Donations Gift Aid
SO Donations
Other
**TOTAL**
**Other voluntary receipts**
note 2
Service Collections
Collection Boxes
Legacies
Donations
Other Giving
**TOTAL**
**Receipts from Church activities**
note 3
Rent
Service Fees
Photocopying/Advertising
Holiday Clubs
Fees PCC
Church Activities Other
Kitchen
Events
**TOTAL**
**Fund Raising Mission**
note 4
Home Mission
Children’s Society
Overseas Mission Collections
**TOTAL**|Unrestricted
R & D
Total 2023
Total 2022
34453
0
34453
34114
11374
0
11374
8587
1809
0
1809
858|
|---|---|
||**47636**
**0**
**47636**
**43559**|
||0
0
0
0
2703
0
2703
3892
0
0
0
0
1055
0
1055
1159
515
0
515
0|
||**4273**
**0**
**4273**
**5051**|
||10147
0
10147
10298
0
0
0
0
0
0
0
0
1362
0
1362
1281
34
0
34
0
904
0
904
0
110
0
110
90
0
0
0
0|
||**12557**
**0**
**12557**
**11669**|
||10
0
10
120
15
0
15
109
145
0
145
579|
||**170**
**0**
**170**
**808**|
12
## **PAYMENTS**
|**Church Activities**
Note 5
Holiday Clubs
Bright Night
Childrens Resources
Alpha
**TOTAL**
**Church Running Costs**
Note 6
TV Licence
Water rates
Insurance
Electricity
Window Cleaning
Cleaning
Caretaker’s salary
Kitchen Supplies
**TOTAL**
**Church Building Costs**
Note 7
Equipment
Maintenance
Designated works
Servicing/Repairs
Gardening
**TOTAL**|Unrestricted
R & D
Total 2023
Total 2022
1732
0
1732
1746
0
0
0
0
385
0
385
80
0
0
0
391|
|---|---|
||**2117**
**0**
**2117**
**2217**|
||159
0
159
159
516
0
516
48
1986
0
1986
1881
4919
0
4919
4621
0
0
0
0
1075
0
1075
380
6801
0
6801
6278
28
0
28
57|
||**15483**
**0**
**15483**
**13424**|
||2372
0
2372
92
22 0
22
160
0
0
0
3147
1371
0
1371
1452
390
0
390
550|
||**4155**
**0**
**4155**
**5401**|
|**Church Administration**
Note 8
Photocopying
Telephone/Broadband
Stationary
Postage
Other
Bank Charges
**TOTAL**|445
0
445
105
1085
0
1085
1022
34
0
34
0
15
0
15
0
80
0
80
0
164
0
164
191|
|---|---|
||**1823**
**0**
**1823**
**1318**|
13
|**Ministry**
Note 9
Music & Copyright
Service costs
Fees
Training/Expenses
Adult Resources
**TOTAL**
**Mission**
note 10
Overseas Mission
Home Mission
Children’s Society
Warm Space
**TOTAL**|Unrestricted
R & D
Total 2023
Total 2022
613
0
613
305
89
0
89
301
18
0
18
0
36
0
36
0
0
0
0
0|
|---|---|
||**756**
**0**
**756**
**606**|
||390
0
390
1138
88
0
88
0
320
0
320
0
46
0
46
102|
||**844**
**0**
**844**
**1240**|
## **R & D Fund Balances 2023**
||**Repairs**|**Total**|
|---|---|---|
||Designated||
|Cash B/Fwd 1-1-2022|3242|3242|
|Income|0|0|
|Spending|0|0|
|**Carried Forward 31-12-2022**|**3242**|**3242**|
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