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2023-12-31-accounts

2023

Annual Report and Accounts

for the

Parochial Church Council

of

The Ecclesiastical Parish of

St. Michael And St. Mary Magdalene, Easthampstead

Charity Number 1128690

A year of hope for the future

of Easthampstead. The Induction and Installation service that took place

on the 24 August 2023 was memorable and will be a treasured memory for my family and me. The warmth of welcome we have received subsequently has been amazing and I thank you all for your love and support.

It has been a challenging start to my tenure due to apparent uncertainty

earth is the Lord’s and all that is in it, the world, and those who live in it" (Psalm 24:1). Understanding this

faithful stewardship in the parable of the talents, emphasising that faithful stewards are entrusted with - even greater responsibilities (Matthew 25:14 30). I believe this year we have hope that our financial

stewardship is much improved.

I have also been reviewing worship in the parish which has led to the removal of the chancel altar and a

so this December we saw our last service. I have also been keen to work with St. Francis and St. Claire in

Church@the Pines in establishing a vision for the future of the church in Hanworth.

Park and together as a PCC we will establish a new vision for the parish from which we will be establishing a five year strategic plan.

opportunity to greatly serve the community and make Christ known in our parish. As I enter this next year

Revd. Gareth Morley Rector

Page 2

Contents

  1. Aim and purposes Page 3 2. Objec�ves and ac�vi�es Page 4 3a. Achievements Page 6 3b. Performance Page 10 4. Financial review Page 12 5. Reserves policy Page 13 6. Funds held as custodian trustees on behalf of others Page 13 7. Plans for future periods Page 14 8. Risk management Page 15 9. Structure, governance and management Page 16 10. Administra�ve informa�on Page 17

1. Aim and Purposes

The purpose of the PCC is the promo�on of the gospel of our Lord Jesus Christ according to the - doctrines and prac�ces of the Church of England and “co opera�on with the minister (Reverend Gareth Morley) in promo�ng in the parish the whole mission of the Church, pastoral, evangelis�c, social and ecumenical.” It also has statutory responsibili�es for the care and insurance of church buildings and property, for keeping proper financial records and for a range of other statutory ma�ers, including health and safety procedures rela�ng to employees, volunteers and visitors.

The Parochial Church Council (PCC) of the Ecclesias�cal Parish of St. Michael and St. Mary Magdalene, Easthampstead has its legal responsibili�es set out in the Parochial Church Councils (Powers) Measure 1956 . It is also bound by the Church Representa�on Rules ( Church Representa�on and Ministers Measure 2019 ) and the PCC Accountability Guide .

The PCC has responsibility for two churches in the parish, namely St. Michael and St. Mary Magdalene Church and St. Francis and St. Claire Church. The PCC is also an ecumenical partner of the Church@thePines.

vision of the Church which is “to be a welcoming community that worships God, serves others and makes new disciples.”

Main ac�vi�es undertaken to meet these aims and purpose include:

compa�ble with “The Advancement of Religion for the Public Benefit” guidance published by the Charity Commission.

Page 3

2. Parish Objectives

Appoint a new Rector

Interviews were conducted with three candidates on the 25 April 2023. Following the interviews Reverend Gareth Morley was appointed as Rector of the parish. He was inducted and installed as Rector on the 24 August 2023.

Implement the Quinquennial Report (written by: Lee Townsend, Churchwarden ) The new five year Quinquennial for the Church and Annexe was completed and published in 2023. Work has been undertaken to address some of the issues.

One of the issues raised was in regards of the drains. Several companies have been approached and quoted for a drain cleaning and mapping survey, which uses cameras to map, assess and report on the

lead copings had become loose. The repair team specialised in rope and tackle access which negated

parapet and church masonry.

hope to complete the work spring/early summer 2024.

Page 4

Assess the energy saving recommendations (written by: Lee Townsend, Churchwarden ) An energy audit was carried out last year and has been reviewed. There are a series of suggested works that we could implement such as a plan to insulate the roof in the Annexe. Some steps have already

We have obtained as part of our energy saving work a bronze award from ‘A Rocha’. There are three – levels of Eco Church Award that they issue Bronze, Silver and Gold. In order to qualify for an Award we

church. Due to the work of the parish we have managed to complete all the necessary work to obtain the bronze award in 2023 and we will begin working towards the silver award in the coming year.

Churchwarden )

that although the recorded income and expenditure is correct, the end of year

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3a. Achievements

overseas mission, pilgrimages, community events, etc.

<= "nyWA e S,Wee This year saw the Coronation of His Majesty King Charles Ill. The Coronation of the King and the Queen took place at Westminster Abbey on Saturday 6th May 2023. As a community we gathered to watch the service at the Abbey Aes: 8 foe) SNees = on the screens in church . We also provided an afternoon tea. 4. (eo we 2 ey) x CS BND “, Our bellringers participated in a national ‘Ring for the King’, continuing the

Worship

We have implemented changes to our Sunday worship following approval from the PCC. These changes included amendments to our liturgy to align us with Common Worship and reduce our Sunday readings.

We also removed the temporary chancel altar and reintroduced use of the high altar. We also replaced the front row of choir pews that had been removed. The result is that the church is much improved in

use the church to celebrate life events.

Care and Support

we are unable to help directly. This has already proven to be useful to some in the parish who have - contacted us. We will be looking to re establish a pastoral care team to increase our provision of support to others.

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Faith Development

put this program onto the website so that others can access the materials.

Life Events, Iknow and ChurchEdit

Church123 to provide webservices and took up a contract with ChurchEdit. This company owns the

ChurchEdit has allowed us to integrate iKnow into our new website design which allows people to request life events directly through the website, rather than having to email us.

Community

an evening of fun and games. We also run and host regular church groups. One that is currently under

development needs to be a focus for us in the coming year.

Page 7

The response was overwhelming with a large number donated from the Church. This was organised by the parish Mothers Union.

Harvest

A great amount was given in both goods and money at our Harvest Service. This was all donated to the foodbank in the town and was gratefully received.

Remembrance

Remembrance Day. The church was full of young people and the service was run predominantly by these

Thrive

— 3:45pm at

come and donate, collect, share and reuse items so that all may thrive. They have tables for children’s - clothing, toys, books and long life food items. They are supporting the local community through loving

for our support of others in our parish. Christmas Unwrapped and Easter Experience

As part of our outreach to primary schools we invited classes into the church for a few weeks both before Easter and Christmas. For example at Christmas we welcomed fourteen classes from eight schools into

Page 8

Fete

Relationships with our partners

Church@the Pines (Written by: Brian Gennery, Church@the Pines)

The Church@thePines is blessed with being a local ecumenical partnership enabling us to enjoy a broad span of different worship services, enriching our spiritual lives and showing us the breadth and depth of God’s love. In the recent months Revd Gareth Morley, the new rector has been leading worship once a month with communion. We are thankful to Revd Roy Burgess and Revd Carol Dunk who have supported us in the past, and to the Parish for their love and prayers. We thank God for the past year who has blessed and enriched our lives

St Michael’s Church of England School

Headteacher)

Revd Gareth is a regular visitor to the

Christmas and Easter unwrapped sessions in the church with much excitement and new learning gained. School and parish have worked well together on planning and delivering an enjoyable and fruitful summer fair, bringing the whole community together. As a member of our governing board, Revd Gareth

I

spiritual journey and he has supported and encouraged our Worship leader in her role.

Headteacher)

Michael’s Church, and we hope to further develop these links. Church and school together, we aim for children to strive to let their lights shine brightly as they take the school’s rainbow promise values wherever they go.”

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3b. Performance

(Christmas Eve and Christmas Day services), Easter (Easter Eve and Easter Day services), Average Week attendance in October (this includes Sunday and midweek church services & fresh expressions in October but excludes attendance at services for schools), and Usual Sunday Attendance which is taken as an average for the year.

2021 2022 2023
Christmas 234 324 526
Easter 8 149 158
Average Week, October 81 77 211
Usual Sunday 45 84 129
Usual attendance 2021 2022 2023
Adults 38 71 96
Children 7 13 33
Percentage Children 2021 2022 2023
Usual Sunday 16% 15% 26%
Average Week 9% 17% 16%

The graph below records the overall trend over the last ten years. The area highlighted in yellow shows - period of time disrupted by the COVID 19 pandemic.

Page 10

2021 2022 2023
Baptisms 39 92 69
Weddings 12 12 6
Funerals 22 9 13

The graph below records the overall trend over the last ten years. The area highlighted in yellow shows - the period of time disrupted by the COVID 19 pandemic.

St. Francis and St. Claire Church

Claire Church for the coming year is as a

separated from the parish as a whole. This is

ministry of the church here will be reviewed in early 2024.

Page 11

(Review by: Oliver Sommer, Treasurer)

4. Financial review

established which consists of members of the PCC as well as others with relevant experience as invited by

bookkeeper resigned in December. We are currently seeking a new bookkeeper. Our efforts to address

Income

in the cost of living. This is suspected as the primary reason for standing orders being cancelled or

Total Income this year was £178,854 and came from the following sources.

Expenditure

increase in energy bills for all three buildings at St Michael and St Mary Magdalene Church. This was a

Page 12

higher than in 2022. The cost of running services was also up from 2022 which we are seeking to address by exploring different suppliers. It should also be noted that we were given a discount on our Parish Share

Rector.

equipment.

Total Expenditure this year was £187,116 and was on the following areas.

The main bank Balance as at 31 December 2022 was £223,912 and for 31 December 2023 was £218,060.

5. Reserves Policy

Treasurer)

maintains a balance of free reserves (net current assets) which equates to at least three months

other funds are available. The PCC reserves the right that they may from time -to — - time designate funds

6. Funds held as custodian trustees on behalf of others

Review by: Oliver Sommer, Treasurer

Page 13

7. Plans for future

Review St. Francis and St. Claire Church Mission and Ministry

One of the decisions we need to make is the future of St. Francis and St. Claire

predominantly parents seeking admission to Ranelagh School.

and materials), and no succession planning are all arguments in favour of closing St Francis and St Claire church.

years. A PCC vision day has been set for the 8th June and our patron Christ Church College in Oxford has

this next season.

a process

with our accounting as we could not correct all the previous errors. This was agreed as acceptable by John Orridge of Oxford Diocesan Board of Finance.

our income for the past three years. In 2021 this was by £42k in 2022 this was by £1k and last year this was by approximately £10k. Some of this overspend was for planned capital projects however with the

Our bookkeeper Grace will be leaving us at the end of the year and so we will need to recruit a new bookkeeper. We have sought to locate a bookkeeper to take on the role voluntarily but have been unsuccessful. Therefore the PCC has given the Rector and Churchwardens permission to seek a paid bookkeeper to fill the role for six months. We hope to recruit someone to the role in early 2024, along with a new independent examiner and payroll manager.

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8. Risk management

strategies for managing those risks.

Parish Centre

members] is related to the parish centre. Reinforced Autoclaved Aerated Concrete (RAAC) is a lightweight, ‘bubbly’ form of concrete commonly used in construction between the 1950s and mid -1990s. It is predominantly found as precast panels in roofs, commonly found in flat roofs, and occasionally in floors and walls. RAAC has been found in local buildings of a similar age.

Why is it a risk?

The Parish Centre was constructed in the 1950s using concrete. It is uncertain if RAAC was used in the

and as such there is a risk RAAC panels can fail. Later RAAC planks are known to use galvanised steel or

What is the plan?

architect was asked to assess the Parish Centre and has agreed to conduct a survey of the building

Mobile Phone Masts

Why is it a risk?

What is the plan?

The PCC have decided to consult the Diocesan Registrar before agreeing to any licence renewal. The

Page 15

9. Structure, governance and management

The membership of the PCC consists of the incumbent (Rector), Churchwardens, and members (elected by members of the congrega�on who are on the electoral roll of the church).

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a Registered Charity. Appointment of PCC members is governed by and set out in the Church Representa�on Rules.

The PCC is currently reviewing the policies and procedures for the recruitment, induc�on and training of PCC members.

responsibility for the “care and maintenance of all church buildings and all their contents within the parish.” This includes; the Church of St. Michael and St. Mary Magdalene, the Church of St. Francis and St. Claire, the Parish Centre and Magdalen House. The PCC and the incumbent also have a duty of care to ensure the protec�on of the vulnerable in their church community. To manage these responsibili�es the PCC has a standing commi�ee and has established a Finance Commi�ee and a Building Commi�ee, as well as a Safeguarding Team.

----- Start of picture text -----
Safeguarding Team Paid Staff/Volunteers
Churchwarden Rector Churchwarden
Finance Commi�ee PCC Building Commi�ee
----- End of picture text -----

The Standing Commi�ee as required by law and detailed in Church Representa�on Rules is a commi�ee of the PCC and reports to the PCC. The Standing Commi�ee has the powers and responsibili�es laid down by canon law. Specifically it is empowered to transact the business of the PCC between the mee�ngs thereof subject to any direc�ons given by the PCC.

The Finance Commi�ee with legisla�on, and Charity Commission guidance. It advises the PCC on financial implica�ons, opera�onal risks, budget management targets and policies. In short it ensures the PCC financial obliga�ons are met.

The Buildings Commi�ee discharges the responsibili�es of the PCC on ma�ers rela�ng to PCC premises and grounds, security and environment. The group assists in the quinquennial inspec�on of the building and agrees priori�es for maintenance and improvement. It develops a strategy for carrying out maintenance, repairs and redecora�on within the budget alloca�on. The commi�ee also deals with all Health and Safety ma�ers in the Parish. In short it ensure the PCC ‘care and maintenance’ obliga�ons are met.

The Safeguarding team and PCC have complied with the duty under sec�on 5 of the Safeguarding and Clergy Discipline Measure 2016 to have due regard to the House of Bishops' guidance on safeguarding children and vulnerable adults.

Page 16

10. Administrative information

The Parochial Church Council of the Ecclesiastical Parish of St. Michael and St. Mary Magdalene, Easthampstead (Charity number: 1128690) is located at the following address:

St. Michael and St. Mary Magdalene Church, Crowthorne Road, Bracknell, Berkshire, RG12 7ER.

The Church of St. Francis and St. Claire is located in: Jennett’s Park CE Primary School, Tawny Owl Square, Bracknell, RG12 8EB.

All PCC correspondence address is care of:

www.stmichaelseasthampstead.org.uk

Winckworth Sherwood LLP, 2 Chawley Park, Cumnor Hill, Oxford, OX2 9GG.

advice from the Oxford Diocesan Board of Finance, specifically the Director of Finance John Orridge.

ODBF, Church House Oxford, Langford Locks, Kidlington, Oxford, OX5 1GF.

The independent examiner for the PCC accounts is Kim Swain of Radford & Sergeant.

Radford & Sergeant, Building 3, Watchmoor Park, Camberley, Surrey GU15 3YL.

Day-to-day management of the parish is delegated to the incumbent, Revd. Gareth Morley.

Page 17

Trustees

un�l the approval of the financial statements.

Members of the Parochial Church Council Members of the Parochial Church Council
The Revd Gareth Morley Rector (PCC Chair)
The Revd Carol Dunk Associate Priest
Lee Townsend Churchwarden (Buildings), Deanery Synod representa�ve
Judith Collyer Churchwarden (Finance and Safeguarding)
Maureen Beadsley PCC Lay chair
Oliver Sommer PCC Treasurer
Chris�ne Fellows PCC Secretary
Jaime Whi�ield
Jeane�e Rymill
Robert Soden
Geraldine Samuelsson-Brown Deanery Synod representa�ve
Andrew Wyard
Nicholas Roworth St. Francis and St. Claire Church representa�ve,
DeanerySynod representa�ve
Grant Mobbs
Karen Biggs
Christopher Boutle Deanery Synod representa�ve
Brian Gennery Church@the Pines representa�ve
Diane Collins Deanery Synod representa�ve
Vacant

Page 18

The Ecclesiastical Parish of St Michael and St Mary Magdalene, Easthampstead

Financial Statements for the year ended 31 December 2023

Page 19

Independent Examiner's Report to the Trustees of St. Michaels and St. Mary Magdalene Parochial Church Council

I report on the accounts of the church for the year ended 31 December 2023 which are set out on pages 22 to 24.

Respective Responsibilities of Trustees and Examiner

The church's trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

Since the gross income for the year exceeds the amount provided in section 145(3) of the Charities Act, I confirm that I am qualified to act as Independent Examiner under the provisions of that section of the Charities Act and that my qualification is as shown below.

In connection with my examination, it has come to my attention that, in prior periods, accounting records have not been kept in accordance with section 130 of the Charities Act. This has meant that comparative figures for receipts and payments for the year to 31 December 2022 cannot be relied upon and have, therefore, needed to be omitted from the accounts. Further, analysis of prior year assets and liabilities by type of fund has not been possible. I have been advised that the trustees have discussed this matter, as well as future remedial action, with the Oxford Diocesan Board of Finance.

Other than as mentioned above, in respect of the receipts and payments for the year ended 31 December 2023, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Page 20

Kim Swain MA (Oxon) FCA

Radford & Sergeant Limited Building 3 Watchmoor Park Camberley Surrey GU15 3YL

31 May 2024

Page 21

The Ecclesiastical Parish of St Michael and St Mary Magdalene, Easthampstead

Receipts and payments accounts

For the period from 1 January 2023 to 31 December 2023

Note
RECEIPTS
Voluntary Receipts:
Planned giving
Collec�ons at services
All other giving/voluntary receipts
1
Gi� Aid recovered
Ac�vi�es for genera�ng funds
2
Investment income
3
Church ac�vi�es
4
Total receipts
PAYMENTS:
Church ac�vi�es:
Parish share
Clergy and stafng costs
5
Church running expenses
6
Parish Centre running costs
Mission giving and dona�ons
Cost of genera�ng funds
Magdalene House
Fete
Total payments
Excess of payments over receipts
Cash at bank & in hand at 1 Jan
Cash at bank & in hand at 31 Dec		 Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£		 Total funds
£
51,337
2,880
15,655
13,193
14,500
275
 54,217
15,655
13,193
14,775
94,685
3,540
6,144
44,109
66
138
30,558		 97,840
6,144
44,313
30,558
175,495
3,606
138		 178,854
102,132
19,734
50,835
9,531
180		 102,132
19,734
50,835
9,531
180
182,411

 182,411
987
3,718		 987
3,718
4,704

 4,704
187,116 187,116
(11,621)
3,606
138		 (8,262)
251,435
243,173

Page 22

The Ecclesiastical Parish of St Michael and St Mary Magdalene, Easthampstead

Notes to the accounts

1. All other giving/voluntary receipts
Church at the Pines
Other dona�ons
Oxford Diocese DB Implementa�on grant
2. Ac�vi�es for genera�ng funds
Fete
3. Investment income
CBF Deposit Fund and CCLA interest
NHS car park
Magdalene House le�ngs
Mobile Phone Masts
4. Church ac�vi�es
Wedding fees
Funeral fees
Parish Centre le�ngs
5. Clergy and stafng costs
Clergy travel/entertainment
Staf salaries
6. Church running expenses
Repairs
Water
Equipment maintenance
Electricty and gas
Insurance
Magdalene House refurbishment
Video streaming project
Costs of services
Weddings/Bap�sms/Funerals
Administra�on		 Unrestricted
Funds
Restricted
Funds
Endowment
Funds
Total funds
6,885
6,885
6,008
6,008
300


300
13,193


13,193
6,144
6,144
6,144


6,144
1,531
66
138
1,735
2,388
2,388
20,940
20,940
19,250


19,250
44,109
66
138
44,313
7,802
7,802
3,486
3,486
19,271
19,271
30,558


30,558
1,467
1,467
18,267
18,267
19,734


19,734
8,464
8,464
273
273
831
831
11,231
11,231
7,932
7,932
640
640
7,341
7,341
5,223
5,223
4,792
4,792
4,109
4,109
50,835


50,835

The Financial statements of the PCC have been prepared in accordance with the Church Accoun�ng Regula�ons 2006 using the Receipts and Payment basis, and under sec�on 133 of the Chari�es Act 2011.

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The Ecclesiastical Parish of St Michael and St Mary Magdalene, Easthampstead

Financial Statements for the Year Ended 31 December 2023

Note Total 2023
Cash Funds
Bank Current Account 218,060
Bank Deposit Account 24,829
Other bank and cash accounts 285
(A1) 243,173
Investment Assets
Investment Fund Shares value (A2) 63,503
Assets retained for Church use (A3) 3,926,000
Liabilities 0
(A3) Magdalene House-estimated market value 626,000
Parish Centre-estimated rebuilding cost 3,300,000
3,926,000
Signed of behalf of the Trustees
Signature Name Date Approved
Revd. Gareth Morley-Rector




 27/04/24
he
Chor
Oliver Sommer-Treasurer		 27/04/24

Page 24

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