2023-03-31-accounts - Brunel District Scout Council

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20231122 Brunel Scout District Trustees Annual Report 2022-2023.xlsx

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elie Trustees' ' Annual Report BRUM
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Scouts For the period 1st April 2022 - 31st March 2023 ai
Brunel Se
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Section A Reference and administration details
Charity name... Brunel District Scout Council
Registeredtered charitychatyrumbernumber ( if any)... sysfefetslsts
HQ registrationat number... sfe[r[s]s|
Charity’s principal address... 50 Grove Road
| rostcove [8] 81+]1 6 fe | |
of the the charity trustees who who manage the charity
Dates acted (if
Trustee Name Office (if any) not for whole
year)
1 District Chair |
2|Clive Lewis Syme Mason District Commissioner (ex officio )
3 District Treasurer |
4|Martin Stuart Cush District Secretar | SY
5|Benjamin Shadbolt District Explorer Scout Commissioner (ex officio) ;SY
6|Hugh Mansfield Thorpe (co-opted-finance)
7|Hazel Sperrings «Executive member
8| Alice Spikings [Executivemember |
9| Paul Baker [Executivemember |
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Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor
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Section B Structure, governance and management
The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout
Association.
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Names of the the charity trustees who who manage the charity

1 Brunel Scout District Trustee Report 2022-2023

20231122 Brunel Scout District Trustees Annual Report 2022-2023.xlsx

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The District is a trust established under its rules which are common to all Scouts.
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The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes registration, keeping of proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair (position currently vacant), Treasurer and Secretary and other members either elected by the local Scout council, nominated by the District Commissioner or by virtue of their role in Scouting and meets every two months.

Members of the Executive Committee complete the following training modules within the first 5 months of joining the committee...

Essential Information (Module 01)
Safety
Safeguarding
General Data Protection Regulations (GDPR)
Trustee Introduction

This District Executive Committee exists to support the District Scout Groups/Units in delivering scouting in the District and is responsible for:

The raising of funds and the administration of District finance
The insurance of persons, property and equipment
District public occasions
The recruitment of leaders and other adult support

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.

Section C

Objectives and activities

Identifiable benefit statement - We help young people in their personal development and empower them to makea positive contribution to society. This benefit is directly linked to the purpose of Scouts.

Public benefit statement - The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting - Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting - As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.

Section C

Objectives and activities (continued)

The Scout Method - Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:- enjoy what they are doing and have fun- take part in activities indoors and outdoorslearn by doing- share in spiritual reflection- take responsibility and make choices- undertake new and challenging activities- make and live by their Promise.

2 Brunel Scout District Trustee Report 2022-2023

20231122 Brunel Scout District Trustees Annual Report 2022-2023.xlsx

Section D

Achievements and performance

Key facts for the reporting year

(To be read in conjunction with attached membership data for YE 31/01/22 and census key facts for YE 31/01/22) * Overall increase in District membership..with a 10.8% increase in Young People and a 1.4% increase in volunteer numbers.
This reflects the national trend and is testament to the hard work of all volunteers. Crucially numbers are not only back to pre-pandemic levels, but have gone beyond and the overall District membership is the highest it's ever been with 1410 young people supported by 440 adult volunteers.
The waiting list data illustrates the continued huge demand for Scouting in Brunel District with a staggering 788 young people wanting to join (between 4-14yrs)...but lack of available sections and volunteers unfortunately means they can't when they want to. * The District Executive continued to meet online, maintaining routine governance & administration but predominantly supporting all Group Executive committees (including financial guidance and support with applying for local authority grants). * The Young Leader training programme is worthy of note developing and supporting c50 14-18yr olds to become our future adult leaders.

Section E

Financial Review

The District accounts for the period 1st April 2022 to 31st March 2023 have been prepared on a Receipts & Payments basis in line with guidance set out by the Scout Association and the Charities Commission in order to comply with the Charities Act 2011. The Accounts have been subject to independent examination by Daisy Vowles MAAT (Spectrum Accountancy Solutions, 18 Broad Street, Staple Hill, Bristol, BS16 5NX) in accordance with the Charities Act 2011 and related Charities Commission General Direction.

The District Accounts together with the Examiner’s report are attached.

All expenditure in the year has supported the key objectives of the charity helping any Groups/Units in need of financial support, cost of consumables, rent, insurance, annual membership subscription to the Scouts Association, etc. It also covers the cost of any equipment that is needed and adult training to promote the development of young people within the District. The District Executive Committee does not consider it appropriate for the District to invest in assets other than cash. All the excess cash funds are with the Scouts HQ Charity Deposit (Gilwell) Account to earn a higher rate of interest. Reserves Policy

The District has significant cash funds to meet future requirements. An upper limit of reserves has not been set as over time available funds will be appropriately utilised across the District to provide financial support, to fund expansion and for capital investment. Total cash balances are reviewed on an ongoing basis by the Executive Committee to ensure they are appropriate to meet the strategic objectives of the District.

Section F

Other Optional Information

The District team will continue to support all volunteers as they deliver their programmes and develop our young people. We will continue to look at ways of developing Scouting provision in order to deliver to those young people on our waiting list who aren't able to gain a place. Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees...

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Signature(s)[__
Full name(s) Martin Cush
Position (eg Secretary, Chair) | District Commissioner (acting chair) District Secretary
pate LoT TT yt
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3 Brunel Scout District Trustee Report 2022-2023

Brunel District Scout Council Receipts and Payments Account

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Brunel District Scout Council Receipts and Payments Account

For the year

Receipts and payments

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Brunel District Scout Council Receipts and Payments Account

For the year

Statement of assets and liabilities at the end of the year

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Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on j& OeT 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behaif by

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Brunel District Scout Council Receipts and Payments Account

Independent examiner’s report to the trustees of Brunel District Scout Council

I report to the trustees on my examination ofthe accounts ofBrunel District Scout Council for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of Brunel District Scout Council you are responsible for the preparation ofthe accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

L report in respect ofmy examination ofthe Branel District Scout Council accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145 (5) (b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect ofBrunel District Scout Council as required by section 130 ofthe Act: or 2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Date: 09.10.2023

Brunel District Scout Council Receipts and Payments Account

For the year

Receipts and payments

Brunel District Scout Council Receipts and Payments Account

For the year

Statement of assets and liabilities at the end of the year

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Contingent liabilities and future obligations

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Brunel District Scout Council Receipts and Payments Account

Independent examiner’s report to the trustees of Brunel District Scout Council

I report to the trustees on my examination ofthe accounts ofBrunel District Scout Council for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of Brunel District Scout Council you are responsible for the preparation ofthe accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect ofBrunel District Scout Council as required by section 130 ofthe Act: or 2. the accounts do not accord with those records.

Date: 09.10.2023