2021-03-31-accounts

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Trustees' Annual Report

For the period 1st April 2020 - 31st March 2021

eee Section A Reference and administration details

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Charity name… Po Brunel District Scout Council
Other names the charity is known by… N/A
[
1 1 2 8 6 4 7
Registered charity number (if any)…
1 6 7 1 5
HQ registration number...
Charity’s principal address… 50 Grove Road
Fishponds
Bristol
B S 1 6 B W
Postcode
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Names of the charity trustees who manage the charity

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||||| |---|---|---|---| |Dates acted| |Trustee Name|Office (if any)|(if not for whole| |year)| |1|(Position vacant)|District Chair| |2|Clive Lewis Syme Mason|District Commissioner (ex officio)| |3|Gabriela Nagyova|District Treasurer| |4|Martin Stuart Cush|District Secretary| |5|Christopher Andrew Padgett|District Youth Commissioner (ex officio)| |6|Benjamin Shadbolt|District Explorer Scout Commissioner (ex officio)|01/09/20| |7|Samuel John David Kingstone|District Scout Network Leader (ex officio)|13/07/20| |8|Hugh Mansfield Thorpe|(co-opted - finance)| |9|Hazel Sperrings|Executive member| |10|Alice Spikings|Executive member| |11|Peter William Lunt|Executive member| |12|Paul Baker|Executive member| |13|Christopher Mark Grattidge|Executive member| |14|

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Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

1 Brunel Scout District 2020-2021Trustees Report (07/09/21)

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Section B Structure, governance and management
The District's governing documents are those of The Scout Association. They consist of a Royal Charter,
which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules
of The Scout Association.
The District is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout
Association.
The District is managed by the District Executive Committee, the members of which are the ‘Charity
Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes registration, keeping of proper accounts
and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair (position currently vacant), Treasurer
and Secretary and other members either elected by the local Scout council, nominated by the District
Commissioner or by virtue of their role in Scouting and meets every two months.
Members of the Executive Committee complete the following training modules within the first 5 months of
joining the committee...
• Essential Information (Module 01)
• Safety
• Safeguarding
• General Data Protection Regulations (GDPR)
• Trustee Introduction
This District Executive Committee exists to support the District Scout Groups/Units in delivering scouting
in the District and is responsible for:
• The raising of funds and the administration of District finance
• The insurance of persons, property and equipment
• District public occasions
• The recruitment of leaders and other adult support
The District has in place systems of internal controls that are designed to provide reasonable assurance
against material mismanagement or loss, these include 2 signatories for all payments and a
comprehensive insurance policy to ensure that insurable risks are covered.
Section C Objectives and activities
Identifiable benefit statement - We help young people in their personal development and empower
them to make a positive contribution to society. This benefit is directly linked to the purpose of Scouts.
Public benefit statement - The District meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or community development headings.
Summary of the objects of the charity set out in its governing document
The Purpose of Scouting - Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution to society.
The Values of Scouting - As Scouts we are guided by these values:
• Integrity - We act with integrity; we are honest, trustworthy and loyal.
• Respect - We have self-respect and respect for others
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2 Brunel Scout District 2020-2021Trustees Report (07/09/21)

Respect - We have self-respect and respect for others.

• Care - We support others and take care of the world in which we live.

• Belief - We explore our faiths, beliefs and attitudes.

• Co-operation - We make a positive difference; we co-operate with others and make friends.

Section C

Objectives and activities (continued)

The Scout Method - Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:- enjoy what they are doing and have fun- take part in activities indoors and outdoors- learn by doing- share in spiritual reflection- take responsibility and make choicesundertake new and challenging activities- make and live by their Promise.

Section D Achievements and performance

Highlights of the reporting year

• Overall decrease in District membership..with a 19% decrease in Young People (compared to an 8% increase in the previous reporting year 2019/2020). In addition, there has been a 12% decrease in volunteer numbers. Some sections have closed altogether and some Groups effectively 'mothballed' until restrictions eased.

• This is a clear result of the COVID pandemic but the District Executive is confident that as restrictions ultimately ease, numbers will return to at least pre-pandemic levels.

• All Groups/Units achieved a level of delivering virtual Scouting...some immediately and all others by the end of the reporting period. This was an outstanding effort by all volunteers and Young People, epitomising the resilience and adaptability of Scouting in crisis.

• The enthusiastic adoption of programmes and badgework online ensured that our Young People continued to achieve top awards and remained mentally & physically occupied during a particularly challenging time.

• At the end of the reporting period (31st March 2021), Scouting had moved to 'Amber' readiness level allowing face to face (F2F) Scouting outdoors, this was soon followed in April by also allowing meetings indoors (subject to restrictions).

• The District Executive continued to meet online, maintaining routine governance & administration but predominantly supporting all Group Executive committees (including financial guidance and support with applying for local authority grants).

• After a short break, the Young Leader training programme continued online with several Young Leaders close to achieving their 'YL Belts'

• With a new District Explorer Scout Commissioner in place, the management and support to Explorer Scouting has improved significantly. All Units are showing a steady increase in numbers and it is hoped to reopen the 'mothballed' Paradox ESU by the end of the year.

• Due to the pandemic, the relaunch of District Network was stalled but it is hoped to achieve this by the end of the year.

Section E Financial Review

The District accounts for the period 1st April 2020 to 31st March 2021 have been prepared on a Receipts & Payments basis in line with guidance set out by the Scout Association and the Charities Commission in order to comply with the Charities Act 2011. The Accounts have been subject to independent examination by Daisy Vowles MAAT (Spectrum Accountancy Solutions, 18 Broad Street, Staple Hill, Bristol, BS16 5NX) in accordance with the Charities Act 2011 and related Charities Commission General Direction.

The District Accounts together with the Examiner’s report are attached.

3 Brunel Scout District 2020-2021Trustees Report (07/09/21)

All expenditure in the year has supported the key objectives of the charity helping any Groups/Units in need of financial support, cost of consumables, rent, insurance, annual membership subscription to the Scouts Association, etc. It also covers the cost of any equipment that is needed and adult training to promote the development of young people within the District.

The District Executive Committee does not consider it appropriate for the District to invest in assets other than cash. All the excess cash funds are with the Scouts HQ Charity Deposit (Gilwell) Account to earn a higher rate of interest.

Reserves Policy

The District has significant cash funds to meet future requirements. An upper limit of reserves has not been set as over time available funds will be appropriately utilised across the District to provide financial support, to fund expansion and for capital investment. Total cash balances are reviewed on an ongoing basis by the Executive Committee to ensure they are appropriate to meet the strategic objectives of the District.

Section F Other Optional Information

The impact of COVID19 restrictions continue to impact the delivery of Scouting (and in particular face to face). The District Executive will continually monitor and support those Groups/Units who require it. This may mean financial support or be more practical in terms of volunteer recruitment & management. We are a resilient organisation which has gone through challenging times before. Whilst there will undoubtedly be a reduction in membership and volunteer support, we are confident and optomistic that given the demand for Scouting, these numbers will return in an appropriate and realistic timescale (subject to COVID restriction removal).

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees…

Signature(s) Full name(s) Clive Mason Martin Cush Position (eg Secretary, Chair) District Commissioner (acting chair) District Secretary Date 0 7 0 9 2 1

4 Brunel Scout District 2020-2021Trustees Report (07/09/21)

Brunel District Scout Council Recelpts and Payments Account Fwtr•y•ar W-29 314lar41 Receipts and payments 202DJ21 201W20 R•¢•l 4J7• 3rm, 22.3Tr3 b4.4ts6 14.yg

Brnnel District Scout Councll Receipts and Payments Account Forth•y•ar •AprQO 314•r41 Receipt5 and payments 2020121 2019rwJ Pym•nl f.1J2 5$515 11,745 £&,978 30.275 4,072 127 157.436 121.2x4

Brunel District Scout Council Receipts and Payments Account Forthey Aw4 To Statement of assets and liabilities at the end of the year 3110312021 3110Y20X+ C•¥h fvnd¥ 74 107 157,439 fjJ2J 4313 8.IT8 8.716 1.7 6(*,169 S4895 AAS D.c.

Brunel District Scout Council Receipts and Payments Account IndependeRt re[rttr the trustetS Df Brnmel Distritl Scwt Co•mcil Stuiw 14515) (b)ofth¢A 8ro•d SL si* Ndl, Brt#cl. BS16 Dth: 24.08.2021