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2025-08-31-accounts

GASP Motor L Project IKTNETS U17 Financial Statements 2024 - 25

20 Years of GASP Motor Project!

This year we celebrated 20 years of our fantastic charity with an incredible celebration hosted by Mercedes Benz World in Woking.

Established in 2005, GASP Motor Project (GASP) began as a diversionary activity for young people participating in antisocial behaviours in the villages of Gomshall, Albury, Shere and Peaslake (hence GASP!).

Originally part of the Lychgate Youth Trust, GASP worked with the local police officer, PC Mark Bridge to identify young people who would benefit from positive interventions and hands-on vocational learning.

The success of the sessions became widely accepted as the place for young people who struggled in mainstream education to access high quality, hands-on vocational learning. With demand outstripping supply, the charity began delivering day-time sessions, partnering with Surrey County Council, the Youth Justice Team and Pupil Referral Units. Over the next two decades, from the humble beginnings of one evening session per week, GASP grew exponentially, now delivering 40 daytime sessions per week, and two evening engineering youth clubs.

Our celebration in June reflected this transformation, and we were delighted to hold our own GASP F24 Eco Challenge. Young people from both our evening clubs, Jubilee High School, Bishop David Brown School, Sunnydown School and Inclusive Education Trust competed to travel the furthest distance around the Mercedes-Benz Track in F24 gokarts they had built and modified themselves. Overseen by F1 Champion Damon Hill OBE, the children battled the elements and travelled a staggering 260 kilometres! The Eco Challenge was followed by a lunch, which brought together the original volunteers - including PC Mark Bridge - as well as past and present staff, students, funders and supporters. Our first Chair and Surrey’s former High Sheriff, Mrs Sally Varah MBE spoke passionately about the journey the charity has made, and our President HM Lord-Lieutenant of Surrey, Mr Michael More-Molyneux CVO reminded us of the importance of charity and the power of volunteering.

Thank you to all those who joined us to celebrate our incredible charity!

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Fundraising

Like all charities, GASP relies heavily on fundraised income. Without the generosity of our supporters, we simply could not continue delivering the life‑changing training and guidance we provide to Surrey’s disengaged and disadvantaged young people.

Fundraising is becoming increasingly challenging as the third sector competes for a shrinking pool of resources. That’s why we are especially grateful to the funders who commit to multi‑year support. Their ‑ long term investment allows us to plan strategically, strengthen our programmes, and offer greater stability to the schools and young people who depend on us.

We are fully committed to transparency in how we use our funders’ support. We actively encourage funders to visit our workshop so they can see the impact of their donations first‑hand.

At the end of each funding term, we provide a detailed report outlining the activities delivered and the outcomes achieved.

We also share anonymised case studies that bring the GASP experience to life, demonstrating the tangible difference our programmes make for young people..

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Trustees’ report and financial statements for the year ended 31st August 2025

Management and Administration

Incorporated in the United Kingdom as a company limited by guarantee on 26 February 2009, GASP was registered as a Charity on 18 March 2009 and is regulated by the Charity Commission for England and Wales. It was established under a Memorandum of Association and is governed under its Articles of Association. All Trustees give their time voluntarily and receive no benefits from the Charity. New Trustees are appointed after an interview process. Any expenses reclaimed from the Charity are set out in Note 6 to the financial statements.

Trustees and Directors

The Trustees of the Charity, who were also Directors of the company, during the period, were as follows:

Mr John Chaplin Mr Ian Digman Mr Stephen Drury Mr Nicholas Elliott

Overall responsibility for the Charity’s strategy, governance and policy lies with the Trustees.

Day-to-day operational responsibility is delegated to the Chief Executive. She is supported by the Operations Manager, Executive Assistant and Programmes Coordinator.

Charity Number: 1128635

Company Number: 6830792

Registered Address: The Sand Pit Shere Road Albury Guildford Surrey GU5 9BW

Bankers: CAF Bank LTD 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Chief Executive Officer: Alexandra Thompson

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Trustees’ report and financial statements for the year ended 31st August 2025

Financial Results

The attached financial statements show that the Charity recorded a surplus of £119,152. This figure reflects the receipt of additional funds in the year for covering future support costs as well as a substantial increase in the number of courses provided.

The primary purpose of GASP is to offer an alternative, practical learning environment for of whom are 14–19-year-olds many disaffected, disadvantaged, or underachieving enabling them to achieve more than they believed possible through positive personal development.

Donations and legacies received in the year amounted to £205,697. Further details are shown in the notes to the financial statements.

The Trustees wish to record their thanks to all donors for their support. We expect demand for the Charity’s activities to continue to grow, resulting in more sessions being provided to more young people, with a resulting increase in operating costs.

We have seen a slight decrease in the proportion of income generated by charitable activities, and anticipate that the organisation will continue to need to raise funds through fundraising to cover the remaining significant proportion of support costs.

We deliver basic motor mechanics and a practical engineering training through holistic approach which empowers vulnerable young people to make positive choices and builds a foundation for further vocational training and meaningful employment. As a local initiative serving young people across Surrey, GASP helps reduce anti-social and offending behaviour, providing significant public benefit in line with Charity Commission guidance.

None of the Trustees received any remuneration from the Charity.

Public benefit statement

The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning its future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives that have been set.

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Trustees’ report and financial statements for the year ended 31st August 2025

Statement of responsibilities of the Trustees / Directors

The Trustees (who are also Directors of GASP for the purposes of company law) are responsible for preparing the Charity's annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the Charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. 6

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Trustees’ report and financial statements for the year ended 31st August 2025 Reserves Risk Review The Trustees wish to maintain Unrestricted The Trustees have conducted their own Reserves to a level to cope with financial review of the major risks, including health contingencies. Our target for Net Free Reserves and safety and safeguarding, to which the (i.e. Unrestricted General Reserves after the Charity is exposed; processes and systems removal of the net book value of Fixed Assets) have been established to mitigate those should reflect six months costs, to ensure GASP risks. is able to fulfil our obligation to our young people and their referring organisations, whilst The Charity’s governance arrangements putting in place alternative arrangements to surrounding risk and key applicable policies support them, if we are suddenly faced with a are reviewed regularly to ensure that they permanent reduction in our funding or other still meet the needs of the Charity. The financial challenge. In financial terms, for the Board has allocated responsibility for 2025-26 this to budget year, equates health and safety and safeguarding to approximately £331,050. At £458,316 our Net Board members to ensure specific Free Reserves are substantially above this relevance and compliance checks are target, due largely to unexpected donations conducted on both workshop and mobile and legacies which we do not expect to be operations. repeated in the future. Basis of Preparation. The Trustees have also an designated This report and the financial statements additional £25,000 for future expenditure and have been prepared in accordance with development of our offering to enhance further the provisions applicable to companies the learning experience that can be provided. subject to the small companies regime. The It is intended that these funds will be utilised in Trustees have not required the financial the 2025-26 budget year. Further details can statements to be audited. be found in Note 14 to the financial statements. The Trustees will continue to review the level of Approved by the Board of Trustees of the Charity on 13th January 2026 and signed on reserves to ensure the target figure continues to its behalf by: reflect the associated funds required to put in place alternative arrangements for our students should this be needed. Investment Policy Ian Watson Chair of Trustees The Trustees invest cash in an instant access deposit account at CAF Bank. Additionally, we Reserves have entered into a facility which allows us to Financial Results deposit cash in a range of high interest bank Investment Policy accounts and fixed term bonds attracting Risk Review higher interest rates. Interest income for the Statement of responsibilities of the period was £22,693. Trustees / Directors 7 Basis of Preparation ~~|~~

Independent Examiner’s report to the Trustees of GASP Motor Project

I report to the Charity Trustees on my examination of the accounts of the Company for the year ended 31 August 2025.

Responsibilities and basis of report

As the Charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Paul Sanchez

Address: September House, 187 The Street, West Horsley, Surrey KT24 6HR Date: 14th January 2026

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Statement of Financial

Activities

For the Year ended 31st August 2025

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Balance Sheet

As at 31st August 2025

For the year ending 31 August 2025, the Charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The Trustees have not required the Charity to obtain an audit of its financial statements for the period in question in accordance with section 476:

Approved by the Directors on 13th January 2026 and signed on their behalf by

Ian Watson - Chair of Trustees

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Notes to Accompany the Financial Accounts For the year ending 31st August 2025

Income

1. Accounting Policies

General

These financial statements have been prepared under the historic cost convention and in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities SORP (FRS102) effective 1st January 2019, the Companies Act 2006, and the Charities Act 2011, as applicable for smaller entities.

Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable.

Grants are recognised in full in the Statement of Financial Activities in the period in which they are receivable, unless they are time related or contain unfulfilled conditions in which case unutilised grants are carried forward in the Balance Sheet.

Going Concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future.

Charitable Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Charity without further specified purpose, or with a specified purpose but not repayable if not used in full and are therefore available as general funds.

Restricted funds are to be used for specific purposes as laid down by the donor or grant provider or refunded if not so used. Expenditure which meets these criteria is charged to the respective fund, together with a fair allocation of management and support costs.

Volunteer Time is not included in income, as per the Charities SORP.

Fixed Assets

Fixed assets are stated at cost and depreciation is provided at rates calculated to write off each asset over its expected useful life as follows: Leasehold improvements are depreciated over three years’, workshop equipment over four years, workshop vehicles over five years and buildings over ten years Assets purchased in the year costing in excess of £500 are included in the Balance Sheet.

Donated Assets

Donated Assets are included in income at fair value and are capitalised if the value is greater than £500.

Designated funds are funds set aside by the Trustees out of unrestricted funds for specific purposes.

Governance Costs

These include any Trustee expenses and any Independent Examiner's Fee.

Operating Commitments

The Charity operates from The Sandpit and 11 pays rental for this usage.

Notes to Accompany the Financial Accounts For the year ending 31st August 2025

  1. Donations, Legacies and other charitable donations

Donations and Legacies income includes grants received for the general activities of the Charity, as opposed to specific courses.

3. Charitable Activities

Charitable Activity income represents sums received from schools for specific courses and sums received from grants with performance conditions.

4. Other Income

Other income represents miscellaneous sums received including bank interest of £22,693 (£11,773 in 2024) and income from the disposal of workshop materials no longer in use.

Fundraising employment costs included in the above were £26,255 (£24,131 in 2023).

6. Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year and there were no expenses re-imbursed. There were no related party transactions except as shown in Note 16.

7. Employees

The average monthly number of employees during the year was:

The Trustees are extremely grateful to all of those who have provided support.

No employee received more than £60,000 in salary and benefits during the year.

5. Costs

Overhead, Support and Delivery Costs were incurred as follows:

8. Future commitments

There is no contingent or committed expenditure (2024 Nil).

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Notes to Accompany the Financial Accounts For the year ending 31st August 2025

  1. Tangible Fixed Assets

10. Debtors

  1. Creditors

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Notes to Accompany the Financial Accounts For the year ending 31st August 2025

12. Operating Grants

The charitable activities of the Charity include the following restricted income, some of which has been deferred. The Trustees consider that it is not appropriate to show individual amounts by donor because this may be disclosing publicly sensitive information.

The Trustees consider that Operational grants for specific courses are performancerelated grants and should have income deferred in proportion to the number of courses undelivered at year end. These courses are similar in nature to those provided to schools which can be deferred as unrestricted income.

13. Movement in Restricted Funds

The Trustees consider that it is not appropriate to show individual amounts by donor because this may be disclosing publicly sensitive information.

14. Designated Funds

During the period the Trustees designated the following amounts: e £25,000 for future workshop/mobile facility costs in the 2025/26 year (Operational Expansion)

The remaining £3,934 previously designated for workshop repairs/sinking fund was held over to the 2025/26 year as was the £10,415 previously designated for Operational Expansion.

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Notes to Accompany the Financial Accounts For the year ending 31st August 2025

15. Taxation

The company is exempt from Corporation Tax on its charitable activities.

16. Related Party Transactions

During the period the following related party transactions occurred.

17. Transfer between Funds

During the year £16,339 of Restricted Funds was expended on Capital items, and so the corresponding funds are transferred to Unrestricted Funds.

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Acknowledgements

The success of the charity is thanks to the dedication and hard work of the GASP team.

GASP is extremely fortunate to be supported by an exceptional team of volunteers, who give their time to support both our evening and daytime sessions.

The GASP tutors offer students enthusiastic and engaging teaching, whilst also acting as mentors and positive role models. Many of the young people with whom the team work have additional learning and social, emotional and mental health needs and all are treated with equal care and respect. Excellent student outcomes are reflective of this.

The support team work in partnership with schools to ensure we offer courses which meet the needs of their individual students. Our systems and policies are continually reviewed and updated to ensure ease of application and process.

Without our incredible Board of Trustees, GASP would not have been able to grow and develop and be so successful. Offering professional advice and guidance, each Trustee has unique experiences which enhance and support our strategic and operational decisions.

GASP Motor Project The Sandpit Shere Road Albury Guildford. Surrey GU5 9BW 07849 254082 www.GASPMotorproject.org Charity Number 1128635