OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-08-31-accounts

REGISTERED COMPANY NUMBER: 03848337 (England and Wales)

REGISTERED CHARITY NUMBER: 1128626

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 August 2023

for

The Universities’ Chaplaincy in Leeds Trust

Kirk Newsholme Chartered Accountants 4315 Park Approach Thorpe Park Leeds West Yorkshire LS15 8GB

The Universities’ Chaplaincy in Leeds Trust

Contents of the Financial Statements for the Year Ended 31 August 2023

Page Report of the Trustees 1 to 4 Independent Examiner's Report 5 Statement of Financial Activities 6 Balance Sheet 7 Notes to the Financial Statements 8 to 14

The Universities' Chaplaincy in Leeds

Trust

Report of the Trustees for the Year Ended 31 August 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of lreland (FRS 102) (effective 1 January 2019).

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03848337 (England and Wales)

Registered Charity number

1128626

Registered office

Chaplaincy Emmanuel Centre University of Leeds Woodhouse Lane Leeds West Yorkshire LS2 9JT

Trustees M J Kelly Roman Catholic Diocese of Leeds Dr D W Dixon-Hardy University of Leeds Professor R C Whiting United Reformed Church TC W Shaw Yorkshire Baptist Association L M Grey Leeds Diocese of the Church of England Professor P Cardew Leeds Beckett University Professor P D Howdle Trust Chair — WYCT appointment - resigned 01.07.2023 A | Fraser Methodist Church Professor V M O’Mara Quaker C J Maluila Lutheran Church Dr A Arrigoni Leeds Beckett University Dr T Wilson Co-opted to represent Orthodoxy DrMG J Byde University of Leeds Rev. Prof. S J Robinson Trust Chair — WYCT appointment - appointed 01.07.2023 Company Secretary A Dudzinski Independent examiner Kirk Newsholme Chartered Accountants 4315 Park Approach Thorpe Park Leeds West Yorkshire LS15 8GB

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, being the Memorandum and Articles of a charitable company limited by guarantee, as defined by the Companies Act 2006.

Page 1

The Universities’ Chaplaincy in Leeds Trust Report of the Trustees for the Year Ended 31 August 2023 Recruitment and appointment of new trustees The Charity is governed by the Memorandum and Articles dated 24'" September 1999 as amended in March 2009. The trustees are appointed according to the Articles of Association of 2009 and comprise not less than 3 and no more than 15 in number. The Council of the University of Leeds and the Vice-Chancellor of Leeds Beckett University may each appoint and remove by notice in writing one trustee. The trustees may co-opt up to two members of staff from the above two Universities (but for the avoidance of doubt only one from each University) who are willing to be trustees, and may cause their co-option to cease. In addition to the University Staff Trustees co-opted by the board, the trustees may co-opt up to two further trustees who are willing to act, and may cause their co-option to cease. West Yorkshire Churches Together (WYCT) shall appoint an individual to be trustee and a trustee so appointed will hold office of the chair of the trustees’ meeting. Except for persons appointed per the above no person shall be appointed or reappointed a trustee unless they are duly and properly nominated by a member of the Charity and have consented to act (or continue to act) as a trustee. The members of the Charity are those Churches who covenanted together to form the charity as listed in the Articles of Association. In the year ending 31 August 2023 the Trust Chair resigned and a new one was appointed by WYCT.

Trustees’ responsibilities The business of the Charity shall be managed by the trustees who may exercise all the powers of the Charity. The trustees shall expend the funds of the Charity in such a manner as they shall consider most beneficia! for the achievement of the objects, invest in the name of the Charity such part of the funds as they may see fit, direct the sale or transposition of any such investment and expend the proceeds of any such sale in furtherance of the objects of the Charity. The Charity has 4 permanent employees: 1 co-ordinating chaplain, 1 international student chaplain and 2 chaplaincy service managers (both part time). There was also 1 part time student outreach worker employed in the year, up until June 2023. The student outreach worker worked closely with the chaplains and reported regularly to the chair of the board of trustees. The Board meets formally 4 times per year for which it receives detailed papers prepared and distributed in advance. The co-ordinating and lead chaplains attend the meetings of the board to ensure good and comprehensive communications.

Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

OBJECTIVES AND ACTIVITIES Background The Universities’ Chaplaincy in Leeds Trust serves the staff and students across the University of Leeds, Leeds Beckett University, The University of Law in Leeds and Leeds Arts University. This means supporting the spiritual welfare of approximately 67,000 students and 12,000 staff of all faiths and none. The team works within the oversight of our parent body, West Yorkshire Churches Together (WYCT), a group of church bodies who have covenanted to work together to provide a chaplaincy service at these universities. Chaplains are from nine different Christian denominations and include both volunteers and stipendiary clergy. Page 2

The Universities' Chaplaincy in Leeds Trust Report of the Trustees for the Year Ended 31 August 2023

Day to day work The key aspects of our day to day commitments are. Pastoral Care Spiritual and Worship Ethics and Values Community Building and Community Cohesion Advice on matters of faith to the Universities’ senior managers.

ACHIEVEMENT AND PERFORMANCE Achievements The Co-ordinating chaplain continues to work closely with the Chaplaincy Service Managers. Celeste Drouin Davis remained a Student Outreach Worker for 22-23, up until June 2023. Her role was focused on Digital Promotions and Outreach. She has been a valuable resource for the services provided by the Chaplaincy Team. The Trustees continue to have an excellent working relationship with the senior managers of the Universities. The Universities continue to value the contribution of the Chaplaincy to the community life of the universities, with Leeds Arts University welcoming increased involvement with Chaplaincy outreach to their students.

The significant activities of the day to day work continue. These include:

  1. Pastoral support for staff and students continues through groups, worship activities and one-to-one pastoral care.

  2. An increased range of outreach activities and events that were designed to introduce people to the Chaplaincy and encourage them to build links with us.

  3. Crisis support continues to be much appreciated by each University in the support of students, staff and their families at times of trauma, death and world catastrophes.

  4. At Leeds Beckett we have built on the good relations already in place. As lead chaplain, the Revd. Melvyn Kelly has takena full part in Leeds Beckett's Wellbeing provision. He attends regular team meetings as well as serving on committees such as equality and diversity and the Carnegie ethics committee.

5 Robin Fishwick is the Lead Chaplain at Leeds Arts University, and has been involved in extensive outreach work and has served on a number of University Committees.

  1. _ Involvement in multi faith developments at the University of Leeds, in particular co-hosting inter-faith events.

FINANCIAL REVIEW Financial review The financial result for the year shows a surplus of £4,335. Reserves have increased to £106,583. Expenditure was £80,467, in line with usual annual expenditure. The trust is therefore well placed to develop its Chaplaincy work going forward. The Service Level Agreement (SLA) with the University of Leeds was renewed on 1 September 2022 for a period of 5 years, the SLA with Leeds Beckett University was renewed on 1 September 2020 for a further 3 years, the SLA with Leeds Arts University was renewed on 1 September 2020 for a period of 3 years, and the SLA with the University of Law was renewed on 1 September 2022 for 1 year.

Page 3

The Universities' Chaplaincy in Leeds Trust

Report of the Trustees for the Year Ended 31 August 2023

FUTURE AIMS

The future aims include:

  1. Increasing chaplaincy provision through staff appointments, effective use of volunteers and interns, and range of activities.

  2. Developing ways to increase spiritual awareness and opportunity amongst the staff and student populations, in particular via online means.

  3. Assisting all the universities in their development of a strategy to provide faith-based support to their diverse communities.

Approved by order of the board of trustees on 22Kb 202¢ — and signed on its behalf by:

Rev. Prof. J Robinson - Trustee

Page 4

Independent Examiner's Report to the Trustees of The Universities’ Chaplaincy in Leeds

Trust

Independent examiner's report to the trustees of The Universities’ Chaplaincy in Leeds Trust (‘the Company’) | report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023.

Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 (‘the 2011 Act'). In carrying out my examination | have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement | have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

<) eS ‘

Jill Wright BA FCA

Kirk Newsholme

Chartered Accountants 4315 Park Approach Thorpe Park Leeds West Yorkshire LS15 8GB

Date: Ow aon... AOA,

Page 5

The Universities’ Chaplaincy in Leeds Trust

;

Statement of Financial Activities for the Year Ended 31 August 2023

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |2023|2022| |Unrestricted|Restricted|Total|Total| |fund|fund|funds|funds| |Notes|£|£|£|£| |INCOME|AND|ENDOWMENTS|FROM| |Donations and|legacies|486|-|486|393| |Charitable|activities| |Charitable|activities|costs|79,627|3,376|83,003|79,948| |Other trading|activities|2|256|-|256|;| |Investment income|3|1,057|-|1,057|182| |Total|81,426|3,376|84,802|80,523| |EXPENDITURE|ON| |Charitable|activities|4| |Charitable|activities|costs|36,631|34,591|71,222|66,050| |Governance|costs|1,652|7,593|9,245|7,957| |Total|38,283|42,184|80,467|74,007| |NET INCOME/(EXPENDITURE)|43,143|(38,808)|4,335|6,516| |Transfers|between|funds|13|(38,808)|38,808|-|-| |Net movement|in funds|4,335|-|4,335|6,516| |RECONCILIATION|OF|FUNDS| |Total funds|brought forward|102,248|-|102,248|95,732| |TOTAL FUNDS CARRIED FORWARD|106,583|-|106,583|102,248|

----- End of picture text -----

The notes form part of these financial statements

Page 6

The Universities’ Chaplaincy in Leeds Trust

----- Start of picture text -----
Balance Sheet
31 August 2023
2023 2022
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ & £
FIXED ASSETS
Tangible assets 10 2,734 - 2,734 3,149
CURRENT ASSETS
Debtors 11 403 - 403 -
Cash at bank 109,578 5,582 115,160 108,212
109,981 5,582 115,563 108,212
CREDITORS
Amounts falling due within one year 42 (6,132) (5,582) (11,714) (9,113)
NET CURRENT ASSETS 103,849 - 103,849 99,099
TOTAL ASSETS LESS CURRENT
LIABILITIES 106,583 - 106,583 102,248
NET ASSETS 106,583 - 106,583 102,248
FUNDS 13
Unrestricted funds 106,583 102,248
TOTAL FUNDS 106,583 102,248
----- End of picture text -----

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ae and were signed on its behalf by: Rev. Prof.§ J Robinson - Trustee

The notes form part of these financial statements

Page 7

The Universities’ Chaplaincy in Leeds Trust Notes to the Financial Statements for the Year Ended 31 August 2023 1. ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Allocation and apportionment of costs Support costs have been allocated based on the time spent on charitable activities and governance costs.

Tangible fixed assets Tangible fixed assets are stated at purchase cost, net of depreciation. Depreciation is provided on all tangible assets at rates calculated to write off the cost less estimated residual value of each asset on a straight line basis over its expected useful life as follows:

Fixtures and fittings - 20% on reducing cost Computer equipment - 33% on cost Residual value represents the estimated amount which would currently be obtained from disposal of an asset after deducting estimated costs of disposal, if the asset were already at an age and in the condition expected at the end of its estimated useful life.

The gain or loss arising on the disposal of an asset is determined on the difference between the sale proceeds and the carrying value of the asset, and is recognised in the profit and loss account.

Page 8

continued...

The Universities' Chaplaincy in Leeds Trust Notes to the Financia! Statements - continued for the Year Ended 31 August 2023

  1. ACCOUNTING POLICIES- continued Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Pension costs and other post-retirement benefits The Trust operates a defined contribution pension scheme. Contributions payable to the Trust's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Financial instruments Financial assets and financial liabilities are recognised when the company becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.

All financial assets and liabilities are initially measured at transaction price (including transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

The following assets and liabilities are classified as basic financial instruments - other debtors, cash and bank balances, trade creditors and other creditors. Other debtors, cash and bank balances, trade creditors and other creditors are measured at the amortised cost equivalent to the undiscounted amount of cash or other consideration expected to be paid or received.

Impairment of assets Assets are assessed for indicators of impairment at each balance sheet date. If there is objective evidence of impairment, an impairment loss is recognised in profit and loss as described below.

Non financial assets An asset is impaired when there is objective evidence that, as a result of one or more events that occurred after initial recognition, the estimated recoverable value of the asset has been reduced. The recoverable amount of an asset is the higher of its fair value less costs to sell and its value in use.

Financial assets For financial assets carried at cost less impairment, the impairment loss is the difference between the asset's carrying amount and the best estimate of the amount that would be received for the asset if it were sold at the reporting date.

Where indicators exist for a decrease in impairment loss, and the decrease can be related objectively to an event occurring after the impairment was recognised, the prior impairment loss is tested to determine reversal. An impairment loss is reversed on an individual impaired financial asset to the extent that the revised recoverable value does not lead to a revised carrying amount higher than the carrying value had the impairment loss not been recognised.

Page 9

continued...

The Universities' Chaplaincy in Leeds Trust

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

2. OTHER TRADING ACTIVITIES
2023 2022
E £
Room letting
Teaching income
176
80
-
__.
256 es
3. INVESTMENT INCOME
2023 2022
£ iz
Deposit account interest 1,057 182
4. CHARITABLE ACTIVITIES COSTS
Grant Support
Direct funding of costs (see
Charitable activities costs Costs
£
33,978
activities
£
265
note 5)
gE
36,979
Totals
re
71222
Governance costs . - 9,245 9,245
33,978 265 46,224 80,467
5. SUPPORT COSTS
Human Governance
resources costs Totals
£ £ £
Charitable activities costs 30,373 6,606 36,979
Governance costs 7,594 1,651 9,245
37,967 8,257 46,224
Activity
Information technology
Basis ofallocation
Allocation based on time spent
Human resources Allocation based on time spent
Governancecosts Allocationbasedontimespent

Support costs, included in the above, are as follows:

Support costs,costs, included in the above,above, are asas follows: Support costs,costs, included in the above,above, are asas follows: 2023 2022
Charitable
activities
costs
Governance
costs
Total
activities
Total
activities
Computer costs
Wages
Pensions
Interest payable and similar charges
Accountancy fees
Legal fees
rat
-
28,325
2,046
2
3,168
3,438
B
-
7,081
512
1
792
859
£
-
35,406
2,558
3
3,960
4,297
£
666
30,985
2,324
-
3,840
1,971
36,979 9,245 46,224 39,786

Page 10

continued...

The Universities’ Chaplaincy in Leeds Trust

Notes to the Financial Statements - continued

for the Year Ended 31 August 2023

  1. NET INCOME EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

----- Start of picture text -----
|||||| |---|---|---|---|---| |2023|2022| |£|Fe| |Depreciation|- owned|assets|1,411|3713|

----- End of picture text -----

  1. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.

Trustees’ expenses

There were £62 of trustees' expenses paid for the year ended 31 August 2023. There were no trustees' expenses paid for the year ended 31 August 2022.

8. STAFF COSTS

The average monthly number of employees during the year was as follows:

----- Start of picture text -----
||||||||||| |---|---|---|---|---|---|---|---|---|---| |2023|2022| |Charitable|4|4| |Governance|1|1| |=|——2| |No|employees|received|emoluments|in|excess|of £60,000.| |FEES|FOR|EXAMINATION|OF|THE ACCOUNTS ACCOUNTS| |2023|2022| |Ee|£| |Independent|examiner's|fees|for|reporting|on|the|accounts|1,380|1,320| |Accountancy|services|2,580|2,520|

----- End of picture text -----

  1. FEES FOR EXAMINATION OF THE ACCOUNTS ACCOUNTS

Page 11

continued...

The Universities' Chaplaincy in Leeds Trust

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |10.|TANGIBLE|FIXED|ASSETS| |Fixtures| |and|Computer| |fittings|equipment|Totals| |£|£|£| |COST| |At|1|September 2022|3,126|30,074|33,200| |Additions|-|996|996| |At 31|August 2023|3,126|31,070|34,196| |DEPRECIATION| |At|1|September|2022|2,351|27,700|30,051| |Charge|for year|155|1,256|1,411| |At 31|August 2023|2,506|28,956|31,462| |NET|BOOK|VALUE| |At 31|August 2023|620|2,114|2,734| |At|31|August 2022|TS|2,374|3,149| |41.|DEBTORS:|AMOUNTS|FALLING|DUE|WITHIN|ONE|YEAR| |2023|2022| |ci|£| |Prepayments|403|-| |42.|CREDITORS:|AMOUNTS|FALLING|DUE|WITHIN|ONE YEAR| |2023|2022| |£|£| |Trade|creditors|120|414| |Social|security|and|other taxes|702|1,243| |Other|creditors|3,983|3,865| |Deferred|income|897|2tS| |Accrued|expenses|6,012|3,618| |11,714|9,113| |13.|MOVEMENT|IN FUNDS|Net|Transfers| |movement|between|At| |At|1.9.22|in|funds|funds|31.8.23| |£|£|£|£| |Unrestricted|funds| |General|fund|102,248|43,143|(38,808)|106,583| |Restricted|funds| |Restricted|funds|-|(38,808)|38,808|-| |TOTAL FUNDS|102,248|4,335|-|106,583|

----- End of picture text -----

Page 12

continued...

The Universities’ Chaplaincy in Leeds Trust

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

43. MOVEMENT IN FUNDS- continued

Net movement in funds, included in the above are as follows:

Incoming
resources
Resources
expended
Movement
in funds
£ £ £
Unrestricted funds
General fund 81,426 (38,283) 43,143
Restricted funds
Restricted funds 3,376 (42,184) (38,808)
TOTAL FUNDS 84,802 (80,467) 4,335
Comparatives for movement in funds
At 1.9.21 Net
movement
in funds
Transfers
between
funds
At
31.8.22
£ i £ £
Unrestricted funds
General fund 95,732 46,886 (40,370) 102,248
Restricted funds
Restricted funds - (40,370) 40,370 -
TOTAL FUNDS 95,732 6,516 - 102,248
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
Resources
expended
Movement
in funds
£ E £
Unrestricted funds
General fund 75,288 (28,402) 46,886
Restricted funds
Restricted funds
5.235 (45,605) (40,370)
TOTALFUNDS 80,523 (74,007) 6,516

£38,808 (2022 : £40,370) was transferred from the general fund to the restricted fund to make up the shortfall on the fund.

Page 13

continued..

The Universities' Chaplaincy in Leeds Trust

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 August 2023.

15. CAPITAL

The company is limited by guarantee and has no share capital.

The liability of the members in the event of a winding up is limited to £10 per member

Page 14