Friends of Gra-am and Duncton Schools:
Financial Report for AGM on 25 09 2025 – Last AGM held on 27/02/2024
Treasurer: Josephine Alderton appointed in March 2025
Introduc9on:
The accounts for the year just passed, Sept start 2024- Aug end 2025, are unaudited/draC accounts and will be passed to the accountant for review and audit in the coming weeks. We will report back to the commiKee when they have been audited.
(Detailed spreadsheet version of accounts are available upon request once audited)
The main aim for this year was to ensure funds that had been accruing in the account to August end 2025 were spent on the school, whilst conAnuing to fundraise within the capacity of the commiBee and as circumstances permiBed.
Fundraising Overview
schools, the summer aucAon, the summer performance, and marAal arts. Thanks so much to members of the commiBee and others who have put so much work into those events. With a parAcular menAon of thanks to Giovanni and Kirsty SoffieBo who donated all proceeds from their weekly marAal arts classes run at both schools to the FGD. This is such a strong income revenue for the FGD and enables us to further support the school and its children.
Less successful this year was the Quiz night which broke even although unsold goods purchased for the running of the event were put towards future events.
Overview of accounts:
Total in bank at end of last year (31[st] Aug 2024) brought forward: £21,397.09
INCOME 2024-2025 (Receipts): £26,765.88 (Compared with previous year £17,845.34 ). This years income does include approximately £4,924.80 worth of donaAons towards the fundraiser for the climb around playground at GraZam.
EXPENDITURE 2024-2025 (Payments): £24,698.58 (Compared with previous year of £20,694.28 )
(compared with -£2,848.94 )
Total in bank at year end (31[st] Aug 2025): £23,478.18
this report. This was in contrast to the previous year, when we brought in a bit less than we spent. Ideally, we should try to spend as much as we make so that parents gain the benefits of the money they contribute to FGD and see those benefits reasonably quickly. Therefore, the fundraising level and contribuAons to the schools from the FGD seem to be in line with where we would wish them to be.
Expenditure Notes:
Of the total £24,698.58 expenditure, £3,750 was donated to support the cost of the school therapist and some £3,992.16 was the cost of fundraising, including the cost of the summer performance, Halloween, quiz night, ice cream. This was higher than last year which came it at around £2,170.67.
The main reason for the increased cost of fundraising this year was due to higher spend on the 2025 Summer Performance event which was a larger event than previous years and brought in more profit. There was a significant amount of surplus goods purchased for the year 2024-2025 and these can be put towards future events thus reducing expenditure for the year 2025-2026.
school for SEND, £1,000 per school for class budgets. £2,920.66 was provided to each school for the supply of interacAve whiteboards to each classroom and with approximately £1,000 donated to GraZam for playground equipment. Duncton are yet to request the final £200+ of this money and invoice fell in new school year so not incl in final amount allocated to Duncton. A small donaAon was given to each school to subsidise ouAngs.
GraZam £8,659.69 Duncton £8,051.49 (not including £1,000 that was invoiced and paid aeer year end)
Budget 2025-2026:
We will need a more detailed budgeAng meeAng soon, ideally in conjuncAon with members of the teaching staff and possibly school governors to help decide on prioriAes for the year ahead. At this point we will present a full budget spreadsheet.
£23,478.18 brought forward in accounts at year end (31.08.2025).
Proposed spending (prior to budget meeAng to be held in the next coming months)
| Duncton Enrichment (Music and French) | £3,000 |
|---|---|
| Duncton SEND resources | £500 double that allocated last year |
| Duncton class budget | £1,000 (£500 per class) |
| GraZam SEND resources | £500 double that allocated last year |
| GraZam class budget | £1,000 (£500 per class) |
| GraZam Enrichment (Art) | £3,000 |
| Event running costs | £3,000 |
| School therapist dona9ons | We owe £1,125 from 2024-2025 |
| Duncton playground equipment | We owe circa £1,000 from 2024- |
| 2025 | |
| TOTAL already (poten9ally) allocated = | £14,125 |
Total remaining (approx.) = £6,353.18 (£9,353.18 less £3,000 buffer for unforeseen/urgent expenses.
Hopefully we can raise at least £12,500 addi9onal funding this year to help support the schools for 2026-2027!
A par9cular men9on of thanks to Lucy Bingham who counts, categorises and banks all cash deposits which really helps the treasurer’s role.
Receipts and Payments and Annual Report
Duncton Graffham Schools Parent Teacher Association Date Range: 2024-09-01 to 2025-08-31
| ACCOUNTS | Sep | 01, 2024 to | Aug 31, 2025 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | Notes on Income | Cost of Goods Sold (COGS) | **Notes on COGS ** | Operating Expenses | (OE) | Notes on OE | |||||
| Art Prints 2025 | £ | 75.00 |
Art Prints 2024 - 2025 | £ | 398.79 |
||||||
| Bank Interest | £ | 166.29 |
Bank Charge | £ | 83.24 |
||||||
| Cake Raffle 2024-2025 | £ | 2,200.60 |
|||||||||
| Christmas Cards 2024 | £ | 553.82 |
|||||||||
| Christmas Performance Duncton 2024 | £ | 178.81 |
|||||||||
| Christmas Performance | |||||||||||
| Christmas Performance Graffham 2024 | £ | 248.48 |
Graffham 2024-2025 | £ | 53.95 |
||||||
| Christmas Photoshoot 2024 | £ | 200.00 |
|||||||||
| Christmas Wreath Making | £ | 150.00 |
|||||||||
| Donation for | |||||||||||
| fundraising campaign. | |||||||||||
| Donations for Graffham Playground | £ | 4,924.80 |
Money transferred to school for works |
||||||||
| completed in 2025- | |||||||||||
| 2026 period | |||||||||||
| Duncton Hamper and Cards 2024 | £ | 480.00 |
|||||||||
| Duncton Sports Day 2024 - | |||||||||||
| Duncton Sports Day 2025 | £ | 137.50 |
2025 | £ | 112.74 |
||||||
| Easter 2025 | £ | 390.10 |
Easter 2024-2025 | £ | 191.04 |
||||||
| Flower Sale 2024-2025 | £ | 20.00 |
|||||||||
| Graffham Christmas Hamper 2024-2025 | £ | 540.00 |
|||||||||
| Graffham Sports Day 2024- | |||||||||||
| Graffham Sports Day 2024-2025 | £ | 178.22 |
2025 | £ | 12.51 |
||||||
| Guinea Pigs 2024-2025 | £ | 60.00 |
|||||||||
| Halloween Combined Schools 2024-2025 | £ | 576.98 |
Halloween 2024 | £ | 207.05 |
||||||
| Ice Cream Purchase 2024- | |||||||||||
| Ice Cream Sales 2024-2025 | £ | 525.03 |
2025 | £ | 216.76 |
||||||
| Martial Arts Duncton 2024-2025 | £ | 840.00 |
|||||||||
| Early payment for 2025- | |||||||||||
| Martial Arts Duncton 2025-2026 | £ | 130.00 |
2026 class | ||||||||
| Martial Arts Graffham 2024-2025 | £ | 2,390.00 |
Martial Arts Refund | £ | 65.00 |
Refund | |||||
| Early payment for 2025- | |||||||||||
| Martial Arts Graffham 2025-2026 | £ | 455.00 |
2026 class | ||||||||
| Payment Error to be returned | £ | 84.00 |
|||||||||
| Quiz Night March 2024-2025 | £ | 586.72 |
Quiz Night March 2025 | £ | 655.38 |
||||||
| Refund for Hall Hire | £ | 125.00 |
Hall Hire | £ | 125.00 |
Refund | |||||
| Reimbursement of expenses | |||||||||||
| paid in error | £ | 84.00 |
Refund | ||||||||
| Graffham Therapist | Paid to school for | ||||||||||
| School Therapist Donations 2024-2025 | £ | 3,750.00 |
2024-2025 | £ | 3,750.00 |
therapist services | |||||
| School Trip 2024-2025 | £ | 14.00 |
|||||||||
| Second Hand Uniform Sales | £ | 118.50 |
|||||||||
| Summer Auction 2024-2025 | £ | 2,892.59 |
Summer Auction 2024-2025 | £ | 180.00 |
||||||
| Summer Performance 2024- | |||||||||||
| Summer Performance 2024-2025 | £ | 3,033.31 |
2025 | £ | 1,607.60 |
----- Start of picture text -----
Summer performance 2023- Late payment of
2024 £ 24.84 expense
Tea/Coffee £ 3.92
Valentines Day 2024-2025 £ 188.48 Valentines 2024 - 2025 £ 57.50
Your School Lottery £ 548.73
Agreed amount in
Duncton Enrichment school budgets incl
2024-2025 £ 8,051.49 trip subsidies
Agreed amount in
Graffham Enrichment school budgets incl
2024-2025 £ 8,659.69 trip subsidies
Parentkind membership
renewal £ 162.00 Insurance
Total Cost of Goods Sold Total Operating
Total Income (TI) £ 26,765.88 (COGS) £3,992.16 Expenses (TOE) £ 20,706.42
Gross Profit (TI minus COGS) £ 22,773.72
Net Profit £ 2,067.30
----- End of picture text -----
NOTES:
Gift aid return has not been completed but this will be addressed and back dated over the next few months
Areas of high profit
Martial Arts classes at both Duncton and Graffham continue to be a large source of income with no expense total profit of £3,165 for year 20242025 and £585 of early payments for 2025-2026 over both schools
The Summer Auction in 2025 had a high profit margin with insignificant outgoings profit of £2712.59
The Summer Performance of 2025 had a profit of £1,400.87 with a large surplus of goods purchased (alcohol) remaining that can be used in events for the following year 2025-2026 thus significantly reducing the cost of good sold for future events in 2025-2026.
Cake Raffle continues to be an excellent fundraiser with no COGS raising £2,200 for the 2024-2025 period. Christmas events continue to be a successful fundraiser with profits for both schools circa £2,200.
One off donations for fundraisers such as the playground at Graffham of almost £5K boosted profits this year.
Areas of low, no profit and losses
Art prints for both schools were produced at a COGS of £398.79 with a total income of £75. However purchases will be made in the future with no additional COGS so profit on this will slowly trickle in over the coming years.
Quiz Night 2025 came in at a loss of £68.66 however there was an over purchase of supplies for the event which were put towards future events in 2024-2025
Other events of low profit such as Sports Days and Easter are events put on primarily for the enjoyment and community spirit of the parents and children who attend the schools with profits being of secondary significance.
These accounts have been reviewed by Mrs Caroline Smithers ACA Institute of Chartered Accountants of England and Wales registration number 1421888
Receipts and Payments and Annual Report
Duncton Graffham Schools Parent Teacher Association Date Range: 2024-09-01 to 2025-08-31
| ACCOUNTS | Sep | 01, 2024 to | Aug 31, 2025 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | Notes on Income | Cost of Goods Sold (COGS) | **Notes on COGS ** | Operating Expenses | (OE) | Notes on OE | |||||
| Art Prints 2025 | £ | 75.00 |
Art Prints 2024 - 2025 | £ | 398.79 |
||||||
| Bank Interest | £ | 166.29 |
Bank Charge | £ | 83.24 |
||||||
| Cake Raffle 2024-2025 | £ | 2,200.60 |
|||||||||
| Christmas Cards 2024 | £ | 553.82 |
|||||||||
| Christmas Performance Duncton 2024 | £ | 178.81 |
|||||||||
| Christmas Performance | |||||||||||
| Christmas Performance Graffham 2024 | £ | 248.48 |
Graffham 2024-2025 | £ | 53.95 |
||||||
| Christmas Photoshoot 2024 | £ | 200.00 |
|||||||||
| Christmas Wreath Making | £ | 150.00 |
|||||||||
| Donation for | |||||||||||
| fundraising campaign. | |||||||||||
| Donations for Graffham Playground | £ | 4,924.80 |
Money transferred to school for works |
||||||||
| completed in 2025- | |||||||||||
| 2026 period | |||||||||||
| Duncton Hamper and Cards 2024 | £ | 480.00 |
|||||||||
| Duncton Sports Day 2024 - | |||||||||||
| Duncton Sports Day 2025 | £ | 137.50 |
2025 | £ | 112.74 |
||||||
| Easter 2025 | £ | 390.10 |
Easter 2024-2025 | £ | 191.04 |
||||||
| Flower Sale 2024-2025 | £ | 20.00 |
|||||||||
| Graffham Christmas Hamper 2024-2025 | £ | 540.00 |
|||||||||
| Graffham Sports Day 2024- | |||||||||||
| Graffham Sports Day 2024-2025 | £ | 178.22 |
2025 | £ | 12.51 |
||||||
| Guinea Pigs 2024-2025 | £ | 60.00 |
|||||||||
| Halloween Combined Schools 2024-2025 | £ | 576.98 |
Halloween 2024 | £ | 207.05 |
||||||
| Ice Cream Purchase 2024- | |||||||||||
| Ice Cream Sales 2024-2025 | £ | 525.03 |
2025 | £ | 216.76 |
||||||
| Martial Arts Duncton 2024-2025 | £ | 840.00 |
|||||||||
| Early payment for 2025- | |||||||||||
| Martial Arts Duncton 2025-2026 | £ | 130.00 |
2026 class | ||||||||
| Martial Arts Graffham 2024-2025 | £ | 2,390.00 |
Martial Arts Refund | £ | 65.00 |
Refund | |||||
| Early payment for 2025- | |||||||||||
| Martial Arts Graffham 2025-2026 | £ | 455.00 |
2026 class | ||||||||
| Payment Error to be returned | £ | 84.00 |
|||||||||
| Quiz Night March 2024-2025 | £ | 586.72 |
Quiz Night March 2025 | £ | 655.38 |
||||||
| Refund for Hall Hire | £ | 125.00 |
Hall Hire | £ | 125.00 |
Refund | |||||
| Reimbursement of expenses | |||||||||||
| paid in error | £ | 84.00 |
Refund | ||||||||
| Graffham Therapist | Paid to school for | ||||||||||
| School Therapist Donations 2024-2025 | £ | 3,750.00 |
2024-2025 | £ | 3,750.00 |
therapist services | |||||
| School Trip 2024-2025 | £ | 14.00 |
|||||||||
| Second Hand Uniform Sales | £ | 118.50 |
|||||||||
| Summer Auction 2024-2025 | £ | 2,892.59 |
Summer Auction 2024-2025 | £ | 180.00 |
||||||
| Summer Performance 2024- | |||||||||||
| Summer Performance 2024-2025 | £ | 3,033.31 |
2025 | £ | 1,607.60 |
----- Start of picture text -----
Summer performance 2023- Late payment of
2024 £ 24.84 expense
Tea/Coffee £ 3.92
Valentines Day 2024-2025 £ 188.48 Valentines 2024 - 2025 £ 57.50
Your School Lottery £ 548.73
Agreed amount in
Duncton Enrichment school budgets incl
2024-2025 £ 8,051.49 trip subsidies
Agreed amount in
Graffham Enrichment school budgets incl
2024-2025 £ 8,659.69 trip subsidies
Parentkind membership
renewal £ 162.00 Insurance
Total Cost of Goods Sold Total Operating
Total Income (TI) £ 26,765.88 (COGS) £3,992.16 Expenses (TOE) £ 20,706.42
Gross Profit (TI minus COGS) £ 22,773.72
Net Profit £ 2,067.30
----- End of picture text -----
NOTES:
Gift aid return has not been completed but this will be addressed and back dated over the next few months
Areas of high profit
Martial Arts classes at both Duncton and Graffham continue to be a large source of income with no expense total profit of £3,165 for year 20242025 and £585 of early payments for 2025-2026 over both schools
The Summer Auction in 2025 had a high profit margin with insignificant outgoings profit of £2712.59
The Summer Performance of 2025 had a profit of £1,400.87 with a large surplus of goods purchased (alcohol) remaining that can be used in events for the following year 2025-2026 thus significantly reducing the cost of good sold for future events in 2025-2026.
Cake Raffle continues to be an excellent fundraiser with no COGS raising £2,200 for the 2024-2025 period. Christmas events continue to be a successful fundraiser with profits for both schools circa £2,200.
One off donations for fundraisers such as the playground at Graffham of almost £5K boosted profits this year.
Areas of low, no profit and losses
Art prints for both schools were produced at a COGS of £398.79 with a total income of £75. However purchases will be made in the future with no additional COGS so profit on this will slowly trickle in over the coming years.
Quiz Night 2025 came in at a loss of £68.66 however there was an over purchase of supplies for the event which were put towards future events in 2024-2025
Other events of low profit such as Sports Days and Easter are events put on primarily for the enjoyment and community spirit of the parents and children who attend the schools with profits being of secondary significance.
These accounts have been reviewed by Mrs Caroline Smithers ACA Institute of Chartered Accountants of England and Wales registration number 1421888