2023-02-28-accounts - 1st Mountsorrel Scout Group

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Chairperson’s Report

it has been an eventful year for the 1 Mountsorrel Scout Group, with several developments to highlight.

Firstly, many thanks to those parents who have joined the Group Executive since last yea r’s AGM, it has been great to have fresh input and ideas in the executive and it helps to spread the load across the volunteers. Unfortunately our chairperson, lan Maddison, had to step down mid-year due to an increase in work commitments, | have filled the dual role of chairperson and secretary in the interim but we will elect a new chair this AGM. Thank you to lan for his work on the Executive over the past few years. We are always looking for further executive members, please speak to me if you are willing to get involved, the commitment is around 6 meetings per year with some potential further voluntary activities.

The group took part in the Mountsorrel Revival in August of last year as part of our fundraising drive. | would particularly like to thank the Leaders and Exec members who helped at the main parking lot for several hours in the hot sun. Also thanks to the leaders, Exec members and scouts who staffed a number of stall on the green, including the tin can alley and play your cards right. We raised several hundred pounds from the day as well as increasing our visibility in the community; we hope to get involved again this year.

One of the reasons we have increased out fundraising activities has been the new roof on the Scout Hut; this had to be replaced after the previous asbestos roof began to leak. Unfortunately the new roof, whilst weather-tight and looking very smart, had particularly poor acoustic qualities inside the hall, which required us to commission a new suspended ceiling to absorb noise. This work has now been completed with great improvement to the acoustics and thus a better experience for leaders, group members and also our paying tenants. We are now raising funds for further improvements required in the kitchen and bathrooms of the hut, we hope that you will be able to support this through the upcoming games night as well as future fundraising activities.

Finally we are pleased to have added a Squirrel Dray to the Group, which is off to a great start under Caroline’s leadership and is already being looked upon as an exemplar for other groups in the County.

On behalf of the executive and the parents of 1 Mountsorrel, I'd like to say a huge thank you to the leaders and other volunteers who keep the Group running and offer wonderful activities to our young members. |’d particularly like to thank Allie Harris, who has recently stood down as Beaver leader after several years, including over the Covid lockdowns where she worked hard to keep activities running online on a regular basis. If any parents are willing to get involved with one of the sections please speak to the Group Scout Leader, Peter Wood, who can give you more information about what is involved.

Thanks for your support and we look forward to another successful year of scouting.

Duncan Stanley

Group Secretary and Acting Chairperson

Group Scout Leaders Report 2023

Welcome to our group AGM. This document contains the reports from our Chairperson & the different sections within the group. Firstly, | would like to welcome Caroline & her team, who have created a small but vibrant Squirrel Dray within the group. Their entertaining reports on the group Facebook page show just what a young person is capable of.

With the unfortunate loss of Allie Harris our Beaver leader at the Easter break, | have had to step in at short notice & try to remember how it all worked. The Beavers have been working hard towards their Teamwork & Navigation badges. & | would like to thank Steven and the young leaders Oscar & Josh for the support & insights they have given me. The Cubs have had a busy year with adventures out & about, Whilst the Scout have been busy creating stop-motion animations among other projects. The groups main commitment over the past 12 months has been the upgrading of our premises, this continues to be an ongoing project with the Kitchen & Toilets next on the list, Details of which are covered in the following reports. At the end of this term, Beavers having already lost their leader, will be losing both Oscar & Josh to GCSE year & | wish them good luck. Also due to work commitments the Cubs may see less of Dan Bowler. All of whom have been valuable members of the Cubs team for many years. All of this means that we need new volunteers to step up, if we are to keep a varied & vibrant group continuing. All helpers & leaders do so voluntary and without all their hard work none of this would be possible, without them the group simply would not exist. So if you can spare an hour a week & would like to help, either directly with the young people or on the committee. Please talk to any of the leaders or committee members, either at the AGM or any meeting night.

Squirrels	Wednesday	5pmto5:45pm
Beavers	Wednesday	6pmto7pm
Cubs	Wednesday	7:15pm to8:30pm
Scouts	Thursday	7:15pmto8:45pm
Yours in Scouting
PeterWood
GroupScout	Leader

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4st Mountsorrel Scout Group — Charity No.1128610 Agenda for AGM

AGM 14* June 2023 - Agenda

Welcome by Chairperson — Apologies from:

Last Year’s minutes

Our chairperson will be asking if anyone who attended last year’s AGM has any questions or queries on the contents of the minutes or wishes to raise any inaccuracies.

We will be asking for two persons who attended last year’s AGM to propose and second the minutes as a true & accurate record of that meeting.

Treasurer’s report for 2022/23 — Introduced by Matthew Prisk

Matthew will introduce the accounts.

Any questions are invited

Our Chairman will then be asking for two persons to propose and second the Accounts as a true & accurate record of the Group Finances.

Group Scout Leader’s nomination for Chairperson — Pete Wood (Group Scout Leader)

Proposed by Pete Wood

Nominations for Secretary — Invited by Chairperson Proposed by, Seconded by

Nominations for Treasurer — Invited by Chairperson

Proposed by, Seconded by

Nominations for up to 8 additional committee members We can have an additional 8 members join the executive committee. The Group Scout Leader has up to 4 nominations.

And we have 4 spaces from the floor:

Leader nominations to the executive

Any Other Business

Meeting closed by Chairperson at pm

4st Mountsorrel Scout Group — Charity No.1 428610 Charity No.1 428610 No.1 428610 428610 Meeting Minutes, Annual General Meeting — =S=May=2621

Scout Group Group — Charity No.1 428610 Charity No.1 428610 No.1 428610 428610 AQr Minutes, Annual General Meeting — =S=May=2621 Annual General Meeting — =S=May=2621 General Meeting — =S=May=2621 Meeting — =S=May=2621 — =S=May=2621 =S=May=2621 nd Scouts 4st Mountsorre! Scout Group Annual General Meeting. tak bountaorrel Wednesday 15t June 2022 @ 18.39 Meeting held at Oaks in Charnwood Scout Camp

Present: lan Maddison (Chair) Peter Wood (GSL) Duncan Stanley (minutes) Karl Wilson Carol Black Alison Mackie Nicola Liquorish Apologies: David Formby Matthew Prisk

Welcome by Chairperson — lan Maddison The Scout Group was joined by Neil Whittall (Assistant District Commissioner, Cubs, Charnwood)

Last Year’s minutes: Provided in advance, read and adopted as a true and accurate record. Proposed by Peter Wood Seconded by Alison Mackie.

Treasurer’s report for 2021/22 20210/22 accounts provided in advance. Karl Wilson presented the accounts due to the recent passing of the Group Treasurer, John Perkins. Karl explained that the accounts put the Group in good standing, received £20,000, including Covid grants. Currently have £51,000, but have committed £48,000 for the new roof. The accounts were adopted as a true and accurate record. Proposed by Karl Wlison Seconded by Peter Wood.

Group Scout Leader’s nomination for Chairperson — lan Maddison Proposed by Peter Wood. Seconded by Alison Mackie.

Nominations for Secretary - Duncan Stanley Proposed by lan Maddison Seconded by Karl Wilson. Nominations for Treasurer — Matthew Prisk Proposed by lan Maddison Seconded by Michael Holt.

Nomination of Bookings Secretary — Melanie Sullivan Proposed by lan Maddison Seconded by Alison Mackie. Nominations for up to 8 additional committee members GSL nominations: Caro! Black, Alison Carter Mackie From the floor: Elaine Ward, Jay Osborne, Michael Holt. Proposed by lan Maddison Seconded by Duncan Stanley.

Leader nominations to the Executive: Karl Wilson, Alison Harris, Ashleigh Eddy.

District presentation

Group Scout Leader: Gary Tagg - gary.tagg@ntlworld.com Group Chairperson: David Formby - david.formby@gmail.com

4st Mountsorrel Scout Group — Charity No.1128610 Meeting Minutes, Annual General Meeting — 24=iee2e)[1]

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_ ae Neil Whittall thanked the leaders and was pleased to see all the hard work that had gone into {Oy ountsorrel Scout Group

Meeting closed by Chairperson lan Maddison at 18:54.

Group Scout Leader: Gary Tagg - gary.tagg@ntlworid.com Group Chairperson: David Formby - david.formby@gmail.com

1st Mountsorrel Scout Group

Financial Statement from 1st March 2022 to 28th Feb 2023

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||||||| |---|---|---|---|---|---| |2022-2023|2021-2022| |income| |Bank|Interest|0.00|1.23| |Donation|1.00|0.00| |Events|11496.94|1787| |Fundraising|546.47|0.00| |Gift Aid|1,717.44|541.18| |Grants|Received|6,500.00|12,763.00| |Membership|Fees|10,920.52|8,140.00| |Rent|5,355.66|4,034.40| |Uniform|298.42|95.54| |TOTAL INCOME|36,836.45|27,362.35| |Expense| |Activity Equipment|53.22|0.00| |Badges|639.96|374.11| |Camping|Equipment|817.42|0.00| |Events|12,262.50|1,785.71| |Fundraising|Expenses|218.11|0.00| |Gifts|/ Donations|127.50|268.50| |Go Cardless|/ OSM|Paym|Fee's|650.17|298.85| |insurance|1,555.45|1,303.96| |Meetings|945.45|442.91| |Membership|Costs|4,794.00|4,076.20| |Misc|59.70|0.00| |OSM Subscription|Fee's|161.00|173.00| |Training|40.00|0.00| |Uniform|701.96|181.00| |Utilities|2,502.46|1,051.72| |Venue|Maintenance|50,782.72|1,959.09| |TOTAL EXPENSE|76,311.62|11,915.05| |Summary| |Account|balance|brought forward|01/03/22|51,233.95|35,786.65| |Total|income|36,836.45|27,362.35| |Total|expenditure|76,311.62|11,915.05| |Net income|-39,475.17|15,447.30| |Account|balances| |Account balance|carried|forward|28/02/23|11,758.78|51,233.95| |Loan from|Leics|Scout for|Root|-3,000.00|0.00| |Lloyds Bank|- Current|14,758.78|51,233.95|

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CHARITY COMMISSION Independent examiner's | FOR ENGLAND AND WALES report on the accounts

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Section A

independent Examiner's Report

Hoe se bil aenio3

Report to the trustees/ | (2°) =""~ members of 4 Mountsorrel Scout Group On accounts for the year | 28" February 2023 Charity no | 1128610 ended (if any) Set out on pages | 1 | | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02 12023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. independent | have completed my examination. | confirm that no material matters have examiner's statement | come to my attention (other than that disclosed below ) in connection with the examination which gives me cause to believe that in, any material : respect: , e accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enabie a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Name: | Anita Kathryn Griffin Relevant professional | Chartered Accountant (ICAEW) qualification(s) or body (if any):

IER

October 2018