Annual Report and Financial statements for the year ended 31 December 2023
The Parochial Church Council of the Ecclesiastical Parish of St Edmund King and Martyr
Mansfield Woodhouse Charity number 1128607
Trustees report
Accruals account
Statement of assets and liabilities
Notes to the financial statements
Independent examiner’s report
The PCC of St Edmund King and Martyr
Trustees' Annual Report
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.
Reference and administrative details
Registered charity name The Parochial Church Council of the Ecclesiastical Parish of St Edmunds Mansfield Woodhouse
Charity registration number 1128607
Principal office Parish Office 1 Welbeck Road Mansfield Woodhouse Nottinghamshire NG19 9JY
The Housley, Gethin, Chapman and Clay Pit Charity
Due to a misunderstanding in 2004 that the “Housley, Gething, Chapman and Clay Pit Charity” (HGCCC) was a “linked” charity, up until 2022 the PCC and HGCCC submitted a set of joint accounts for both charities. Following discussion with the Charity Commission and the information that they are not technically linked charities the Trustees have decided that both charities will submit separate accounts from 2023 onwards. Previous accounts will not be resubmitted, however figures relating to HGCCC will be extracted from the 2022 accounts so that accurate year on year comparisons can be made for both charities.
Trustees
The PCC also act as Trustees for The Housley, Gethin, Chapman and Clay Pit Charity; Charity Number 1107036.
The Trustees are members of the Parochial Church Council. During the year the following served:
Kathleen Miller, Churchwarden, Deanery Synod. David Colclough 2024 Kate Colclough, Reader. Wendy Skelton 2026 Andrew Shaw, Reader. Audrey Barnes 2025 Will Betts, Treasurer Co-opted until 2024 Maud Jarvis 2025 Ruth Greaves 2025 Tessa Hurst 2025 Gerald Houldsworth 2023 (Stepped down January Betty Kershaw 2026 2023) Helen Ainley 2026 Irene Garratt PCC Secretary 2026 Carolyn Long Deanery Synod until APCM 2023 Bill Blagg 2023 (Died 26th May 2023) Rev. Andrew Porter ex officio from November 2023
Independent Examiner
Beeley Hawley and Co. Ltd 44 Nottingham Road Mansfield Nottinghamshire NG18 1BL
Bankers
National Westminster Bank
9 Church Street Mansfield Nottinghamshire
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NG18 1HP
The Custodian Trustee of this Charity is the Southwell and Nottingham Diocesan Board of Finance.
The Managing Trustee of the Charity is the St. Edmund’s PCC.
The Parish Church of St Edmund King and Martyr
Trustees' Annual Report
Structure, governance and management
The Charity is governed by the Parochial Church Council Powers Measure (1956) as amended and Church Representation Rules.
Elected members normally serve a period of three years and may immediately be re-elected for a further term of three years.
Objectives and activities
The objectives of the Charity are the advancement of the religious and other charitable work of The Church of England in the Ecclesiastical Parish of Mansfield Woodhouse, and are achieved by the various activities referred to below.
Volunteers
The charity is grateful for the unstinting efforts of all its volunteers who are involved in any service including the provision of charity shop, social committees and fund-raising and the Foodbank operating from the Stable Centre and St. Peter’s Church Mansfield. The Trustees particularly wish to thank all those involved in the continued rebuilding of activities following disruption caused by the Covid Pandemic and its associated restrictions, without whom, some may have been lost altogether. Whilst most areas have recovered well, the Turner Hall usage has still not returned to its previous usage levels.
Public Benefit
The trustees confirm that they have complied with the requirement in the Charities Act 2011 with regard to Public Benefit.
Safeguarding
The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have regard to House of Bishops' guidance on safeguarding children and vulnerable adults). The Parish Action Plan was reviewed by the PCC on the 13th of June as was the Training Leadership Pathway. St. Edmund's is now working at Level 2 and has been invited to join the Safeguarding Hub. The Church of England's "Promoting a Safer Church" was re-adopted by the PCC as our Safeguarding Policy on 13th September.
The Recruitment of Ex-offenders Policy Statement was adopted by the PCC on 14th November. The Safer Church Posters have been updated and are on display throughout the church premises.
Financial review
Whilst most areas have recovered financially from the effects of the Covid Pandemic the Turner Hall has not been able to bounce back to it’s previous levels of business. At the same time increased utility prices coupled with a higher than usual increase in hourly wage rates has resulted in the hall continuing to operate at a loss and having to again rely on the PCC General Fund to make up the deficit.
The Cottage 1a Welbeck Road was tenanted during the year but other unexpected expenses reduced the net benefit from rental income.
122 Vale Road was relatively expense free during the year and full rent was received.
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The Partnershop continued to operate successfully and turned a healthy surplus. However, the level of grants was somewhat reduced during 2023, this will be rectified in 2024.
The Foodbank
The demand on our services have increased over 2023. We have fulfilled 2812 Vouchers which covers 4031 adults and 2091childre, a total increase 2154 people on the same period in 2022 (Figures April – December due to a change in the Trussell Trust System).
As ever, we struggle to maintain our stock levels. Every month there is more food going out than there are donations coming in.
As a result, a large amount of our stock is now purchased directly by us. In 2023 we spent £23,069 on stock.
The top 5 sources of our food donors are as follows: (Apr-Dec 2023)
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Supermarkets – 36.9%
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Purchased food – 29.5%
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Corporate/business – 9.08%
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Churches – 8.99%
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Schools/colleges – 8.49%
We continue to have a healthy bank account, mainly thanks to the donations from members of the community. Last year we received £27,690 in donations.
These donations were made up from cash, regular monthly donations into our account and some 'one off' donations (e.g. £5,000 from the Eastwood Foundation).
Keith Hadfield stood down from the foodbank completely in September, although he has now taken over as treasurer.
Thankfully, one of our volunteers has taken over some of the administration tasks.
We have lost a number of volunteers over the year and ideally we need to recruit some replacements. As we no longer have a manager, there is no one to do the recruiting, vetting and then inducting any new ones, however we are in the process of finding a solution to this situation and this is being carried out by the new Vicar for the time being.
Thanks to the volunteers, and particularly the fetching and moving of the stock done by one person (Owen Asher), the foodbank continues to operate on a day to day basis.
However, this is not a robust framework on which to operate, and there is not enough resilience to deal with the impending departure of Owen’s absence at the end of April 2024.
The overall aim remains for the foodbank to become a charity on its own and, recruit a grant funded part-time manager.
Reserves
The accumulated surplus of unrestricted funds continues to be held for further anticipated call on the resources of the Charity, both generally and in respect of maintenance of the Church and it’s historical contents.
Grants totaling £30,000 were received from HGCCC to ensure that all other financial commitments were able to be met. The main calls on such funds are to enable the PCC to meet its everyday church expenses, namely its ability to pay full Diocesan Share. The ongoing dependence on HGCCC grants is on an upward trend and will need to be reviewed.
Summary of main achievements
The Turner Hall and lounge continue to serve a number of community groups.
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For most of the year services have been supported by retired clergy and we would like to thank them, however, in November we were joined by the Rev. Andrew Porter as our new Vicar. Andrew’s wife Cathy is also ordained and joins the team.
We would like to say thank you to Kate Miller (Church Warden) and the Ministry team who have taken most of the strain during the vacancy.
As we start this new season we are looking forward to all that God will bring to our Parish and the Community of Mansfield Woodhouse
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The Parish Church of St Edmund King and Martyr
Statement of Financial Activities
for the year ended 31 December 2023
| Note 2023 2023 2023 2023 Unrestricted Restricted Endowment Total Funds Funds Funds £ £ £ £ Incoming resources Incoming resources from generated funds 2a 32,477 558 - 33,036 Voluntary income 2b 30,007 162,285 - 192,292 Incoming resources from charitable activities 2c 52,518 1,760 - 54,277 Activities for generating funds 2d 762 58,512 - 59,274 Investment and other income 2e 388 72 - 460 Total incoming resources 116,152 223,187 - 339,339 Resources expended Grants 3a 754 7,050 - 7,804 Activities directly related to the work of the Churc3b 144,213 200,439 - 344,652 Church management and administration 3c 7,956 543 - 8,499 Total resources expended 152,924 208,032 - 360,955 Net incoming (outgoing) resources before transfers 36,772 - 15,155 - 21,616 - Transfer between funds - - - - Net incoming (outgoing) resources before other reognised gains and losses 36,772 - 15,155 - 21,616 - Gains and losses on investments on revaluation and disposal 67 573 - 640 Net movement in funds 36,705 - 15,729 - 20,976 - Fund balances b/f at 1 January 2023 106,368 137,950 - 244,318 Fund balances c/f at 31 December 2023 69,663 153,679 - 223,342 |
2022 Total £ 34,657 276,013 52,462 52,536 120 415,788 20,132 345,456 11,481 377,068 38,720 - 38,720 - 38,720 205,598 244,318 |
|---|---|
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 7 to 13 form part of these financial statements
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The Parish Church of St Edmund King and Martyr
Statement of Financial Position
as at 31 December 2023
| Note | 2023 | 2023 | 2023 | 2023 | 2022 | |
|---|---|---|---|---|---|---|
| **Unrestricted ** | **Restricted ** | Endowment | Total | Total | ||
| Funds | Funds | Funds | ||||
| £ | £ | £ | £ | £ | ||
| Fixed Assets | ||||||
| Tangible fixed assets | 6 | 8,044 | 10,098 | 18,142 | 22,391 | |
| Investments | 7a | - | 2,682 | 2,682 | 2,037 | |
| 8,044 | 12,780 | - | 20,824 | 24,427 | ||
| Current Assets | ||||||
| Stock | 400 | 5,874 | 6,274 | 6,274 | ||
| Debtors | 8 | 5,631 | 3,900 | 9,531 | 11,058 | |
| Investments | 7b | 273 | 273 | 206 | ||
| Cash at bank and in hand | 9 | 58,970 | 131,124 | 190,094 | 206,358 | |
| 65,273 | 140,898 | - | 206,172 | 223,896 | ||
| Creditors: amounts falling due within one year | 10 | 3,654 | - | - | 3,654 | 4,005 |
| Net Current Assets | 61,619 | 140,898 | - | 202,518 | 219,891 | |
| Net Assets | 69,663 | 153,679 | - | 223,342 | 244,318 | |
| Represented by: | ||||||
| Funds | ||||||
| Unrestricted funds | 69,663 | - | - | 69,663 | 106,368 | |
| Restricted funds | 11 | - | 153,679 | - | 153,679 | 137,950 |
| Endowment funds | - | - | - | - | ||
| 69,663 | 153,679 | - | 223,342 | 244,318 |
The trustees are satisfied that the charity is exempt from audit and:
i) are satisfied that the charity was entitled to the exemption and no trustee has requested an audit, and ii) acknowledge their responsibility for:
accounting records, and
preparing accounts which show a true and fair view.
Approved by the Board of Trustees on 29/04/2025 and signed on their behalf by:
K A Miller
Churchwarden
Rev Andrew Porter Incumbent
The notes on pages 7 to 13 form part of these financial statements
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The Parish Church of St Edmund King and Martyr
Notes to the Financial Statements
for the year ended 31 December 2023
| 2 Incoming resources 2023 2023 2023 2023 Unrestricted Restricted Endowment Total Funds Funds Funds £ £ £ £ 2a Incoming resources from generated funds Planned giving 26,151 26,151 Collections 4,110 4,110 Sundry donations 2,216 558 2,775 32,477 558 - 33,036 2b Voluntary income Grants Housley Gething Chapman & Clay Pit Charity gran 30,000 30,000 Foodbank grants and donations - 162,285 162,285 Other income 7 7 30,007 162,285 - 192,292 2c Incoming resources from charitable activities Marriage, Funeral and Thanks Giving fees 18,176 18,176 Rental Income from 122 Vale Road 5,575 5,575 Rental Income from 1A Welbeck Road 8,025 8,025 Church Hall 20,742 1,760 22,502 52,518 1,760 - 54,277 2d Activities for generating funds Parish magazines 762 762 Fund raising - - Partnershop - 58,512 58,512 762 58,512 - 59,274 2e Investment and other income Investment income 388 72 460 388 72 - 460 Total incoming resources 116,152 223,187 - 339,339 |
2022 Total £ 26,985 3,702 3,970 34,657 10,000 137,683 125,963 2,367 276,013 26,719 5,100 1,747 18,896 52,462 576 425 51,535 52,536 120 120 415,788 |
|---|---|
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The Parish Church of St Edmund King and Martyr
Notes to the Financial Statements for the year ended 31 December 2023
| 3 Resources expended 2023 2023 2023 2023 Unrestricted Restricted Endowment Total Funds Funds Funds £ £ £ £ 3a Grants Charities and donations 754 7,050 7,804 754 7,050 - 7,804 3b Activities directly related to the work of the Church Diocesan parish share paid and other activities 56,881 56,881 Clergy expenses 998 998 Rent, rates, insurance, light, heat and cleaning 23,985 13,968 37,953 Repairs 15,376 9,050 24,426 Salaries, wages and honraria 43,100 45,002 88,101 Upkeep of services 1,629 8,495 10,124 Stock purchases - 41,032 41,032 Stock donations - 74,798 74,798 Storage costs - 3,260 3,260 Travel costs - 1,009 1,009 Sundries 819 542 1,361 Depreciation 1,425 3,283 4,708 144,213 200,439 - 344,652 3c Church management and administration Telephone 1,020 543 1,563 Printing, stationery and subscriptions 2,915 2,915 Bank charges 250 250 Professional fees 3,771 3,771 7,956 543 - 8,499 Total resources expended 152,924 208,032 - 360,955 4 Staff costs 2023 Total £ Wages and salaries 86,442 Social security costs 1,659 Pension Costs - 88,101 No individual employee earned over £60,000 in the year (2022 : none) The average number of employees during the year was 9 (2022: 9) 5 Accountancy fees 2023 £ |
2022 Total £ 20,132 20,132 58,700 1,070 24,044 85,587 68,804 1,176 144 - 92,070 3,220 3,555 1,423 5,951 345,456 2,962 2,478 295 5,746 11,481 377,068 2022 Total £ 67,174 1,630 - 68,804 2022 £ |
|---|---|
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Accountancy and other services
| 3,654 3,654 |
3,654 3,654 |
|---|---|
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The Parish Church of St Edmund King and Martyr
Notes to the Financial Statements
for the year ended 31 December 2023
6 Tangible fixed assets
| 6 Tangible fixed assets Cost or valuation At 1 January 2023 Additions Disposals At 31 December 2023 Depreciation At 1 January 2023 Charge for the year At 31 December 2023 Net book values At 31 December 2023 At 31 December 2022 7a Fixed asset investments 2023 Cost £ 118.66 CBF Investment fund units Unknown Carrying (market) value at beginning of year Additions Change in market value Carrying (market) value at end of year |
Motor Vehicles £ 17,000 17,000 4,250 3,188 7,438 9,562 12,750 2023 Valuation £ 2,682 |
Fixtures, fittings & furnishings £ 80,099 459 80,558 70,458 1,520 71,978 8,580 9,641 2022 Cost £ Unknown |
Total £ 97,099 459 - 97,558 74,708 4,708 79,416 18,142 22,391 2022 Valuation £ 2,037 2,037 72 573 2,682 |
|---|---|---|---|
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The Parish Church of St Edmund King and Martyr
Notes to the Financial Statements
for the year ended 31 December 2023
7b Current asset investments
| 7b Current asset investments 83 Santander shares (previously Alliance & Leicester plc) Carrying (market) value at beginning of year Net profit on revaluation in year Carrying (market) value at end of year 8 Debtors Debtors 9 Cash at bank and in hand Current accounts Deposit accounts Cash in hand 10 Creditors: amounts falling due within one year Accruals |
2023 273 2023 £ 9,531 2023 £ 160,548 24,026 5,520 190,095 2023 £ 3,654 |
2022 206 206 67 273 2022 £ 11,058 2022 £ 161,837 38,461 6,060 206,358 2022 £ 4,005 |
|---|---|---|
11 Funds
- a) The permanent endowment fund, the May Gethin Trust, was established in 1948 with a gift of 3.263 acres known as the Grove Street allotments in Mansfield Woodhouse. This land was subsequently sold and the remainder of the majority of the proceeds spent on the renovation of the Stable Centre. The remainder is invested in 344 CBF Investment units.
b) The restricted funds balance at 31 December 2023 was made up as follows:
| The restricted funds balance at 31 December 2023 was made up as follows: Partnershop St Chads Appeal Fund Community Market F2 appeal Turner Hall Refurbishment Fund Youth Worker Turner Hall Events Fund St Edmunds Church Bells Fund CBF Investment fund units Foodbank |
2023 £ 48,183 5,200 1,675 4,458 196 800 4 1,455 2,682 89,025 153,679 |
2022 £ 33,440 5,026 1,675 5,970 3,877 800 4 1,431 2,037 83,690 137,950 |
|---|---|---|
If donations are made for a specific purpose these are held as restricted funds as the proceeds are only used for the purpose specified.
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The Parish Church of St Edmund King and Martyr
Notes to the Financial Statements
for the year ended 31 December 2023
11 Funds (Continued)
The following table describes the purpose of each fund.
Fund Purpose Partnershop These funds are generated by the charity shop and are used for the purpose of running the shop with any surplus funds being used to make grants to deserving causes. St Chad's Appeal Fund These funds are used for the renovation of St Chad's church. Clock Fund These funds are for the purpose of renovating the church clock Community Market These funds are for the purpose of running the community markets. F2 Appeal (Community orchard) These funds are for the continued upkeep of the community orchard. Turner Hall Events Fund These funds are to facilitate the organisation of events where prior expenditure is required. These funds have been donated for the purpose of future Turner Hall Refurbishment Fund refurbishment costs of the Turner Hall. These funds contain donations towards the cost of employing someone to work in the community with a view to encouraging Youth Worker children and families to become active members of the Church. A fund to provide for the repair and maintenance of the church bells St Edmunds Bells in Sherwood Forest Foodbank provides emergency food for local people Foodbank in crisis. The Housley, Gethin, Chapman and Clay Pit These funds are to meet the costs of administering the charity Lands Charities including the managing of the buildings, together with costs in furthering the object of the charity
b) The unrestricted funds are available to be spent for any purpose of the charity.
Of the unrestricted funds held at the year end, some of these are designated for specific purposes and projects. There are no restrictions placed upon the remaining balance of these funds and they can be used however the trustees consider appropriate.
12 Trustees
During the year some of the Trustees were remunerated, as follows :
| £ | |
|---|---|
| A Shaw - Partnershnp manager | 220 |
| K Colclough - reader | 3,432 |
| D Colclough - Steward | 525 |
| R Greaves - Cleansing | 1,184 |
No trustees were reimbursed in relation to travelling and administration expenses.
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13 Controlling party
The PCC is under the control of the trustees
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Independent Examiners' Report to the Trustees of
The Parish Church of St Edmund King and Martyr
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st December 2023, which are set out on pages 5 to 12.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiners' statement
Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants , which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R A Shaw BSc FCCA Beeley Hawley & Co Ltd Chartered Accountants and Registered Auditors 44 Nottingham Road Mansfield NG18 1BL
Date: 29/04/2025
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