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Gwasanaeth Eirioli lechyd Meddwl Conwy a Sir Ddinbych
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Conwy and Denbighshire Mental Health Advocacy Service
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Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited
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Financial Statements for the year ended 31° March 2022 Registered Company Number - 06684259 Registered Charity Number - 1128582
Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Financial Statements for the year ended 31st March 2022 Contents Pages Co-Chairs’ Report 2 Report of the Trustees 3-10 Independent Examiner's Report 11 Statement of Financial Activities 12 Balance Sheet 13 Statement of Cash Flows 14 Notes to the Financial Statements 15-21
Registered Company Number - 06684259 Registered Charity Number - 1128582
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CO-CHAIRS’ REPORT FOR THE YEAR ENDING 31 MARCH 2022
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Thank you for coming this afternoon to what is our fifteenth AGM. We would like to thank Elfed, our Director of Services, the rest of the staff and our volunteer for their continuing hard work and dedication, and for continuing to adapt to new ways of working, whilst still providing a professional and comprehensive service for our service users, despite the constraints of the pandemic. As is usual with all organisations we have welcomed new members of staff and we would like to thank those who have moved on and wish them well. In 2021-22 we continued to provide a community-based service for Conwy and Denbighshire which is funded by the Betsi Cadwaladr University Health Board. Together with our partner organisations based in Bangor and Flintshire we continued to provide an IMHA service for both formal and informal patients within inpatient units across North Wales. In addition, we provided an IMCA service across Conwy and Denbighshire. We (CADMHAS) also have advocates working in the IMHA service we provide in Powys. We also provide Young Peoples’ advocacy across Denbighshire. All our advocates are Formal Advocates who work across our range of services. We also employ Relevant Person Representatives for IMCA which is still a fast-growing part of our organisation but with changes in legislation in the future this may have an impact on our involvement in this process. We are pleased to have received funding from Lloyds Bank which is being used to provide an extra support service to be based in the Ablett Unit and will also be used to provide mentorship for our trustees. We still continue to receive large numbers of referrals for the community service which are triaged by a dedicated staff member which has greatly shortened the waiting list for this service. Elfed has provided a written report in which he will expand on future developments and direction.
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We continue to look for new trustees but know this is a continuing problem for all charities. As with all third sector organisations we have to continue to compete for and seek out funding opportunities for mental health advocacy projects. Most of our current funding is secure at present nowever, re-tendering for the IMHA and IMCA services was held at the tail end on the 2021-22 period for the North Wales and Powys services which CADMHAS was successful in securing resulting in significant expansion of activities from 1st April 2022. As co-chairs we would like to reiterate our thanks to all our staff, volunteer and fellow board members for all their continuing hard work, support and commitment shown over the last year which enables us to deliver a first class, professional service for our Service Users. Anne Dennis and Jenny Gilmore Co-Chairs CADMHAS
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REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2022
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The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number: 6684259 (England and Wales) Registered Charity number: 1128582 Registered office: 94, Bowen Court, St. Asaph Business Park, Denbighshire LL17 QJE
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Trustees Anne Dennis Co-Chair Jenny Gilmore Co-Chair Ingrid Howarth
Lynnette Vinney-Passig Phil Williams
Company Secretary Elfed Williams
Independent examiner Ann Bitcon t/a Ad Hoc Accountancy Services Chartered Accountant 6 Lon Nant, Denbigh, LL16 4BE
Bankers Lloyds 268 High Street Bangor Gwynedd LL57 IRT
Solicitors Richard Hall & Partners Redhill House Hope Street Saltney Chester
STAFF (during year ended 31 March 2022)
Principal Staff Elfed Williams - Director of Services Janene Hamilton - Principal Advocate Kate Ross-Bowker - Senior Advocate
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Office Administrator Diana Williams Formal Advocates (IMHA, IMCA, Community and Young People’s Advocacy} Adele Llewellin (Joined June 2021} Debbie Thompson (Joined November 2021) Frances Adams
Gwen Roberts (Left August 2021} Hayley Elkins (Left May 2021}
Jemma Furnival
Kate Harrington (Joined April 2021) Kelly Hughes Nan Webb
Pat Mackenzie
Sarah Roberts (Left Apri! 2021) Ruth Davies
Vanessa Hughes-Fowell Duty Advocate Lydia Stee!
Relevant Person Representatives and Community Advocates (Combined Role) Hilary Roberts Lois Howard
Relevant Person Representatives Colleen Goddard (Joined May 2021) Paul Burkhill :
Rachel Williams (Joined June 2021)
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, its Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Recruitment and appointment of new trustees Prospective trustees are recruited and identified by word of mouth or by prior knowledge having come into contact with them previously in the work arena or by promotion of the post. The prospective board member will be invited to a number of board meetings as an observer and if mutually agreed then the appointment will be voted on by the board. Induction and training of new trustees New trustees are provided with copies of all policies, procedures, the governing documents and other relevant material. New trustees are offered mentoring by an experienced trustee. Specific training needs are identified. All trustees have ongoing training on their roles and responsibilities. Organisational structure The trustees delegate responsibility for the day to day running of CADMHAS to the Director of Services. 4
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Related parties
Due to the nature of the charity's operations and the composition of the board of trustees it is inevitable that transactions will take place with organisations in which a member may have an interest. All transactions involving organisations in which a trustee may have an interest are conducted at arm's length. The charity has a Declaration of Interest policy. All trustees must declare an interest if a related party transaction occurs. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems have been established to mitigate those risks.
- Public benefit As trustees we will give due consideration to the Charity Commission's requirements for reporting on the public benefit of our activities.
OBJECTIVES AND ACTIVITIES
Background Work to establish the Conwy & Denbighshire Mental Health Advocacy Service (CADMHAS) began in 2006 with a number of interested and committed individuals working together to draft what was to be a successful service proposal. Recruitment of the staff of CADMHAS began in January 2007 with the first members of staff coming into post in the spring of that year. CADMHAS became operational as a service on June 1st 2007. Since then CADMHAS has continued to grow now employing nineteen members of staff and running several different projects including: in Conwy and Denbighshire Community Mental Health Advocacy, Independent Menta! Health Advocacy, Independent Mental Capacity Advocacy, Relevant Person Representative and Litigation Friend Service; in Denbighshire only Young People’s Advocacy; and in Powys Independent Mental Health Advocacy. Mission Statement To be the leading voice for adults and young people with mental health issues across Wales Aims CADMHAS will strive: To be a supportive and independent voice for all service users. To provide a high quality, instructed advocacy service, safeguarding the individual’s rights and choices. | To ensure that all people experiencing mental health issues have access to a free and confidential advocacy service and, wherever possible, the service is to be provided in the language and location of their choice. To be a place where talented individuals want to work and achieve their career goals in advocacy.
- Objectives To speak up alongside mental health service users enabling empowerment and independence. To support service users in challenging discrimination and unfair treatment. To be an organisation continually informed by service user input.
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To recruit talented individuals and encourage and support them in their training and
professional development.
To have continual and regular review of the organisation’s policies and procedures. To ensure robust financial management systems is in place in order to maintain the viability of the organisation.
Values
CADMHAS will maintain its structural and operational independence from any other direct service provider but will work collaboratively with those who support its aims. The organisation applies the following core values in all of its undertakings: Quality —- We relentlessly strive to do our best for our service users, colleagues and ourselves. Integrity — We are transparent, nonest and act with integrity at all times. Autonomy — the right to self-government. Acknowledgements CADMHAS has over 300 organistion listed on its database with whom we are in contact during the year for support and services in connection with our work. The list is too long to include here but we would like to thank them all for their continuing support. We would like to draw attention to the list below and thank them especially for their funding, support and services during the past year: Aberconwy Mind Ad Hoc Accountancy Services Advocacy Service North East Wales Betsi Cadwaiadr University Health Board Boyns Computers Ltd Citizens Advice Denbighshire Conwy and Denbighshire CMH Teams Conwy Local Authority Conwy Voluntary Services Council Denbighshire Local Authority Denbighshire Voluntary Services Council Denbigh Youth Project Lloyds Bank Foundation Mental Health Advocacy Scheme Powys Teaching Health Board Richard Hall Solicitors Vale of Clwyd Mind Wales Council for Voluntary Action West Rhyl Young People’s Project 3'¢ Avenue Creative Solutions
Aberconwy Mind Advocacy Service North East Wales Boyns Computers Ltd
Conwy and Denbighshire CMH Teams Conwy Voluntary Services Council Denbighshire Voluntary Services Council Lloyds Bank Foundation Powys Teaching Health Board Vale of Clwyd Mind West Rhyl Young People’s Project
DELIVERING PUBLIC BENEFIT
The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s objectives and aims and in planning the charity's future activities. All the charity’s activities focus on the provision of advocacy and are undertaken to further CADMHAS's charitable purposes for the public benefit. ACHIEVEMENT AND PERFORMANCE Charitable activities In 2021 and into 2022 the Covid 19 virus remained an issue with us continuing to go in and out of lockdown. Our team continued to work mainly from home but face-to-face visits to our service users did restart sporadically dependent on restriction rules and under strict risk assessment procedures. Towards the end of 2021 and into 2022 many of the restrictions previously imposed were starting to be lifted but final restrictions were not eased until May 2022.
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In 2021-22, as in previous years, we continued to provide Community Mental Health Advocacy, Independent Mental Health Advocacy and Independent Mental Capacity Advocacy, Relevant Person Representative and Litigation Friend Service in Denbighshire and Conwy, the Young People’s Advocacy in Denbighshire and the Independent Mental Health Advocacy in Powys. But during the year we applied for the whole IMHA and IMCA services for North Wales and to retain the IMHA service in Powys. After a protracted process we were finally awarded these services that commenced on April 1° 2022. This brought several challenges in looking to restructure the management teams, and weicoming new staff when the projects officially started on 1° April 2022. In the tender process we submitted there was no proposal to search for further office space for the expanding team as the advocates and rest of the team would continue to work from home but our office in St. Asaph would be retained for use as explained below. The team continued to work from home during the year and we continued to invest in our digital networks to enable our team to continue to communicate with each other and with the people they support. All our team became proficient during Covid in using various communication platforms such as Teams or Zoom but it was also recognised that it is important for team members to be able to meet face to face for peer group and, when possible, team meetings once further Covid restrictions were lifted and this would be facilitated in our office in St. Asaph. We continued to receive a high level of referrals throughout the year and this is a testament to all the team that they continued to provide the required support in testing times and under continuing Covid restrictions. Below is the level of referrals we received during the year: IMCA (Conwy and Denbighshire) 293 RPR Service 212 Litigation Friends 9 IMHA (POWYS) 186 IMHA (Conwy and Denbighshire) 364 Community (Conwy and Denbighshire) 245 Younger People Advocacy Service (Denbighshire) 23 Specialised Community Project (for patients based in mental health units in Conwy and Denbighshire) 83 Tne feedback from the people we support and professionals continues to demonstrate the valuable work our team carries out with people across all our projects, as demonstrated in the example of comments below: e My advocate was very thoughtful and caring but most of all down to earth and honest. e Advocate A was very helpful at a very distressing time for us. And she did everything she could to support us. Thank you. e | felt | was her number one client but know that most likely all of her clients felt the same way about themselves. e Advocate B was a very lovely person and supported me very much and had listened to me. | was very Satisfied with her. -
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e | could not have got through my final days in the Ablett without Advocate C. She is amazing. She listened to me and asked all the correct questions to the Doctors.
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e The report was of an excellent standard and was delivered at the right time in the process. P is unable to verbalise her wishes and feelings, but Advocate D ensured that her ‘likes and dislikes’ were noted and she duly made recommendations.
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e Am satisfied with the service provided by the IMCAs and the reports they complete. This is a valuable service in the DoLS process.
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e It was a pleasure working with Advocate E who understood P’s needs and challenged appropriately and with sensitivity in what was a complex and challenging case for SSD. Having an IMCA involved was beneficial to demonstrate that P’s views, wishes and feelings
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were documented and represented.
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e Very good report and great help in the process. Advocate F did her job very professionally and greatly supported P. We agreed a new placement for him which will allow him to increase his independence. It was areal pleasure to work with Advocate F.
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Training remains a central plank in improving standards and knowledge within our team. Every member of staff is encouraged to seek out training sessions that will improve their skill sets and with many opportunities available during Covid the advocates took advantage of these to access training that otherwise might not have been available. The team faced continuing challenges during the year in maintaining relationships with service users and professionals whilst still having to deal with restrictions imposed by the Welsh Government due to the Covid pandemic. This was achieved through team work at all levels from the advocates, admin team, managers and Board members as well as support from our Commissioners and other organisations in the Third Sector.
FINANCIAL REVIEW
Results
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The Statement of Financial Activities for 2021-22 shows that a deficit arose on unrestricted funds of £18,196 during the year, but that a transfer from restricted funds converted this to a surplus of £50,926 for the year. At the end of the year the total net assets of the charity were £132,530. £13,000 of these related to restricted funds and £119,530 to unrestricted funds, with £42,800 of the latter designated to provide for potential liabilities should the charity be required to wind up in full or in part. The trustees will be looking to set aside a proportion of the increased unrestricted funds to meet the increase in potential redundancy costs in the future. Reserves policy
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The charity recognises and accepts its responsibilities as a charity, limited company and employer to protect the financial viability and continuation of the organisation. In accordance with good practice (eg. Charity Commission and NCVO recommendations) it is agreed that monies are allocated towards a reserve. The purpose of maintaining adequate reserves are: e to ensure cash flow (eg. cover delays in revenue funding). e to cover unforeseen circumstances. ¢ to provide the opportunity to attract/identify alternative funding should existing funds be subject to cutbacks.
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- to ensure that should funding cease, the organisation would be able to fulfill all of its financial and legal obligations when wound up.
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- The board will review the level of the reserves annually. Unless and until otherwise agreed, the organisation will endeavour to maintain a minimum reserve equivalent to the current three months running costs of the organisation, and endeavour to increase this amount to the equivalent of six months running costs.
Going concern
Although conditions continue to be challenging for the charity, as for many Third Sector organisations, the board have reviewed the current position and future plans. In light of this information they have concluded that the going concern basis of accounting continues to be appropriate and continue to adopt this in preparing the financial statements. Principal funding sources Principal funding sources for Conwy and Denbighshire Mental Health Advocacy Service include the following: Welsn Assembly Government via BCUHB and initially via Unllais until June 2021 as lead agent for the North Wales Independent Mental Health Advocacy (IMHA) Service and the North Wales IMCA service - for the provision of the statutory IMHA and IMCA service. Following the fact that Unilais ceasing trading, the funding via BCUHB was transferred directly to CADMHAS until the tender process for the services could be completed in March 2022. Welsh Assembly Government via Powys Teaching Health Board for the Powys Independent Mental Health Advocacy (IMHA) Service. BCUHB for the Conwy and Denbighshire Community Mental Health Advocacy Service for the provision of advocacy for those who require mental health support in the community. Denbighshire County Council via Denbighshire Young People’s Project as lead agent to provide advocacy for those receiving support from the Families First Project. Lloyds Bank Foundation to provide support for service users based in mental health units in Conwy and Denbighshire. Funding for the Relevant Person Representative and Litigation Friend Services is done on a case by case basis by the responsible funding authority in England and Wales. FUTURE DEVELOPMENTS With CADMHAS successful in obtaining the IMHA and IMCA service across North Wales we will be looking to improve the delivery of the service in 2022-23 and beyond with increased frontline Staffing levels and awareness raising. As already stated, training is a key element in our development of our team and during 2022-23 we will be looking at supporting new advocates with an apprenticeship scheme. In their first week with CADMHAS they will receive a four-day induction process in the office followed by a period of shadowing other more experienced advocates. They will be signed up to a Level 4 Advocacy Qualification with online tuitions one day per month followed by a half day one-toone period with the tutor. They will also if required have a further one-day study day to complete any assignments. During this period, they will also be mentored by one of our 9
experienced advocates who will assist them in understanding the principles of advocacy and what is required to complete their case work. , We will look at restructuring our management team; whereas we now have two Senior Advocates they will eventually have Deputy Senior Advocates to assist them in their support of the various teams. It is recognised that communication and the raising of awareness of our service is essential for the success of the delivery of advocacy across North Wales and Powys. We will employ a Communications Officer to deliver a better service by improving our website and making it more accessible especially as a platform to refer into our service. We will also look at improving our communication using other digital platforms such as Facebook, Twitter and Instagram. Another development will be the use of YouTube to prepare short film clips about the different aspects of advocacy and how people can be supported if they are sectioned or need a Community or Independent Mental Capacity Advocate.
RESPONSIBILITIES OF THE TRUSTEES
The trustees (who are also directors for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity law requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity and of its income and expenditure for the financial year. In doing so, the trustees are required to: e select suitable accounting policies and apply them consistently; ® make judgments and estimates that are reasonable and prudent; e state whether applicable accounting standards and statements of recommended practice have been followed; and ® prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for Safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In preparing this report, the trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006. Approved by erder of the board
HE Williams Company Secretary 19" December 2022
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Independent Examiner's Report to the Trustees of Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited
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| report on the accounts for the year ended 31 March 2022 set out on pages 12 to 21. Respective responsibilities of trustees and examiner
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The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for
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this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and | am qualified to undertake
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the examination by being a qualified member of the ICAEW. Having satistiea myseif that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: e examine the accounts under section 145 of the Charities Act: e follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5}(b) of the Charities Act; and
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e state whether particular matters have come to my attention.
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Basis of the independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity
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Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view: and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that, in any material respect, the requirements: e to keep accounting records in accordance with section 386 of the Companies Act 2006; and e to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities SORP (FRS 102),
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have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. D. By bw oe
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Ann Bitcon t/a Ad Hoc Accountancy Services Chartered Accountant 6 L6n Nant Denbigh [116 4BE 19 December 2022
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Conwy and Denbighshire Mental Health
Advocacy Service (CADMHAS) Limited
statement of Financial Activities
(including Income and Expenditure Account)
for the year ended 31 March 2022
Unrestricted Restricted
funds funds 2022 2021
Note £ £ £ £
Income from
Donations and legacies 2 - - - 70
Investments 3 - - - -
Charitable activities 4 41,296 460,623 501,919 522,306
Total income | 41,296 460,623 501,919 522,316
Expenditure
Charitable activities 5 58,749 438,327 497,076 486,272
Total expenditure 98,749 438,327 497,076 486,2/2
(17,453) 22,296 4,843 36,044
Gain/(loss)} on revaluation of investments 10 (743) - (743) 4,026
Net income/(expenditure) 6 (18,196) 22,296 4,100 40,070
Transfer between funds 14 69,122 (69,122) - .
Net movement in funds 90,926 (46,826) 4,100 40,070
Reconciliation of funds
Funds at 1 April 2021 68,604 59,826 728,430 88,360
Funds at 31 March 2022 119,530 13,000 132,530 128,430
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- The notes on pages 15 to 21 form part of these accounts.
co. no: 06684259
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Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Balance Sheet
as at 31 March 2022
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Note 2022 2021
3 E £ £
Fixed assets
Tangible assets 9 18,542 9,476
Investments 10 94,896 50,839
73,438 60,315
Current assets
Debtors 11 18,833 12,684
Cash at bank and in hand 78,789 97,229
97,622 103,913
Creditors: amounts falling
due within one year 12 (34 645) (29,970)
Net current assets 62,977 13,943
Total assets less current liabilities 136,415 134,258
Deferred income 13 (3,885) (5,828)
Net assets 132,530 128,430
Charity funds
Unrestricted funds 14 119,530 68,604
Restricted funds 14 13,000 59 826
Total funds 132,530 128,430
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The notes on pages 15 to 21 form part of these accounts. The trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 (‘the Act') and members have not required the charity to
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obtain an audit for the year in question in accordance with section 476 of the Acct. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of the financial statements. These financial statements have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS 102). Approved by the board of trustees on 19 December 2022, and signed on their behalf by:
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GuveresALA 1S AP Dennis - Trustee
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Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited statement of Cash Flows for the year ended 31 March 2022
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| 2022 | 2027 | ||||
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| E | Fr | £ | £ | ||
| Cash flows from operating activities: | |||||
| Net cash providing by operating activities | 7,055 | 75,602 | |||
| Cash flows from investing activities: | |||||
| Purchase ofequipment | (14,695) | (7,771) | |||
| Fixed asset investment | (4,800) | (2,800) | |||
| Grant in respect of capital expenditure | - | 1j,TfT | |||
| Net cash used in investment activities | (19,495) | (2,800) | |||
| Change in cash & cash equivalents in the | |||||
| reporting period | (12,440) | 72,802 | |||
| Cash & cash equivalents at the start of the | |||||
| reporting period | 91,229 | 18,427 | |||
| Cash & cash equivalents at the end ofthe | |||||
| reporting period | 78,789 | 97,229 | |||
| Reconciliation of net income to net cash flowfrom operating activities | |||||
| Net income for the reporting period | 4,100 | 40,070 | |||
| Adjustments for: | |||||
| Depreciation | 53,629 | 5,044 | |||
| Amortisation | (1,943) | (1,943) | |||
| (Gain)/loss on investments | 743 | (4,026) | |||
| (Increase)/decrease in debtors | (6,149) | 37,207 | |||
| Increase/{decrease) in creditors | 4,675 | (750) | |||
| 2,955 | 35,532 | ||||
| Net cash provided by operating activities | 7,055 | 75,602 | |||
| Analysis ofcash & cash equivalents | |||||
| Cash in hand | 78,789 | 97,229 | |||
| Totalcash&cashequivalents | 18,789 | 97,229 |
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1 Accounting policies
Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Notes to the Accounts for the year ended 31 March 2022
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The principal accounting policies adopted in the preparation of the financial statements are set out below. They have been applied consistently during the period. a Basis of preparation The financial statements have been prepared in accordance with the Companies Act 2006 and the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102 (effective January 2015)’, and on the going concern basis. Assets and liabilities are initially recognised at historical cost value unless otherwise stated in the relevant accounting policy. The charity meets the definition of a public benefit entity under FRS 102.
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b Fund accounting - Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
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- Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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- Designated funds are unrestricted funds earmarked by the board of trustees for particular purposes.
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c Income recognition
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All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably. The following specific policies are applied to particular categories of income:
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- Donations are included in full in the Statement of Financial Activities wnen receivable. - Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
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- Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by the Board of Trustees has not been included.
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- Investment income is included when receivable. - income from grants or contracts, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
d Expenditure recognition
Expenditure is recognised on an accruals basis when a liability is incurred. Expenditure includes any VAT which cannot be recovered, and this is included as part of the expenditure to which it relates.
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Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Notes to the Accounts for the year ended 31 March 2022 (continued)
d Expenditure recognition (continued)
h Pensions
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Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both the direct costs and support costs relating to such activities.
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- Staff costs and overhead expenses are allocated to activities directly when identifiable; central office and other support costs borne centraily are allocated to activities on a basis consistent with the use of resources.
e Operating leases
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Rentals payable under operating leases, where substantially all the risks and rewards of ownership remain with the lessor, are charged to the Statement of Financial Activities in the year in which they fall due.
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f Tangible fixed assets Depreciation is provided at the following annual rate in orderto write off each asset over its estimated useful life. Asset Category Annual rate Fittings and equipment 25% straight line
g Fixed asset investments
Investments are initially recognised at their transaction vale and subsequently measured at their market value as at the balance sheet date. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year.
The charity operates a defined contribution pension scheme. Contributions payable to the scheme are charged to the Statement of Financial Activities in the period to which they relate. i Company status The charity is a company limited by guarantee. In the event of the company being wound up, the liability in respect of the guarantee is limited to £5 per member of the company.
- The Trustees have considered the going concern basis of the financial statements preparation, including consideration of the ongoing impact of the Coronavirus (Covid-19) global pandemic, and are satisfied that the charity is well placed to manage the financial impacts of the pandemic.
} Going concern
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Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Notes to the Accounts
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for the year ended 31 March 2022 (continued)
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Total Total
Unrestricted Restricted 2022 20217
£ £ £ £
2 Donations and legacies
Donations and fundraising - - - 70
2021 70 - 70
3 Investment income
Bank interest - - - -
2021 - - -
4 Charitable activities
Grants/Agreements
Bets! Cadwaladr University Health Board - 328,545 328,545 320,478
Denbighshire County Council 7 30,000 30,000 30,000
Powys LHB - £2,002 42,002 — £0,590
Lloyds Bank Foundation - 30,076 30,076 38,087
Covid support grants - - - 715,756
Relevant Person's Representative work 41,296 - 41,296 48,007
Total 41,296 460,623 501,919 522,306
2021 159,708 363,198 522,306
Details of the various sources of income and their application are set out in the Trustees' Report.
» Expenditure
Charitable activities
staff costs (including travel) 92,054 371,224 423,778 421,129
oubsistence, recruitment and training 308 3,339 3,647 3,392
Professional fees 493 5,344 5,837 5,270
Premises expenses 2,067 28,888 31,555 31,522
Office and administration costs 2,415 26,158 28,573 21,858
Depreciation 476 9,153 9,629 5,044
Amortisation of grant (164) (1,779) (1,943) (1,943)
Total 98,/49 438,327 497 ,0/6 486,2/2
2027 168,333 377,939 486,272
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co. no: 06684259
17
Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Notes to the Accounts for the year ended 31 March 2022 (continued) 6 Net income/(expenditure) for the year
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This is stated after charging/(crediting): 2022 2027
£ £
Depreciation 9,629 5,044
Amortisation of grant (1,943) (7,943)
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f Trustees’ remuneration, expenses and related party transactions
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There was no trustees’ remuneration during the year (2021 - Enil).
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Trustees’ expenses totalled £47 (2021 - £50).
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Due to the nature of the charity's operations and the composition of the board of trustees it is possible that
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transactions will take place with organisations in which a trustee may have an interest. All transactions involving organisations in which a trustee may have an interest are conducted at arm's length. The charity has a policy that all trustees must declare an interest if a related party transaction occurs.
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8 Staff costs
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otaff costs during the year were as follows:
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2022 2021
E £
Wages and salaries 377,373 371,774
Social security costs 24,265 29,675
Pension costs 15,130 16,882
Travel costs 7,010 2,198
423,778 421,129
The average number of employees during the period was as follows:
2022 2027
No. No.
Management & administration 2 2
Advocates 18 76
20 18
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- No employees received emoluments exceeding £60,000 per annum.
co. no: 06684259 18 :
| Conwy and Denbighshire Mental Health | ||||
|---|---|---|---|---|
| Advocacy Service (CADMHAS) Limited | ||||
| Notes to the Accounts | ||||
| forthe year ended 31 March 2022 (continued) | ||||
| 9 | Fixed assets: tangible assets | |||
| Fittings & | ||||
| equipment | ||||
| Cost | é | |||
| At 1 April 2021 | 60,840 | |||
| Additions | 14,695 | |||
| At 31 March 2022 | 75,935 | |||
| Depreciation | ||||
| At 1 April 2021 | 51,364 | |||
| Charge for the year | 9,629 | |||
| At 31 March 2022 | 06,993 | |||
| Net book value | ||||
| At 31 March 2022 | 18,542 | |||
| At 31 March 2021 | 9,476 | |||
| 10 | Fixed assets: investments | 2022 | 2027 | |
| 5 | £ | |||
| Aviva investment Portfolio | ||||
| Market value at 1 April 2021 | 90,839 | 44,013 | ||
| Additions | 4,800 | 2,800 | ||
| Investment charges | (651) | (584) | ||
| Gain/(loss) on valuation | (92) | 4,610 | ||
| Market value at 31 March 2022 | 04,896 | 90,839 | ||
| 11 | Debtors | 2022 | 2027 | |
| Fr | £ | |||
| Debtors and prepayments | 18,833 | 12,684 | ||
| 12 | Creditors: amounts falling | due in less than one year | ||
| 2022 | 2027 | |||
| £ | £ | |||
| Social security & other taxes | 6,334 | 6,616 | ||
| Other creditors and accruals | 23,311 | 23,354 | ||
| 34,645 | 29,970 |
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Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Notes to the Accounts for the year ended 31 March 2022 (continued)
13 Deferred income
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2022 2021
r £
Grant in respect of capital expenditure - Covid-19 101 /,/77
Amortisation
At 1 April 2021 1,943 -
Released in year 1,943 1,943
At 31 March 2022 3,886 1,943
Net book value 3,885 5,828
14 Movement in funds
As at Income Expenditure Gain on As at
01.04.2021 reval'n/ 31.03.2022
transfer
£ £ E r E
Unrestricted
General fund 28,204 41,296 (58,749) 65,979 16,730
Designated fund” 40,400 - - 2,400 * 42,800
68,604 41,296 (58, 749} 68,379 179,530
Restricted funds
Denbighshire CC 359 30,000 (29,393) - 966
Betsi Cadwaladr UHB 43,803 328,545 (300,925) (60,034) ** 11,389
Powys LHB 12,075 72,002 (74,989) (9,088) ** -
Lloyds Bank Foundation 3,589 30,076 (33,020) - 645
99,826 460,623 (438,327) (69,122) 13,000
Total 128,430 901,919 (497,076) (743) 132,530
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“Designated fund
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The designated unrestricted reserve is to provide for potential liabilities arising should funding be withdrawn and CADMHAS be required to be wound up. Amounts have been set aside to meet possible redundancy costs arising in the future and significant expenditure relating to the charity's infrastructure and business premises.
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““Transfers Three contracts came to their conclusion at 31 March 2022 with remaining financial balances being transferred to unrestricted reserves. The trustees will be setting aside a proportion of these funds during the next year to meet the increase in potential redundancy costs in the future, having regard to the scope of new contracts from 1 April 2022 and the associated increase in staff numbers. The trustees have concluded that the one continuing source of BCUHB funding should be recategorised as restricted funds from unrestricted. The balance on that fund has been calculated separately and showed a debit balance of £1,765 as at 31 March 2021. The 1 April 2021 balances have been amended to reflect this adjustment.
co. no: 06684259 20
Conwy and Denbighshire Mental Health Advocacy Service (CADMHAS) Limited Notes to the Accounts for the year ended 31 March 2022 (continued)
17 Covid-19
15 Analysis of net assets between funds Fund balances at 31 March 2022 are represented by:
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Fund balances at 31 March 2022 are represented by: Restricted Unrestricted
funds funds Total
é F F
Tangible fixed assets - 18,542 18,942
Fixed asset investments - 54,896 04,896
Net current assets 13,000 49,977 62,977
Deferred income - (3,885) (3,885)
Total net assets 13,000 119,530 132,530
2021 67,597 66,839 728,430
16 Lease commitments
At the year end the charity had total remaining commitments under non-cancellable operating leases over the
remaining life of those leases as follows:
2022 2021
£ £
Expiry date:
Within 1 year 23,695 23,695
Between 1 and 2 years 23,695 23,695
Between 2 and 5 years 9,658 29,353
53,048 76,743
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As with most other organisations, the charity was adversely affected by the global Coronavirus pandemic. While all staff have continued to work, it was not always possible to continue to provide support to clients in person. In such cases contact and support were maintained by telephone or Zoom. Grant funding, to support the work of the charity at this time and provide IT and office equipment so that staff could work from home, was received from the Steve Morgan Foundation, National Lottery Community Fund, Community Foundation Wales and CVSC during the year ended 31 March 2021.
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