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2025-12-31-accounts

Annual Report and Financial Statements

of the Parochial Church Council

for the year ending 31 December 2025

Incumbent

The Revd Clare Hayns The Rectory, Mill Lane, OX4 4EJ

Bank

Lloyds Bank, Keen House, Anton Mill Road, Andover SP10 2NQ

Independent Examiner

Mr Martin Reed, Donnington Farmhouse, 431 Meadow Lane, Iffley, Oxford, OX4 4ED

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TRUSTEES’ REPORT

2025 Report and Accounts for the Parochial Church Council of

St Mary the Virgin Iffley

Table of Contents

Table of Contents
TRUSTEES’ REPORT 2
Aims and Purposes 3
Objectives and Activities 3
Safeguarding 4
Vicar’s Report 4
Worship and our Common Life 4
Mission and Evangelism 6
Other Reports 6
Deanery Synod 6
Volunteers 6
Ecumenical Relationships 6
Buildings and Fabric 7
The Church Hall 7
Financial Review 7
Risk Management 8
Structure, governance and management 9
Administrative Information 9

Aims and Purposes

The Parochial Church Council (PCC) has responsibility with the incumbent, the Reverend Clare Hayns, for promoting the ecclesiastical parish, which covers Iffley, Rose Hill and Donnington, and the whole mission of the Church, pastoral, evangelistic, social and ecumenical. In addition to the maintenance of the church and its churchyard, the PCC is also responsible for the Iffley Church Hall and the management and maintenance of Church House, Rose Hill.

Objectives and Activities

The PCC maintains an overview of worship throughout the parish. In addition to encouraging and supporting its regular worshipping community on their Christian journey through ensuring that a regular pattern of worship is maintained, the PCC is committed to enabling and encouraging as many people as possible to worship at our church and to become part of our parish community.

When planning our activities over the year, the incumbent and the PCC have considered the Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. We therefore seek to enable ordinary people to live out their faith as part of our parish community through:

The PCC is also responsible for the maintenance of the fabric of an outstanding Norman church and, through its active and varied Living Stones programme, promotes knowledge and appreciation of all aspects of the church’s heritage. Although Oxford City Council has ultimate responsibility for the maintenance of most of the churchyard because it is closed to new burials, the PCC effectively also carries out most of the day to day maintenance of it and leads on the development of plans relating to it. The PCC is also responsible for the Church Hall, itself a Grade II listed building and an important facility which is well used by the wider local community and private hirers as well as for church purposes. It is also responsible for the maintenance of Church House on Rose Hill, originally built to accommodate clergy or church workers but currently let to private tenants.

The parish employs a part-time parish administrator. It also has a hall administrator and cleaner who work on a self-employed basis.

Contributions from the parish’s income are given to a wide range of activities, both overseas and at home.

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Safeguarding

We take safeguarding very seriously at St Mary’s and are committed to safeguarding children, young people and vulnerable adults to worship and grow in Christ safely. Our Parish Safeguarding Officer and Parish Safeguarding Administrator ensure all our volunteers have the requisite training and DBS certificates are up to date. Safeguarding is on the agenda of every PCC, Ministry Team and Standing Committee agenda. A Safeguarding Advisory Group was set up in 2025 to review and advise on safeguarding processes and one of the churchwardens has taken responsibility for the maintenance of records of DBS checks and safeguarding training.

Vicar’s Report

Worship and our Common Life

Before launching into a reflection on last year at St Mary’s Church, I want to acknowledge and give thanks for the incredible amount of work which so many people do week in and week out to nurture the life of our church community. A review like this inevitably tends to focus on the ‘headline’ events, but I am always conscious of and grateful for each person who cleans the linens, tends the flowers in the churchyard, prepares intercessions, pours over spreadsheets, bakes biscuits for after church coffee, and so much more. Thank you all.

We have had a very full and fruitful year with much to be thankful for. The rhythm of worship has continued with at least three services each week, which range from Parish Eucharist,Taizé prayer and the contemplative Eventide service, to a new service of Messy Church and Beer and Carols in the local pub. The broad range of worship styles has meant that we have seen new people join our congregation including some younger worshippers. In addition, there were 7 marriages, 11, 11 funerals, 7 interments of ashes, and 5 baptisms as well as a glorious service in May where eight people were confirmed by the Bishop of Oxford.

Music continued to be an important part of our weekly worship and St Mary’s Choir sang at the monthly choral evensong and at special services to mark the major Christian festivals and Remembrance Sunday.

Our ministry towards children and young people is important to our mission as a church family, and our Sunday ‘Fish and Chip Club’ met weekly in term time, with a small, but faithful, attendance. We are thankful to those who faithfully lead this group.

Messy Church was a new initiative which started in January of this year in collaboration with Rose Hill Methodist Church and with thanks to a Mission Development Grant from the Diocese. A strong team of volunteers drawn from both churches has helped ensure that this new venture has started well and is thriving.

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Following on from the Confirmation service our young people wanted to continue to meet and we started Youth Group for Now , which began in the Rectory but moved to The Jungle, a space in Templars Square shopping centre. We now meet once a month alongside young people from Littlemore Church.

We have also retained links with both schools in our parish, and hosted visits from both Rose Hill Primary School and Iffley Academy.

At the end of the year, we applied for a grant from the Diocese of Oxford Mission Development Fund so we can employ a Children and Families’ Worker to build on this ministry.

Easter and Christmas services were all well attended, with particularly high numbers coming to the family Crib Service on Christmas Eve, such that we are planning to split this and run two services in 2026.

In April we said farewell to Janet Low who had been our parish administrator for eighteen years and we are thankful that, although she is no longer working as administrator, she is still very much involved in our community and still retains the important task of rotas and director of music. In May we welcomed Ruth Leach as our new parish administrator.

We held a Parish Away Day in Rose Hill Community centre in May, led by Parish Development Advisor Rhodri Bowen, which was an opportunity to gather together and prayerfully consider where God might be leading us over the next few years.

In September we held a special Patronal Festival to celebrate St Mary, and we were delighted to welcome the Revd Canon Professor Sarah Foot, Dean of Christ Church as our preacher. As part of our Patronal Festival celebrations, we held a Parish Fun Day in the churchyard, which was a wonderful event with stalls, food, games, a circus skills workshop, and an impressive display of musical talent.

A silent retreat took place at Ripon College, Cuddesdon in November.

There are several prayer and study groups which meet regularly, either in homes or in the church hall. These include bible study groups, a Julian Prayer group, and a poetry group. These provide opportunities for deeper reflection and prayer, and for pastoral support. During Lent we paused the regular prayer groups and held five other small groups around the parish focussing on The Creeds and other aspects of Christian faith. During Advent we held weekly compline services with reflections on ‘Journeys to Bethlehem’.

Hospitality is an important value for us, and we held several ‘Hospitality Sunday’ lunches throughout the year giving people a chance to meet one another over a Sunday lunch.

The small, dedicated team of lay, as well as ordained clergy, continued to provide ongoing pastoral care to members of the congregation who are unable to attend

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church. This group supports me in leading the regular service in the local Care Home, visits people in homes and hospitals, and coordinates support for those who need Home Communion.

Mission and Evangelism

We have been pleased to welcome a number of new members to our congregation in the course of 2025. 128 people (86 resident in the parish, 42 outside) signed up for the new electoral roll but the Rose Hill and Donnington areas of the parish are still under-represented in our worshipping community.

Court Place, accommodation for post graduate students from the University of Oxford, opened up (at last) in September this year and we held a welcome event during Freshers’ Week and were joined by over twenty young people who were keen to find out more about their community and meet their neighbours (and each other). We have been delighted to see some younger people from this accommodation joining us regularly. In December we held a very successful outreach wreath-making workshop, organised by the flower arranging team.

I am thankful for the many ways in which members of St Mary’s continue to share their faith through word and action.

“Therefore encourage one another and build each other up, just as in fact you are doing.”

1 Thessalonians 5:11

Other Reports

Deanery Synod

The Deanery Synod assists the various parishes within the Deanery to work together and, most importantly, allocates the annual deanery share, which is levied by the Diocese of Oxford, between the parishes. We have three representatives from the PCC who attend this, and who feed back any relevant information to the PCC.

Volunteers

The Vicar and PCC would like to thank the Assistant Clergy, Lay Preachers, and all the many volunteers who have contributed in so many different ways to the life of our church community during the course of the year.

Ecumenical Relationships

St Mary’s continued to work in close partnership with the Rose Hill Methodist Church to run the Community Cupboard (Foodbank) each Wednesday where those attending are offered a hot meal and friendly support as well as food to take

away. This partnership has grown over the year with the development of Messy Church. Many members of the Rose Hill Methodist Church celebrated that partnership by attending a service at St Mary’s at the start of the week of prayer for Christian unity.

The PCC continued to support local charities through grants from its operating budget. The Church also raised a further £17,289 for Christian Aid, for International Tree Foundation through its harvest appeal, for the Porch (a homeless charity in Oxford) through its Christmas Appeal, and for Community Cupboard with its monthly coffee collections and other fund-raising, and the Church of England’s Children’s Society with a Christingle service on Christmas Eve.

Buildings and Fabric

Work to implement the recommendations of the 2023 Quinquennial inspection of the church continued with the chancel roof and various other stone and guttering repairs carried out in June. Time switches were also installed on the electrical heaters in the church and, as part of the churchyard enhancement project (see below), level access to the west and north doors was achieved.

Although some work was not completed until early January 2026, 2025 saw the implementation of a number of improvements to the west end of the churchyard. Work included planting of trees and shrubs in front of the railing along the west side of the churchyard, the installation of a viewing gate, the replacement of the concrete paving outside the west end of the church, and the building of a new path to the gate in the South Wall to Court Place Gardens, This was funded by grants from the University of Oxford’s Van Houten Fund, the Friends of St Mary’s and the Gladiator Trust, as well as individual donations.

The Church Hall

Although total income (£33,110) was slightly lower than in 2024 (£34,370), the general provision for three-hour parking in the vicinity and some four hour parking bays near the Church and Hall meant that introduction of the Controlled Parking Zone in March did not have the adverse impact that had been originally feared. Maintenance work and re-decoration took place during August and plans were made for the partial rethatching of the roof in 2026.

Financial Review

The cash accounts indicate that the church incurred an overall deficit of £20,500 in 2025 with the £35,500 losses on church operations partly offset by the surplus on the Church House (£13,700). The losses on church activities were partly due to timing differences between the grants and donations pledged and received towards the cost of churchyard enhancement expenditure which amounted to nearly £66,000 in 2026; some £19,500 towards this project was received in 2024 (and was the subject

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of provisions in the 2024 accounts) but some £29,000 of other grants and donations towards the cost of the paths and paving project are not due to be received until 2026. More stone slates required replacement than had been anticipated when the original estimates were repaired so the actual cost of church roof and associated stone and guttering repairs (£14,350) was higher than planned. These unbudgeted additional repair costs were funded from the reserves.

Other church operating costs (music and organists, office expenses, electricity and water, cleaning, upkeep of services, routine repairs, magazine, website and live stream, and £10,000 contribution to reserves for future major repairs) amounted to some £61,700 (£71,700 including the provision for future expenditure on the accessible WC) and clergy and staffing costs amounted to £8,700. Our parish share contribution was £66,700.

Regular giving through the Parish Giving Scheme increased to £79,400 (2024 - £68,200) and other general donations amounted to £17,000 (of which £2,100 were restricted donations). We also benefitted from £24,700 of gift aid on their donations. We are grateful to our many donors - old and new- who contribute so generously towards the costs of running our church.

We also received in-year grants and donations of £34,900, including gift aid, towards the cost of the churchyard enhancements and the proposed future building of an accessible WC. We are also most grateful to those organisations and individuals who helped us realise our plans.

The PCC seeks to maintain reserves to cover 6 months of its ordinary operating costs (£71,000 in 2026) and to create sufficient funds to cover the costs of major building work or repairs. In light of the substantial increase in building costs, it decided to increase the provision for the Church Hall to £10,000 a year and from 2026, it will increase the provision for the Church from £10,000 to £15,000 p.a. Provision for Church House remains at £2,000 p.a.

These funds and cash for which there is no immediate requirement are invested with CCLA Investment Management Ltd. where overall investment funds amounted to £255,900 at 31 December 2025 (c.f. £250,300 on 31 December 2024). As the chancel roof repairs carried out in the course of the year were funded from the reserves and, pending receipt of the £14,000 Van Houten Fund grant (paid in January 2026) and a substantial pledged donation towards the cost of the churchyard enhancement project, only £10,000 was deposited with CCLA in 2025.

Risk Management

The PCC recognises that it and the church face a number of risks which it keeps under regular review and seeks to manage these in a proportionate and responsible way.

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Of most immediate and ongoing concern are those related to health and safety and safeguarding, reviewed at each PCC. The Finance Committee assists the PCC in the management of its financial risks, which include failure to exercise appropriate financial controls, the risk of costs exceeding income, and, in the context of many of our regular more substantial donors being older, their death and loss of income. As an organisation where we are critically dependent on volunteers, the loss or incapacity of those playing key roles in the church is also an ongoing concern.

The PCC has also become increasingly aware of cyber security threats and information security and data protection requirements and seeks to manage these risks appropriately. The maintenance of our historic buildings both for current and future generations are also critical. The PCC seeks to ensure the timely implementation of key recommendations from the parish architect’s quinquennial reviews and to respond promptly to other emerging issues.

Structure, governance and management

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure.

The method of appointment of PCC members is set out in the Church Representation Rules. At St Mary’s the membership of the PCC consists of the incumbent (our vicar), members (including our representatives at deanery synod) elected by the 128 members of the congregation who are on the electoral roll of the church, and co-opted members with a specific responsibility or filling casual vacancies that may occur in year.

The PCC members are responsible for making decisions on all matters of general concern and importance in the parish including deciding how the funds of the PCC are to be spent. New members receive initial training into the workings of the PCC. We hold a Safeguarding Training session once a year led by our PSO.

The full PCC met six times during the year with an average level of attendance of 73%. Given its wide responsibilities, the PCC has a number of committees, comprising members of the PCC and, in some cases, other members of the congregation and local community, each dealing with a different aspect of parish life. These include the Standing, Finance, Hall, Fabric, and Charities Committees which report regularly to the PCC. There are also several other more informal groups, Living Stones, the bellringers and other ad hoc groups formed to take on particular projects or responsibilities which also report to the PCC as required.

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Administrative Information

St Mary’s Church is situated in Iffley, Oxford and is part of the Diocese of Oxford within the Church of England. The PCC’s correspondence address is: Church Office, Vestry Building, St Mary’s Church, Church Way, Oxford, OX4 4EG. The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2011) and a charity registered with the Charity Commission (Registration number 1128523)

PCC members who have served at any time from 1 January 2025 until the date of this report was approved are:

Ex officio
members
Incumbent: The Reverend Clare Hayns (Chair)
Churchwardens: Mr William Alden (also elected member on
DeanerySynod)
Dr Sarah Beaver
Elected
members:
Ms Elizabeth Harre (elected member on Deanery Synod)
Mrs Anne Wagner (elected member on Deanery Synod)
Mrs Margaret Wilson
Mrs Jane McBain To April 2025
Mr Alexander Marshall (Treasurer)
Mrs Deborah Burrows
Mrs Alice Lawhead
Mr John Harris

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Dr David Patrick To April 2025
and from
January2026
Dr Alexander Jacoby
Mrs Katharine Patrick (PCC Secretary)
Mr Kevin Armstrong
Mr Andrew Stilborn
Mrs Gaynor Dean to July 2025
Mrs Elizabeth Roberts
Mr Joe Kidman From May
2025
Ms Ruth Winnifrith From May
2025

Approved by the PCC on 25 March 2026 and signed on their behalf by the Reverend Clare Hayns (PCC Chair)

ST MARY THE VIRGIN, IFFLEY

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N¢4•&17xwthlkl 2025 2025 Totsl 1024 Tolal FuThJs FuDA5 Hall ktungs Less.. refunds lrtome: 39.665 13y31 36.122 39￿5 135431 36J22 38591 129101 35NI Less.. eyndrtur¢ Pthkir¥ Seuetsry NO￿l￿er￿e5 H•l￿E￿rknJty Hal￿G•S Ha1￿Insurar￿Q Repairs& makntenarKe 7￿1 7207 IP14 iJ35 3555 1955 4,668 2246 572 691 2958 1978 91J17 1107 2958 1978 9ll17 2.107 Halk Water Halk &c4db2nd En￿ncements- Hall ResvefvrKI IrKI rtrthatchlr8fuTrJ Totsi Hallel￿dI￿re 720 720 iom) 36J)43 iom) 36)J43 18P43 Rep31rstOtheiKlge5ecbmof￿ thatthedroOfaredueb)￿c&rth (xrtMI theS￿hY￿ of2026. Th￿Measu￿￿11 dekiythe need full r&thètthfersevernlyears. AIIoJsts haVet0bemet￿ tt Pccfvnd 2025 2025 LtrMÈ5tr￿d Reslrrirted FuTrJ5 Fund5 20 Totsl 2024 Total Pntrecthed 17.297 17297 16J92 kn8$ IASuranre Wafverofto4enant-toOCC MalntenarKe HeSe￿e￿￿d 622 622 599 ujis I￿15 4n58 3ffj37 3.637 6,657 9,535 ￿t￿er￿0JF￿d ￿the I￿£4111￿{￿rate. A¢(L￿11￿￿￿E ￿l￿ffith￿eto kn￿Onther￿ market thurth F)usels rntrEcc8rod as anassetlnthe ba￿n￿$heet The (hurth Halliswhdty owred the Pccand ts hekl atrril value. NLlte7. fAshnd ¢￿enta￿ou￿bbre malntskned¥Ath Uryds Bart PLC The investrents£omprfse a tÈpJsftFund. an Inwe5trnertFurfaThJ a Glc&èl E(Wty Attsmulation FU￿￿. Irrtere5tof £1296was re￿￿•eddU￿rgthevear. These?rEvJlthCCLA IrNesbnentMana8ementLtsI *Kimanage fvT¥J5 sLIe￿fOr0yjrtheS.tha￿0eS artd i￿alAu￿rI￿&S (henc4 CQ41.

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BALANCESHEÉT oj￿entA￿OUnt. Uryds 23,568 C8F Churth of En8land Deposic Fund CBF Church of Engiind Global Equty Income Fund CBF Church of En8land ImiesknÈnt FUNI 3D256 149,492 76,129 Tt)tsl cwrentas5ets 279,445 Rewesented .' General reseNe C3nlodftJNiardfrtyn prforyears Chvrchy3rd enhan￿rnent prDvisKin release P￿lS￿)n foractss5itle k)0 Revaluath)n of invesknents Der￿tfor￿e year tkficirinrestrlcted funds Totslgereral reser¥e 96,307 I19.￿) 10,167 15,7281 120.4511 897 61.692 Desi8natÈd reserve5forfvture exFendrture- see Note8 Church thurth Hall Church ￿se Total 114,650 80,r 24,(MX> 218,650 RestriLtedftJnds tharTkble8iviry8 O)urthyard enhancement Accesslble I Total 11,7101 19,3541 10,167 18971 Toi•l 2Y9,445 Theflnarvial Ststsmerrt5 ofttE PCChaYe teen wepared usingthe receipts ènd payments ba5i5. Accordingly,the￿ is no￿qUitementtofol1OW estsbl￿hedaCc￿jntinE prcodures èndstandards. owever, fdlowin8 8uidelinesviill be applied.. All paYMentsa￿ retygnisedwhenpaHI. All re￿ipts are recogni5ed re￿ipt. The Pccis now re￿niS1n8fUtUre lia1y1￿e5 and provthying accordw¥ty. Any departurefrom thls Kfdth¢e orony urKJ5ual items ￿11 te a(fvtsed and eSned b¥ of note. William Ald Churchwarden exandw Marshall HonoraryTreasurer Martin Reed Indepwdent Examin

CHARITY COMMISSION FOR EI￿lA￿) AND WALES Independent examinerfs report on th8 accounts Sectioii A Report to tho trustM8 TUE PLC ￿ pI￿able. I h8v8 eA1Mpl￿ad my ex8minatbn. l ¢onfim th8t no matedal matter8 have c¢￿0 lo my att￿tIon in confi￿tIon with tha •xamSnalion loth•r than that di8closed below l *thich m8 Cau￿ to bolim that in, any material re8pect.' th8 accountirKJ records worn not kept in aceordance wfth section 130 CA the Ch8rltie3 Act.. or the account8 dld not aco)rd wlth the wuntlrwJ record8'. or the accounts did not comply wilh the applKable requirements concernlng the fomi 8Th1 conlenl of accounts 8et out in the Charltl88 {Accounts and Reports) Regulation8 2008 other than any requirement that the accounts gNe a 'lruo and fairf view which 18 not a matter consklered 88 part of an independent examin81ion. I havo no ¢on¢6ms and have no other matters In ryJnnectlon wllh the examlnats'on to wh￿h attonI￿rt Should bo drwn in this report In order to anab￿ a proper undarBlanding of the awunts lo be rèached. ' Pleas8 dglets the wottus in the tJrn¢kel$ rfthey th) not apply. Slgn•d: Nam•: Rolevant profo8•lonal quallficatlonlsl or body 4LA IER Oct 2018

40 ) Jil _-1417

Ilf any): Addros: Scrtioii B Oisclosiire Onty complete rf the examiner negds to highlight material matters of conc8m (see CC32, Independent examination of charty accounts: dir¢¢bon$ and guidance for ey2miner8). Qlve here brf•f d any Item8 that the gxamlner wl8hM to di¥clos8. llof Jotrj IER Oct 2018

St Mary the Virgin 2025 T¢al AE￿IpTs 79355 I1￿0> IW3 Z4A17 2JiO 250 9399 25J62 3)282 HaAfertArwlndO¥tsDnas hxkthG*A 9399 Im9 U)19 5115 117f Il763 11763 25 153J PAThtNTS P•rf5hSlwre 64721 47 57961 IOA16 83fj75 932 11731 YL7tt+ Fee ￿n￿r¢I5 ILIt8 14W6 70915 217912 IIIJ951 117518) ?￿38 9535 928 491

TLMJI Vth 6561 3957 6J67 7974 4fi76 19X U20 IOJ67 3Jll 3Jll IA43 3571 5.710 576 In7 1439) Is3501 576 In? ?9) 15350> 33 445 TX S7,961 1mrrn•MotsW￿￿th18rdI￿¥tsetN¢•n1ÉdfA￿￿t￿11￿y1ar￿0¥lI￿￿f65J68. 25 25 F￿1$ nestsrt T41 5.167 14ll81 PabJ]025 4233 P￿3)25 ¢>ftAlSd•knth >)26 Iiu(81

Totsi 3543 12910) Im¢ L135 3￿5 1955 1971 9m7 2J07 9P17 H1￿water 571 720 iom) Th1sme•suElldytsr•8dltya ft•K X)2S TLiI 17297 17297 622 WIerrf¢•￿rrt•tsOcC W7 6￿7 TlawJthH•llsTAth PIar￿￿5￿kI￿r￿¥¥￿ Irrtwutd£l296wasrnrWthltwtryÈ•r.

ImrOtsroJ•ry2025 7DJ 53 15 STAi￿viraF1F￿1DVALP￿l0s UrMtsI¢ 11682471 illJ 163J351 123331 125AThI 1%7281 6192 ILn W67 •rte55&4obol£lOJ671.

Chwth ChwthrIEtVd￿rtGhjba1E¢WW Ir￿ FLThI ChL¥th of E￿￿￿11r￿esty￿entFTrj 30256 149.492 76.129 279,44S rArth1￿ardfrumrybYVel rY(W15wf￿a￿S￿deknl 10.167 15.7281 Total8U71rt%efve 61MZ 114ffi50 24ml 218.6 Topal 19.3541 10.163 18971 AnyknanyElrLYnthsNac￿￿ Lyary LYA&u•lftems ath&edandekthtyw4¥ofThe. William AJden Churchwarden Marsh￿1 Manift Reed Mon￿¥¥ Tieè5ur