2020 Report and Accounts for the Parochial Church Council of the Ecclesiastical Parish of Crofton, Stubbington Charity number 1128473
Due to Covid-19, much of our worship was experienced online in 2020
Crofton Parish Annual Report 2020 – Approved
Preface
This document has been produced by the Parochial Church Council of Crofton Parish to fulfil two legal requirements:
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The Church Representation Rules (Rule 9(1) (b)) require 'an annual report on the proceedings of the parochial church council and the activities of the parish generally' to be received by the Annual Parochial Church Meeting (APCM). The meeting is then free to discuss it.
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As a registered charity Crofton Parish receives certain financial benefits from the government. The PCC members are trustees of this charity. The charity must provide an annual report and accounts to the Charity Commission to show responsible management and use of its funds. To qualify as a charity, it is also required to demonstrate that its aims are for the public benefit.
However, even though there are legal requirements to produce this document, it is a joy and privilege to report how God brought us through the most exceptional year when the Covid-19 pandemic changed the world.
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Crofton Parish Annual Report 2020 – Approved
Contents
Aim and Purposes ............................................................................................................................................ 5 A Timeline for Crofton Parish in 2020 ............................................................................................................. 6 Ministry Area Reports for 2019 ...................................................................................................................... 11 Vicar’s Introduction and Report .............................................................................................................. 11 Youth, Children and Families .................................................................................................................... 13 Seniors - Young at Heart............................................................................................................................ 14 Worship Ministry .......................................................................................................................................... 14 Safeguarding .............................................................................................................................................. 15 Deanery, Diocese and Wider Church ..................................................................................................... 15 Administration ............................................................................................................................................ 16 Staff and Volunteers .................................................................................................................................. 17 Mission Support ........................................................................................................................................... 17 Fabric Reports ................................................................................................................................................ 19 Holy Rood Church ..................................................................................................................................... 19 St. Edmund the Martyr Church ................................................................................................................. 19 The Parish Centre ....................................................................................................................................... 20 No7 Darren Close (Curates House) ......................................................................................................... 20 Financial Review ............................................................................................................................................ 21 Legacy Policy ............................................................................................................................................. 22 Reserves Policy ........................................................................................................................................... 22 PCC Report .................................................................................................................................................... 23 Structure, Governance and Management ............................................................................................... 24 Administrative Information ........................................................................................................................ 24 PCC Membership....................................................................................................................................... 24 Ex-officio PCC Members ........................................................................................................................... 24 Elected PCC Members.............................................................................................................................. 25 Co-opted Members: .................................................................................................................................. 25 Roles and Committees assigned by the PCC: ....................................................................................... 25 Clergy and other licensed ministers ........................................................................................................ 26 Staff Team ................................................................................................................................................... 26 Staff Employed by the PCC in 2020 ......................................................................................................... 27 Contract Positions working for PCC in 2020 ............................................................................................ 27 Payments to PCC Members or people Connected to PCC Members .............................................. 27 Worship Services and Statistics .................................................................................................................... 28 Worship ........................................................................................................................................................ 28 Attendance Statistics ................................................................................................................................ 28
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Crofton Parish Annual Report 2020 – Approved Annual Report Approval .............................................................................................................................. 29 PCC Annual Accounts for the year ended 31[st] December 2020 ............................................................ 30
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Crofton Parish Annual Report 2020 – Approved
Aim and Purposes
The Parochial Church Council [PCC] of Crofton Parish has the responsibility of co-operating with the Incumbent in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
The PCC has responsibility for the parish church of Holy Rood and the church of St Edmund the Martyr. It also has maintenance responsibilities for Holy Rood Church Centre and 7 Darren Close (a residential house).
Holy Rood and St. Edmund the Martyr Churches
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Crofton Parish Annual Report 2020 – Approved
A Timeline for Crofton Parish in 2020
2020 will be remembered for the Covid-19 Coronavirus pandemic. As well as causing over 80,000 deaths in the UK during the year, the restrictions put in place to control the spread of the virus led to much social, educational, and economic upheaval.
The adjustment needed to keep our congregation safe and to meet the government’s guidelines and restrictions, while still being a place of Christion worship, witness, and support, is much of what we need to report this year. However, it is not all that has happened. One development during the year, that may well be more significant than Covid-19 in the future life of the Parish, is the partnership formed with the newly established North Gosport parish. A timeline giving the key dates and actions during 2020 is given below.
After the arrival of the pandemic everyone, including our staff and leadership team and our members were learning new skills and techniques. We were thankful for the roll-out of the highspeed internet over the previous years. Crofton Parish made heavy use of the Zoom Video Conferencing system for meetings, the Facebook social media platform was used to announce news and events and their live streaming facilities were used for television-like broadcasts of services, YouTube enabled us to make pre-recorded worship and study videos available for people to watch in their own time, the website continued to provide details of current activities and links to other resources, and email was used to distribute the weekly Vicar’s Letter. We found that through the internet we were reaching people both locally and further afield who would normally have no contact with the Parish.
Several words rapidly appeared in common use, and often overuse, after the seriousness of Covid-19 was realised. Soon every situation was “unprecedented”. “Social distancing” and “lockdown” described the need to keep apart from others and stay at home to prevent the spread of the virus.
“New normal” was used to indicate a change to a new lifestyle; however, what the new normal was constantly changed! The Parish had to put a lot of effort into adapting to the changing circumstances. Even as early as July Richard England wrote in one of his weekly updates –
“Change is a constant in church life. However, in 2020 alone we have had to manage 2 or 3 major changes to church life. These have been the kind of sweeping changes that we would normally implement over months, if not years. As one pastor friend put it, 'The Church is called to agility, not stability.' We are a pretty agile church, but this season is testing for all of us.”
January 5th The initial reports of a virus outbreak in Wuhan, China, raised few concerns. Holy Rood’s morning services start to meet at 10am rather than 9:30. Today is the 2021 Vision Sunday and launch of the Year of Invitation.
January 31[st]
The Faith in the Musicals evening was well attended. This was one of the preliminary events prior to the Summer Festival being planned for July.
February 8[th ]
Family Fun Afternoon, the only one this year.
February 9[th] Storm Ciara hits the South of England.
The evening service is cancelled because of the weather!
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February 24[th]
PCC discusses the possibility of Crofton partnering with a new parish being created in North Gosport.
March 10[th] Covid-19 infections and deaths are starting to occur, and people are being warned to take precautions.
The Parish requests people don’t attend services if they are not feeling well or have been to countries where there is a higher incidence of Covid-19.
March 15[th]
The first Facebook Live stream of part of a Holy Rood morning service takes place, there is a congregation at the service and St. Edmund’s also meets.
March 16[th] Government request people work from home and only travel if it is essential. The Church of England announces that public worship is suspended.
Crofton Parish announces there will be an online service on Sunday mornings, and online Evening Prayer on Monday and Friday evenings. Holy Rood is open for private prayer on four mornings a week.
In a letter to the congregations Rev. Richard England says we are in a “Trust Moment” and asks people to “Trust God – Play Your Part – Love Your Neighbour”.
March 22[nd]
This is the first Sunday where there are only online services, this week’s comes from Holy Rood Church.
March 23[rd] As Covid-19 cases continue to rise and hospital services are stretched the Government announces the first lockdown; everyone must stay at home except in a very limited number of circumstances.
Both churches are closed. There a no services or private prayer. The only access to the churches is for security checks.
Staff have to work from home. The parish makes use of the government furlough scheme which pays 80% of the wages of staff who cannot do their work from home. Some furloughed staff are able to return to work in the summer, others remain on furlough for the rest of the year.
Hire of the Church Centre rooms is not possible; this is a serious hit on the parish finances.
March 29[th]
The first “Church at Home” from the Vicarage. During this lockdown, Sunday Church at Home and Monday and Friday evening prayer continues from the Vicarage, the Curates house and the Yeandle house. This is backed up by resource packs for families and the congregation is encouraged to join in with “viral activities”.
Church at Home from the Vicarage
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April 11[th]
Congregations are not able to meet to celebrate Easter Day; instead, celebrations are online.
After Easter the Parish starts to broadcast Bible studies online, and also runs an online Alpha course on Thursday mornings.
April 25[th]
Crofton Parish APCM is postponed.
May 11[th] Lockdown restrictions begin to be slowly lifted. Initially there are no changes affecting how churches can meet,
May 7[th]
The first Church Council [PCC] meeting since lookdown is held online using Zoom. PCC continues to meet via Zoom for the rest of the year.
June 15[th] Regulations are changed to allow private prayer in churches (singing is not allowed).
During the first week of July St. Edmund’s and Holy Rood both open for periods of private prayer during the week.
The office staff and group leaders are producing many Covid-19 Meeting Plans and Risk Assessments to ensure all activities are safe and meet the ever-changing regulations. This continues throughout the year.
Acorn pre-school start to meet again in the Parish Centre, but there is hardly any other room hire for the remainder of the year.
July 5[th]
After further lifting of restriction, the Sunday morning service is broadcast from Holy Rood Church and rebranded as Church Online. Rather than evening prayer on Monday and Friday, a weekly Sunday evening broadcast that includes times of worship, reflection and Compline starts.
Youth and children start to meet using Zoom.
The “One River Many Streams” series is launched as a prelude to the Parish being able to meet in groups of up to 45 people (Streams). This is the number of people who could meet in Holy Rood with the required social distancing. The name came from Psalm 46: “There is a river whose streams make glad the city of God”.
July
The new parish of North Gosport, comprising the former parishes of Rowner, Bridgemary and Elson is officially established with the help of a National Church of England strategic grant. Crofton Parish will work in partnership with North Gosport; Richard England is appointed Interim Team Rector and Jude Greenfield Interim Team Vicar.
August
13 Streams meet during the month. St. Edmund’s holds two Services of the Word (no singing) where up to 22 “family units” could attend. A Thursday morning, Service of the Word, starts at Holy Rood; this is particularly for people who are not online or are isolated. Small sub-groups of Young at Hearts meet for cream tea.
August 2[nd]
Rather than a large group from the Parish going to the New Wine conference, parishioners are encouraged to join the online New Wine United conference during the week and on this Sunday.
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August 8[th] Regulations change to require the wearing of face coverings in church (and elsewhere).
August 17[th] – 21[st]
The Wonder Zone virtual holiday club is held online for primary school children.
September Schools return
St Edmund’s starts to hold in-person services each week, the congregation is divided into two, each half attending on alternate weeks. Crofton United and Crofton Youth start to meet inperson.
September 12[th]
The first of a monthly Zoom meeting for ladies – “Woman’s Hour” starts on Saturday evenings.
September 14[th] The number of Covid-19 cases are rising again. Restrictions are tightened, although there are no changes that affect churches. However, the completing of Track and Trace forms is required in churches.
October 4[th]
The Parish holds the REBUILD Gift Day. Including Gift Aid, over £40,000 is given online, by bank transfer or cheque.
Online Evening Worship
October 11[th]
Crofton Community Harvest Festival is held online, video resources are provided to schools.
October 14[th] England is split into different Tiers according to the Covid risk in the area. Fareham is placed in the lowest, medium risk, tier.
October 17[th] & 18[th]
Rather than the usual annual Memorial Service for people who have been bereaved, Holy Rood church was opened for private prayer and reflection and the lighting of a candle.
October 23[rd]
Holy Rood Men’s Shed hold an in-person meeting.
October 25[th]
The delayed Annual Meeting is held using Zoom. Holy Rood is open for people to attend in person, but no one took up this opportunity. Jim Nolan is finally able to stand down as Churchwarden 18 months after his term should have completed!
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November 5[th] With Covid-19 cases still increasing a limited time Lockdown 2 is introduced. In-person services and Stream meetings are suspended.
November 8[th] Village Remembrance Service is cancelled.
An online remembrance service is broadcast from Holy Rood.
December 2[nd] Lockdown 2 ends, a new Tier system is introduced with Fareham in Tier 2. Socialising is not allowed in church.
Thursday morning Holy Rood services and St. Edmund’s services resume as previously. Streams also resume meeting in person, all Streams manage a meeting before Christmas.
December 3[rd]
The annual Christingle Service is held online, information packs explaining how to make Christingles had been sent to all families.
December 5[th] & 6[th]
The Parish joined in a Virtual Prayer Weekend.
December 8[th] Mass vaccination programme starts in England.
December 13[th]
People post their photographs on Facebook for Christmas Jumper Sunday.
Rather than the normal Carols by Candlelight service there is an online Carols at Home service. The service consisted of new recordings and recordings made at previous year’s services. The service was shared with North Gosport.
December 19[th] As the Covid-19 situation worsens Fareham is placed in Tier 3, however Gosport is in Tier 4 which is equivalent to a full lockdown.
Despite extremely poor weather, there are two outdoor Car Park Carols services at Holy Rood.
Christmas Week
The Sunday morning Zoom Nativity is the first-time families can join in and be seen by incorporating a Zoom video conferencing session into the Facebook Live stream. The Sunday afternoon FOCOC Nine Lessons and Carols is a live stream of a video created from previous years’ sound recordings.
The Wednesday Live Nativity, which was going to be held outside, had to be cancelled. On Thursday morning there is an in-person Christmas Eve communion service at Holy Rood. There was an in-person early Christmas morning communion service at St. Edmund’s. The hope of having a limited congregation at Holy Rood on Christmas Day was not feasible, so the main Christmas celebration was only online.
December 26[th] Fareham moves to Tier 4, near enough a full lockdown.
2021 As the Parish entered the new year there was the hope that the vaccination programme, which was rapidly gathering speed, would provide an end to the pandemic, but the short-term outlook was worrying as confirmed cases, hospital admissions and deaths from Covid-19 reached their highest recorded levels.
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Crofton Parish Annual Report 2020 – Approved
Ministry Area Reports for 2019
Vicar’s Introduction and Report
Dear Crofton Parish,
I’m writing this report as we near the anniversary of March 23[rd] 2020, when the first ‘Stay at Home’ order was issued by the Prime Minister and we went into lockdown 1.0. It has been a year like no other and, though we are still in the midst of the Covid19 storm, our APCM gives us the chance to reflect on what we’ve learned, lost, gained and how we’ve grown.
(This is a slightly longer Vicar’s Report than usual. I’m sure you’ll understand why.)
A ‘Trust Moment’ like no other
Losing so much of our life together so quickly thrust all of us into a strange new world. Many of the things we rely on to help us on our faith journeys – physical gatherings, sung worship, etc – were taken away. For each of us, in our own way, this was a ‘trust moment’. We had to discover for ourselves whether God could be trusted in a time like this. For some, that meant rediscovering habits of prayer and Bible reading; for others, it meant learning new technologies like Zoom and
We marked the retirement of Rev.Beryl Stares after 30 years of ministry.
Facebook so we could continue to be a community together.
As 2020 went on, we tried to learn what it meant to be a scattered/separated community, drawing on the transition from gathered to scattered in Acts 7-8 with our motto of ‘One River, Many Streams’. It hasn’t been easy. For some of us, it’s been too much, and we haven’t coped at all – which is okay. No ‘Trust Moment’ is pleasant at the time but, as Hebrews 12.11 says, ‘Later on, however, it produces a harvest of righteousness and peace for those who have been trained by it.’ By embracing the testing and challenge of this year – by allowing it to be a ‘trust moment’ – I believe we’re being trained and prepared for what comes next.
Acknowledging our losses
In spite of what we might have learned through this year, we must also acknowledge what we’ve lost: family celebrations that went unmarked, funerals that couldn’t be attended, children’s education disrupted, grandchildren hardly seen, jobs furloughed and under threat, alongside the loss of the normal hustle and bustle of everyday life.
I wonder if, for many of us, it will only be during the gradual reopening of the next few months that we come to terms with how difficult it’s all been and how much stress we have been under. As a Parish, we have had losses, too. Most of them were quite minor (no Summer Festival, for example) but one in particular – the loss of John Guest – will stay with us for years to come.
Moving forward into recovery and rebuilding will happen best if we can practice ‘radical acceptance’ of the losses and stresses of the past year: acknowledging the strain that we’ve been under and that the journey back to normality might not be straightforward.
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What we’ve gained
Yet, through 2020, there have been gains as well as losses. For such a turbulent year, a remarkable number of people have joined Crofton Parish – some in-person, others online. When we can fully return to in-person services, both churches will have plenty of new faces in them!
We’ve also taken remarkable steps forward in our ability to operate as a community online. In the early days of the pandemic, I was both humbled and impressed by the variety of ways in which home groups and others found ways to continue functioning. We moved online with great speed and skill, embracing WhatsApp, Zoom, YouTube and Facebook (as well as old-fashioned phone calls).
If there’s one thing I’m proud of, it’s that we managed to stay ‘live’ on Sunday mornings for Church at Home and Church Online. The only pre-recorded Sunday of the whole year was Dec 27. As always, I am so grateful for both the upfront team, who had to learn new skills, and the tireless work of our tech team – especially Kathryn England, Gill Nolan and Simon Swindells – who have helped us keep improving our digital offering through the year.
We don’t want to lose what we’ve gained in this area. So, look out for ways in which we continue to practise digital presence even while we return to in-person gatherings later in 2021… hopefully!
How we’ve grown
As well as new people joining Crofton through 2021, we have grown into a Resource Church through our new partnership with North Gosport Parish. It has been such a joy to see this emerge from a seed of hope and prayer into a concrete, long-term relationship between our two parishes. What a privilege for us to be asked by Portsmouth Diocese to take on this new role!
You’ll be hearing more about what this means for both parishes in the weeks and months ahead. For now, please continue to pray for the congregations of the three churches: St Thomas’ in Elson, St Matthew’s in Bridgemary and St Mary’s in Rowner and the new clergy who will serving them in partnership with Crofton – Jude Greenfield and Samantha Martell.
Finally
Like many of you, I have mixed feelings about the last year and even the things we can celebrate are overshadowed by the complete disruption we have experienced. However, as we look with cautious optimism to a post-Covid world, I can say two things with confidence:
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God has been faithful, always bringing good out of bad;
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Crofton Parish is an incredible place, full of wonderful people, and there’s nowhere else I would rather be during a global pandemic.
Thank you for being wonderful, for joining in online, for trusting God and for your generosity and support over this last year. From this ‘trust moment’, I believe that we will emerge more aware of our need for each other and for God’s grace, yet more confident in his goodness and his good purposes for us in the next season.
With love,
Richard England
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Youth, Children and Families
In 2020, we launched Crofton United which combined Climbers (infants) and Explorers (juniors) into the hall together, with the opportunity for small age-appropriate groups as well. Crofton United has songs, drama and games and is all about getting to know Jesus.
In 2020, we had 105 children (0-11s) and 33 youth (11-18) on our registers.
Vision (school years 7-9) continued to meet in an upper room of the church centre on Sunday mornings to spend time together and discover more about God. For school years 10-13, Vision Plus became Explosion and met occasionally either at the church centre or in Costa in the village.
With the start of lockdown at the end of March, all in-person groups were cancelled. Children and youth were sent resource packs to do at home each week, and could access online resources such as the church’s YouTube playlists. Wonder Zone, a holiday club aimed at Years 5 and 6, ran for one week in the summer with pre-recorded material, packs and Zoom calls.
Families joined in the Facebook Nativity Service on Zoom
In the autumn term, Crofton United relaunched and met every fortnight in the church on Sunday afternoons. In the November lockdown, Crofton United reverted to Zoom calls on Sunday afternoons. Christmas packs were sent to children and youth in December. Chats with people on doorsteps were really appreciated.
The youth met on Zoom in
the summer, and in the Autumn we were able to meet in the hall on Sunday evenings, alternate weeks to Crofton United. We had pizza together, a short input from Jude, and discussion groups. This youth gathering was growing in number, depth and relationship. The group met online during the November lockdown.
Family Fun Afternoons took place on Saturdays (2pm - 3:30pm) before lockdown and attracted high numbers of families who wouldn’t normally come to church. We had one Family Fun Afternoon in 2020.
Little Fish, a welcoming and safe space for parents, carers and pre-school children, continued to grow in January and February. During the height of the first lockdown, Little Fish had a regular online story time on the Little Fish Facebook page, which stopped in the summer.
Our contact with Crofton School continued in 2020 with Icthus lunchtime sessions, and they requested an article for their Easter mailing. School assemblies could not be done in person, but we made a Christmas school assembly movie for local primary schools and another version for Crofton School.
Engagement with children and youth had intervals of disruption during 2020 but the teams discovered new ways to engage creatively, notably by using Zoom calls, making in-person groups Covid-secure, and delivering packs to people’s doors.
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We are so grateful for the children and youth teams who have adapted remarkably during this challenging year to disciple and serve our young people.
Dan Greenfield
Seniors - Young at Heart
Young at Heart has been an active part of the church in 2020. We now have over 80 people, both in the church and in the community, who attend our events and we hope this will continue to grow in 2021. Despite difficult times we have managed to contact people and to hold several events ranging from a film with a cream tea early in the year, to delivering Goody Bags compromising of
A Young at Heart Socially Distanced Tea
cake tea and a card when we were unable to meet in person. As life eased a little in the summer, we were able to hold events for individuals to meet in a safe way and enjoy the delights of tea cake and chat. With a monthly changing situation, we adapted appropriately with regular telephone contact and were able to offer two support groups on separate occasions looking at aspects of wellbeing and support.
As Christmas approached, to support the church and community, we held a Young at Heart Christmas service in Holy Rood. We were able to safely accommodate 62 people who enjoyed the service and were given a small Goody bag to take home.
Jenny Wilford
Worship Ministry
The worship ministry at Holy Rood also incorporates our audio, visual and media provision and has, by the grace of God and the hard work of our volunteers, been truly transformed this year. At the beginning of the first lockdown when singing in worship together was halted, Lou Holdstock, Simon Curtis and I made recordings of worship songs for use during Church At Home and on YouTube. I’m grateful to them for making time to learn new skills which facilitated our new way of worshipping together.
With our bands no longer meeting to rehearse and musical worship suspended, the absence of our musicians and worship leaders has been hugely felt across the church and we thank God for each one of them. In July, we sang together again, recording “God I Look To You” from our homes for the launch of “One River, Many Streams”. We began livestreaming simple worship on Sunday evenings during the summer and are increasingly able to do this now on Sunday mornings. It has been very encouraging to see people offering to provide worship in their Streams and to see creative ways to worship and pray emerging in these smaller congregations.
For Advent 2020, I asked church members to take part in recording “O Little Town of Bethlehem” in their homes which, when edited together, had the wonderful effect of allowing our church to sing together in worship once more. I was grateful to have recordings of carols and performances from previous years to use in worship for “Christmas At Home”. On 19th December, the lifting of restrictions allowed us to gather in a very wet and stormy church car park to sing carols and worship together for the first time in a long time.
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We are particularly grateful to Simon Swindells and Gill Nolan who have both put in huge amounts of time and energy to learning how to livestream on Facebook and to use the associated technology. Our thanks also goes to Margaret Quirk and her team for providing flowers most weeks. We have a small but
growing team of people broadcasting Church Online every Sunday, who have learnt new skills in
Recordings from members of the Worship Team edited into one
staging, lighting, camera work, sound, visuals and livestreaming. Their commitment to serving in this way enables us to meet together to worship Jesus as a church.
It continues to be our joy and our priority to give glory to God, no matter the circumstances. Please pray for us as we discern where God is leading us in the coming months.
Kathryn England
Safeguarding
The PCC recognises that it has the responsibility to provide a safe environment for all and strives to achieve this aim. Due to the confidential nature of this area of the Parish’s work the PCC has established a Safeguarding Team, led by Marian Graham, to oversee this work. The team meet on a regular basis to review and discuss any safeguarding issues that have arisen and reports regularly to the PCC.
During 2020:
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The Safeguarding Team have continued to process the timely renewals of both Confidential Declaration Forms and also DBS checks to ensure that when activities are able to resume volunteers have the appropriate safeguarding cover.
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Volunteers who came forward to offer their services to help this year were checked if it was deemed necessary for the tasks being undertaken.
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Risk Assessments for online meetings with Young People and Children were completed to ensure necessary safeguards for both Adults and Young People were in place.
Marian Graham
Deanery, Diocese and Wider Church
Crofton Parish is part of Fareham Deanery in the Diocese of Portsmouth. The parish seeks to play its role in the wider Church of England family. As a parish we commit to the deanery covenant, signed at the yearly Archdeacon’s Visitation.
Diocesan Synod met three times during the year, once in person and twice via Zoom. The Diocese has been concentrating on its Live │ Pray │ Serve initiative that seeks to equip people to live as disciples of Christ; to pray , individually and together as worshipping communities; and to serve our local neighbourhoods and society together. The Diocesan finances were, however, badly hit by
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the pandemic and cost savings had to be made, this included redundancies among diocesan staff and the start of planning to improve the effectiveness of mission in parishes while reducing the number of clergy. With the establishment of their partnership with North Gosport, Crofton were “ahead of the game” on this process.
Deanery Synod met only once, in person, in February. 2020 was the year when Deanery Synod members were elected. In most parishes, as in Crofton, these elections did not take place until the APCMs in October.
Simon Swindells
Administration
During 2020 the Admin Team, working both in the office and from home, endeavoured to make sure that Crofton Parish kept in contact with all of the members of its Congregation.
At the beginning of the first lockdown the priority was to ensure that the Congregational Database on ChurchSuite was up to date, so as to be able to ascertain who within the congregation was able to receive email communication and who would need to receive contact via a phone call.
Richard's weekly email kept people informed and once it was possible hard copies were hand delivered to those who do not have email or internet access.
Another large piece of work was to allocate every person from the Holy Rood congregation to a Stream and send out invitations via email or hard copy, hand delivered by volunteers.
The various lockdowns during the year meant there was no room hire to manage and therefore Claire Willis, our Admin Assistant, was furloughed during these periods. Claire’s role expanded at the end of the year when the Treasury Assistant role started to move into the office.
The Parish Office oversaw the help@croftonparish.org.uk email address which allows people to ask for help and to offer assistance. It also dealt with any prayer requests that came through on the prayer@croftonparish.org.uk. We also welcomed new people who had watched our services online and were keen to join us and be added to our Congregational Database.
The Crofton Parish Admin Team would like to thank all those volunteers who have assisted with requests for shopping, collection of prescriptions and delivery of letters and packages during 2020.
Working through the Covid-19 pandemic certainly provided us with some challenges. The biggest of these was working remotely from home, but we quickly made good use of video calling and Zoom meetings to ensure that we stayed connected and maintained communication channels. The Admin Team took the opportunity to ensure that we were completely aware of everyone within our Worshipping Community, highlighting those who didn't have online access and ensuring that they received phone calls. This proved invaluable when it came to organising everyone into Streams - we now feel that we know exactly who is part of each church's congregation. We also made great use of ChurchSuite to communicate with members of Crofton Parish, by emailing out Richard's weekly letter and printing and delivering hard copies to those not online.
Technology proved invaluable and we all feel that we have either improved or learnt new skills which we will continue to use as we go through 2021!
Vicki Edwards
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Staff and Volunteers
Each one of us has a role within the body of Christ. 2020 has given us opportunities to use our God given skills to serve Him, often in new ways. Much of what is provided centrally within Crofton Parish is led and run by teams of volunteers. The PCC are grateful for the time given by so many to serve in so many ways. A big THANK YOU to you all who have helped out in the last year.
Each year the Charlie Crane Cross is presented to a volunteer to recognise the ‘behind the scenes’ work that goes on. The decision was made that the award wouldn’t be presented in 2020 so Dave Brown was able to enjoy it for a further year.
In some areas of parish life, it is felt that the addition of staff members to work alongside and lead volunteers will enable growth. There is a mix of paid and volunteer staff members within the team. These people will often lead the way with new initiatives and ways of doing things. I think we can applaud them all with the steep learning curve many have faced in 2020, particularly in the use of technology. We are blessed to have a dedicated staff team working within the parish.
There were a few changes within the staff team during the year. These include:
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Craig Peel was appointed as our part time caretaker in February
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Jude Greenfield resigned as one of our part time children and families workers. The timing of this enabled her to begin a new focus on North Gosport Parish
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Heather Brown was made redundant in November because the paid role of Children and Family Assistant was not needed any longer. Heather brought much to her role and it was with some sadness that this decision was reached.
The parish has made use of the Government’s Job Retention Scheme (furlough); a number of staff were furloughed during 2020. The PCC are grateful for the positive attitude from staff and their willingness to be flexible during this time.
Everything that happens within the parish relies on individuals. If you feel that God is prompting you to volunteer in a new or different way, then please do get in touch via the church office.
Julie Mizen
Mission Support
Despite the financial pressures of the year Crofton Parish was able to meet the bulk of its commitment to support Christian charities at home and abroad. Our approved four criteria were used to evaluate bids from charities.
Timeline
The Mission Giving Group met on 9 March to assess the bids and make recommendations to the PCC.
At the May PCC it was decided that In order to manage our finances prudently, and to protect cashflow, we should make payments in two tranches. Approval was given to pay the first 50% of each bid.
The October PCC agreed that a second payment could be made to bring our total giving as close to £17,000 as possible. This was done bringing our total giving for the year to £16,995.
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Crofton Parish Annual Report 2020 – Approved
Distribution
Our long term partners are, CMS; Open Doors; School of Ministries and TearFund. Each of these received their full £2000. We also gave £500 to New Wine.
The other charities that received a gift were:
A2B; CedarOak Support Trust; Children’s Heaven (Ethiopia); Crowhurst Healing Centre; Europe2Europe; Farm4Life (1[st] tranche only); India Inland Mission; Mustard Seed Songs; Scripture Union; Tears of Hope (Namibia); Transforming Lives for Good (1[st] tranche only).
John Elgie
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Crofton Parish Annual Report 2020 – Approved
Fabric Reports
Holy Rood Church
Despite, or perhaps because of the pandemic, it is good to be able to report that the condition of the fabric of Holy Rood church is largely as it was at the end of 2019.
One of the main changes in 2020 was that Craig Peel started work as caretaker in the spring and he has been able to keep on top of general maintenance jobs.
Externally this year has been mainly garden maintenance, other than a gap from March till June when the church was closed during the first lockdown.
The main internal change in the church during 2020 was the evolution of the tech systems to accommodate services being streamed online from the church. The AV and PA systems will continue to be adapted and upgraded as services move towards a hybrid state between inperson and online.
In February there was a leak in the joint between the south aisle roof and the Nave wall which led to a small plaster fall. This was fixed before Easter.
The quinquennial report for the inspection carried out in November 2016 has never been received and will become obsolete in 2021 in any case. Arrangements for the next inspection are already under discussion.
Martin Yeandle
St. Edmund the Martyr Church
During the year, when permitted and complying with social distancing etc., Services and Private Prayer sessions were held at St Edmund’s, as recorded in the Annual Report Timeline. At all times these Services and Prayer times were well attended.
As usual, until the arrival of Covid-19 and the resultant lockdowns, the members of the cleaning and flower arranging teams worked to their normal high standards, thereby making the Church welcoming to all. The Friends of Crofton Old Church (FOCOC) also held their regular social and fund-raising events. With the assistance of Kathryn England and Gill Nolan an online version of the FOCOC Nine Lessons and Carols was made available on the Sunday before Christmas.
During the fine weather in June and the beginning of August FOCOC took the opportunity for several items of outside maintenance to be undertaken. These items included the repainting of the Bellcote with Weathervane, repainting of rainwater gutters/down pipes, replacement of lost or damaged tiles on south facing roof slopes and the refurbishment of a small window over the chancel arch. In addition, the grassy slope outside the south chapel door was replaced by a couple of steps.
When the roof was refurbished in 2007 English Heritage required us to salvage as many of the tiles as possible for reuse. This requirement was met by using new tiles on the north facing slopes and the salvaged tiles on the south facing slopes. The problem with using the salvaged tiles is that we have no idea when or how the tiles were manufactured. Since the roof refurbishment there have been a few tiles on the south slopes that have either slid in part or complete off the roof.
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Crofton Parish Annual Report 2020 – Approved
A faculty was therefore obtained to install tile guards along the lower edges of the south facing roof slopes in order to prevent anyone being struck by a sliding tile or bit of one. It was expected to have had this work carried out before the end of 2020 but the knock-on effects of the pandemic delayed the manufacture of the grills. It is now hoped that this work will be carried out in the first half of 2021.
The necessary inspections (Central Heating, Portable Appliance Testing etc.) and other routine maintenance tasks (lightbulb changing, grass cutting etc.) were successfully undertaken as was the five-year electrical inspection of the fixed wiring in the church.
Unfortunately, the lockdown restrictions prevented the Quinquennial Inspection from being carried out. It is hoped that this will now take place in the first quarter of 2021.
Gary Willcocks
The Parish Centre
The Parish Centre was very little used in 2020 compared with most years. Along with the rest of the site it was completely closed between March and June in the first lockdown after which the Nursery reopened, and the staff team began to use the offices in a limited way. In September and October use picked up a little with a few external lettings, but the November lockdown stopped everyone other than Acorn and the staff team from having access once again.
The Lincat water heater broke down and was considered beyond economic repair. A decision on replacing it has not yet been taken due to lockdowns.
The Beech room has been turned into a recording studio which is very well used.
Cleaning of the centre has continued to be contracted out with hours varying as required throughout the year.
Martin Yeandle
No7 Darren Close (Curates House)
The only significant work required was the repair of storm damaged fencing which took place in July. The outside light unit was also replaced in June.
Martin Yeandle
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Crofton Parish Annual Report 2020 – Approved
Financial Review
General Fund – a cash surplus of £20,000 largely thanks to our Rebuild Gift Day
As with many other churches and charities, the Covid-19 pandemic had a significant impact on PCC finances in 2020. We experienced a reduction in weekly income because we lost nearly all donations from in service collections and saw much lower rental income because our church centre was closed for most of the year due to Covid-19 restrictions. As a result of this, we were expecting an underlying deficit of at least £30,000 in 2020 and held a ‘Rebuild’ 2020 Gift Day in October. This saw an extremely generous response from our church members, raising c. £42,000 including gift aid. In addition, we transferred £8,000 of reserves that we had previously earmarked for community mission activities to bolster our general undesignated funds. In total, we were able to grow the cash balance of our general fund (excluding designated funds) by £20,000 during the year.
During 2020 we made use of the government furlough scheme (grants of around £5,000), and managed our costs in order to mitigate as much of the impact of Covid-19 as possible (delaying staff recruitment, reducing utility costs). We also made the difficult decision to slightly reduce our mission giving but were still able to support charities and mission partners through £17,000 of gifts. We paid our parish share for 2020 in full, despite the obvious pressure on our finances.
In 2020 we also were extremely fortunate to receive £11,000 in legacies, and a one-off donation of £25,000 (plus gift aid) that will be used specifically to upgrade our IT and AV equipment (£20,000 plus gift aid earmarked for this) and support our staff wellbeing (the remaining £5,000 plus gift aid).
At the end of 2020, our cash reserve on the general fund stands at £224,000. This includes £53,000 of unspent legacies and £15,000 which will be required to repair the tower roof (the funds for which were received in 2017). We also have the following designated cash balances: £14,000 for community mission activities, £14,000 for seniors’ ministry, £23,000 for AV and IT equipment, and £6,000 for staff wellbeing. The remaining cash balance of £99,000 (which grew by £20,000 in 2020) equals slightly more than 3 months of expenditure, in line with our reserves policy (see below).
Looking ahead to 2021, it is our expectation that we will need to draw very heavily on reserves. Our 2021 budget assumes that we will face a deficit of around £40,000 because we expect Covid-19 restrictions to continue for much of the year, significantly reducing our income from in service collections and our ability to earn income from renting out our church centre. Potential reductions in the level of mission giving and additional transfers from designated funds listed above may be required to reduce our deficit and support our general fund. The PCC will make these decisions later in the year. We are not planning another gift day in 2021.
Total position including restricted funds
Our total cash funding position, including restricted funds, grew by £78,000 during the year. General funds (including those designated for specific purposes) increased by £46,000 (due mainly to legacies and donations for specific purposes, combined with our in year surplus), and restricted funds grew by £32,000 – largely due to investment growth relating to the the fund which was set up in 2015 (enabled by the generous legacy left by Annie [Nancy] Price). This value of this fund now stands at just over £255,000.
In total, our accounting income in 2020 was £363,000. This is £38,000 higher than the value in 2019, mainly because of the gift day in 2020, plus higher one off donations and legacies, offsetting reductions in collection giving and rental income. Total costs in 2020 were £319,000, which was £33,000 lower than in 2019, mainly due to lower staff costs from vacancies. As such, we had a total
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Crofton Parish Annual Report 2020 – Approved
accounting surplus, for both general and restricted activities, including non-cash movements such as depreciation and provisions, of £44,000. In addition, we saw £24,000 of growth in the value of our restricted investment fund, resulting in a net increase in funds of £68,000 in total.
Legacy Policy
The PCC has a policy to use legacies for specific projects and not to ‘lose’ them in general funds. The legacies we receive are hugely helpful to the parish and we hope that more parishioners will consider leaving a legacy in the coming years.
Reserves Policy
In 2011 the PCC agreed that three months’ running costs should be retained as reserves. This means that approximately £80,000 was required as reserves during 2020. As described above, excluding legacies and amounts earmarked for specific repairs and other initiatives (e.g. seniors, AV and IT, staff wellbeing), our remaining general fund cash balance at the end of 2020 is slightly higher than this policy. However, we expect the value to reduce below 3 months expenditure by the end of 2021 due to the impact of Covid-19. As the Parish now has more employees than in 2011, and we regularly consider new initiatives and activities associated with our 2020 Vision and other programmes, we will be carefully monitoring our reserves policy to ensure that this strikes the right balance between being good stewards of the resources we have, but also generous supporters of the work that God is doing in our parish.
Steve Lazell
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Crofton Parish Annual Report 2020 – Approved
PCC Report
The PCC met eight times in 2020 (the same number as in 2019). Only the first two meetings were held in person, the remainder were held using Zoom. The PCC quickly adapted to meeting via Zoom, there were even comments that it was easier to hear!
Crofton Cat with the new churchwarden Martin Yeandle (left) and the retiring warden Jim Nolan (right)
As the APCM had to be delayed until October, the new PCC only met once in 2020. The task groups that had started to meet in 2019 were suspended for most of 2020. With the need for fast decision making, the Standing Committee met more often than normal.
Throughout 2020 the PCC continued to review and monitor that the Parish met the many legal and regulatory requirements placed on a Church of England parish and a UK charity. These cover diverse areas including Safeguarding, Employment Law, Charity Law, Data Protection Law, Health and Safety Regulations, Building Regulations, Financial Regulations, Church Law, Accessibility Requirements, Copyright Requirements etc. and in 2020 the often-changing Covid-19 regulations. The PCC are grateful for the staff and volunteers who have become skilled in these areas and continue to ensure that the Parish meets all their obligations.
The financial implications of Covid-19 dominated the PCC meetings’ agendas - PCC were thankful for Steve Lazell’s work as Treasurer and the clarity of his reports and wisdom in his proposals. Other topics that were regular agenda items were the Parish’s partnership with North Gosport and the effect Covid-19 regulations were having on the Parish’s staff.
Simon Swindells
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Crofton Parish Annual Report 2020 – Approved
Structure, Governance and Management
Administrative Information
Holy Rood Church and Parish Centre is situated on Gosport Road, Stubbington. St. Edmund’s Church is situated on Lychgate Green, Stubbington.
The correspondence address for the Parish is The Parish Office, Holy Rood Church, Gosport Road, Stubbington, Hampshire, PO14 2AS.
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2017) and a charity registered with the Charity Commission as charity number 1128473. The members of the PCC are the trustees of the charity.
PCC Membership
Members of the PCC are either ex-officio, co-opted, elected to Deanery Synod or PCC by the Annual Parochial Church Meeting (APCM) or elected to Diocesan Synod in accordance with the Church Representation Rules. Members of the congregations are encouraged to register on the Electoral Roll and to consider standing for election to the PCC or Deanery Synod.
Due to Covid-19, the Annual Meeting was not held until October, PCC members whose term of office was due to complete in April therefore had an extra six months in office. James Nolan completed his term as Churchwarden at the APCM after 7½ years; Martin Yeandle was elected in his place and joined Julie Mizen who was re-elected as Churchwarden.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent.
The maximum size of the PCC and number of Deanery Synod members are determined by the size of the parish’s electoral roll. In 2013 the APCM agreed to limit the number of PCC representatives to twelve. Each member’s elected period is for three years, four members are elected for the full term each year. Crofton Parish had four elected members of Deanery Synod until the Synod term completed, Crofton’s representatives then increased to five for the elections at the APCM.
The Scheme, approved at the 2019 APCM, to appoint two deputy churchwardens for St. Edmund’s came into force at the APCM. Sorel Mitchell and Gary Willcocks were appointed and have exofficio places on the PCC. The motion, approved at the 2019 APCM to remove the ex-officio places of Readers on the PCC also came into force at the APCM.
PCC members who have served at any time during 2020 are:
Ex-officio PCC Members
Incumbent and PCC Chair: Rev. Richard England Assistant Minister: Rev. Colin Prestidge Curates: Rev. Dan Greenfield Rev. Jude Greenfield
Churchwardens: Jim Nolan (until APCM 25[th] October) Julie Mizen Martin Yeandle (from APCM 25[th] October)
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Crofton Parish Annual Report 2020 – Approved
Deputy Churchwardens Gary Willcocks (from APCM 25[th] October) Sorel Mitchell (from APCM 25th October) Readers: Gary Willcocks (until APCM 25[th] October)
Elected PCC Members
Elected Members of Diocesan Synod:
Stuart Forster Simon Swindells Beth Yeandle Elected Members of Deanery Synod: Dave Brown Jonathan Ellis (until APCM 25[th] October) Stuart Forster James Nolan (from APCM 25[th] October) Simon Swindells Elected Members of the PCC: Robert Byles Richard Cragie Sarah Donaghy John Elgie Jo Genter John Guest (until John’s death on 5[th] October) Emily Horne (from APCM 25[th] October) Steve Lazell Karen Wainwright Ruth Williams Martin Yeandle (until APCM 25[th] October) Co-opted Members: Sorel Mitchell (until APCM 25[th] October)
Roles and Committees assigned by the PCC:
Vice-Chair: James Nolan (until 26[th] November PCC) Julie Mizen (from 26[th] November PCC) Treasurer: Steve Lazell Secretary: Simon Swindells Electoral Roll Officer: Vicki Edwards Standing Committee: Incumbent, Churchwardens, PCC Secretary and Treasurer Finance Committee: Steve Lazell (chair), Rev Richard England, James Nolan, Julie Mizen, Jane Dilloway, Simon Swindells, Brian Cariss Safeguarding Committee: Rev. Richard England, Marian Graham, Vicki Edwards, Mary White (until July 2020) Mission Giving Committee: Rev. Richard England, John Elgie, Jeff Gennings, and Evelyn & Jim Palmer
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Crofton Parish Annual Report 2020 – Approved
Disability Awareness: Mara Curtis Health and Safety: John Elgie Data Compliance Officer: Simon Swindells
Clergy and other licensed ministers
At the end of 2020 the following are licensed to officiate at services in the Parish -
Vica r: Rev. Richard England Assistant Minister: Rev. Colin Prestidge Curates: Rev. Dan Greenfield Rev Jude Greenfield Retired Clergy: Rev. Ted Goodyer Rev. Wing Man Tsang Readers and PTOs Colleen Tsang Karen Wainwright Gary Willcocks
Staff Team
The Parish leadership team comprises paid and volunteer members.
Vica r: Rev. Richard England Vicar’s PA: Sue Elgie Worship and Festivals Team Leader: Kathryn England Parish Manager: Vicki Edwards Assistant Minister: Rev. Colin Prestidge Training & Discipleship Team Leader: Beth Yeandle Curates: Rev. Dan Greenfield and Rev Jude Greenfield St. Edmund’s Gary Willcocks Seniors Jenny Wilford
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Crofton Parish Annual Report 2020 – Approved
Staff Employed by the PCC in 2020
Children and Families Team Lead: Rev. Dan Greenfield Rev. Jude Greenfield (until September)
Children and Families Support Worker: Heather Brown (until November)
Parish Manager: Vicki Edwards Administrative Assistant: Claire Willis Treasurer’s Assistant: Jane Dilloway Caretaker: Craig Peel (from 26[th] May) Security: Danny Corp
Contract Positions working for PCC in 2020
Weddings and Baptism Administration fulfilled by Gill Nolan
Cleaner Kerena Ferris
Payments to PCC Members or people Connected to PCC Members
The PCC are aware of several cases where PCC members, or others closely connected to PCC members are either employed or receive payments from the PCC. The PCC ensure that these PCC members are not involved in discussion or decisions involving their payment or the connected person’s payments.
Employed PCC members in 2020
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Dan Greenfield
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Jude Greenfield
PCC members with Connected Persons receiving payments in 2020
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Dave Brown connected to Heather Brown
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Jim Nolan connected to Gill Nolan
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John Elgie connected to Claire Willis
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Chris Willis connected to Claire Willis
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Crofton Parish Annual Report 2020 – Approved
Worship Services and Statistics
Worship
2020 started with the same pattern of services as at the end of 2019. The changing restrictions put in place to control Covid-19 meant there was no fixed pattern from March onwards; “A Timeline for Crofton Parish in 2020” on page 6 lists what changes were made.
Attendance Statistics
The Parish’s statistics were reported to the Diocese as normal, however, as this was a year severely affected by Covid-19, some of the values reported and comparisons with other years are meaningless. In the table numbers in brackets are the number reported in 2019, the 2020 worshipping community includes those worshipping in-person on Sundays and in Streams, and those attending online services.
| attending online services. | |||
|---|---|---|---|
| Holy Rood | **St. Edmund’s ** | Total | |
| Electoral Roll at APCM | 379 (369) | ||
| Average Sunday Attendance Adults | n/a | n/a | n/a |
| Average Sunday Attendance under 16s | n/a | n/a | n/a |
| Easter Day Attendance | n/a | n/a | n/a |
| Advent special service in-person attendance |
n/a | n/a | n/a |
| Christmas Eve & Day in-person attendance | 31 (328) | 24 (381) | 55 (709) |
| Worshipping Community | 562 (554) | 156 (160) | 718 (714) |
| Children baptised | 5 | 1 | 6 |
| Children brought for thanksgiving | 0 | 0 | 0 |
| Youth & adults baptised | 1 | 0 | 1 |
| Number of couples married or blessed | 1 | 1 | 2 |
| Funerals in church or conducted by minister | 28 | 16 | 42 |
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Crofton Parish Annual Report 2020 – Approved
PCC Annual Accounts for the year ended 31[st] December 2020
Page 30 of 30
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF CROFTON, STUBBINGTON
ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
Registered Charity Number 1128473
INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF CROFTON, STUBBINGTON
I report to the charity trustees on my examination of the accounts of the PCC of the Ecclesiatical Parish of Crofton for the year ended 31st December 2020.
Responsibilities and basis of report
As the charity’s trustees of the Ecclestiatical Parish of Crofton (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Ecclestiatical Parish of Crofton are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
Since the Crofton Parish's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Chartered Institute of Management Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Mr Richard Kendall ACMA Member, Chartered Institute of Management Accountants Address: 65, Garstons Close, Titchfield, Fareham, PO14 4EP Date: 10/03/2021
Crofton Parish PCC - 2020 Annual Accounts
Page 2 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDED 31 DECEMBER 2020
Note – throughout the financial report, there may be minor discrepancies in the totals if the pence are not being shown due to rounding
Crofton PCC - 1128473
Statement of Financial Activities For the period from 01 January 2020 to 31 December 2020
| Unrestricted | Restricted | Endowment | Total | Prior | Year | Year | ||||
|---|---|---|---|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | Total | ||||||
| Incoming resources | ||||||||||
| Incoming resources from generated funds | ||||||||||
| Voluntary income | 319,873 | 14,476 | — | 334,349 | 265,821 | |||||
| Investment income | 11,828 | 321 | — | 12,150 | 12,437 | |||||
| Incoming resources from charitable activities | 12,298 | 1,957 | — | 14,255 | 40,778 | |||||
| Other incoming resources | 2,220 | 551 | — | 2,771 | 6,632 | |||||
| Total income | 346,220 | 17,305 | — | 363,525 | 325,668 | |||||
| Resources used | ||||||||||
| Cost of generating funds | ||||||||||
| Fundraising trading cost of goods sold and other | — | — | — | — | — | |||||
| Charitable activities | 304,402 | 14,190 | — | 318,592 | 351,953 | |||||
| Governance costs | 146 | 60 | — | 206 | 210 | |||||
| Total expenditure | 304,548 | 14,250 | — | 318,798 | 352,163 | |||||
| Net income / (expenditure) resources before transfer | 41,672 | 3,055 | — | 44,727 | (26,495) | |||||
| Transfers | ||||||||||
| Gross transfers between funds - in | 19,126 | 375 | — | 19,501 | 48,936 | |||||
| Gross transfers between funds - out | (19,398) | (103) | — | (19,501) | (48,936) | |||||
| Other recognised gains / losses | ||||||||||
| Gains / losses on investment assets | — | 23,668 | — | 23,668 | 41,932 | |||||
| Gains on revaluation, fixed assets, charity's own use | — | — | — | — | — | |||||
| Net movement in funds | 41,400 | 26,995 | — | 68,395 | 15,438 | |||||
| Reconciliation of funds | ||||||||||
| Total funds brought forward | 322,272 | 371,740 | — | 694,011 | 678,574 | |||||
| Total funds carried forward | 363,672 | 398,735 | — | 762,406 | 694,011 |
Crofton Parish PCC - 2020 Annual Accounts
Page 3 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
BALANCE SHEET AS AT 31 DECEMBER 2020
Total Funds Prior Year Funds £ £
| Fixed assets | ||
|---|---|---|
| Tangible assets | 207,570 | 215,127 |
| Investments | 255,007 | 231,339 |
| 462,577 | 446,466 | |
| Current assets | ||
| Stocks and work in progress | 60 | 413 |
| Debtors | 9,172 | 10,461 |
| Cash at bank and in hand | 335,416 | 281,063 |
| 344,649 | 291,938 | |
| Liabilities | ||
| Creditors: Amounts falling due in one year | 44,819 | 44,392 |
| Net current assets less current liabilities | 299,830 | 247,546 |
| Total assets less current liabilities | 762,406 | 694,011 |
| Total net assets less liabilities | 762,406 | 694,011 |
| Represented by | ||
| Unrestricted | ||
| Unrestricted - General fund | 306,711 | 279,885 |
| Designated | ||
| Designated - AV & IT | 22,310 | — |
| Designated - Staff Wellbeing | 6,250 | — |
| Designated - Community Mission Fund | 13,488 | 27,000 |
| Designated - Mens Shed | 76 | — |
| Designated - Seniors Worker | 14,836 | 15,386 |
| Restricted | ||
| Restricted - Audio Visual Fund | 825 | 825 |
| Restricted - Organ Fund | 10,566 | 10,202 |
| Restricted - Traidcraft - End of Year | 555 | 726 |
| Restricted - Agency collection | 1,421 | 1,663 |
| Restricted - Bible Reading Notes - End of Year | 301 | 409 |
| Restricted - Coffee Morning | — | 103 |
| Restricted - Fixed Asset Restricted Fund | 33,478 | 34,981 |
| Restricted - FOCOC - End of Year | 348,584 | 320,076 |
| Restricted - Flower Fund - End Of Year | 323 | 73 |
| Restricted - Church Gable Reserve Fund | 2,681 | 2,681 |
| Funds of the church | 762,406 | 694,011 |
Crofton Parish PCC - 2020 Annual Accounts
Page 4 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law.
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005
1.2 Funds
Restricted funds represent:
(a) income which may be expended only on those restricted objects provided in the terms of the bequest, and
(b) donations or grants received for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund.
Unrestricted funds are general funds which can be used for PCC ordinary purposes.
1.3 Incoming resources
Voluntary income and capital sources
Planned giving, collections and donations are recognised when received by or on behalf of the PCC. Income tax recoverable on Gift Aid donations is recognised when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. All incoming resources are accounted for gross.
Other ordinary income
Rental income from the letting of church premises is recognised when the rental is due.
Income from investments
Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognized in the same accounting year.
Gains and losses on investments
Realised gains or losses are recognised when investments are sold.
Unrealised gains or losses are accounted for on revaluation of investments at 31 December. This applies to the CBF Investment Fund (restricted, FOCOC).
1.4 Resources expended
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when due. All other expenditure is recognised when it is incurred and is accounted for gross.
Crofton Parish PCC - 2020 Annual Accounts
Page 5 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
1.5 Fixed assets
Consecrated property and movable church furnishings
Consecrated and beneficed property is excluded from the accounts by Section 10(2) (a) and (c) of the Charities Act 2011.
Movable church furnishings held by the vicar and churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's Inventory which can be inspected (at any reasonable time). For inalienable property acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the accounts. Items acquired since 1 January 2000 have been capitalised and depreciated in the accounts over their currently anticipated useful economic life.
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £500 or on the repair of movable church furnishings acquired before 1 January 2000 is written off.
Other fixed assets
Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Freehold land is not depreciated Freehold buildings 2% straight line Equipment 20% reducing balance Fixtures, fittings & equipment 15% reducing balance
Individual items of capital expenditure with a purchase price of £1000 or less are written off when the asset is acquired.
1.6 Investments
Investments are valued at market value at 31 December 2020
1.7 Current assets
Amounts owing to the PCC at 31 December 2020 in respect of all income are shown as debtors less provision for amounts that may prove uncollectable.
Short term deposits include cash held on deposit either with the CBF Church of England Funds or at the bank.
1.8 Stock
Stock is valued at the lower of cost and net realisable value.
1.9 Pensions
The PCC operates a defined contributions pension scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme. From 1 February 2017 the PCC has been operating a Workplace Pension scheme with Nest pensions in accordance with legislation and direction from the Diocese.
Crofton Parish PCC - 2020 Annual Accounts
Page 6 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
| TOTAL | |||||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | This | year Last year | ||
| Incoming resources | |||||||
| Incoming resources from generated | funds | ||||||
| 0101 - Gift Aid - Bank S/O | 46,985 | — | 360 | — | 47,345 | 71,890 | |
| 0102 - Gift Aid - Bank S/O Specific | 398 | — | — | — | 398 | — | |
| 0110 - Parish Giving Scheme Income | 104,322 | — | — | — | 104,322 | 76,072 | |
| 0120 - Non Gift Aid Envelope Scheme | 4,217 | — | — | — | 4,217 | 11,798 | |
| 0201 - Other Planned Giving (inc CAF) | 10,324 | — | — | — | 10,324 | 8,944 | |
| 0301 - Loose Plate Collections | 3,838 | — | — | — | 3,838 | 11,183 | |
| 0501 - Gift Aid - One Offs | 10,885 | 25,000 | 11,597 | — | 47,482 | 25,106 | |
| 0502 - Gift Aid - One Offs Specific | 33,016 | — | — | — | 33,016 | — | |
| 0550 - Non Gift Aid - One Offs | 1,451 | 100 | 1,731 | — | 3,282 | 4,192 | |
| 0551 - Non Gift Aid - One Offs Specific | 170 | — | — | — | 170 | 10 | |
| 0601 - Tax Recoverable on Gift Aid | 27,375 | 6,250 | 682 | — | 34,307 | 27,168 | |
| 0602 - Tax Recoverable on PGS Giving | 24,373 | — | — | — | 24,373 | 17,842 | |
| 0701 - Legacy - Whole Parish | 11,000 | — | — | — | 11,000 | — | |
| 0704 - Grant - Income | 9,439 | — | — | — | 9,439 | 4,320 | |
| 0705 - CK Grant Income | 360 | — | — | — | 360 | — | |
| 0706 - Crofton 2020 Income | 370 | — | — | — | 370 | 7,000 | |
| 0901 - Sundry Donations | — | — | 106 | — | 106 | 297 | |
| 1020 - Bank Interest | 828 | — | 321 | — | 1,150 | 1,209 | |
| 1021 - Dividend Income | — | — | — | — | — | 228 | |
| 1030 - Rent - Property | — | — | — | — | — | — | |
| 1031 - Rent - Mast | 11,000 | — | — | — | 11,000 | 11,000 | |
| Incoming resources from | 300,352 | 31,350 | 14,797 | — | 346,499 | 278,258 | |
| generated funds Totals | |||||||
| Incoming resources from charitable | activities | ||||||
| 1230 - Hall Hire | 9,153 | — | — | — | 9,153 | 24,573 | |
| 1231 - Coffee Income | 103 | — | 85 | — | 188 | 881 | |
| 1232 - Office Income | 1,043 | — | — | — | 1,043 | 1,475 | |
| 1233 - Traidcraft Income | — | — | 945 | — | 945 | 1,842 | |
| 1234 - Other Income (Little Fish) | 1,274 | — | — | — | 1,274 | 5,342 | |
| 1235 - Fetes & Bazar | 116 | — | 927 | — | 1,043 | 5,034 | |
| 1236 - Other Income (Alpha, Yng at Hrt) | 499 | 6 | — | — | 505 | 452 | |
| 1237 - CK Ongoing Income | 105 | — | — | — | 105 | 1,179 | |
| 1238 - Sunday Lunches Income | — | — | — | — | — | — | |
| Incoming resources from | 12,293 | 6 | 1,957 | — | 14,255 | 40,778 | |
| charitable activities Totals | |||||||
| Other incoming resources | |||||||
| 1101 - Other Incoming Resources | 2,220 | — | 551 | — | 2,771 | 6,632 | |
| Other incoming resources Totals | 2,220 | — | 551 | — | 2,771 | 6,632 | |
| Grand total Income | 314,865 | 31,356 | 17,305 | — | 363,525 | 325,668 |
Crofton Parish PCC - 2020 Annual Accounts
Page 7 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
| TOTAL | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | This | year Last year | |
| Resources used | ||||||
| Charitable activities | ||||||
| 1801 - Missionary Tithes | 14,495 | — | — | — | 14,495 | 21,500 |
| 1851 - Other Mission Giving | — | — | — | — | — | 100 |
| 1901 - Diocesan Parish Share | 177,903 | — | — | — | 177,903 | 171,088 |
| XXX - Staff costs | 55,559 | --- | --- | --- | 55,559 | 80,652 |
| 2062 - Working Exp Seniors Worker | — | — | — | — | — | 469 |
| 2101 - Working Exp of Clergy | 2,797 | — | — | — | 2,797 | 4,032 |
| 2102 - Working Exp of Youth Worker | 10 | — | — | — | 10 | 810 |
| 2104 - Working Exp - Worship & D’Ship | 578 | 20 | — | — | 589 | — |
| 2130 - Parsonage House Exp (Vicarage) | 421 | — | — | — | 421 | 519 |
| 2170 - Education & Training Budget | 773 | — | — | — | 773 | 1,829 |
| 2180 - Alpha Costs | — | — | — | — | — | 485 |
| 2202 - Youthwork Costs | 513 | 112 | — | — | 625 | 3,651 |
| 2203 - Children and Youth Ministry | 587 | — | — | — | 587 | 711 |
| 2301 - Church Running - Insurance | 3,924 | — | — | — | 3,924 | 3,774 |
| 2310 - Church Running - Office Costs | 3,150 | — | 269 | — | 3,420 | 3,689 |
| 2320 - Church Running - Coffee Costs | 467 | — | — | — | 467 | 1,695 |
| 2330 - Holy Rood Church Maintenance | 1,268 | — | 9,944 | — | 11,212 | 4,093 |
| 2331 - Cleaning - Church Centre & Other | 5,295 | — | 190 | — | 5,485 | 7,781 |
| 2333 - Centre Consumables | 1,143 | — | — | — | 1,143 | 2,537 |
| 2340 - Upkeep of Services | 325 | — | — | — | 325 | 3,714 |
| 2345 - Flowers | 110 | — | 187 | — | 297 | 1,510 |
| 2350 - Upkeep of Churchyard | 64 | — | — | — | 64 | 502 |
| 2362 - Licence Fees | 1,191 | — | — | — | 1,191 | 1,017 |
| 2363 - Publicity | 993 | — | 41 | — | 1,034 | 466 |
| 2365 - Other Expenses | 696 | 80 | 939 | — | 1,715 | 4,510 |
| 2370 - Outreach - Little Fish | 537 | — | — | — | 537 | 2,987 |
| 2371 - Outreach–Young at Heart | — | 388 | — | — | 388 | 395 |
| 2375 - Community Mission | — | 5,512 | — | — | 5,512 | 535 |
| 2376 - CK Ongoing Exp | 349 | — | — | — | 349 | 1,616 |
| 2377 - CK Grant Exp | 70 | — | — | — | 70 | 828 |
| 2378 - Leadership Team Exp | 48 | — | — | — | 48 | 230 |
| 2380 - Traidcraft Expenses | — | — | 1,117 | — | 1,117 | 1,858 |
| 2401 - Church Utility - Electric | 3,867 | — | — | — | 3,867 | 5,068 |
| 2410 - Church Utility - Gas | 7,195 | — | — | — | 7,195 | 5,427 |
| 2420 - Church Utility - Water | 537 | — | — | — | 537 | 470 |
| 2450 - AV / PA System Expenses | — | 2,670 | — | — | 2,670 | 443 |
| 2501 - General Depreciation | 6,054 | — | — | — | 6,054 | 7,651 |
| 2502 - Restricted Depreciation | — | — | 1,503 | — | 1,503 | 1,604 |
| 2560 - Centre Maintenance Structural | 1,703 | — | — | — | 1,703 | 1,154 |
| 2561 - Waste Contract | 591 | — | — | — | 591 | 647 |
| 2841 - Darren Close Costs | 2,406 | — | — | — | 2,406 | 376 |
| Charitable activities Totals | 295,620 | 8,782 | 14,190 | — | 318,592 | 351,953 |
| Governance costs | ||||||
| 2601 - Governance Costs & Audit Fee | — | — | — | — | — | — |
| 2602 - Governance Costs (Bank Charges) | 146 | — | 60 | — | 206 | 210 |
| Governance costs Totals | 146 | — | 60 | — | 206 | 210 |
| Resources used Grand totals | 295,766 | 8,782 | 14,250 | — | 318,798 | 352,163 |
Crofton Parish PCC - 2020 Annual Accounts
Page 8 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
4. Analysis of Fund Movements
Crofton PCC
Fund Movement Summary
Period 1 January 2020 to 31 December 2020
| Fund | Fund balances | Incoming | Outgoing | Transfers | Gains and | Fund balances |
|---|---|---|---|---|---|---|
| brought forward | Resources | Resources | Losses | Carried forward | ||
| AVIT - AV & IT | --- | 25,000 | 2,690 | — | — | 22,310 |
| AV - Audio Visual Fund | 825 | — | — | — | — | 825 |
| BRN - Bible Reading Notes - End of | 409 | 257 | 365 | — | — | 301 |
| HRR - Church Gable Reserve Fund | — 2,681 |
— | — | — | — | 2,681 |
| Coffee - Coffee Morning | — 103 |
— | — | (103) | — | — |
| Cr2020 - Community Mission Fund | 27,000 | — | 5,512 | (8,000) | — | 13,488 |
| FOCOC - FOCOC - End of Year | 320,076 | 15,649 | 10,808 | — | 23,668 | 348,584 |
| FArest - Fixed Asset Restricted Fund | 34,981 | — | 1,503 | — | — | 33,478 |
| Flower - Flower Fund - End Of Year | 73 | 62 | 187 | 375 | — | 323 |
| MensShed - Mens Shed | — | 100 | 24 | — | — | 76 |
| Organ - Organ Fund | 10,202 | 364 | — | — | — | 10,566 |
| SnrWkr - Seniors Worker | — 15,386 |
6 | 556 | — | — | 14,836 |
| StaffWell - Staff Wellbeing | — | 6,250 | — | — | — | 6,250 |
| Traidcraft - Traidcraft - End of Year | — 726 |
945 | 1,117 | — | — | 555 |
| General - General fund | — 279,885 |
314,865 | 295,766 | 7,728 | — | 306,711 |
| None - Agency collection | — | 28 | 270 | — | — | — |
| Totals | 692,348 | 363,525 | 318,798 | — | 23,668 | 760,985 |
| including agency fund, total is shown below: Total Above Agency Collection & Other TOTAL balance sheet |
£760,985 £ 1,4211 |
|---|---|
£762,406 |
1 Agency collection movements in the table above should be ignored as they are incorrectly included in the report by the accounting software. The total fund balance above needs to be adjusted by the Agency collection and other value, which was £1,421 at the end of 2020, and which is shown on page 4. This value represents the total of agency balances within nominals 6501 and on 6699, plus other minor fund adjustments.
Crofton Parish PCC - 2020 Annual Accounts
Page 9 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
5. Employees
Number of employees
The average monthly number of employees during the year was:
| 2020 Number |
2019 Number |
|
|---|---|---|
| Parish Manager | 1 | 1 |
| Administrators # | 2 | 1.6 |
| Verger* | 0.6 | 0.8 |
| Youth Worker | 0 |
1 |
| Childrens Worker | 2 | 2 |
| Security | 1 | 1 |
| Assistant Childrens Worker | 1 | 1 |
| Total | 7.6 | 8.4 |
treasurer assistant and admin assistant; * for 7 months of 2020
Employment costs
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 52,232 | 76,662 |
| Social security costs | 905 | 473 |
| Other pension costs | 2,422 | 3,517 |
| Total | 55,559 | 80,652 |
There were no employees whose annual emoluments were £60,000 or more.
There were no disclosable transactions in respect of PCC members, persons closely connected with them or other related parties.
The staff numbers reflect the number of people employed and not the hours they work.
There is one full time employee and the rest are part time. The total hours worked during 2020 was the equivalent of approximately 2.5 full time employees.
Crofton Parish PCC - 2020 Annual Accounts
Page 10 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
6. Tangible fixed assets for use by the PCC
| Cost At 1 January 2020 Additions Disposals At 31 December 2020 Depreciation At 1 January 2020 Charge for the year Disposal At 31 December 2020 Net book value At 31 December 2019 At 31 December 2020 |
Land and Equipment Fixtures & TOTAL Buildings Fittings 240,155 40,248 94,369 374,772 - - - - - - - - 240,155 40,248 94,369 374,772 51,071 36,248 72,326 159,645 2,900 803 3,854 7,557 - 53,971 37,051 76,180 167,202 189,084 4,000 22,043 215,127 186,184 3,197 18,189 207,570 |
|---|---|
7. Fixed asset investments for use by the PCC
CBF Investment Fund
Value at 1[st] January 2020 Additions made during the year Increase in market value Value at 31[st] December 2020
£231,339 £ 0 £ 23,668 £255,007
Crofton Parish PCC - 2020 Annual Accounts
Page 11 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
8. Debtors
| 2020 £ Furlough claim due from HMRC 509 Income tax (Gift aid) recoverable 8,663 TOTAL 9,172 |
2019 £ - 10,461 10,461 |
|---|---|
9. Liabilities: amounts falling due within one year
| Charitable giving Agency accounts Accruals and deferred income TOTAL |
2020 £ 19,000 3,061 22,758 44,819 |
2019 £ 21,500 25 22,867 44,392 |
|---|---|---|
Crofton Parish PCC - 2020 Annual Accounts
Page 12 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
10. Statement of Assets and Liabilities by Fund
Balance Previous Balance
| Investments | |||||
|---|---|---|---|---|---|
| 6461: CBF Investment Fund - Asset | |||||
| FOCOC - End of Year | Restricted | 255,007 | 231,339 | ||
| 255,007 | 231,339 | ||||
| Investments | 255,007 | 231,339 | |||
| Tangible assets | |||||
| 6430: Freehold Property Cost b/f - Asset | |||||
| Fixed Asset Restricted | Restricted | 50,010 | 50,010 | ||
| Fund | |||||
| General fund | Unrestricted | 190,145 | 190,145 | ||
| 240,155 | 240,155 | ||||
| 6434: Freehold Property Depreciation b/f - Asset | |||||
| Fixed Asset Restricted | Restricted | (18,029) | (17,029) | ||
| Fund | |||||
| General fund | Unrestricted | (35,942) | (34,042) | ||
| (53,971) | (51,071) | ||||
| 6440: Equipment Cost b/f - Asset | |||||
| Fixed Asset Restricted | Restricted | 25,761 | 25,761 | ||
| Fund | |||||
| General fund | Unrestricted | 27,703 | 27,703 | ||
| 53,464 | 53,464 | ||||
| 6441: Equipment Additions | - Asset | ||||
| Audio Visual Fund | Restricted | 825 | 825 | ||
| Fixed Asset Restricted | Restricted | (825) | (825) | ||
| Fund | |||||
| — | — | ||||
| 6442: Equipment Disposals | - Asset | ||||
| Fixed Asset Restricted | Restricted | (12,147) | (12,147) | ||
| Fund | |||||
| General fund | Unrestricted | (1,069) | (1,069) | ||
| (13,216) | (13,216) | ||||
| 6444: Equipment Depreciation b/f - Asset | |||||
| Fixed Asset Restricted | Restricted | (22,614) | (22,395) | ||
| Fund | |||||
| General fund | Unrestricted | (24,528) | (23,746) | ||
| (47,141) | (46,140) | ||||
| 6445: Equipment Depreciation in year - Asset | |||||
| Fixed Asset Restricted | Restricted | (176) | (219) | ||
| Fund | |||||
| General fund | Unrestricted | (627) | (782) | ||
| (803) | (1,001) |
Crofton Parish PCC - 2020 Annual Accounts
Page 13 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
10. Statement of Assets and Liabilities by Fund (contd)
Balance Previous Balance
| 6446: Equipment Depreciation Disposal - Asset | 6446: Equipment Depreciation Disposal - Asset | ||||
|---|---|---|---|---|---|
| Fixed Asset Restricted | Restricted | 9,877 | 9,877 | ||
| Fund | |||||
| General fund | Unrestricted | 1,017 | 1,017 | ||
| 10,893 | 10,893 | ||||
| 6450: Fixtures & Fittings Cost b/f - Asset | |||||
| Fixed Asset Restricted | Restricted | 46,479 | 46,479 | ||
| Fund | |||||
| General fund | Unrestricted | 33,282 | 33,282 | ||
| 79,761 | 79,761 | ||||
| 6451: Fixtures and Fittings | Additions - Asset | ||||
| General fund | Unrestricted | 18,162 | 18,162 | ||
| 18,162 | 18,162 | ||||
| 6452: Fixtures and Fittings | Disposals - Asset | ||||
| Fixed Asset Restricted | Restricted | (2,544) | (2,544) | ||
| Fund | |||||
| General fund | Unrestricted | (1,010) | (1,010) | ||
| (3,554) | (3,554) | ||||
| 6454: Fixtures & Fittings Depreciation b/f - Asset | |||||
| Fixed Asset Restricted | Restricted | (43,531) | (43,146) | ||
| Fund | |||||
| General fund | Unrestricted | (31,396) | (26,427) | ||
| (74,927) | (69,573) | ||||
| 6455: Fixtures and Fittings | Depreciation in yr - Asset | ||||
| Fixed Asset Restricted | Restricted | (327) | (385) | ||
| Fund | |||||
| General fund | Unrestricted | (3,527) | (4,969) | ||
| (3,854) | (5,354) | ||||
| 6456: Fixtures and Fittings | Deprec'n Disposals - Asset | ||||
| Fixed Asset Restricted | Restricted | 1,770 | 1,770 | ||
| Fund | |||||
| General fund | Unrestricted | 831 | 831 | ||
| 2,601 | 2,601 | ||||
| Tangible assets | 207,570 | 215,127 |
Crofton Parish PCC - 2020 Annual Accounts
Page 14 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
10. Statement of Assets and Liabilities by Fund (contd)
| Balance | Balance | Previous Balance | Previous Balance | |||
|---|---|---|---|---|---|---|
| 6501: CAF Bank Crofton PCC - Asset | ||||||
| AV & IT | Designated | 22,310 | — | |||
| Church Gable | Restricted | 2,681 | 2,681 | |||
| Coffee Morning Restricted |
-- | 103 | ||||
| Men of GOD Ministry | Designated | (40) | (40) | |||
| Men’s Shed | Designated | 76 | — | |||
| Organ Fund | Restricted | 9,564 | 9,204 | |||
| Seniors Worker | Designated | 14,836 | 15,386 | |||
| Staff Wellbeing | Designated | 6,250 | — | |||
| Youthwork Fund | Restricted | 280 | 280 | |||
| General fund | Unrestricted | 25,146 | 2,798 | |||
| Agency collection | Restricted | 3,600 84,702 |
31,216 804 |
|||
| 6503: CBF General Fund - Asset | ||||||
| Community Mission | Designated | 13,488 | 27,000 | |||
| General fund | Unrestricted | 70,855 | 56,987 | |||
| 84,344 | 83,987 | |||||
| 6505: FOCOC CAF - Asset | ||||||
| FOCOC - End of Year | Restricted | 42,457 | 38,005 | |||
| 42,457 | 38,005 | |||||
| 6506: CBF Organ Fund - Asset | ||||||
| Organ Fund | Restricted | 957 957 |
953 953 |
|||
| 6509: FOCOC CBF - Asset | ||||||
| FOCOC - End of Year | Restricted | 50,890 | 50,674 | |||
| 50,890 | 50,674 | |||||
| 6510: Flower Fund Barclays | - Asset | |||||
| Flower Fund - End Of | Restricted | 275 | 51 | |||
| Year | 275 | 51 | ||||
| 6511: Bible Reading - Asset | ||||||
| Bible Reading Notes - | Restricted | 301 | 409 | |||
| End of Year | 301 | 409 | ||||
| 6513: Charity Bank - Asset | ||||||
| General fund | Unrestricted | 70,756 | 75,285 | |||
| 70,756 | 75,285 | |||||
| 6590: CASH - Crofton PCC - | Asset | |||||
| General fund | Unrestricted | 90 | 90 | |||
| 90 | 90 | |||||
| 6591: FoCOC CASH A/c– Asset | 101 | 57 | ||||
| 6592: Flower Fund CASH A/c– Asset | 48 | 22 | ||||
| **6593: Traidcraft CASH A/c– ** | Asset | 494 | 313 | |||
| Cash at bank and in hand | 335,416 | 281,063 |
Crofton Parish PCC - 2020 Annual Accounts
Page 15 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
10. Statement of Assets and Liabilities by Fund (contd)
Balance Previous Balance
| Debtors | ||||||||
|---|---|---|---|---|---|---|---|---|
| 6480: Debtor - Gift Aid & Other - Asset | ||||||||
| FOCOC - End of Year | Restricted | 130 | — | |||||
| Organ Fund | Restricted | 45 | 45 | |||||
| General fund | Unrestricted | 8,998 | 10,416 | |||||
| 9,172 | 10,461 | |||||||
| Debtors | 9,172 | 10,461 | ||||||
| Stocks and work in progress | ||||||||
| 6470: Traidcraft Stock - Asset | ||||||||
| Traidcraft - End of | Restricted | 60 | 413 | |||||
| Year | 60 | 413 | ||||||
| Stocks and work in progress | 60 | 413 | ||||||
| Agency accounts | ||||||||
| 6699: Agency collections | - Liability | |||||||
| General fund | Unrestricted | (13) | (11) | |||||
| Agency collection | Restricted | 3,074 3,061 |
25 36 |
|||||
| Agency accounts | 3,061 | 25 | ||||||
| Creditors: Amounts falling due in one year | ||||||||
| 6690: Charitable Giving Provision - Liability | ||||||||
| General fund | Unrestricted | 19,000 | 21,500 | |||||
| 19,000 | 21,500 | |||||||
| 6695: Accruals Other - Liability | ||||||||
| General fund | Unrestricted | 22,758 | 22,867 | |||||
| 22,758 | 22,867 | |||||||
| Creditors: Amounts falling due in one year | 41,758 | 44,367 | ||||||
| Grand Total | 762,406 | 694,011 | ||||||
Crofton Parish PCC - 2020 Annual Accounts
Page 16 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
11. Breakdown of Cash and Bank Accounts by Fund Type at December 2020
----- Start of picture text -----
Unrestricted Restricted Total
6501 : CAF Bank Crofton PCC 68,578 16,124 84,702
6505 : FOCOC CAF - 42,457 42,457
6510 : Flower Fund Barclays - 275 275
6511 : Bible Reading Bank Account - 301 301
6590 : CASH - Crofton PCC 90 - 90
6591 : FoCOC CASH A/c - 101 101
6592 : Flower Fund CASH A/c - 48 48
6593 : Traidcraft CASH A/c - 494 494
TOTAL Current Accounts and Cash 68,668 59,800 128,468
6503 : CBF General Fund 84,344 - 84,344
6506 : CBF Organ Fund - 957 957
6509 : CBF FOCOC - 50,890 50,890
6513 : Charity Bank Account 70,756 - 70,756
Total Deposit Accounts 155,101 51,847 206,948
Total Bank and Cash in hand 223,769 111,647 335,416
Memo:
-
6461 : CBF Investment Fund (FOCOC) 255,007 255,007
Grand Total Including Investments 223,769 366,654 590,423
----- End of picture text -----
Balance as at 31/12/19 was £512,402. Cash and investment value has increased by £78,021.
Crofton Parish PCC - 2020 Annual Accounts
Page 17 of 19
PCC OF THE ECCLESIASTICAL PARISH OF CROFTON STUBBINGTON
NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2020
Financial Summary
General Fund – a cash surplus of £20,000 largely thanks to our Rebuild Gift Day
As with many other churches and charities, the COVID-19 pandemic had a significant impact on PCC finances in 2020. We experienced a reduction in weekly income because we lost nearly all donations from in service collections and saw much lower rental income because our church centre was closed for most of the year due to COVID-19 restrictions. As a result of this, we were expecting an underlying deficit of at least £30,000 in 2020 and held a ‘Rebuild’ 2020 Gift Day in October. This saw an extremely generous response from our church members, raising c. £42,000 including gift aid. In addition, we transferred £8,000 of reserves that we had previously earmarked for community mission activities to bolster our general undesignated funds. In total, we were able to grow the cash balance of our general fund (excluding designated funds) by £20,000 during the year.
During 2020 we made use of the government furlough scheme (grants of around £5,000), and managed our costs in order to mitigate as much of the impact of COVID-19 as possible (delaying staff recruitment, reducing utility costs). We also made the difficult decision to slightly reduce our mission giving, but were still able to support charities and mission partners through £17,000 of gifts. We paid our parish share for 2020 in full, despite the obvious pressure on our finances.
In 2020 we also were extremely fortunate to receive £11,000 in legacies, and a one-off donation of £25,000 (plus gift aid) that will be used specifically to upgrade our IT and AV equipment (£20,000 plus gift aid earmarked for this) and support our staff wellbeing (the remaining £5,000 plus gift aid).
At the end of 2020, our cash reserve on the general fund stands at £224,000. This includes £53,000 of unspent legacies and £15,000 which will be required to repair the tower roof (the funds for which were received in 2017). We also have the following designated cash balances: £14,000 for community mission activities, £14,000 for seniors’ ministry, £23,000 for AV and IT equipment, and £6,000 for staff wellbeing. The remaining cash balance of £99,000 (which grew by £20,000 in 2020) equals slightly more than 3 months of expenditure, in line with our reserves policy (see below).
Looking ahead to 2021, it is our expectation that we will need to draw very heavily on reserves. Our 2021 budget assumes that we will face a deficit of around £40,000 because we expect COVID-19 restrictions to continue for much of the year, significantly reducing our income from in service collections and our ability to earn income from renting out our church centre. Potential reductions in the level of mission giving and additional transfers from designated funds listed above may be required to reduce our deficit and support our general fund. The PCC will make these decisions later in the year. We are not planning another gift day in 2021.
Total position including restricted funds
Our total cash funding position, including restricted funds, grew by £78,000 during the year. General funds (including those designated for specific purposes) increased by £46,000 (due mainly to legacies and donations for specific purposes, combined – with our in year surplus), and restricted funds grew by £32,000 largely due to investment growth relating to the the fund which was set up in 2015 (enabled by the generous legacy left by Annie [Nancy] Price). This value of this fund now stands at just over £255,000.
In total, our accounting income in 2020 was £363,000. This is £38,000 higher than the value in 2019, mainly because of the gift day in 2020, plus higher one off donations and legacies, offsetting reductions in collection giving and rental income. Total costs in 2020 were £319,000, which was £33,000 lower than in 2019, mainly due to lower staff costs from vacancies. As such, we had a total accounting surplus, for both general and restricted activities, including non-cash movements such as depreciation and provisions, of £44,000. In addition, we saw £24,000 of growth in the value of our restricted investment fund, resulting in a net increase in funds of £68,000 in total.
Legacy Policy
The PCC has a policy to use legacies for specific projects and not to ‘lose’ them in general funds. The legacies we receive are hugely helpful to the parish and we hope that more parishioners will consider leaving a legacy in the coming years.
Crofton Parish PCC - 2020 Annual Accounts
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Reserves Policy
In 2011 the PCC agreed that three months’ running costs should be retained as reserves. This means that approximately £80,000 was required as reserves during 2020. As described above, excluding legacies and amounts earmarked for specific repairs and other initiatives (e.g. seniors, AV and IT, staff wellbeing), our remaining general fund cash balance at the end of 2020 is slightly higher than this policy. However, we expect the value to reduce below 3 months expenditure by the end of 2021 due to the impact of COVID-19. As the Parish now has more employees than in 2011, and we regularly consider new initiatives and activities associated with our 2020 Vision and other programmes, we will be carefully monitoring our reserves policy to ensure that this strikes the right balance between being good stewards of the resources we have, but also generous supporters of the work that God is doing in our parish.
Crofton Parish PCC - 2020 Annual Accounts
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