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2023-12-31-accounts

St Mary’s, Shalford and St Michael’s, Peasmarsh Parish of Shalford

Trustees Annual Report & Financial Statements of Shalford PCC

(accounts independently examined, unaudited)

Year Ended 31st December 2023

Contents:

Administrative Information p2 Aims & Vision p2 Objectives & Activities & Public Benefit p3 Structure, Governance & Management p4 Review of the Year: Achievements & Performance p5 Financial Review p9 Independent Examiner’s Report p11 Statement of Financial Activities (SOFA) p12 Balance Sheet p13 Notes to the Financial Statements p14

1

Administrative Information

This document is prepared by the Parochial Church Council of the Ecclesiastical Parish of Shalford (known as ‘Shalford PCC’) in the Diocese of Guildford within the Church of England. The Parish of Shalford includes the churches of St Mary the Virgin, Shalford (known as ‘St Mary’s Shalford’) and St Michael’s, Peasmarsh.

Vicar and Incumbent: The Reverend Sarah Lloyd Registered Charity Number: 1128468 Bankers: Lloyds Bank, 147 High Street, Guildford GU13AG Royal Bank of Scotland,1 Hardman Boulevard, Manchester M3 3AQ Barclays, Leicester, LE87 2BB

Independent Examiner of Accounts: A J Bennewith & Co, 18 Farnham Road, Guildford GU1 4XA

St Mary’s Church is situated in the village of Shalford, in Church Close, The Street, Shalford GU4 8BP, and its daughter church, St Michael’s Church, is in the neighbouring village of Peasmarsh. The correspondence address is The Vicarage, East Shalford Lane, Shalford, Guildford GU4 8AE.

The PCC is registered with the Charity Commission (Charity number 1128468) under the name, The Parochial Church Council of the Ecclesiastical Parish of Shalford in the Diocese of Guildford but is known, and hereafter referred to as, ‘Shalford PCC’

The following have served on the Parochial Church Council (PCC) from 1 January 2023 until the date this report was approved, unless otherwise indicated:

Ex-officio Members:
PCC Chair and Incumbent: The Reverend Sarah Lloyd (Vicar)
Church Wardens: vacanct this year
Deanery Synod Reps vacanct this year
Elected Members:
Parish Safeguarding Officer: John Simpson Elected 2021 (up for re-elect 2024)
Treasurer: Chris Hughes Elected 2023 (up for re-elect 2024)
Gift Aid & Donations Officer: Ann Thomas Elected 2023 (up for re-elect 2025)
Deputy Churchwarden: Harriet Morris Elected 2023 (up for re-elect 2025)
Deputy Churchwarden: Susan Odell Re-elected 2023 (up for re-elect 2026)
Deputy Churchwarden: Ann Hyde Re-elected 2023 (up for re-elect 2026)
Sacristan Sheila Pickering Elected 2023 (up for re-elect 2025)
PCC Secretary vacant this year
Jacqui Davies Elected 2023 (up for re-elect 2025)
Carolynne Spooner Elected 2023 (up for re-elect 2026)
Ian Farr Elected 2023 (up for re-elect 2024)

Aims & Vision

At regular PCC meetings throughout 2023, the PCC discussed and pondered and prayed through our areas in our Church Development Plan, and continued to adopt revised, working versions of our Church Development Plan as mission and ministry evolves. Including a focus around our working vision statement: Praying to be always a welcoming, inclusive, worshipping, caring, generous church for all ages, serving locally, globally and environmentally at the heart of community. Our five Parish Foundations focus our mission, ministry and life as the body of Christ serving in community in this place: 1. Prayer,

  1. Discipleship, 3. Hospitality, 4. Loving Service, 5. Joy. All framed by the Five Marks of Mission of the Anglican Communion, & 5 of the Guildford Diocesan Goals in Transforming Church, Transforming Lives

2

Objectives, Activities, and Public Benefit

The Parochial Church Council (“PCC”) is a body corporate established by the Church of England. The PCC has the responsibility of cooperating with the incumbent, the Reverend Sarah Lloyd, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical.

The PCC is committed to enabling people to grow in discipleship, worship, find hospitality, sanctuary and support through the churches of St Mary’s and St Michael’s, and to serve at the heart of community to all in the parish of Shalford (villages of Shalford and Peasmarsh). The PCC seeks to enable all people and all ages to feel included; to enable as many people as possible to worship at our church, in all their diversity, and in a range of worship patterns offered. Our services and worship seek to enable people to put faith into practice through prayer and scripture, music and sacrament.

When planning our activities for the year, we have considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. We hope to give space and encouragement for people to live out their faith as part of our parish community through:

The PCC is also specifically responsible for the maintenance of the church buildings of St Mary’s Shalford, and St Michael’s Peasmarsh, and St Michael’s Peasmarsh Hall. It has responsibility for the financial affairs, the maintenance and the appropriate insurance of the church buildings, churchyards, and goods and ornaments thereof. The PCC meets regularly and is assisted by a considerable amount of team-work, which is essential in the smooth operation of St Mary’s and St Michael’s.

Public benefit - As the Parish Church for Shalford, St Mary’s is open for all to visit every day. The church is at the heart of our community. It is an active church with a wide age range, aiming to show the love of Christ through all we say and do. There is a rich variety of services offering a variety of forms and ways of worship ranging from: Common Worship Holy Communion, to informal 2[nd] Sunday All Age Contemporary Café Church, Lay Led Worship, and occasional Choral Evensong. St Mary’s and the church’s ministry and service in the community, connect with a wide range of people in both villages, and enable many community groups and events to come together in the church.

3

Structure, Governance & Management

Statement of Trustees’ Responsibilities :

The trustees are responsible for preparing the Trustees’ Report and Financial Statements in accordance with the applicable laws and the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019), and Statement of Recommended Practice (SORP 2015)

The law applicable to charities in England & Wales requires the trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these Financial Statements, the trustees are required to:

a) Select suitable accounting policies and apply them consistently.

b) Observe the methods & principles in current Charities Statement of Recommended Practice (SORP)

c) Make judgments and estimates that are reasonable and prudent.

d) State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the Financial Statements.

e) Prepare the Financial Statements.

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the Financial Statements comply with the Charities Act, Charity Reporting and Accounting Guidance, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The PCC:

The method of appointment of PCC members is set out in the Church Representation Rules. The membership of the PCC consists of the incumbent (the vicar), churchwardens, those co-opted by the PCC until the next APCM, and PCC members elected by those members of the congregation who are on the electoral roll of the church. All members of the congregation and others are encouraged to register on the Electoral Roll and stand for election to the PCC.

The full PCC met 6 times during the year, with Church team meetings (see below) meeting in the months between. The PCC conducts much business via emails too, and at PCC meetings received reports in areas including Safeguarding, Children’s Ministry, Deanery Synod, Fabric, Finance, Global & Social Justice, Eco Church, and Discipleship. Minutes of PCC meetings are kept in the vestry, as well as on Incumbent and Secretary (when we have one) computers.

Church Teams:

The PCC now has a number of ‘Church Teams’ each dealing with a particular aspect of parish life. These teams are all responsible to the PCC and report back to it regularly with some members also being members of the PCC. St Mary’s Church Teams currently are:

Deanery Synod:

As members of the Guildford Deanery, the incumbent attended deanery chapter meetings throughout the year and deanery synod meetings where possible. The deanery chapter has changed significantly this year, with many parishes in the deanery appointing new incumbents, and a new area dean in Fr Neil Roberts. Sadly we couldn’t find anybody willing to fill the vacancies for deanery synod reps this year.

Employees:

The PCC are further responsible for employing staff to undertake key roles in the Church, mindful of the Parochial Church Councils (Powers) Measure 1956, statutory employment legislation and other current Church of England Guidelines. St Mary’s Church employed the following in 2023: A Parish Administrator – Part-time; A Director of Music – Part-time

4

Review of the Year

The year of 2023 brought continued new pathways and flourishing in our life, ministry and mission as a church walking alongside many others in our local and global communities. Seeking and praying to follow where God leads us, and bring people together into relationship in community, and in relationship with God. St Mary’s continued to hope to joyfully open the church doors wide for everybody for worship, fellowship, groups and events, and individuals in need and in joy. We continued to focus on outreach and living and serving as a church out in the heart of our community, being alongside individuals particularly where they are struggling and hidden, as well as connecting alongside village groups and organisations. In 2023 the PCC voted enthusiastically and unanimously to join the Inclusive Church network, indicating our focus as a church on welcoming and including all equally whoever we all are and wherever we are all from, and whatever our abilities and disabilities.

St Mary’s and the Parish is blessed with many dedicated, faithful souls, and St Mary’s continues to be a lively, faithful, whole-parish focused church. 2023 has seen lay ministry continuing to evolve with 2 people stepping forward to train through the diocese pathway as Occasional Preachers and 2 people stepping forward to train as Pastoral Visitors. Challenges continue with being a small parish church without any additional licensed ministry team members alongside the vicar, and many stretched resources in terms of people, finances, and time. Yet the church has continued to focus on being a generous church and spiritual sanctuary to all, and keeping faith that God leads and resources us for all our needs. The church building and people continue to be a much cared for sacred space and much-loved church community of joy, prayer, learning together, partnerships, courage in loving service, welcome, mutual care and belonging for all. It is a joy and a blessing and huge privilege to serve here as your parish priest, and I’m extremely grateful to so many for their generous time, support, skills, dedication and prayers.

So many throughout our village/parish have connected with St Mary’s through 2023, supporting different occasions, connecting in need, joining community celebrations, seeking sanctuary, visiting the church building, seeking the church to be alongside them in a time of grief or pain, joy in weddings and baptisms and other life events, occasional rough sleepers, pastoral and prayer support with clergy, and cafe fellowship and mutual care amongst St Mary’s regular worshipping community. It is such an encouragement and joy to be part of a church living out in faith.

Hugely generous with their time and talents, a small dedicated team of volunteers has kept the essential structures and fabric of the church in excellent shape, transparently yet in the background. Thank you hugely! Our administration, policies and safeguarding and financial systems, have all continued to improve and we now have stronger, transparent and uptodate systems and records in place. Expenseplus church book-keeping and finance software is now embedded and an invaluable part of the smooth church administration and accounting.

Prayer, Worship & Life Events, & Discipleship

All Age Worship at St Mary’s continued in 2023 with our new monthly café-church style worship on the 2[nd] Sundays of every month, shaped and led by the new 2[nd] Sunday team including singer-guitarist Emily composing and playing new worship songs for our new informal, participatory, inter-generational worship together. Through this and toddler group and more, we’ve seen children return to worship in St Mary’s and we hope this will grow for young families through 2024 to serve all in our parish seeking informal worship and time with God together.

We introduced a new ‘The 9 O’clock’ shorter Holy Communion service on 2[nd] & 4[th] Sundays, where our 10am services were then both non-eucharistic and more informal. This new 9 O’clock service has proved popular. It's been a great encouragement to see our other 3 Lay worship teams continue to grow in 2023 - shaping and leading worship on 5[th] Sundays of the month and other occasions that arise.

Our regular Sunday & weekly worship settled into the pattern of: 8.30am morning prayer Mondays & Wednesday, 12 noon Wednesday midweek Holy Communion often with Signature care home friends too and with Sally Schupke as organist; Sunday worship 1[st] Sunday Parish Eucharist high altar & choir, 2[nd] Sundays all age café church, 3[rd] Sundays Parish Communion often nave altar, 4[th] Sundays either Lay team

5

worship or parish communion in the round, 8am BCP services 2[nd] & 4[th] Sundays. Attendance has revived to pre-lockdown numbers, and continues to grow gently spread through the week and out into the community too. Regular worship in Signature Care Home has continued to grow with 20-30 attending now at least monthly for holy communion at Signature, and a further 10+ attending most weeks in St Mary’s. Home Communions continue. Life Events in St Mary’s in 2023 continued with 8 baptisms, 5 weddings, and 21 funerals. Small Groups continue to be a core for our church & discipleship life together in 2023, with groups of up to 8 able to share and go deeper and join in fellowship and share faith together.

Eco Church

2023 saw us continue on our Gold Eco Church journey with our focus and action in our care for creation and battling against climate change. We completed the major St Mary’s lighting conversion to LED, continued to research and plan for solar panels where we can, and the potential air source heat pump for St Mary’s when we can. Continued preaching & communicating on environmental issues and action, and collaborating with Shalford Climate Action Group and other climate justice charities.

Children & Young People

Our weekly Shalford Parent & Toddler Group in St Mary’s continues to be hugely valued and enjoyed by many pre-school children and parents, often attracting more than 30 families, and a much needed meeting and support space for mothers in particular. 2[nd] Sunday All Age Worship as well as Baptisms, have grown through our manic Monday group too. Although not a Church of England school, our close relationship with Shalford Infant & Nursery School continues, with Rev Sarah on the school governing body, and visiting the school at least weekly for reading support with church PAT dog, assemblies and other school support. Our connections with St Catherine’s and Tillingbourne schools have also grown in 2023. Shalford Brownies and Shalford Guides both meet in St Mary’s on Tuesday evenings, and have formed close connections with the church – it is wonderful to welcome them and join in some of their adventures too.

St Mary’s Music – Choir

2023 has seen a steady year for the choir. We remain a small group with just enough people to make a good sound. We also remain keen to sing, and are delighted to welcome a very competent alto, putting our sound up to a glorious 3-part harmony. We continue to enjoy meeting to rehearse whether or not the intended event goes ahead: With such a small number we are dependent on most people being available if we are to perform. We remain hopeful for a bass voice to complete our 4 parts. We are currently singing our way through the old repertoire in search of suitable material, clearing out as we go. Liz Van Eykenhof

St Mary’s Bell-ringing team

The band continues to develop its competency thanks to the patience and encouragement of the longestablished members and the teaching and encouragement of Tower Captain Sally Schupke. The evening practices on Monday (at St Mary’s) and on Wednesday (at St Nicolas’s) have been complemented by visits to other churches. A highlight is the Saturday tours to four churches with a break for lunch in a local pub. This year we visited churches in and around Arundel in Sussex, Bentley in Hampshire and Send in Surrey. These outings are not only most enjoyable but, as each set of bells has its own unique feel, the opportunity improves the technique and increases the confidence of the less experienced members of the band. There were two unique events during the year: ringing to celebrate the Coronation of King Charles III and Queen Camilla, the band marking the occasion with a Quarter Peal: and the winning, for the first time, of the Guildford Diocesan Striking Competition Shield. Other breaks with routine included receiving visitors to the bell tower on Heritage Open Day and ringing a modest fanfare with handbells at the start of services on Easter Day and Christmas Day. Some of the above and other matters - including the appearance in church during Christmas of the knitted tower mice, each holding a bell rope, some of whom bore an uncanny resemblance to certain members of the band – have been featured in a regular series of articles during the year by Tower Secretary Anne Nixon published in the Shalford Magazine. Traditionally the role of church bells is to call the faithful to worship and to mark special occasions. This is indeed what the Shalford band does and will continue to do so. Ian Farr

6

Pastoral Care & Fellowship

Pastoral care remains at the heart of St Mary’s life and ministry, with constant home visiting by the vicar and often PAT dog to those struggling, isolated, sick or bereaved, or in hospital or care homes. With nobody coming forward in 2023 for pastoral visitor training through our diocese or Anna Chaplaincy courses to become licensed pastoral visitors to support home and hospital visiting, there has nonetheless continued much mutual pastoral care and support and visits amongst and by St Mary’s caring worshipping community and through St Mary’s Pastoral Care & Social Team. A constant weekly highlight in mutual pastoral care continues:

The 3Cs coffee morning which continued throughout 2023 from 10.00 – 11.30 approx. on Wednesday mornings, with a mixed group of people coming along to chat and enjoy coffee (or tea) and home-made cake and biscuits, in the friendly and relaxed atmosphere of St Mary’s. Some people like to bring their knitting or crochet – others sometimes bring a (well-behaved) dog. Throughout the year we were also pleased to welcome occasionally friends from the Care Home at Peasmarsh, now known as Guildford House, to join us with their carers. At 12 noon Rev Sarah usually holds a short Holy Communion service for those who wish to stay as well as those who arrive for the service especially. Sheila Pickering, Mary Bowman and Naomi Fraser are grateful, as always, for the help and delicious contributions from many of the 3Cs regulars. All ages are most welcome.

The 3Cs team – Sheila Pickering, Naomi Fraser, Mary Bowman

St Mary’s & St Michael’s Community Engagement, Support, and Building Community

Community-Church Events: Hosting all age community gatherings and opening up spaces for support and for relationships to grow for all in the parish, as well as supporting local & global charities, has been a major aim for our larger Community Events which continued in 2023

Shalford Parish Magazine – we continue to work hard to keep the printed parish magazine going every month for the benefit of all in the parish and particularly those who find the magazine an essential way to connect with their village. Subscribers receive monthly, and 3 issues a year free to all and delivered free by our wonderful volunteer distributors to every house in the parish. Much thanks to James our magazine editor, for all his ongoing work to produce the magazine, and Heather for amazing support and time for many many years in coordinating distributors and delivering widely too.

Safeguarding Report

Safeguarding within our church 2023. As the Safeguarding Officer for Shalford Parish, it is my pleasure to present my report for 2023. I am pleased to report that there were no new issues year ending 2023. The Safeguarding concern reported during the year was passed to Social Services who promptly opened a case file and we continue to pass any information we have to this case worker. Given the confidential nature of the situation however, we do not expect to receive any updates, however we are available to assist when and if required. Since my last report, a lot of progress has been made updating the Parish Dashboard and we are nearly 100% complete at level 3 now. The dashboard is a national Church of England resource and database which provides an overview of our safeguarding commitments and policies.

I am also pleased to report that all PCC members are fully certified on their safeguarding training needs. This has been met with great enthusiasm from new members and all concerned. The various roles within the Church have been identified by the Diocesan Safeguarding team who have issued guidance on the training and certification required for these roles. The roles and training required is constantly under review. This is to ensure that the appropriate roles within the church have the correct level of safeguarding training. The diocese safeguarding team have been very active with safeguarding courses throughout the year. I have attended all of these, much to my advantage. The commitment and enthusiasm shown by them is inspiring.

I am committed to my mission to ensure that parishioners and the wider Shalford community are aware that our Church is a safe place, where they will be listened to and helped under what could be very upsetting circumstances for them, and to then direct them to professionals within the church and Social Services who can help going forward.

John Simpson, Parish Safeguarding Officer

7

Fabric Report

The usual maintenance work was carried out and relevant certificates obtained. St Mary’s Shalford Church - Repairs & Other work

St Michael’s Peasmarsh Church and Hall

Ann Thomas, Fabric & Finance Team

Electoral Roll Report

At our APCM in 2023 there were 99 members on the Electoral Roll. Ann Thomas, Electoral Roll Officer

Deanery Synod Report

– see under ‘Deanery Synod’ above

8

Financial Review

Summary

Overall the financial position in 2023 showed some improvement over recent years. Donations received through the Parish Giving Scheme (PGS) were less this year due to a few more deaths sadly in our regular giving congregation. This year this was balanced by an increase in legacies income. Income from Fund raising events was very significantly higher.

The PCC continues to benefit from the 2 generous legacies given in 2018 and is continuing to use this unrestricted reserve for the whole parish community in line with our mission and ministry to all, and care for the environment and our buildings and land. We continued to follow our strategic financial plan to use some of the legacy fund in 2023 for a few significant capital style projects in line with our environmental and ministry and mission aims, and to help sustain St Mary’s into the future too. These larger areas of expenditure from our legacy reserve included: nearly £25,000 for completion of LED lighting in St Mary’s; nearly £6,000 for removal of diseased tree in churchyard. As a result our overall financial statement shows significant loss of nearly £37,000 this year, though we continued to move closer to balancing our regular income and expenditure profit and loss account.

The PCC’s 5-year financial plan is updated annually, and our aim is to break even on our profit-and-loss account as soon as possible. We have continued to pay our Parish Share in full each year. We have worked hard this year as a finance team (including our Parish Administrator/bookkeeper) to integrate and use fully our new accounting software, Expenseplus, specifically designed for use by churches and small charities.

The PCC continues to look at ways of increasing its income and in 2023 has been particularly focused in increasing income through community events (e.g. St Mary’s Summer Festival), increasing hire of St Mary’s church for community and other events and regular community group bookings, and cutting costs where possible.

In 2024 we plan to focus on a ‘Giving or Stewardship campaign’, with our church congregations and electoral roll, as well as the wider parish.

Notes on expenditure

Total expenditure from the unrestricted funds was just over £161,000 The greatest part of this was the Parish Share of £76,694 which was marginally lower than the previous year. Other major expenses, along with those above, included increased utilities bills of £10,726

Unrestricted Funds

The balance on the Unrestricted funds on 31 December 2023 was £250,111.

Restricted Funds

The Restricted Funds are as follows:

Building (Organ)

The Allen Digital Organ purchased in 2015 which has been treated as a fixed asset or capital item. The balance on 31 December 2023 on this Fund in the attached accounts is £1,200.

Shalford Infant and Nursery School

This fund receives rent of £200 per annum from Shalford School via Surrey County Council and is restricted to use for educational purposes for the school in agreement with the school, and any administrative fees incurred by the Trustees (vicar and Church Wardens) as landlords of the school and for its lease to Surrey County Council. The balance on 31 December 2023 on this Fund in the attached accounts is £1,016.

Special Collections

This fund receives any fundraising or special collections made for specific charities which are then paid on to the appropriate charity. The balance of the fund is normally zero at the end of the year and any amounts remaining at the end of the year are paid in the following year.

The balance of Restricted Funds on 31 December 2023 was £2,216

9

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Shalford PCC

Parish of St Mary's Shalford with St Michael's Peasmarsh Year ended 31 December 2023 Statement of Financial Activities

Notes
INCOME AND ENDOWMENTS FROM
Donations and Legacies
2
Other activities
3
Investments
4
Charitable Activities
5
Total
EXPENDITURE ON
Charitable Activities
6
Total
Unrealised gain/(loss) on investments
NET (EXPENDITURE)
Transfers Between Funds
Net Movement in Funds
RECONCILIATION OF FUNDS
Total Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
funds
£
90,535
8,386
4,754
21,612
125,287
161,016
(35,729)
10,409
(25,320)
(816)
(26,136)
276,247
250,111		 Restricted
funds
£
-
-
-
200
200
1,200
(1,000)
-
(1,000)
816
(184)
2,400
2,216		 31.12.23
31.12.22
Total
funds
Total
funds
£
£
90,535
85,542
8,386
1,780
4,754
3,475
21,812
14,633
125,487
105,430
162,216
171,620
(36,729)
(66,190)
10,409
(14,559)
(26,320)
(80,749)
(26,320)
(80,749)
278,647
359,396
252,327
278,647

The notes form part of these financial statements.

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31.1221 31.1221 knds L702 134.107 Ll76 6451 3ts19 169WQ 1176 PyèJP&ls Irlrtttmw 11 120.lydg 12LI8• 109.671 iU,071 QrnUIIii l£cNrtsP¥ 1,770 524 451 4JSQ (936 3,ts1 171.617 ZJ27 14 iknrestrtcMIINIs 250,111 2,216 276.?47 leictalfimd5 2,4 TALFUK U2327 178M7 IknW(KCth• 13

PARISH of SHALFORD: ST MARY’S SHALFORD with ST MICHAEL’S PEASMARSH Notes to the Financial Statements for the year ended 31 December 2023

1. ACCOUNTING POLICIES

General information and basis of preparation of the financial statements

The Parochial Church Council of the Ecclesiastical Parish of Shalford in the Diocese of Guildford is an unincorporated charity in England. The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' – the requirements of section 7 Statement of Cash Flows.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably, and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.

Donated services or facilities are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the facility or item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised and refer to the Trustees' report for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Investment income is earned through holding assets for investment purposes such as shares. It includes dividends and interest. Interest income is recognised using the effective interest method and dividend income is recognised when the charity’s right to receive payment is established.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Volunteers and donated services and facilities

The value of services provided by volunteers is not incorporated into these financial statements.

Going concern

The trustees have continued to adopt the going concern basis for preparing these financial statements. They have done so on the grounds that the charity has and continues to have sufficient funds to meets its obligations as they fall due.

Tangible fixed assets

Consecrated and benefice property is not included in the accounts in accordance with s10(2)(a) and (c) of the Charities Act 2011.

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Moveable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the Church’s inventory, which can be inspected (at any reasonable time). All expenditure incurred during the year on consecrated or beneficed buildings and movable Church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed.

a. Other land and buildings St Michael’s Church and Hall, Peasmarsh is a dedicated daughter church in the Parish of Shalford held by the Parochial Church Council of the Ecclesiastical Parish of Shalford as Trustee. All expenditure incurred during the year on these buildings and movable furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed. All expenditure incurred during the year on these buildings and movable furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed.

b. Other fixtures, fittings and office equipment

Equipment used within the St Mary’s and St Michael’s Church premises is depreciated on a straight-line basis over 10 years. Individual items with a purchase price of £5,000 or less are written off when the asset is acquired.

Taxation

The charity is exempt from tax on its charitable activities.

Restricted funds

Restricted funds represent:

Where the capital is restricted, but the income generated thereon is not, the capital balance is shown within restricted funds and the income within unrestricted funds.

Unrestricted funds

Unrestricted funds are general funds which can be used for PCC ordinary purposes. Designated funds are funds set aside out of the unrestricted funds for future work.

Investments

Investments are valued at their market value at the balance sheet date. Gains and losses on disposal and revaluation of investments are credited or charged to the Statement of Financial Activities.

Cash and cash equivalents

Cash and cash equivalents include cash in hand and cash deposits with financial institutions that are readily convertible to known amounts of cash with insignificant risk of change in value.

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Liabilities and provisions

Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation.

15

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements for the Year Ended 31 December 2023

2 DONATIONS AND LEGACIES

Donations and Gifts
Donations and gifts
Tax recovered
Legacies
3
OTHER ACTIVITIES
Community fundraising events
4
INCOME FROM INVESTMENTS
Income from listed investments
Interest
5
INCOME FROM CHARITABLE ACTIVITIES
Church activities
Church/hall lettings
Magazine subscription
Magazine advertising
Fees
Recovery of VAT
Other income		 Unrestricted
fund
£
53,060
13,224
24,250
90,534
Unrestricted
fund
£
8,386
8,386
Unrestricted
fund
£
3,282
1,472
4,754
Unrestricted
fund
£
4,435
1,842
5,907
3,883
3,494
2,052
21,613		 Restricted
fund
£
-
-
-
-
Restricted
fund
£
-
-
Restricted
fund
£
-
-
-
Restricted
fund
£
-
-
-
-
200
-
200		 31.12.23
31.12.22
£
£
53,060
60,057
13,224
13,340
24,250
12,145
90,534
85,542
31.12.23
31.12.22
£
£
8,386
1,780
8,386
1,780
31.12.23
31.12.22
£
£
3,282
3,264
1,472
211
4,754
3,475
31.12.23
31.12.22
£
£
4,435
4,611
1,842
1,857
5,907
4,321
3,883
1,553
3,494
1,199
2,252
1,092
21,813
14,633

16

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements

for the Year Ended 31 December 2023

6 CHARITABLE ACTIVITIES

Church activities
Religious and secular charities
Governance costs		 Activities
undertaken
directly
Grant funding
of activities
£
£
158,704
2,552
158,704
2,552		 Support
costs
£
960
960		 31.12.23
31.12.22
£
£
158,704
169,950
2,552
1,570
960
100
162,216
171,620

Church activities

Included within Church activities of £158,704 is £76,974 for the 2023 Diocesan Parish Share. Church activities also includes £24,671 for new lighting at St Mary's Church.

7 GOVERNANCE COSTS

GOVERNANCE COSTS
Unrestricted Restricted
fund fund 31.12.23 31.12.22
£ £ £ £
Examiner's Fee 960 - 960 100
960 - 960 100

8 TRUSTEES' AND KEY MANAGEMENT PERSONNEL REMUNERATION AND EXPENSES

Remuneration or benefits paid to trustees of the PCC during the year amounted to £nil (2022 - £2,952).

Until 30 June 2022 Ellen Hallam was the parish administrator and a PCC member. This payment was her salary as parish administrator.

Trustees' expenses

During the year the PCC paid visiting ministers £nil (2022 - £nil) and paid trustees of the PCC £nil (2022 £4,440) The 2022 accounts included amounts paid as reimbursement of expenses incurred by them on behalf of the PCC. During that year, 5 trustees were reimbursed for expenses .

9 STAFF COSTS AND EMPLOYEE BENEFITS

The average monthly number of employees during the year was 2 (2022 - 2).

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PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements for the Year Ended 31 December 2023

10 TANGIBLE FIXED ASSETS

Unrestricted
fund
£
Cost:
At 1 January 2023
-
Depreciation:
At 1 January 2023
-
Charge for the year
-
Net book value
-
Fixed assets comprise the Allen Digital Organ purchased in 2015.
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INVESTMENTS
Cost
Unrealised gain/ (loss) at 31 December		 Restricted
fund
£
12,355
(9,955)
(1,200)
1,200		 31.12.23
31.12.22
£
£
12,355
12,355
(9,955)
(8,755)
(1,200)
(1,200)
1,200
2,400
31.12.23
31.12.22
£
£
120,000
120,000
80
(10,329)
120,080
109,671

12 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Gift Aid receivable
Accounts receivable
13 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Unrestricted
fund
£
Agency collections
452
Accounts payable
3,011
Taxation and social security
787
4,250		 Restricted
fund
£
686
-
-
686		 31.12.23
31.12.22
£
£
1,167
3,419
709
-
1,876
3,419
31.12.23
31.12.22
£
£
1,138
524
3,011
1,983
787
787
4,936
3,294

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PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements

for the Year Ended 31 December 2023

14
THE FUNDS OF THE CHARITY
Unrestricted Funds
General fund
Restricted Funds
Building (Organ)
Shalford Infant & Nursery School
Special Collections
TOTAL FUNDS		 At 1.1.23
Income
£
£
276,247
125,287
2,400
-
-
200
-
-
278,647
125,487		 Payments
£
(161,016)
(1,200)
-
(162,216)		 Transfers
£
(816)
816		 Unrealised
gain/(loss)
31.12.23
£
£
10,409
250,111
-
1,200
1,016
-
-
10,409
252,327
-

The Special Collections Fund records collections made on behalf of other charities and paid to them in full. The income and expenditure does not form part of the funds of Shalford PCC.

15 RELATED PARTY DISCLOSURES

There were no related party transactions during the years ended 31 December 2023 or 31 December 2022.

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Shalford PCC

Parish of St Mary's Shalford with St Michael's Peasmarsh Year ended 31 December 2023 Detailed Statement of Financial Activities

INCOME AND ENDOWMENTS
Donations and gifts
Donations and gifts
Income Tax Recovery
Legacies
Other activities
Community fundraising events
Investments
Income from listed investments
Interest
Charitable activities
Church/hall lettings
Fees
Magazine advertising
Magazine subscriptions
Other income
Recovery of VAT
Total income and endowments
EXPENDITURE
Charitable activities
Church activities
Churchyard trees & wildlife meadow
Depreciation
Maintenance costs
Ministry: Diocesan parish share
Ministry: Mission & ministry
Ministry: Vicarage running costs
New lighting at St Mary's Church
Other use of legacy receipts
Parish magazine costs
Parish office expenses
Removal of lime tree from St Mary's churchyard
Running costs
Salaries
Work on Peasmarsh Hall
Grants
Religious and secular charities
Governance costs
Examiner's fee
Total expenditure
Net (expenditure)		 31.12.23
31.12.22
£
£
53,060
60,057
13,224
13,340
24,250
12,145
90,534
85,542
8,386
1,780
3,282
3,264
1,472
211
4,754
3,475
4,435
4,611
3,883
1,553
5,907
4,321
1,842
1,857
2,252
1,092
3,494
1,199
21,813
14,633
125,487
105,430
-
3,625
1,200
1,200
4,810
11,423
76,974
77,382
154
883
554
524
24,671
18,300
2,376
1,440
4,434
4,412
1,135
1,225
5,580
-
25,488
13,551
11,328
10,495
-
25,490
2,552
1,570
960
100
162,216
171,620
(36,729)
(66,190)

This page does not form part of the statutory financial statements.

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